Diane Daniell

Information Management

GIS and Database Administrator

12/7/2011

Introduction

• GIS• What is it?• Management

• Corporate Information• What is it?• Management

• Business Excellence• Knowledge Management• Sustainability

GIS – What is it?

• Geographic Information System

• Central Goldfields version of “Google or Bing Maps”

GIS – What can it do for you

• A way of bringing together information held by Council on a map

• A method of returning information about something that can be seen on a map

• Performing analysis of information to meet Council requirements

• Tool to produce hard copy or image output for any use

GIS – Internal day to day management

• New users – system management and staff training

• New data • Joining data sets to the GIS so departments can

see their info on a map• System setup for easier use and improved

productivity of officers

GIS – External day to day management

• Incorporate information from State agencies into system on regular basis

• Property• Parcel• Cadastral Linework• Planning Scheme• Topography (Contours etc)• Hydro (Water features)• Features of Interest

GIS – External day to day management

• Keep abreast of requirements for Land information as a sector

• Complete councils responsibilities for State level processes

• Spear – Address Allocation for new subdivisions• Notification and Edit Service

– Placing change requests on behalf of CGS» New or corrected road names » New addresses» Changes to property outlines and addresses

– Respond to change requests affecting CGS» Title and property matching from Land Registry» Road name checks from ESTA

GIS – Special Projects

• Spatial analysis projects• Council Road and Land Registers

• Titles Register Project• Linkages and validation in Property Information System• Rural Addressing

• New classes (layers of information)• Obtained from external sources • Created/captured by staff or contractors

GIS – A new era

• Mapit – In service for 20 years

• Latitude – limited service for 10 years

• Need to take advantage of new technology

• Ability to make more information available more easily

» Documents, images, reports, statistics, plans and drawings

Corporate Information – What is it

• Custodianship• Every data set is created/owned by someone

• Quality and completeness• How often is it updated and what level of Quality

Assurance is on that data.

• Distribution• Is it easy to find and view. Who should be able to

access it?

Corporate Information – What can it do for you?

• Informed decisions are made from the widest range of good information

• Simple search from a map could link you to almost any corporate data

• Building, Planning, Assets, Customer Service, Hacc, Works Management

Corporate Information – Day to day management

• Understand how each dept uses its data• Resolving data errors• Work with IT when software/data issues occur

• Advice to departments creating new datasets» Planning Register upgrade, At risk persons, Emergency

• Report Writing» Customer Service, Works, Asset Management, Planning

• Managing electronic databases» GIS, Asset Management, Records, Finance, HACC

Property, Procure, Debtors and Creditors etc

Business Excellence – Knowledge Management

• Policy

• Structure

• Corporate Data Management Strategy• Draft prepared

• Victorian Spatial Information Strategy• Widely accepted as a good model for all data

management

Summary

• Good information management underpins everything we do.

• A picture is worth a thousand words

• Data held by departments can be even more valuable when linked together to provide information that enables our organisation to make informed decisions