infomappe zspm_v3.5_english[1]

8/8/2019 Infomappe zSPM_V3.5_english[1]

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Version: 3.5 Date: December 2009 Author: pma zertifizierungsstelle page 1/19

Info folder for the

certification asSenior Project Manager

(IPMA Level B)

1 General Information............................................................................................................................22 Registration for certification ................................................................................................................33 The Report process ............................................................................................................................64 Certification day..................................................................................................................................85 Overall appraisal.................................................................................................................................96 pma assessors ...................................................................................................................................97 Appendix.............................................................................................................................................9

Basis for certification (in the following order):

Info folder

pm baseline v3.0, english

ICB IPMA Competence Baseline, Version 3.0, english

All documents can be downloaded free of charge from the pma website: www.p-m-a.at

e-mail: [email protected]


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1 General Information1.1 Overview of the certification process

The certification process is comprised of the following steps:

Registration Admission Certification briefing Report Certification Day Overall appraisal

Figure 1: The certification process

1.2 Requirements for CertificationKnowledge:

Specialised knowledge in accordance with ICB 3.0 and pm baseline 3.0.Experience:

At least 900 people days experience in project management, including At least 540 people days experience as sole responsible project manager in complex projects

(PM activities and other related activities will be counted).

Attendance at a certification briefing.


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1.3 Process of Certification as Senior Project Manager

Online registration, Report Proposal, Complexity Sheets and PM self assessment(at least 4 months before the Certification day)

Feedback on the registration forms via e-support (if required)

Admission for certification

Billing

(invoice by post at least about 2 months before certification day)

Payment

PM Qualification via further training (if required)

certification briefing(dates will be published on the pma website)

Preparation of the Report

Submission of the Report(at least 3 weeks before the exam date!)

Feedback from the pma assessorvia the e-support system

(at the latest 1 week before the exam date)

Individual preparation for the PM certification

Certification day(pm test; workshop & interview)

Result of the certification (by mail; within 2 weeks after the certification day)

Sending certificate (within 5 weeks after the certification day)

Durationc.

4.5

months


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2 Registration for certificationRegistration is comprised of:

Registration form PM self assessment Report proposal Complexity sheets (for each listed complex project)The completed registration must be uploaded by the certification candidate to the pma website:

http://www.p-m-a.at/certification/register.php (this process is to operate only one time; possible

completions or modifications have to be transacted via e-support; for this, please note your

username and password)

2.1 Registration formThe registration form is comprised of the following parts:

Personal details School, higher education and further studies Previous training and studies in project management Previous training and studies in management and behavioural competences Career development Previous experience in projects Key facts to ReportThe registration form can be found in Appendix 1.

2.2 PM self assessment Through the PM self assessment, the certification candidate evaluates his/her own project

management knowledge and experience.

The PM self assessment is based on the ICB and the pm baseline - the project managementbody of knowledge ofpma.

The PM self assessment can be found in Appendix 2.

2.3 Report proposalThe Report proposal serves as a short description of the project used for the certification and iscomprised of the following:

Description of the project Project organisation Bar chart Description of the role of the candidate in the projectThe Report proposal should not exceed 9 pages.


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2.4 Complexity sheets The Complexity sheet evaluates the complexity of a project. A Complexity sheet has to be filled in by the certification candidate for each complex project

listed (see appendix, registration form, "Experience in projects" table) as well as for the projectselected for the report.

The Complexity sheet template can be downloaded from the pma website (area downloads).

2.5 Payment detailsThe fee for the certification as Senior Project Manager is Euro 2.020,-- (excl. 10% VAT) and for

pma members Euro 1.860,-- (excl. 10% VAT.). The certification fee is due after receipt theinvoice.

If the certification is not finished one year after admission (not including repeated exams), theadmission expires. In case of a second start of the certification process the certification fee has to

be paid in full a second time.

In case of withdrawal from the certification before admission, a cancellation fee ofEUR 220,-- (excl. 10% VAT) will be charged as due; after admission, the total fee is due.

In case of the exam date being re-scheduled, an administrative fee of Euro 220,-- (excl. 10%VAT) will be charged.

If a candidate fails to pass the pm test, it can be retaken after 2 months at the earliest. If theexamination has to be retaken due to lack of experience (report, workshop and interview), the

candidate must wait 12 months before re-applying.

The entire process must be completed within 1,5 years of attending the first exam. In case of a

second start of the certification process, the full certification fee will be charged again. In case of

certification for zSPM being retaken, a fee of Euro 140,-- (excl. 10 % VAT) will be charged for pm

test and Euro 930,-- (excl. 10% VAT) for the report/workshop/interview.


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3 The Report processThe Report process consists of:

Verification of references (selected examples) The preparation and submission of the report by the candidate Feedback on the report by the pma assessor.

3.1 ReportThe objective of the report

In the report, the candidate is to present PM competences according to the structure table. The application of methods (in the project plan) should follow the guidelines of the pm

baseline.

The overall objective is to evaluate the PM qualifications (knowledge and experience) of thecertification candidate.

Criteria for selection of a project for the Report

It must be the last completed complex project as defined by the Complexity Sheet criteria. The certification candidate must have led the project him/herself. The company which conducted the project must give its consent to the project being used for

the report.

Formal rules

The candidate must produce the report him/herself. The project description must be understandable to the pma assessors. It must be a real project; however, project data can be anonymous. The finished project must be presented. Additional PM plans can be attached, if necessary, in the appendix. Selected competences will be discussed (PM technical, PM contextual and behavioural) The report must be uploaded via the e-support system by the specified date. Supported data formats: Adobe Acrobat (.pdf) or compressed files (.zip). Candidates must ensure that the case study can be printed (i.e. formatted to A4) before they

submit it.

The number of pages for the report may not exceed 45. Files sent to pma may not exceed 5MB. The report must be printable in black and white in readable quality.Report timetable

The final submission date will be published via the e-support system. The report must be uploaded to the e-support system at the latest 3 weeks before the exam

date.

Feedbacks from the pma assessor will be given at the latest 1 week before the exam date. Only the first version of the submitted report will be considered - candidates should not submit

revisions of the report.


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3.2 Feedback on the reportThe candidate will receive feedback from the pma assessor at the lastest 1 week before the

certification day. Only reports which adhere to the above guidelines will be evaluated.

4 Certification dayThe following activities will take place on the certification day:

pm test Workshop InterviewObjectives of the certification day

Completion of the certification. Appraisal of the project management knowledge and experience of the certification candidate,

according to ICB and pm baseline.

Participants in the certification day

Certification candidates pma assessors Staff ofpma certification bodyRequirements for the certification day

Admission for the certification. A fully completed report uploaded to the e-support system.pm test Computer-based multiple-choice test Duration: 1 hour 80 questionsWorkshop

Duration: 2 hours Completion of PM tasks in teams Role plays with different PM roles Participants: 4 certification candidates, 2 pma assessorsInterview

Duration: 2 hours Interview on PM competence (PM technical, PM context and behavioural according to ICB and

pm baseline).

We reserve the right, to suspend you from the certification, if the invoice(s) are not paid.


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5 Overall appraisalThe overall appraisal covers the entire certification process meaning the report, the pm test, the

performance during the workshop and in the interview.

The ICB guidelines for knowledge and experience will be the criteria on which the level of

certification will be based. Competence will be evaluated in the fields of technical, contextural andbehavioural competences.

In case the criteria for Level B, Senior PM are not met, the assessors may offer the certificationcandidate the chance to repeat the process (report, pm test, workshop and interview), or

alternatively offer a pass at Level C, PM.

In case of failure, the pm test can be repeated after 2 months at the earliest. If the examination has

to be retaken due to lack of experience (report, workshop and interview), the candidate must wait

12 months before re-applying.

The result and the certificate will be sent to the candidate by the pma certification body within 5

weeks after the certification day.

6 pma assessorsA full list of the pma assessors can be found on the certification page of the pma website.

7 Appendix Registration form PM self assessment


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7.1 Registration FormRegistration for certification asSenior Project manager (IPMA Level B) on: __________________________

7.1.1 Personal DetailsFirst and last name / Title

Date and place of birth

Home address

Billing address (*)

UID Number(*)

Order number for invoicing (*)

Company name (*)

Company address (*)

Telephone

E-mail

Identification

(Passport or driving license number)

(*) in case of company payment

7.1.2 School and higher education, further educationFrom/to Institution Qualification

7.1.3 Project management training and studiesFrom/to Institution Course Title


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7.1.4 Previous training and studies in management and behavioural competencesBehavioural competences (e.g. moderation, group dynamics, presentation skills) and leadership

tasks (e.g. conducting personal appraisals, giving presentations, team leadership).

From/to Institution Course Title

7.1.5 Career DevelopmentFrom/to Position/role Company


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Version: 3.5 Date July 2009 Author: pma zertifizierungsstelle page 12/19

7.1.6 Current Project ExperienceExperience in projects (Table reference projects, Programs and Portfolios, sorted in descending order, beginning with the most recent):

Nr. Project/program/portfolio

name

Project performing

company /

customer

Start (mm.yy) &

finish (mm.yy)

Budget

(1000 Euro),

Effort

(peopledays)

Phases

(Quantity)

Complexity1 Role2 and

Responsibilities of

the candidate

Example Example pma 01/08 12/08

(180 PT)

10.000,--

(180 PT)

5 32 PM incl. PM-

activities

1 According to the Complexity Sheet2 PS (Project Sponsor), PM (Project Manager), PTM (Project Team Member)3 In people days; calculate pro-rata (e.g. a project with a 12 month duration (180 people days) and 10% PM effort equates trelating to project content (e.g. 6 months project work). One year is calculated as 180 people days.


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Version: 3.5 Date July 2009 Author: pma certification body page 13/19

7.1.7 Key facts to reportProject name

Project duration (mm/yy mm/yy)

Project type

Project goals

7.1.8 Will your company pay the certification fee? yes no

7.1.9 Are you or your company member of pma? yes no

7.1.10 Are you already a Certified Project Manager? yes no

7.1.11 Reasons why you want to get certified?


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7.1.12 Payment detailsThe fee for the certification as Senior Project Manager is Euro 2.020,-- (excl. 10% VAT) and for

pma members Euro 1.860,-- (excl. 10% VAT.). The certification fee is due after receipt the

invoice.

If the certification is not finished one year after admission (not including repeated exams), theadmission expires. In case of a second start of the certification process the certificationfee has to

be paid in full a second time.

In case of withdrawal from the certification before admission, a cancellation fee of EUR 220-- (excl. 10% VAT) will be charged; after admission the total fee is due.

In case of the exam date being re-scheduled, an administrative fee of Euro 220-- (excl. 10%VAT) will be charged.

If a candidate fails to pass the pm test, it can be retaken after 2 months at the earliest. If theexamination has to be retaken due to lack of training experience (report, workshop and interview),

the candidate must wait 12 months before re-applying.

The entire process must be completed within 1.5 years of attending the first exam. In case of a

second start of the certification process, the full certification fee will be charged again. In case of

certification as zSPM being retaken, a fee of Euro 140,-- (excl. 10 % VAT) will be charged for pm

test and Euro 930,-- (excl. 10% VAT) for the report/workshop/interview.

Place, date Signature

This registration is contractually binding.

By signing this document, the applicant hereby confirms that all the above data provided is correct.The applicant explicitly approves of the electronic processing and storing of this data (personal

data, exam and test documents, project report, etc) by pma.

The applicant agrees to the evaluation of his/her behavioural competences by the pma assessors

during the course of the PM certification.

The applicant has read and accepts the pma Code of Ethics (available on the pma website) and

agrees to comply with this code as certified project manager and pma member.

In case of a successful certification the applicants name may be published on the pma and IPMA

homepage.

The IPMA Level B certificate is valid for 5 years. After this time the certificate must be renewed or,

by fulfilling the relevant requirements, an IPMA Level A certificate may be obtained.

next step: Please fill in the table below describing how you estimate your knowledge

and experience with regard to the corresponding competence elements (for

the whole 3 competence elements incl. the interpretation to knowledge and

experience)


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7.2 PM Self-AssessmentCertification candidate

Name and title

Current employment

Company

General notes on self-assessment of PM competence:

PM competence is divided into three competence areas :

Technical competences Contextual competences Behavioural competencesEach PM competence element combines both knowledge and experience.

The PM self assessment must be completed accurately and truthfully. It therefore requires sometime.

The level of PM competence is calculated in the self assessment by means of a taxonomy scale(see ICB) from 0 to 10, where 10 is the highest possible level. In order to perform a meaningful self

assessment, it is necessary to read and understand completely the description of each PMcompetence element in the ICB Version 3 and the pm baseline. On the basis of these descriptions,

the candidate's competence with regard to knowledge and experience is to be assessed. The

taxonomy table in the ICB supports the evaluation and assignment of values.

The requirements with regard to knowledge and experience can be viewed in Appendix 2 of the

ICB.

Please fill in the table below describing how you estimate your knowledge and experience with

regard to the corresponding competence elements.

Summarize, by using keywords, how you estimate your knowledge and experience for each

individual competence area (approximately half a page for each); for very high and very lowvalues, please provide an explanation.


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Example:

1 Technical Competence Knowledge Experience

1 2 3 4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9 10

1.01 Project management success x x

1.02 Interested parties x x

1.03 Project requirements and objectives x x

1.04 Risk and opportunity x x

Interpretation with regard to knowledge (extract of an example):

I have constantly increased my PM knowledge prior to and during projects, via corresponding courses andliterature. Especially in the area of risks and opportunities, since I have already carried out various risky

projects abroad, under difficult economical and political conditions.

Interpretation with regard to experience (extract of an example)

I have less experience when it comes to the concrete definition of project goals on the basis of customer

requirements, or with the development of a business case, since our company-internal structures and

approaches do not necessarily allow for this, and the assignment of the project manager is carried outexclusively via an internal project sponsor in the line.


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1 Technical Competence Knowledge Experience

1 2 3 4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9 10

1.01 Project management success1.02 Interested parties

1.03 Project requirements and objectives

1.04 Risk and opportunity

1.05 Quality

1.06 Project organisation

1.07 Teamwork

1.08 Problem resolution

1.09 Project structures

1.10 Scope & deliverables

1.11 Time & project phases

1.12 Resources

1.13 Cost & Finance1.14 Procurement & contract

1.15 Changes

1.16 Control & reports

1.17 Information &documentation

1.18 Communication

1.19 Start-up

1.20 Close-out

Interpretation with regard to knowledge:

Interpretation with regard to experience:


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2 Behavioural Competence Knowledge Experience

1 2 3 4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9 10

2.01 Leadership2.02 Engagement & motivation

2.03 Self-control

2.04 Assertiveness

2.05 Relaxation

2.06 Openness

2.07 Creativity

2.08 Result orientation

2.09 Efficiency

2.10 Consultation

2.11 Negotiation

2.12 Conflict & crisis

2.13 Reliability2.14 Values appreciation

2.15 Ethics

Interpretation with regard to knowledge:

Interpretation with regard to experience:


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infomappe zspm_v3.5_english[1]

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