infomation management

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Information Management

I TUCE

:: Project co-ordination, the needs and benefits ::

In the traditional method of procurement, there are many parties involved

directly in a wide range of activities. One of these activities is the

translation of the client brief into design or from design into a constructedbuilding.

For example, during the pre-tender stage, the architect, engineers, client

and cost advisor share and exchange information and data that evolves

as the design progresses. At the early stage of project life cycle, such co-

ordinations are essential to ensure the success of the project.

Co-ordination is basically a management tool and can be defined as the

bringing into a proper relation of the various activities related to a project,

or causing these activities to function together, or in a proper order .




I TUCE

:: Project co-ordination, the needs and benefits (cont…) ::

Feasibility Program Conceptual

Design

Detail

Design

Construction

Planning

Construction Operation

Sketches

Spec. Drawings Drawings

Estimate

Schedule

As-Built

Drawings

Data

Output

& Input

Project

Phase

Report

Data is prone to errors because it is extracted, transferred, interpreted, and

repackaged very frequently.

Therefore, it is important to manage the flow of information in order to avoid

or minimise the problems.




I TUCE

:: Project information and information technology ::

Project information can be defined as the information that describes the

physical facility (product) and is required for managing its process. A

typical set of project information may include site survey, cost analysis,

design drawings, specifications, regulations, bill of quantities, project

planning, job costing, estimates, valuations, material management, facility

management, etc.

This information is usually handled by different departments within one

organisation or different organisations, resulting in long loops. These

loops can cause lengthy delays and inconsistencies of data used by

different departments.

Sharing and maintaining this information among multiple disciplines and

throughout a project’s life cycle is a complex and difficult task. However,

such flow of information needs to be managed so that it will be received or

accessed when required.




I TUCE

:: Project information and information technology (cont…) ::

Information technology (IT) becomes a vital tool for managing the

information. IT is a generic term used to describe all types of computer

and communication technologies applied in the acquisition, storageand retrieval of information.

Current IT tools provide excellent means of transmitting the syntax of

information, but do not as yet have the capability to communicate the“meaning” of the information which are supposed to be conveyed to

other participants in the construction process.

Many studies have suggested that IT has the potential to be the most

powerful tool for re-engineering the construction process by improving

the performance of traditional processes.




I TUCE


Despite the potential use of IT as a tool for managing the information flow,

the supply of information to the industry is still in poor condition.

Information does not follow in a common format or description and is

hard to find and use;

The source of information to the construction industry is fragmented

and diverse;

Information is often of unreliable quality and is not easily searchable oruseable;

Different access methods and user interfaces make it difficult to use a

variety of information sources;




I TUCE


The above statements is also supported by other construction organisations,

which also revealed that the underlying causes of the problems in the

adoption and utilisation of integrated IT systems, can be attributed to;

poor management and communication;

the fragmented nature of the industry;

lack of standardisation and uniform procedures;

the number of participants involved in construction projects;




I TUCE


Information ManagementWhat is Information?




I TUCE



Umur Calon Ibu = 31

Mula Mengandung = Bulan Apr il

Anak = Perempuan

Umur Calon Ibu = 23

Mula Mengandung = Bulan Nov.

Anak = Lelaki

Umur Calon Ibu = 23

Mula Mengandung = Bulan Sept.

Anak = Lelaki

Umur Calon Ibu = 45

Mula Mengandung = Bulan Jun Anak = Lelaki

Umur Calon Ibu = 18

Mula Mengandung = Bulan Mei. Anak = Lelaki ……….

Ramalan Anak Lelaki atau Perempuan




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not really understand with the given information




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not Complete Information




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Information management ?




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Data

Management

Information

Management

Knowledge

Management

Wisdom

Management

Management Evolutions

?????Management




I TUCE



What is

Information management System?



Structural Information System

Example…..



http://www.emporis.com



http://www.structurae.de/en



Geological Information System

Example…..



Hydrological Information System

Example…..



Information Management:: Project information and information technology (cont ) ::



I TUCE



How to develop Information

management System?




I TUCE

System Development Life CycleThe six Phases of Systems Analysis & Design

1 . Preliminary

investigation

1 . Preliminary

investigation

2 . Systems

analysis

2 . Systems

analysis

3 .Systemsdesign

3 . Systems

design

4 . Systems

development

4 . Systems

development

5 . Systemsimplementation5 . Systems

implementation

6 . Systems

maintenance

6 . Systems

maintenance

Williams & Sawyer (2003). Using Information Technology , McGraw-Hil




I TUCE

Conduct a Preliminary Investigation

Phase 1

Preliminary analysis

– starting the objectives, defining nature and scope of problem

Propose alternative solution

– leave system alone, make it more efficient, or build a new system

Describe cost and benefits of each solution

Submit a preliminary plan with recommendations

– written report




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Do an Analysis of the System

Phase 2

Gather Data

– using tools of written documents, interviews, questionnaires & observations

Analyze The Data

– using modeling tools: grid chart, data flow diagrams, connectivity diagrams

Write a Report – phase documentation




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Design the System

Phase 3

Do a preliminary design

– using CASE tools, prototyping tools & project management software.

Do a detail design

– defining requirements for output, input, storage & processing and system

controls and backup

Write a Report

– phase documentation




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Develop the System

Phase 4

Acquire software

Acquire hardware

Test the system




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Implement the System

Phase 5

Convert to the new system

– convert hardware, software & files through one of four types of

conversations : direct, parallel, phased or pilot.

Compile final documentation

– all-phase documentation

Train the user

– in-house training




I TUCE

Maintain the System

Phase 6

Keep the system running through system audits and by making

changes based on new conditions.




I TUCE

Staying Dynamic! Information Systems

are dynamic, areever changing, and

must be constantlyupgraded.

Monthly

Technology

Update




I TUCE

The System Life Cycle

BirthBirth DeathDeathDevelopmentDevelopment ProductionProduction

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