infocrush e-waster project management plan

InfoCrush

“E-Waster”

Portable Hard Drive

Destruction Device

Project Management Plan “E-Waster”

InfoCrush

Portland Community College

Portland, Oregon

Ben Goodman

Chad Lane

Chantelle Sims

June 5, 2014

Project Management

Instructor: Gregg Meyer

Table of Contents

Team Bios

Introduction…………………………………………….…………………………………………1

Project Management Approach…………………………….……………………………………..1

Project Scope……………………………………………………………………………………...2

Milestone List……………………………………………………………………………………..3

Schedule Baseline and Work Breakdown Structure………………………………………………3

Communications Management Plan………………………………………………………………3

Cost Management Plan……………………………………………………………………………4

Risk Management Plan……………………………………………………………………………4

Staffing Management Plan………………………………………………………………………...4

Test & Validation Plans…………………………………………………………………………...5

CMET Learnings………………………………………………………………………………….5

Project Sponsor Response…………………………………………………………………………5

Unfinished Business……………………………………………………………………………….6

Sponsor Acceptance……………………………………………………………………………….7

Appendix…………………………………………………………………………………………..8

A. Photo Journal

B. Part Drawings

C. Shop receipt

D. BOM

E. Self-Reflections

a. Ben Goodman

b. Chad Lane

c. Chantelle Sims

Team Bios

Ben Goodman, Project Manager

Chad Lane, Technical Lead

"Pollution is nothing but the resources we are not harvesting. We

allow them to disperse because we've been ignorant of their value."

~ R. Buckminster Fuller

Engineering drives everything around us. All of humankind’s

technical progress can be attributed to engineering, whether

primitive or advanced. From the wheel to the pencil to the

modern home, engineering gives us the tools, and mathematics

the language, to construct the kind of world that we desire.

I have always been interested in how things are designed, built,

and improved. As a child, I would play with Legos regularly and

have constructed many a Lego home, car, UFO, and giant death

robot. I constantly look for ways to improve upon other devices

and nearly every male in my family is an engineer by trade. It

simply made sense to study it at some point in my life, especially

so after I realized how powerfully that wise, efficient, and clever

engineering can impact peoples’ lives. Driving my interest in

engineering, science, and technology is an intense desire to see

the standard of living improve for all people. I remain deeply and

personally committed to only using my time and abilities towards

projects that do not interfere with this desire.

I have always been interested in how things work. As a kid I had

Erector Sets, Lincoln Logs, and Legos. I was always taking things

apart to see how they worked, not always putting them back together

though. Over the years I have worked closely with engineers in my

various jobs. I have been a dye house operator, welder, machinist,

construction foreman, and plant superintendent. I have a very good

understanding of manufacturing and the processes involved in the

making of raw goods. Engineering was the next logical step in my

career. I wanted to understand, to a deeper degree, what I have been

doing for almost 25 years. Since coming back to school, I love the

fact that I can look at most anything and think critically about how

and why a system is set up the way it is. Being able to get to the root

of a system or process is key to most things, including life. I am

looking forward to getting in the workforce and continue my

education.

Chantelle Sims, Communication Specialist

My journey into engineering stems from a desire to learn more about the

built environment and a desire to have valuable skills in the event of a

zombie apocalypse. My background in the life sciences has collided with

these new engineering skills in the emerging field of Biomimicry, and I

hope to continue my exploration of that exciting branch of design.

I get fired up working on a team to see a project through to completion

and this may be leading me down a path toward project management,

where my bossy nature may be a virtue.

In real life, I am the time-challenged mother of two beautiful and highly

intelligent daughters and enjoy subjecting them to thermodynamics

problems when they whine about their homework.

Introduction

Electronic waste is the fastest growing part of our country's waste stream. Electronics contain both re-

usable materials and hazardous waste, but dismantling them requires proper facilities and worker

protection. Historically, most electronic waste is shipped (often illegally) to third world countries, where

it is broken down by unprotected workers. Because these countries have few environmental regulations,

hazardous wastes from the electronics poison local sources of food and water.

PCC’s eCycle Drive has been a successful program since its inception in 2008. The event charges a

nominal fee to participants in exchange for safe and environmentally responsible recycling of electronics.

In 2013, e-cyclers had fun smashing 80 hard drives during a four hour event. Event organizers claimed

the smashing was the highlight of the day and not only did it provide a secure way for people’s

information to be secured, but the smasher also drew onlookers, thereby becoming an outreach tool.

Unfortunately, the hard drive smashing machine, which was on loan from a waste recycling partner, broke

later that year. Because of the $4000 price tag, the smasher was not replaced.

Team InfoCrush will design and build a hard drive destroying device so that the PCC eCycle Drive can

continue to encourage ecycling while providing an engaging activity that encourages the proper disposal

of electronics.

Project Management Approach

The Project Manager, Ben Goodman, has the overall authority and responsibility for managing and

executing this project. The project team will consist of a Technical Lead in the person of Chad Lane, and

a Communications Specialist, Chantelle Sims. The project manager will work with all resources to

perform project planning. Ben is responsible for performing the force calculations and the initial design

drawings of the E-Waster, financial disbursements and BOM maintenance.

The Technical Lead, Chad Lane, is responsible for the design drawings and the fabrication of the E-

Waster, as well as testing the working prototype.

The Communications Specialist will present project pitch, write the project summary, communicate with

the project sponsors, and write the Project Management Plan.

Project Scope

The InfoCrush “E-Waster” will be a portable, safe, yet inexpensive hard drive destroying machine

designed and fabricated at PCC by three CMET students by the end of May 2014. The scope of this

project includes the planning, design, development, fabrication, and testing of a “working prototype”. The

scope of this project also includes completion of all documentation associated with the prototype.

The scope of this project is further documented in the IS-IS NOT List included below.

All InfoCrush project work will be performed internally and no portion of the project will be outsourced,

except as needed for fabrication, in the form of one expert mentor and shop owner.

Project completion will occur on Friday, June 13, 2014, with the final presentation of the E-Waster to the

stakeholders and Project Management class.

IS-IS NOT List

IS IS NOT Portable Too heavy for one person to move

Less than $4000 in cost to build Confusing to operate

Safe to use Unsafe

Human powered Automated

Fun and Easy to operate Delicate

Easily duplicated Complicated to fabricate

Effective

Milestone List

The chart below lists the major milestones for the E-Waster Project. This chart is comprised only of major

milestones; a more complete list of milestones in given in the project schedule.

Milestone Description Date

Complete Requirements

Gathering

All requirements for E-Waster

must be determined to base

design upon

April 25, 2014

Complete E-Waster Design

This is the theoretical design for

the E-Waster and its functionality

May 2, 2014

Complete E-Waster fabrication All fabrication completed,

resulting in working prototype

May 16, 2014

Complete Testing All functionality tested and errors

identified

May 30, 2014

Complete Project Management

Plan

Documentation complete and

delivered to Gregg Meyer

June 6, 2014

E-Waster Project presented to

stakeholders

Final presentation of

documentation and working

prototype

June 13, 2014

Schedule Baseline and Work Breakdown Structure

Week of:

April 4, 2014: Initial Meeting with Sponsors, team chosen, hard drive smasher project chosen

April 11, 2014: New PM chosen, team and project names chosen

April 18, 2014: Hard drive puncture test and design calculations made

April 25, 2014: Project Summary presented to stakeholders, feedback received

May 2, 2014: Finalized plan for E-Waster fabrication

May 9, 2014: Cut all steel for E-Waster

May 16, 2014: E-Waster fabrication completed

May 23, 2014: Project summary and working prototype presented to class

May 30, 2014: CMET Open House, E-Waster employed with moderately satisfactory results

June 6, 2014: Hard copy of Project Management Plan delivered to Gregg Meyer

June 13, 2014 Final presentation of E-Waster to stakeholders

Communications Management Plan

Email addresses and phone numbers for each member were shared

Team member will be present for every Project Management Class

Team meetings outside of class will be arranged as necessary

Weekly status and issues meetings will be held with Gregg Meyer on Tuesdays at 1:30 in his office

Cost Management Plan

The Project Manager will be responsible for managing and reporting on the project’s cost throughout the

duration of the project. The planned budget for this project is $50. The technical lead will identify

changes to the planned budget and resources will be secured as necessary to facilitate project completion.

The actual cost of the project was double the planned budget at $100 and there is an outstanding need for

a paintbrush.

Receipts in Appendix

Risk Management Plan

The approach for managing risks for the E-Waster Project includes a methodical process by which the

project team identifies, scores, and ranks the various risks (see Risk Matrix below). Every effort will be

made to proactively identify risks ahead of time in order to implement a mitigations strategy from the

project’s onset.

Risks Likelihood Impact Severity (L*I) Not finishing on time High High High

Machine doesn’t

produce enough force

Medium High High

Machine is not fun to

operate

Medium Low Medium

Staffing Management Plan

The E-Waster Project will consist of three team members: a Project Manager, a Technical Lead, and a

Communications Specialist.

Project Manager- responsible for all management for the E-Waster Project. The PM is responsible for

planning, creating, and/or managing all work activities, variances, tracking, reporting, communication,

and internal coordination.

Technical Lead-responsible for creating sketches and/or drawings, determining learnings from CMET

courses, determining the scope of the project through the IS-IS NOT LIST, and maintaining the BOM.

Communications Specialist-responsible for pitching the project, writing the summary report, collecting

feedback from stakeholders, and the creation of the Project Management Plan.

Test/Validation Plans

The goal of the E-Waster is to destroy hard drives by cracking the casing and shattering the platters. To

determine the force needed to accomplish this, Team InfoCrush researched hard drive case materials,

determined aluminum to be the most common, and therefore researched yielding values for aluminum.

Using the area of a ¼-in circle and the ultimate strength of aluminum at 45,000 psi, we calculated a force

of 2,200 pounds to penetrate the hard drive. In testing, a hydraulic press needed 1,600 pounds to penetrate

the hard drive. We designed to the 2,200 pound figure, using a 42-in long lever arm to provide the

mechanical advantage required.

CMET Learnings

We used Statics to determine the forces needed to produce a hole in the hard drive, and the mechanical

advantage we will need to get from the lever arm.

From our Strength of Materials course, we have the capability to determine whether our chosen pin

material is strong enough to puncture the hard drive case, and whether our lever arm shape and size can

withstand the necessary applied forces.

Chad used SolidWorks to design the E-Waster.

We wouldn’t be able to pull it all together in a timely manner without Project Management skills, nor

could we create a functioning device without our tutelage in Machine Design.

Project Sponsor Response

The following was received from stakeholder Diane Shingledecker by Team InfoCrush via email:

The InfoCrush machine prototype did the requested job of crushing a computer disk drive so that data

could no longer be extracted from it. The machine successfully drove a hole through the platters of the

drive. The machine is portable and safe to use (with the use of safety glasses). The InfoCrush machine

allows the user to watch the process of crushing the machine which is quite satisfying. Finally the

InfoCrush machine does not leave any scattered debris behind that would need to be cleaned up. I am

very pleased with all these aspects of the machine prototype.

My only suggestion, as a fairly short, reasonably fit woman, is that the machine be adjusted to operate on

a table top with less force. I was not strong enough to successfully drive the hole all the way through the

disk drive when the machine was placed on a table (or on the floor). I suspect others would have this

same problem.

Unfinished Business

The E-Waster was not painted

An E-Waster safety shield should be designed and fabricated as per sponsor request

A stop needs to be added to the E-Waster to prevent the pin from coming away from the keeper

ring

The pin needs to be a finer point to more easily puncture the hard drives

The hard drive platform needs more supports to keep the hard drive from becoming wedged in the

angle iron

Sponsor Acceptance

Approved by the Project Sponsor:

_____________________________________________ Date: __________________________

Print Name: ____________________________________

Title: _________________________________________

Photo Journal

6.750 .500

1.500

UNLESS OTHERWISE SPECIFIED:MATL = 1023 Carbon Steel Sheet (SS), "[email protected]"1.PART TO BE FREE OF SHARPS AND BURRS.2.ALL DIMENSIONS ARE CONSIDERED FINISHED SIZE. NOTE FINISH SPEC.3.THREADS MUST ACCOMMODATE FINISH SPEC.4.MISC NOTES: -5.COST: -6.STATUS: -7.VENDOR: -8.VENDOR P/N: -9.LEAD-TIME: -10.WEIGHT: 1.4372 LBS11.VOLUME: 5.0625 CU.IN.12.SURFACE AREA: 28.5000 SQ.IN.13.

REV. SHEET DESCRIPTION DATE BY

CONFIGURATION:

LeverArmUpright


TITLE

DWN:

DRAWING NUMBER:

SCALE:SHEET: 1 OF 1 1:2

DUE TO FAXES AND PDF FORMATS, DRAWING SCALE IS NOTCONSIDERED ACCURATE UNLESS SIGNED AND DATED BYBEAVERSTATE DENTAL STATING ACCURATE SCALE.

THIS DRAWING AND THE DESCRIBED HEREON IS THE SOLE PROPERTY OF BEAVERSTATE DENTAL, INC. AND IS SUBJECT TO RETURN ON DEMAND. THIS DRAWING IS NOT TO BE REPRODUCED, DISTRIBUTED OR USED FOR MANUFACTURING WITHOUT THE EXPRESSED PERMISSION OF BEAVERSTATE DENTAL.

Default

HOLES: +.010/-.000TOLERANCES .XX ±.030 .XXX ±005

ANGLES: ±1.00°SURFACE: 63

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SolidWorks Student Edition. For Academic Use Only.

1.250

5.000

.250

1.000

UNLESS OTHERWISE SPECIFIED:MATL = 1023 Carbon Steel Sheet (SS), "[email protected]"1.FINISH = -2.PART TO BE FREE OF SHARPS AND BURRS.3.ALL DIMENSIONS ARE CONSIDERED FINISHED SIZE. NOTE FINISH SPEC.4.THREADS MUST ACCOMMODATE FINISH SPEC.5.MISC NOTES: -6.COST: -7.STATUS: -8.VENDOR: -9.VENDOR P/N: -10.LEAD-TIME: -11.WEIGHT: 0.9581 LBS12.VOLUME: 3.3748 CU.IN.13.SURFACE AREA: 15.1779 SQ.IN.14.


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.250

UNLESS OTHERWISE SPECIFIED:MATL = 6061-T4 (SS), "[email protected]"1.PART TO BE FREE OF SHARPS AND BURRS.2.ALL DIMENSIONS ARE CONSIDERED FINISHED SIZE. NOTE FINISH SPEC.3.THREADS MUST ACCOMMODATE FINISH SPEC.4.MISC NOTES: -5.COST: -6.STATUS: -7.VENDOR: -8.VENDOR P/N: -9.LEAD-TIME: -10.WEIGHT: 0.0196 LBS11.VOLUME: 0.2009 CU.IN.12.SURFACE AREA: 3.0000 SQ.IN.13.


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1.500

UNLESS OTHERWISE SPECIFIED:MATL = Material <not specified>, "[email protected]"1.FINISH = -2.PART TO BE FREE OF SHARPS AND BURRS.3.ALL DIMENSIONS ARE CONSIDERED FINISHED SIZE. NOTE FINISH SPEC.4.THREADS MUST ACCOMMODATE FINISH SPEC.5.MISC NOTES: -6.COST: -7.STATUS: -8.VENDOR: -9.VENDOR P/N: -10.LEAD-TIME: -11.WEIGHT: 0.0789 LBS12.VOLUME: 2.1833 CU.IN.13.SURFACE AREA: 14.0923 SQ.IN.14.


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8.000 .500

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UNLESS OTHERWISE SPECIFIED:MATL = 1023 Carbon Steel Sheet (SS), "Thickness@FrameCross Long.SLDPRT"1.PART TO BE FREE OF SHARPS AND BURRS.2.ALL DIMENSIONS ARE CONSIDERED FINISHED SIZE. NOTE FINISH SPEC.3.THREADS MUST ACCOMMODATE FINISH SPEC.4.MISC NOTES: -5.COST: -6.STATUS: -7.VENDOR: -8.VENDOR P/N: -9.LEAD-TIME: -10.WEIGHT: 1.7033 LBS11.VOLUME: 6.0000 CU.IN.12.SURFACE AREA: 33.5000 SQ.IN.13.


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UNLESS OTHERWISE SPECIFIED:MATL = 1023 Carbon Steel Sheet (SS), "[email protected]"1.FINISH = -2.PART TO BE FREE OF SHARPS AND BURRS.3.ALL DIMENSIONS ARE CONSIDERED FINISHED SIZE. NOTE FINISH SPEC.4.THREADS MUST ACCOMMODATE FINISH SPEC.5.MISC NOTES: -6.COST: -7.STATUS: -8.VENDOR: -9.VENDOR P/N: -10.LEAD-TIME: -11.WEIGHT: 2.1292 LBS12.VOLUME: 7.5000 CU.IN.13.SURFACE AREA: 38.5000 SQ.IN.14.


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BoM

EWasterStructure Level1 2 3 4 Description Qty Cost Owner Sourcex Hard drive crusher 1

x Frame 1x 1/2" x 1-1/2" x 39" Steel Legs 2 Freex 1/2" x 1-1/2" x 6" Steel Cross-Brace A 1 Freex 1/2" x 1-1/2" x 8" Steel Cross-Brace B 1 Freex 1" x 1" x 1/4" Angle Iron 4" Long 1 Freex 1" x 1" x 1/4" Angle Iron 5" Long 2 Freex 1" x 1" x 1/4" Angle Iron 6-1/4" Long 1 Free

x Lever Arm Weldment 1x 1/2" x 1-1/2" x 6-3/4" Steel Upright 1 Freex 1/2" x 1-1/2" x 3" Steel Lever Arm Attachment 1 Free

x Punch Capture Weldment 1x 1/2" x 1-1/2" x 1-3/4" Steel Weldment 2 Freex 1-5/8" Diameter Steel Capture 1 Free

x Lever Arm 1x 1/2" x 1-1/2" x 42" Steel Arm 1 Free

x Punch Weldment 1x 1" Diameter x 5" Long Steel Punch 1 Freex 1/2" x 1-1/2" x 3" Steel Lever Arm Attachment 2 Freex 1" x 1" x 1/4" Aluminum Spacer 2 Free

x Hardwarex 1/2" x 2-3/4" Steel Clevis Pin 2 Free

Project Team’s Self-Reflections

Ben Goodman: I am very interested in simple and efficient design as a principle, and our disk crusher

project presented an excellent opportunity to put these principles to test. Right away I knew we had a

good one: our product is simple, reliable, cheap, effective, and can be operated with quickness and ease

by any well adult, which are ideal goals for any project. Our team communicated well and accomplished

all of our tasks by the deadline, some even ahead of schedule. It was valuable and insightful to have this

experience, and I am very satisfied with the result that came of it. I look forward to applying the same

skills we used for this project to ones in the future.

Chad Lane: My overall impression of the project was good. The project outlines were clear and what

was expected from each team. I like the fact that each project needed to be school related. I do feel that if

any projects are to be done in the future, more shop time is a must. Access to the mills, lathes, welders,

drill presses and tools in general needs to be provided to the students. I ended up buying shop time from

my neighbor, which put the team over budget. This is unacceptable with the limited funds that the

students have. I feel that the sponsors should help shoulder the cost, or at least their respective

departments. The time to complete the project is very short. I am glad that we took on a project that we

could complete in the time given. One thing I did learn from this project is that for a small prototype

project, go straight to the shop and build it. I think I could have wasted a lot of time trying to make

everything work in SolidWorks as opposed to mocking the E-Waster to see what would work and what

wouldn’t. After the mockup is complete, put it together and then make the prints match the part. I would

like to have more experience with SolidWorks before taking on a time sensitive project. As I am writing

this, I still have not finalized the assembly drawings. One thing that I would like to have seen is my team

mates getting more hands on time with building the E-Waster. I know we each had our assigned roles, but

the team members with less experience in fabricating could have benefited with the hands on. We really

stuck to our roles TL, CS, and PM. I do not mind that I built the E-Waster, I love working with my hands.

Chantelle Sims: It was lovely to learn that there is a legal profession out there where my particular style

of bossy/loving leadership is seen as valuable.

Once again, the ability to carefully choose one's team proved to of great value. I knew

immediately that I wanted to work with Chad because of his previous machining experience, and I knew

that he and I have similar communications styles, so that I wouldn't have to worry about hurting his

feelings.

Losing Becca was less than ideal, but allowing Ben to step into her place was not a mistake,

although Ben's propensity for being tardy to class caused some stress and many a firm text to be sent out.

Ben's mathematical skills were invaluable in the initial design phase and his overall willingness to pick up

pieces was appreciated.

If I were to do this over, I would have taken a less comfortable role and gotten my hands a little

more dirty, done some actual design and/or fabrication work. I chose the role that comes most easily to

me and the role that I knew would fulfill my desire to be a highly valued team member.

infocrush e-waster project management plan

Documents

project management instructor

project management approach

engineering stems

clever engineering

project scope

project manager chad

intense desire

sponsor acceptance