Information SectionThe School District Representative will fill out the Information Section and include it in the Contract bid proposal packet. This will represent all information about cost, income, and service needs.

When projecting average daily participation (ADP) and A la Carte/Catering information for the School District Information - Breakfast, Lunch, Supper, and Snack sheets, make sure to use the same month or months. The same month or months must also be used when projecting the revenue information on the Projected Revenue information sheet.

The Bid Point Calculator and Evaluation Criteria Matrix is used to advise potential bidders of the value placed on the written and/or oral presentation.

A sample Bid Point Calculator is provided, as well as suggested non-price criteria that can be used on the Bid Point Calculator.

The Bid Point Calculator and Evaluation Criteria Matrix is used to calculate which bidder will be awarded the Contract. The bidder with the maximum number of points, not necessarily the lowest price bidder, will be awarded the Contract.

SFA must attach the following district and/or food service policies to this bid packet:

1. Procurement Policy to include:a. Written code of conduct (related to School Food Service)b. District Small Purchase Threshold (if different from State and Federal)c. Bid Protest Procedures (highly recommended as a best practice)

2. Meal Charging Policy a. May include Humanitarian/Alternate Meal policy

3. Bad Debt

Bid Calculation and Evaluation Criteria

Bid (list bid price per meal/meal equivalent from lowest to highest)

Subtract lowest bid from bid above 0.00 0.00 0.00 0.00 0.00 0.00

Divide answer from above by lowest bid 0.00 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Subtract answer above from 1 1.00 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

51 Multiply answer above by 51 or more 51.00 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

PtsBelow

List Non-Price Criteria and Sub-criteria Below(points will total 100 when added to Bid Points)

8 Management Candidate

Experience working in school foodservice 5 years or more (2 pts)

Experience staffing K-12 breakfast and lunch programs (2 pts)

Experience with menu development and special events (2 pts)

Experience conducting procurement (2 pts)

9 FSMC Support and Back-up

Management support (3 pts)

Communication (3 pts)

Problem resolution (3 pts)

6 Marketing and Merchandising Plan

Targeting audience (2 pts)

Recognition of holiday and special events (2 pts)

Expanding/increasing participation in breakfast and lunch (2 pts)

4 Nutrition Education

Promotional materials (2 pts)

Samples/examples of materials used (2 pts)

6 Employee Training and Development

Training program for foodservice employees (2 pts)

Safety and sanitation (2 pts)

Professional development for on-site manager (2 pts)

13 Integrity of Projected Operating Budget/Forecast

Advanced payment requirement (2 pts)

Integrity of information (5 pts)

Monitoring of food cost (2 pts)

Monitoring of labor cost (2 pts)

Financial reports (2 pts)

3 Plan to Increase Participation

Alternate menu choices/offerings (3 pts)

100 TOTAL 51.00 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Company Name

Bid Point Calculator and Evaluation Criteria Matrix

Maximum Points 100

High Points Wins Contract

School Building Job TitleHours to be

Worked

Total Wages/Annual

Compensation/Benefits

No SFA Employees.

SFA Employees (SY 2018-2019)CURRENT STAFFING PATTERNS

School Building Job TitleHours to be

WorkedEmployee

Health Family Health Dental Vision Retirement

Paid Time Off/

Holiday/ Sick

Life Insurance

Mound Park Upper Elementary School Lead Cook 1,259.0 X X X X XFood Service Worker 1,259.0 X X X X X

Schofield Early Childhood Center Lead Cook 1,259.0 X X X X XFood Service Worker 1,259.0 X X X X X

Westview Lower Elementary School Lead Cook 1,345.5 X X X X XFood Service Worker 1,259.0 X X X X XFood Service Worker 1,211.0 X X X X X

Chatterton Middle School Lead Cook 1,388.75 X X X X XFood Service Worker 1,345.5 X X X X XFood Service Worker 1,124.5 X X X X XFood Service Worker 1,124.5 X X X X X

Fitzgerald High School Lead Cook 1,369.75 X X X X XFood Service Worker 1,327.5 X X X X XFood Service Worker 1,327.5 X X X X XFood Service Worker 1,098.5 X X X X XFood Service Worker 1,098.5 X X X X XFood Service Worker 845.0Food Service Worker 845.0Food Service Worker 845.0Food Service Worker 845.0Food Service Worker 845.0Food Service Clerk 1,078.0Food Service Director 2,080.0 X X X X X X

Mark with an "X" to indicate if employee compensation included the following:

CURRENT STAFFING PATTERNSFSMC Employees (SY 2018-2019)

School Building Job Title Hours to be Worked

PROPOSED STAFFING PATTERNS BY FSMCTo be completed by FSMC for districts requesting transition of employees to FSMC.

EXPENSES TOTAL COST(From Food Service Account)

Food Cost (including commodities delivery charge) $613,711.00

Food Cost for Fresh Fruit and Vegetable Program (FFVP) Only $0.00

Labor - SFA Employees $0.00

Labor - FSMC Employees $427,988.00

Fringe Benefits - SFA Employees $0.00

Fringe Benefits - FSMC Employees $102,307.00

On-Site Manager Salary & Benefits $52,666.00

Contracted Services* (see below**) $279,500.00

Transportation Cost $0.00

Non-Food (Supplies and Other Materials) $102,307.00

Non-Food (Supplies and Other Materials) FFVP Only $0.00

Indirect Cost (assigned to food service) $0.00

Other (see below***) $60,500.00

Total $1,638,979.00

*FSMC Administrative Cost and FSMC Management Fee, if applicable, have not been included.

**Contract Services Detail (information only, not a bid item)EduStaff: AM Breakfast Monitors and Noon Lunch Aides $110,000.00Custodial Staff $140,000.00Equipment Repair $25,000.00Equipment Rental - Copier $2,500.00Waste Removal $2,000.00

$279,500.00***Other DetailOffice and Custodial Supplies $7,500.00Capital Outlay $47,750.00Software and Pay Schools $5,250.00

$60,500.00

Based on 180 Days of Service in School Year 2018-2019

PROJECTED COST INFORMATION

Equipment List Expendable (one time use)

Non-Expendable (reusable) SFA FSMC

Mound Park Upper Elementary School1 - Double Stack Convection Oven X X1 - 6 Burner Stove X X1 - Warming Cabinet X X1 - Double Door Reach-In Refrigerator X X1 - Walk-In Cooler X X1 - Walk-In Freezer X X1 - 4 Well Hot Table X X1 - 3 Well Cold Table X X1 - Salad Bar X X1 - Speed Rack X X1 - Utility Cart X X1 - Electric Can Opener X X

Schofield Early Childhood Center2 - Double Stack Convection Ovens X X1 - 4 Burner Stove X X1 - Warming Cabinet X X1 - 1/2 Warming Cabinet X X1 - Triple Door Reach-In Refrigerator X X1 - Walk-In Cooler X X1 - Walk-In Freezer X X1 - 8 Case Milk Cooler X X1 - 3 Well Hot Table X X1 - 3 Well Cold Table X X1 - Salad Bar X X1 - Speed Rack X X1 - Utility Cart X X1 - Electric Can Opener X X

Westview Lower Elementary2 - Double Stack Convection Ovens X X1 - 4 Burner Stove X X1 - 2 Door Steamer X X1 - 1/2 Warming Cabinet X X1 - Double Door Reach-In Refrigerator X X1 - Walk-In Cooler X X1 - Walk-In Freezer X X1 - 16 Case Milk Cooler X X1 - 4 Well Hot Table X X1 - Ice Machine X X1 - Salad Bar X X1 - Speed Rack X X3 - Utility Carts X X1 - Microwave X X1 - Electric Can Opener X X

Chatterton Middle School2 - Double Stack Convection Ovens X X1 - 2 Burner Range X X1 - Tilt Skillet X X2 - Single Door Steamers X X1 - Warming Cabinet X X2 - 1/2 Warming Cabinets X X1 - Double Door Reach-In Refrigerator X X

SFA will list the food service equipment used in food service and identify if it is a SFA or FSMC provided item.

Mark an "X" in the appropriate columns for each item.

EQUIPMENT INVENTORY LIST

Equipment List Expendable (one time use)

Non-Expendable (reusable) SFA FSMC

1 - Walk-In Cooler X X1 - Walk-In Freezer X X1 - 16 Case Milk Cooler X X1 - Double Door Beverage Display Cooler X X1 - 4 Well Hot Table X X1 - Flat Top Hot Table X X1 - 2 Well Cold Display Unit X X1 - 4 Well Cold Display Unit X X1 - Double Shelf Sandwich Slide X X2 - Salad Bars X X1 - Ice Cream Freezer X X2 - Speed Racks X X4 - Utility Carts X X1 - Microwave X X1 - Manual Can Opener X X

Fitzgerald High School3 - Double Stack Convection Ovens X X1 - Tilt Skillet X X1 - Double Stack Impinger Oven X X1 - 6 Burner Stove X X1 - Warming Cabinet X X1 - 1/2 Warming Cabinet X X1 - Double Door Reach-In Freezer X X2 - Walk-In Coolers X X3 - Walk-In Freezers X X4 - Single Door Beverage Display Coolers X X1 - Double Door Beverage Display Cooler X X1 - 4 Well Hot Table X X2 - 2 Well Hot Tables X X1 - Flat Top Hot Table X X1 - 4 Well Cold Display Unit X X3 - 3 Well Cold Display Units X X1 - 2 Well Cold Display Unit X X2 - Double Shelf Sandwich Slides - Small X X1 - Double Shelf Sandwich Slide - Large X X5 - Speed Racks X X8 - Utility Carts X X1 - Ice Cream Freezer X X1 - Microwave X X1 - Small Table Top Mixer X X1 - Ice Machine X X1 - Single Tank Dishmachine X X1 - Double Coffee Brewer X X

SY 2019-2020 Consortia Election: SPARC

SY 2017-2018 Annual Delivery Fees: $17,902.35

USDA FOODS INFORMATION

SFA will attach SY 2017-2018 Year End PAL Report

Please describe any major changes that took place in the district between SY 2017-2018 and SY 2018-2019 that would impact USDA Food Entitlement Usage. No major changes took place.

SCHOOL DISTRICT INFORMATION: BREAKFAST PROGRAMPROJECTED PRICES/COUNTS/OTHER INCOMENSLP/CACFP/SFSP

Projected Total for School Year

School Building Enrollment Adult Student Paid Free Reduced A la Carte & Other IncomeNSLPMound Park Upper Elementary School 364 $2.00 $0.00 0.0 281.5 0.0 $0.00Schofield Early Childhood Center (not SN) 276 $2.00 $0.00 0.0 155.8 0.0 $0.00Westview Lower Elementary 644 $2.00 $0.00 0.0 413.2 0.0 $0.00Chatterton Middle School 607 $2.00 $0.00 0.0 120.7 0.0 $126.00Fitzgerald High School 1,298 $2.00 $0.00 0.0 276.4 0.0 $406.80

Total 0.0 1,247.6 0.0 $532.80

CACFPSFA does not currently participate, but reserves the right to add in the future.

Total 0.0 0.0 0.0 $0.00

SFSPMound Park Upper Elementary School $2.00 $0.00 0.0 136.3 0.0 $0.00Fitzgerald High School $2.00 $0.00 0.0 19.8 0.0 $0.00

Total 0.0 156.1 0.0 $0.00$532.80

Meal PricesCOUNTS

*Reimbursable Meal ADP

The ADP (Average Daily Participation) and A la Carte/Catering Information is based on data from a projection for the current school year (2018-2019) using the month(s) of October 2018 for NSLP and June/July/August 2018 for SFSP. Use this ADP to determine the number of projected breakfasts sold on the Revenue Information Sheet for the entire school year. For example, the projected number of paid breakfasts sold is determined by taking the paid ADP above and multiplying it by the number of days of breakfast indicated at the top of the Projected Revenue Information sheet.

*ADP by building is calculated using the following formula: number of meals served divided by the number of service days per building.

SCHOOL DISTRICT INFORMATION: LUNCH PROGRAMPROJECTED PRICES/COUNTS/OTHER INCOMENSLP/CACFP/SFSP

Projected Total for School Year

School Builiding Enrollment Adult Student Paid Free Reduced A la Carte & Other IncomeNSLPMound Park Upper Elementary School 364 $3.50 $0.00 0.0 214.0 0.0 $0.00Schofield Early Childhood Center 276 $3.50 $0.00 0.0 138.3 0.0 $0.00Westview Lower Elementary 644 $3.50 $0.00 0.0 381.5 0.0 $0.00Chatterton Middle School 607 $3.50 $0.00 0.0 442.5 0.0 $18,759.96Fitzgerald High School 1,298 $3.50 $0.00 0.0 725.5 0.0 $20,624.00

Total 0.0 1,901.8 0.0 $39,383.96

CACFPSFA does not currently participate, but reserves the right to add in the future.

Total 0.0 0.0 0.0 $0.00

SFSPMound Park Upper Elementary School $3.50 $0.00 0.0 220.0 0.0 $0.00Fitzgerald High School $3.50 $0.00 0.0 55.6 0.0 $0.00

Total 0.0 275.6 0.0 $0.00$39,383.96

Meal PricesCOUNTS

*Reimbursable Meal ADP

The ADP (Average Daily Participation) and A la Carte/Catering Information is based on data from a projection for the current school year (2018-2019) using the month(s) of October 2018 for NSLP and June/July/August 2018 for SFSP. Use this ADP to determine the number of projected lunches sold on the Revenue Information Sheet for the entire school year. For example, the projected number of paid lunches sold is determined by taking the paid ADP above and multiplying it by the number of days of lunch indicated at the top of the Projected Revenue Information sheet.

*ADP by building is calculated using the following formula: number of meals served divided by the number of service days per building.

SCHOOL DISTRICT INFORMATION: SNACK PROGRAMPROJECTED PRICES/COUNTS/OTHER INCOMENSLP/CACFP/SFSP

School Building Enrollment Adult Student Paid Free ReducedNSLPMound Park Upper Elementary School 364 $0.00 $0.00 0.0 30.0 0.0

Total 0.0 30.0 0.0

CACFPSFA does not currently participate, but reserves the right to add in the future.

Total 0.0 0.0 0.0

SFSPSFA does not currently participate, but reserves the right to add in the future.

Total 0.0 0.0 0.0

Meal PricesCOUNTS

*Reimbursable Snacks ADP

The ADP (Average Daily Participation) and A la Carte/Catering Information is based on data from a projection for the current school year (2018-2019) using the month(s) of October, 2018. Use this ADP to determine the number of projected snacks sold on the Revenue Information Sheet for the entire school year. For example, the projected number of paid snacks sold is determined by taking the paid ADP above and multiplying it by the number of days of snack indicated at the top of the Projected Revenue Information sheet.

*ADP by building is calculated using the following formula: number of meals served divided by the number of service days per building.

SCHOOL DISTRICT INFORMATION: SUPPER PROGRAMPROJECTED PRICES/COUNTS/OTHER INCOMECACFP/SFSP

School Building Enrollment Adult Student Paid Free ReducedCACFPFitzgerald High School 1,298 $3.50 $0.00 0.0 20.8 0.0

Total 0.0 20.8 0.0

SFSPSFA does not currently participate, but reserves the right to add in the future.

Total 0.0 0.0 0.0

COUNTS*Reimbursable Meal ADPMeal Prices

The ADP (Average Daily Participation) and A la Carte/Catering Information is based on data from a projection for the current school year (2018-2019) using the month(s) of December 2018. Use this ADP to determine the number of projected suppers sold on the Revenue Information Sheet for the entire school year. For example, the projected number of paid suppers sold is determined by taking the paid ADP above and multiplying it by the number of days of supper indicated at the top of the Projected Revenue Information sheet.

*ADP by building is calculated using the following formula: number of meals served divided by the number of service days per building.

Based on 180 days of Breakfast/164 Elementary/Middle School and 160 High School days of Lunch/180 days of Snacks for NSLP.Based on 126 days of Supper for CACFP.Based on 46 days for Mound Park Elementary School and 29 days for Fitzgerald High School for both Breakfast and Lunch for SFSP.

LOCAL REVENUE

Number Sold PriceBreakfasts

Elementary Paid - $0.00 $0.00Secondary Paid - $0.00 $0.00Reduced - $0.00 $0.00Adult - $2.00 $0.00

Breakfast Revenue $0.00

LunchesElementary Paid - $0.00 $0.00Secondary Paid - $0.00 $0.00Reduced - $0.00 $0.00Adult 40 $3.50 $140.00

Lunch Revenue $140.00

Special Milk Elementary Paid - $0.00 $0.00 Secondary Paid - $0.00 $0.00

Special Milk Revenue $0.00

*A la Carte Sales = $39,916.76**Catering = $3,850.00Other (Head Start) = $0.00Other Sponsors = $0.00Summer Programs = $0.00

Total Local Revenue $43,906.76

FEDERAL REIMBURSEMENTS

Number SoldFederal Rates for

SY 2018-19Breakfasts: NSLP

Free 28,044 $1.79 $50,198.76Free, severe need 196,524 $2.14 $420,561.36Reduced - $1.49 $0.00Reduced, severe need - $1.84 $0.00Paid - $0.31 $0.00

Breakfast: CACFPFree, At-Risk - $1.79 $0.00Reduced - $1.49 $0.00Paid - $0.31 $0.00

Breakfast: SFSPUrban or Vended sites (Elem) 6,271 $2.1900 $13,733.88Urban or Vended sites (HS) 573 $2.1900 $1,254.96

Lunches: NSLPFree - $3.31 $0.00Free + $.06 - $3.37 $0.00Free, severe need - $3.33 $0.00Free, severe need + $.06 (El/MS) 192,913 $3.39 $653,975.75Free, severe need + $.06 (HS) 116,080 $3.39 $393,511.20Reduced - $2.91 $0.00Reduced + $.06 - $2.97 $0.00Reduced, severe need - $2.93 $0.00Reduced, severe need + $.06 - $2.99 $0.00Paid - $0.31 $0.00Paid + $.06 - $0.37 $0.00Paid, severe need - $0.33 $0.00Paid, severe need + $.06 - $0.39 $0.00

Lunches: CACFPFree, At-Risk - $3.31 $0.00Reduced - $2.91 $0.00Paid - $0.31 $0.00

Lunches: SFSPUrban or Vended sites (Elem) 10,120 $3.8575 $39,037.90Urban or Vended sites (HS) 1,612 $3.8575 $6,216.48

Snacks: NSLPFree 5,400 $0.91 $4,914.00Reduced - $0.45 $0.00Paid - $0.08 $0.00

Snacks: CACFPFree, At-Risk - $0.91 $0.00Reduced - $0.45 $0.00Paid - $0.08 $0.00

Snacks: SFSPUrban or Vended sites - $0.9100 $0.00Rural or Self-prep sites - $0.9300 $0.00

Suppers: CACFPFree, At-Risk 2,621 $3.31 $8,674.85Reduced - $2.91 $0.00Paid - $0.31 $0.00

Suppers: SFSPUrban or Vended sites - $3.8575 $0.00Rural or Self-prep sites - $3.9225 $0.00

Total Meals Reimbursement $1,592,079.13

Special MilkPaid - $0.2050 $0.00Free - enter avg cost $0.00

Special Milk Reimbursement $0.00

Total Federal Reimbursement $1,592,079.1331a Payment (State Aid Status Report $0.0031d Payment (State Aid Status Report) $54,266.3031f Payment (State Aid Status Report) $0.00Fresh Fruit and Vegetable (FFVP) Grant $0.00Interest Income $0.00Total Local Revenue $43,906.76

Total Revenue $1,690,252.19

*Includes income from vending machines, if applicable.**Identify schools having vended meal contracts with the school district in the School District Information sheet for Breakfast, Lunch, etc. and Building Demographics/Service Information sheet.

These figures are based on projected revenue for the current school year (2018-2019) using the month(s) of October 2018 for NSLP, December 2018 for CACFP, and June/July/August 2018 for SFSP. Multiply the ADP from the SD Info sheets by the number of days above to determine the number of projected meals sold.

PROJECTED REVENUE INFORMATION

Federal Free Lunch Rate 3.3100$

+ Commodity Rate 0.2350$

Total 3.5450$

*A la carte and catering income 43,906.76$

A la Carte/catering Meal Equivalents (Divide Income by Total) 12,386

Breakfasts Served 115,706

Lunches Served 320,725

Snacks Served 1,800

Suppers Served 2,621

*Total Meals and snacks served, A la Carte Meal Equivalents 453,237

A la Carte income includes any income from dining room operations which are not part of theReimbursable Meals Program.

*The A la Carte and catering income, total meals, snacks, and meal equivalents is based on data from a projection for the current school year (2018-2019) using the month(s) of October 2018 for NSLP,December 2018 for CACFP, and June/July/August 2018 for SFSP.

PROJECTED MEALS/MEAL EQUIVALENTS CALCULATOR

CELLS ARE AUTO-FILL; DO NOT ENTER MEAL COUNTS ON THIS PAGE

Breakfast Lunch Breakfast Lunch Snack SupperMound Park Upper Elementary School 4 - 5 8:10 - 9:00 11:00 - 12:50 180 164 180 -Schofield Early Childhood Center PK - K 8:45 - 9:30 12:00 - 1:00 180 164 - -Westview Lower Elementary 1 - 3 8:10 - 9:00 11:00 - 12:50 180 164 - -Chatterton Middle School 6 - 8 7:15 - 7:40 10:50 - 12:30 180 164 - -Fitzgerald High School 9 - 12 7:00 - 7:30 10:40 - 12:20 180 160 - 126

List school(s) or sites having VENDED meal contract(s) with the School District:

List Child Nutrition Program Meals Provided

List Types of Meals Provided

Is there a written contract/agreement?

Yes or NoAnticipated $ Value of

Vended AgreementNo Vended Meal Contracts.

BUILDING DEMOGRAPHICS

School Building GradesService Times # of Days/Year

School BuildingFull ServeBreakfast

Offer vs. ServeBreakfast

Full ServeLunch

Offer vs. Serve Lunch A la Carte

AdultMeals

Split SessionKindergartenSpecial Milk

Mound Park Upper Elementary School X X Not Offered X N/ASchofield Early Childhood Center X X Not Offered X N/AWestview Lower Elementary X X Not Offered X N/AChatterton Middle School X X X X N/AFitzgerald High School X X X X N/A

SERVICES BY LOCATION: The services that are indicated below with an "x" are to be provided at the following locations. Indicate either Full Serve OR Offer vs. Serve, not both.

Areas of Responsibility FSMC SFA N/A

FoodFood Purchases XCommodity Delivery & Processing Charges XStorage/Warehousing Charges XProcessing and Payment of Invoices X

Non-FoodCleaning/Janitorial Supplies XPaper/Disposable Supplies XTickets/Tokens X

Labor FSMC Employees:Salary/Wages XFringe Benefits (Vacation, Sick Leave, Holiday Pay) XInsurance (Life, Medical, Dental) XRetirement - Social Security XPayroll Taxes XWorkers Compensation XUnemployment Compensation XUniforms - Tuition Reimbursement XPreparation & Processing of Payroll X

SFA Employees:Wages XFringe Benefits (Vacation, Sick Leave, Holiday Pay) XInsurance (Life, Medical, Dental) XRetirement - Social Security XPayroll Taxes XWorkers Compensation XUnemployment Compensation XUniforms - Tuition Reimbursement XPreparation & Processing of Payroll X

Equipment Replacement, Maintenance, & RepairMajor, Non-expendable XExpendable:Silverware/Glassware/Trays/Utensils

Initial Inventory XReplacement During Operation X

Telephone/ComputerLocal XLong Distance XInternet Access X

Office Materials and SuppliesPaper XPrinting XPostage X

Cost Responsibility Detail Sheet (to be completed by SFA)

Indicate with an "x" whether the cost will be paid by the FSMC, the School District, or whether the cost does not apply to the prospective contract.

Areas of Responsibility FSMC SFA N/A

Linens and Laundry X

Trash RemovalFrom Kitchen XFrom Dining Area XFrom Premises X

Pest Control X

InsuranceLiability Insurance (Product and Public) X XInsurance on Supplies/Inventory X XProduct Liability X

Equipment Rental (explain): Only IF necessary X

Car/Truck Rental (if necessary) X

Vehicle Maintenance and Transportation X

Travel and TrainingProfessional Standards Training X X

Taxes and Licenses X X

Promotional and Educational Materials X

Cleaning ResponsibiltiesPreparation Areas XServing Areas XKitchen Floors XDining Room Floors XHoods, Duct Work XRoutine Cleaning of Tables and Chairs XCafeteria Walls XLight Fixtures XWindows XGrease Traps XRestrooms X

CLAIM REIMBURSEMENTSMDE will supply the district with claim data for appropriate months. SFA will identify which claim(s) were used to calculate ADP on the SDI pages.

See attached.

Attach a sample 21-day cycle Breakfast Menu prepared by the SFA. This menu must have21 or more days that actually have breakfast being served to the students. This menumust be used for the first 21-day cycle of the new school year.

See attached.

Attach a sample 21-day cycle Lunch Menu prepared by the SFA. This menu must have21 or more days that actually have lunch being served to the students. This menumust be used for the first 21-day cycle of the new school year.

See attached.

Attach a sample 21-day cycle Snack Menu prepared by the SFA. This menu must have21 or more days that actually have snack being served to the students. This menumust be used for the first 21-day cycle of the new school year.

See attached.

Attach a sample 21-day cycle Supper Menu prepared by the SFA. This menu must have21 or more days that actually have supper being served to the students. This menumust be used for the first 21-day cycle of the new school year.

See attached.

A la Carte Information

Insert or attach a separate PDF of the SFA's A la Carte items and pricing.

See attached.

School Meals Program - Food Specifications Cover Sheet

SEE ATTACHED DOCUMENTNutrition Standards, Food Specifications, Meal Patterns

Notes

The USDA may update program requirements at any time.

The Vendor is responsible to adhere to the most current USDA guidance at the time of bid submission and must continuously ensure meals are in compliance with USDA requirements for the duration of the contract.

The SFA must monitor the Vendor's compliance with these requirements in accordance with the terms set forth in the RFP.

Each meal must include the appropriate serving of each required food component and must be consistent with the targeted dietary specifications for sodium, calories, saturated and trans fat.

Additional information about School Meals, Meal Pattern Requirements, Nutrition Standards, Regulations, Policy Memos, and Guidance Materials can be found at the following links:Click for Link to MDE-School Nutrition Programs-National School Lunch ProgramClick for Link to USDA-School Meals Nutrition StandardsClick for Link to USDA-School Meals - Policy

While not inclusive, here are a few key USDA Policy memos that may be helpful: 1. USDA Memo SP 10-2012 (v.9) August 3, 2015 - Q & As on the Final Rule - "Nutrition Standards in the NSLP & SBP"2. USDA Memo SP 41-2015, July 21, 2015 - Updated OVS Guidance (SY 2015-16)

Additional Child Nutrition Program Information links:Click for Link to MDE-Food and Nutrition Programs-Summer Food Service ProgramClick for Link to MDE-Food and Nutrition Programs-Child and Adult Care Food ProgramClick for Link to MDE-Food and Nutrition Programs-School Nutrition Programs-Fresh Fruit and Vegetable Program

Enter Specific Requirements for this SFA: None

Bid Sheet

The SFA (School Food Authority) will provide a blank bid sheet with every RFP (Request for Proposal) used for a cost reimbursable contract.

The FSMC (Food Service Management Company) will return the completed bid sheet in a separate envelope marked "Bid Sheet - Cost Reimbursable Contract."

Use of a meal and meal equivalent figure different than the one supplied by the SFA will cause the bid to be "non-responsive."

The school district representative will insert the number of meal and meal equivalents per year on the bid sheet.

This bid is offered by (Food Service Management Company) based upon

453,237 equivalent meals per year.

Expenses that the SFA is contracting for are indicated by an "X" in the Bid Items Column below.

"X" Bid Items Cost

Food Cost - Including Commodities Delivery Charge X - Net of VDA/Rebates

Food Cost - FFVP ( as defined in RFP)

Labor X

Fringe Benefits X

On-Site Manager Salary and Benefits X

Contracted Services (not utilities or FSMC administrative costs)

Transportation Cost

Non-Food Cost X

Non-Food Cost - FFVP (as defined in RFP)

Utilities Paid by Food Service Fund

Other (as defined on cost information sheet)

Flat Rate for FFVP (as defined in RFP)

FSMC Administrative Cost X

FSMC Management Fee X

Total Cost (Bid Items Only)

Bid Price Per Meal (Total Cost divided by Equivalent Meals Per Year)

Additional Food Service Markup (Refer to RFP) if applicable

Signed:Food Management Company Representative Date

The Food Service Management Company must use the bid sheet provided by the school district in the pre-bid packet when submitting its bid.

Fitzgerald Public Schools

Projected Operating CostWithout Advance Payment

Bid Sheet - Cost Reimbursable Contract

Insert this into the contract immediately before the signature page prior to signing.

This form is to be submitted in a separate envelope marked: Bid Sheet - Cost Reimbursable Contract.