STATE OF UTAH Office for Victims of Crime

2020 STOP VIOLENCE AGAINST WOMEN (VAWA) FORMULA GRANT

PROGRAM SOLICITATION

EligibilityEligible applications are limited to Utah units of state and local

governments, tribal and non-profit, rape crisis centers, domestic violence shelters, faith-based and community-based victim service organizations

providing services to victims of domestic violence, sexual assault, stalking and dating violence.

Application DeadlineApplications are due by 5:00 p.m. MST on

October 17, 2019.

For assistance with the requirements of this solicitation, please contact the VAWA Grant Program Manager, Moriah Pease at (801)333-3521 or

mpease@utah.gov.

1 | P a g e

Table of ContentsINFORMATION SECTION_________________________________________________________________4

About the STOP Formula Grant Program__________________________________________________4

Sequence of Events – Timeline__________________________________________________________5

Issuance of RFP______________________________________________________________________5

Eligibility___________________________________________________________________________5

RFP Training Online Webinar___________________________________________________________5

Registration for UtahGrants Online Management System_____________________________________6

Intent to Submit_____________________________________________________________________6

Application Submission________________________________________________________________6

UOVC Screening & Allocation Process____________________________________________________6

Term of the Award___________________________________________________________________7

Appropriation and Availability of Funds___________________________________________________7

Federal Purpose Areas________________________________________________________________7

Special Emphasis____________________________________________________________________10

Underserved Populations_____________________________________________________________11

Culturally Specific___________________________________________________________________11

STOP VAWA Eligibility and Restrictions__________________________________________________12

Criteria for Victim Services Programs____________________________________________________12

Nondisclosure of Confidential or Private Information_______________________________________14

Activities That May Compromise Victim Safety____________________________________________15

Allowable Costs_____________________________________________________________________16

STOP VAWA Funds and Services to Men_________________________________________________16

Non-Allowable Costs_________________________________________________________________16

Important: Minimum STOP VAWA Requirements__________________________________________16

Equal Opportunity/Civil Rights Compliance_______________________________________________17

Program Plan (Goals, Measurable Objectives, Implementing Activities, and Evaluation Activities)____18

Payment Reimbursement Requests_____________________________________________________18

Supplanting Prohibition______________________________________________________________19

Reporting Requirements______________________________________________________________19

Financial Match Requirements_________________________________________________________20

2 | P a g e

Training Requirements_______________________________________________________________21

DUNS Number Requirement___________________________________________________________21

System for Award Management (SAM.GOV)______________________________________________21

No Copyright Restrictions_____________________________________________________________21

FUNDING PRIORITIES & PROPOSAL SUBMISSION____________________________________________22

State of Utah Priorities_______________________________________________________________22

Proposal Format and Organization______________________________________________________22

Evaluation Criteria__________________________________________________________________22

Application Submission_______________________________________________________________23

WEBGRANTS APPLICATION SUBMISSION___________________________________________________23

Application Submission Instructions_____________________________________________________23

Overview/Project Abstract____________________________________________________________24

Indirect Costs______________________________________________________________________24

Project Budget and Budget Narrative Instructions__________________________________________24

VAWA Cover Sheet__________________________________________________________________25

Required VAWA Questions____________________________________________________________26

Equipment Summary________________________________________________________________26

Statement of Problem, Need, and Target Population_______________________________________26

Program Plan and Collaborative Project__________________________________________________27

Statistic Reporting___________________________________________________________________28

Record of Providing Effective Services___________________________________________________28

VOCA Subgrantees__________________________________________________________________28

Project Administration_______________________________________________________________28

Additional Resources________________________________________________________________29

UOVC Referrals Form________________________________________________________________29

Delivery of Legal Assistance___________________________________________________________29

Sexual Assault Set Aside Compliance Requirement_________________________________________30

VAWA Certified Assurances and Grant Conditions__________________________________________30

Proof of 501(c)(3)___________________________________________________________________30

Application Checklist_________________________________________________________________31

3 | P a g e

STOP VAWA Formula Grant Program(CFDA 16.588)

INFORMATION SECTION

About the STOP Formula Grant ProgramThe Violence Against Women Act (VAWA), signed into law by President Clinton in 1994, has resulted in innovative legislation that combines tough penalties for offenders and assistance to victims of domestic violence, sexual assault, stalking, and dating violence. This comprehensive approach provides a substantial commitment of Federal resources for police, prosecution, prevention, and victim services to communities throughout the country. The primary funding source under VAWA is the STOP Violence Against Women Grant Program (STOP VAWA Program) administered by the Office on Violence Against Women, Office of Justice Programs, and US Department of Justice. STOP stands for Services, Training, Officers, and Prosecutors: the necessary elements to effect change within the criminal justice system.

The STOP Violence Against Women Grant Program was reauthorized and amended on March 7, 2013 by the Violence Against Women Act of 2013 (VAWA 2013). The STOP VAWA Program continues to encourage the development and implementation of effective, victim-centered law enforcement, prosecution, and court strategies to address violent crimes of domestic violence, sexual assault, stalking, and dating violence, and the development and enhancement of victim services in cases involving these crimes. It envisions a partnership among law enforcement, prosecution, courts and victim services organizations to enhance victim safety and hold offenders accountable for their crimes against women.

The Utah Office for Victims of Crime (UOVC) is soliciting proposals from governmental agencies, tribal and non-profit, non-governmental organizations conducting business in the state to develop and maintain domestic violence, sexual assault, stalking and dating violence services,

4 | P a g e

programs and training initiatives under the STOP VAWA Grant Program that are:

Flexible and designed to meet the needs of domestic violence, sexual assault, stalking and dating violence victims and providers at the state and local level;

Inclusive of and responsive to the ethnic, cultural, racial and socioeconomic diversity of the state; and

Clearly defined with goals and measurable objectives for the services provided.

Sequence of Events – TimelineAction Responsibility Date

1. Issuance of RFP UOVC 8/7/2019

2. Grant Training Online Webinar

UOVC 9/17/2019

3. Deadline- Register in UtahGrants https://utahgrants.utah.gov

Applicant 10/11/2019, 5:00 pm

4. Deadline - Intent to Submit Letter

Applicant 10/11/2019, 5:00 pm

5. Questions/Technical Support

Applicants Ends 10/16/2019

6. Submission of Grant Applicant 10/17/2019, 5:00 pm

7. UOVC Screening and Allocation Review Process

UOVC 10/18/2019– 12/5/2019

8. Final Approval UOVC Board 12/10/2019

9. Preliminary Award and Contract Notification

UOVC 12/12/2019

10. Grant Revisions Applicants 12/12/2019 – 12/31/2019

11. Grant Program Begins UOVC 1/1/2020

12. Final Executed Contracts UOVC 1/31/2020

Issuance of RFPThe RFP (Request for Proposal) for the STOP VAWA Program is issued by UOVC on Wednesday, August 7, 2019.

5 | P a g e

EligibilityApplicants must be able to present their organizational capacity to complete the mandatory elements outlined within their proposal. The Utah Office for Victims of Crime has determined that applications will be ineligible for consideration if they are late, incomplete, or fail any of the mandatory elements outlined within the Request for Proposal Solicitation.

RFP Training Online WebinarUOVC will record a STOP VAWA grant-writing/grant-training workshop. The recorded workshop will be available on the UOVC website, https://justice.utah.gov/Crime/ no later than Wednesday, September 24, 2019. The RFP training online webinar will present information, provide grant-writing tips, clarify issues and answer questions. This workshop is not mandatory but applicants are encouraged to watch the video.

Registration for UtahGrants Online Management SystemApplicants must register within the UOVC UtahGrants Online Grants Management System at https://utahgrants.utah.gov to submit their competitive applications. Registrations within the system is not the submission of the application. The deadline to register within the UtahGrants Online Grants Management System is October 11, 2019, 5:00 pm .

Intent to SubmitApplicants must complete an Intent to Submit no later than October 11, 2019, 5:00 pm. The Intent to Submit form is available on the UOVC webpage, https://justice.utah.gov/Crime/. The Intent to Submit is used by UOVC to plan for staff and time required to review the upcoming proposals. Submitting your Intent to Submit places you on the grantor's mailing list, ensuring you will receive any future addendums and modifications for that particular grant, including deadline changes.

Application SubmissionSubmissions of applications must be received in the Utah Office for Victims of Crime UtahGrants Online Grants Management System no later than 5:00 PM (Mountain Standard Time) on Thursday, October 17, 2019. Proposals received after that time will be rejected as not meeting the mandatory requirements of the RFP. Applicants must submit proposals through the Utah Office for Victims of Crime UtahGrants Online Grants Management System found at https://utahgrants.utah.gov. A complete

6 | P a g e

proposal must adhere to the applicant submission instructions outlined in the RFP. Please note that copies received via email, facsimile or mail will not be accepted. Applicants who submit proposals in other formats will be rejected as not meeting the mandatory requirements of the RFP.

If technical difficulties are experienced at any point during the application process, the applicant must contact the VAWA Grants Program Manager, Moriah Pease at 801-333-3521 or mpease@utah.gov .

UOVC Screening & Allocation ProcessPre-Screen: UOVC will conduct a pre-screen review of the application to ensure the applicant meets the minimum eligibility requirements to submit a VAWA application. Subject Matter Expert (SME) Review: A Review Committee appointed by UOVC will perform the evaluation of proposals. All submitting agency proposals will be reviewed for compliance with the mandatory requirements stated within the RFP. This process will take place between dates referenced in “Sequence of Events.” Management Review: Once the applications have passed through SME Review, they will be reviewed by the VAWA Program Staff, for additional comments and/or recommendations. UOVC Board Approval: The VAWA Program Grant Manager will prepare a Board Summary for each of the grant programs in order to present recommendations to the UOVC Board of Directors. The UOVC Board of Directors provides the final approval for each grant award.

Term of the AwardThe term of the contract is January 1, 2020 – December 31, 2020.

Appropriation and Availability of FundsIn accordance with Federal guidelines, at least 25% of the funds granted will be allocated for prosecution purposes, at least 25% percent will be allocated for law enforcement purposes, at least 30% will be allocated for victim services purposes, and at least 5% will be allocated to the judiciary. Approximately 15% will be allocated under the discretionary category. All awards must support the STOP VAWA Federal Purposes outlined in the Violence Against Women Act of 2013 and the priorities outlined within the State of Utah 2017 -2020 Implementation Plan.

Total available funding for this RFP is $1,500,000.00. Of the funds available, $375,000.00 must support prosecution purposes, $375,000 must

7 | P a g e

support law enforcement purposes, $450,000.00 must support victim services purposes, $75,000.00 must go to the courts for court purposes and $225,000.00 can enhance any of these allocations or support Federal Purposes that do not fit within these categories.The 2017 -2020 Implementation Plan outlines a statewide priority to support new and innovative approaches, in addition to allocating funds to support projects for underserved, marginalized, and culturally specific population specific services. To support the current strategic plan, priority consideration will be given for positions or programs that specifically improve services to underserved, marginalized, and culturally specific populations and/or support new and innovative approaches. All awards are subject to the availability of appropriated funds, the mandated allocation categories and provisions of the STOP VAWA award and any modifications or additional requirements that may be imposed by law.

Federal Purpose AreasThe emphasis on the STOP VAWA Grant Program continues to be on the implementation of comprehensive strategies to address domestic violence, sexual assault, stalking, and dating violence, that are sensitive to the needs and safety of victims and to hold offenders accountable for their crimes. The Violence Against Women Act of 2013 expanded the Federal Purpose Areas to include 20 purposes. Projects must support at least one of these Federal Purposes, which are listed below, and can be viewed on the UOVC website, https://justice.utah.gov/Crime/ , under the VAWA tab.

1. Training law enforcement officers, judges, other court personnel, and prosecutors to more effectively identify and respond to violent crimes against women, including the crimes of sexual assault, domestic violence, stalking, and dating violence, including the use of nonimmigrant status under subparagraphs (U) and (T) of section 101(a)(15) of the Immigration and Nationality Act (8 U.S.C. 1101(a));2. Developing, training, or expanding units of law enforcement officers, judges, other court personnel, and prosecutors specifically targeting violent crimes against women, including the crimes of sexual assault, dating violence, stalking, and domestic violence; 3. Developing and implementing more effective police, court, and prosecution policies, protocols, orders, and services specifically devoted to preventing, identifying, and responding to violent crimes against women,

8 | P a g e

including the crimes of sexual assault, dating violence, stalking, and domestic violence, as well as the appropriate treatment of victims; 4. Developing, installing, or expanding data collection and communication systems, including computerized systems, linking police, prosecutors, and courts or for the purpose of identifying, classifying, and tracking arrests, protection orders, violations of protection orders, prosecutions, and convictions for violent crimes against women, including the crimes of sexual assault, dating violence, stalking, and domestic violence; 5. Developing, enlarging, or strengthening victim services and legal assistance programs, including sexual assault, domestic violence, stalking, and dating violence programs, developing or improving delivery of victim services to underserved populations, providing specialized domestic violence court advocates in courts where a significant number of protection orders are granted, and increasing reporting and reducing attrition rates for cases involving violent crimes against women, including crimes of sexual assault, dating violence, stalking, and domestic violence; 6. Developing, enlarging, or strengthening programs addressing the needs and circumstances of Indian tribes in dealing with violent crimes against women, including the crimes of sexual assault, dating violence, stalking, and domestic violence; 7. Supporting formal and informal statewide, multidisciplinary efforts, to the extent not supported by State funds, to coordinate the response of state law enforcement agencies, prosecutors, courts, victim services agencies, and other state agencies and departments, to violent crimes against women, including the crimes of sexual assault, domestic violence, stalking, and dating violence8. Training of sexual assault forensic medical personnel examiners in the collection and preservation of evidence, analysis, prevention, and providing expert testimony and treatment of trauma related to sexual assault; 9. Developing, enlarging, or strengthening programs to assist law enforcement, prosecutors, courts, and others to address the needs and circumstances of older and disabled women who are victims of domestic violence, dating violence, stalking, or sexual assault, including recognizing, investigating, and prosecuting instances of such violence or assault and targeting outreach and support, counseling, and other victim services to such older and disabled individuals; 10. Providing assistance to victims of domestic violence and sexual assault in immigration matters; 11. Maintaining core victim services and criminal justice initiatives, while supporting complementary new initiatives and emergency services for victims and their families;

9 | P a g e

12. Supporting the placement of special victim assistants (to be known as “Jessica Gonzales Victim Assistants”) in local law enforcement agencies to serve as liaisons between victims of domestic violence, dating violence, sexual assault, and stalking and personnel in local law enforcement agencies in order to improve the enforcement of protection orders. Jessica Gonzales Victim Assistants shall have expertise in domestic violence, dating violence, sexual assault, or stalking and may undertake the following activities— (A) developing, in collaboration with prosecutors, courts, and victim service providers, standardized response policies for local law enforcement agencies, including the use of evidence-based indicators to assess the risk of domestic and dating violence homicide and prioritize dangerous or potentially lethal cases; (B) notifying persons seeking enforcement of protection orders as to what responses will be provided by the relevant law enforcement agency; (C) referring persons seeking enforcement of protection orders to supplementary services (such as emergency shelter programs, hotlines, or legal assistance services); and (D) taking other appropriate action to assist or secure the safety of the person seeking enforcement of a protection order. 13. Providing funding to law enforcement agencies, victim services providers, and state, tribal, territorial, and local governments (which funding stream shall be known as the Crystal Judson Domestic Violence Protocol Program) to promote— (A) the development and implementation of training for local victim domestic violence service providers, and to fund victim services personnel, to be known as “Crystal Judson Victim Advocates,” to provide supportive services and advocacy for victims of domestic violence committed by law enforcement personnel; (B) the implementation of protocols within law enforcement agencies to ensure consistent and effective responses to the commission of domestic violence by personnel within such agencies such as the model policy promulgated by the International Association of Chiefs of Police (“Domestic Violence by Police Officers: A Policy of the IACP, Police Response to Violence Against Women Project” July 2003); and (C) the development of such protocols in collaboration with state, tribal, territorial and local victim services providers and domestic violence coalitions. Note: Any law enforcement, state, tribal, territorial, or local government agency receiving funding under the Crystal Judson Domestic Violence Protocol Program shall, on an annual basis, receive additional training on the topic of incidents of domestic violence committed by law enforcement personnel from domestic violence and sexual assault nonprofit organizations and, after a period of two years, provide a report of the adopted protocol to the Department, including a summary of progress in implementing such protocol. As such, states and territories are responsible for ensuring that each subgrantee receiving funds under this purpose area will receive the required annual training. States are also responsible for ensuring that subgrantees submit their two-year report to the Department. States and territories must notify and provide OVW with a list of subgrantee

10 | P a g e

recipients awarded STOP funds under the Crystal Judson Domestic Violence Protocol Program. 14. Developing and promoting state, local, or tribal legislation and policies that enhance best practices for responding to domestic violence, dating violence, sexual assault, and stalking.

15. Developing, implementing, or enhancing Sexual Assault Response Teams, or other similar coordinated community responses to sexual assault. 16. Developing and strengthening policies, protocols, best practices, and training for law enforcement agencies and prosecutors relating to the investigation and prosecution of sexual assault cases and the appropriate treatment of victims. 17. Developing, enlarging or strengthening programs addressing sexual assault against men, women, and youth in correctional or detention settings. 18. Identifying and conducting inventories of backlogs of sexual assault evidence collection kits and developing protocols and policies for responding to and addressing such backlogs, including protocols and policies for notifying and involving victims. 19. Developing, enlarging, or strengthening programs and projects to provide services and responses to male and female victims of domestic violence, dating violence, sexual assault, or stalking, whose ability to access traditional services and responses is affected by their sexual orientation or gender identity, as defined in sec 249(c) of title 18, US Code20. Developing, enhancing, or strengthening prevention and educational programming to address domestic violence, dating violence, sexual assault, or stalking, with not more than 5 percent of the amount allocated to a state to be used for this purpose.

Special EmphasisThe 2017 -2020 Implementation Plan outlined a statewide priority to support new and innovative approaches, in addition to allocating funds to support projects for underserved, marginalized, culturally specific population specific services. To support the current strategic plan, priority consideration will be given for positions or programs that specifically improve services to underserved populations that experience barriers to the access to services as a result of race, ethnicity, language, physical, emotional or mental disabilities, sexual orientation, age and/or geography.

Applicants whose geographic area includes an American Indian population must include grant activities specifically designed to meet the needs of Indian tribes, or Indian populations in their service area. Applicants that do

11 | P a g e

not have tribes or tribal lands within their service area must demonstrate good faith efforts to reach out to American Indians residing in their service area. Applicants whose geographic area includes other underserved populations must identify those populations and include grant activities specifically designed to meet the needs of those populations.

Underserved PopulationsIn addition to the underserved populations outlined within the 2017-2020 Implementation Plan, underserved victim populations include but are not limited to the following Federal definitions:

Applicants may include training of their organization’s staff by members of the region’s underserved population(s) in the Program Plan section of the application. This activity may be supported in the proposed budget.

Culturally SpecificAn organization is eligible to receive the culturally specific set aside if the organization is a non-profit, non-governmental organization or tribal organization that serves a specific geographic community that:

12 | P a g e

Geographical LocationRuralTribalUnderserved UrbanOther

Racial/Ethnic GroupsHispanicNative AmericanAfrican-AmericanPacific IslanderOther (Specify)

Non- English SpeakingSpanish speakingSpeaks a Native American languageSpeaks an Asian languageSpeaks another non-English language

Other Special Needs PopulationsMentally/emotionally challengedPhysically/medically challengedOlder victimMigrant farm workerLGBTQI+ImmigrantAt-risk group (incarcerated, sex worker, substance abuse, etc)Other (Specify)

• Focuses primarily on domestic violence, dating violence, sexual assault, or stalking; • Has established a specialized culturally specific program that addresses domestic violence, dating violence, sexual assault, or stalking; • Has a primary focus on underserved populations (and includes representatives of these populations) and domestic violence, dating violence, sexual assault, or stalking; or • Obtains expertise, or shows demonstrated capacity to work effectively, on domestic violence, dating violence, sexual assault, and stalking through collaboration; and:• Is primarily directed toward racial and ethnic minority groups; and • Is providing services tailored to the unique needs of that population. An organization will qualify to meet this culturally specific set aside for funding if its primary mission is to address the needs of racial and ethnic minority groups or if it has developed a special expertise regarding a particular racial and ethnic minority group.

STOP VAWA Eligibility and RestrictionsApplications will be accepted from offices and agencies of Utah State government, units of local government, Indian tribal governments, and non-profit, non-governmental victim services programs. Applications must adhere to the eligibility guidelines within the Federal STOP VAWA award. Eligibility is not limited to the following highlights.

Funded projects must provide services to adult and/or teen victims of domestic violence, sexual assault, stalking and/or dating violence. Services to children can only be funded if the children are the secondary victims that are receiving services and there is a direct link between the primary victim (adult) and the secondary victim (child) or if they are receiving complementary emergency services such as children who witness domestic violence. Non-perpetrating spouses/partners of sexual assault victims may also be served. STOP VAWA funds may not be used to support services that focus exclusively on children (with the exception identified above) or to develop prevention curricula for schools. STOP VAWA funds are intended to foster more widespread apprehension, prosecution, and adjudication of persons committing violent crimes of domestic violence, sexual assault, stalking and dating violence through the criminal justice system.

Criteria for Victim Services ProgramsVictim services programs supported with STOP VAWA funds should meet all of the following criteria:

13 | P a g e

1. Victim services programs should have, as one of their primary purposes, to provide services to victims of domestic violence, sexual assault, dating violence and/or stalking.

Experts view domestic violence as a pattern of coercive behavior that is used by one person to gain power and control over a current or former intimate partner. This pattern of behavior may include physical or sexual violence, emotional and psychological intimidation, threats, verbal abuse, stalking, isolation and economic control. State administrators should be aware that when victims of domestic violence flee from abuse, perpetrators of domestic violence frequently claim to be victims in order to locate their former victims, punish them for leaving, or regain control over victims through legal proceedings. Organizations that claim to assist victims but actually assist perpetrators in regaining control over victims are not eligible for support.

2. Victims services programs should reflect (e.g., through mission statements or training for all staff) an understanding that the violence perpetrated against victims is grounded in an abuse of power by offenders, reinforced through intimidation and coercion, sanctioned by traditional societal and cultural norms, and supported by the legal system’s historically discriminatory response to domestic violence, sexual assault, dating violence and stalking crimes.

It is important for victim services programs to have this understanding because existing cultural and legal norms validate perpetrator conduct, compromise victim safety, discourage social support for victims, and perpetuate societal tolerance of the violence. In the context of these norms, perpetrator conduct impedes the liberty and autonomy of victims, creates fear of the perpetrator, causes physical and/or psychological injury, and limits the victim’s access to services. The philosophy of victim service programs must reject the use of violence and intimidation to perpetuate these and other form of inequality.

3. Victim services programs must address a demonstrated need in their communities by providing services that promote the integrity and self-sufficiency of victims, improve their access to resources, and create options from victims seeking safety from perpetrator violence.

A lack of services alone does not demonstrate the need for a particular program to be funded. Rather, states should determine whether there is a demonstrated need for the proposed services and whether the applicant would serve a significant number of victims who would not otherwise have access to resources, such as safe housing, economic

14 | P a g e

self-sufficiency, advocacy and counseling, and culturally appropriate services. Services must be designed to restore victim autonomy, for example, by assisting victims when perpetrators continue to stalk them or deny them access to financial resources such as family income or bank accounts.

4. Victim services programs must not engage in activities that compromise victim safety.

Examples of activities that compromise victim safety include, but are not limited to: mediation, alternative dispute resolution, couples counseling, or any other intervention that implies that both parties are responsible for the perpetrator’s violence; failing to respect victim autonomy and decision-making; intervention or counseling programs for perpetrators that do not use the coercive power of the criminal justice system to hold them accountable for their behavior, such as anger or stress management programs; and providing perpetrators with confidential information about the whereabouts or activities of victims or their families.

5. Victim services programs must consult and coordinate with other non-profit, non-governmental victim services programs, including sexual assault and domestic violence victim services programs.

6. Victim service applicants should be non-profit, non-governmental domestic or sexual violence service programs that have a significant history of providing services to victims of domestic violence, sexual assault, dating violence and/or stalking.

7. Victim service providers may not ask for immigration status or social security numbers from victims requesting services.

Nondisclosure of Confidential or Private InformationIn accordance with 42 US C. § 13925(b)(2) grantees and subgrantees may not disclose personally identifying information about victims served with OVW funds without a written release unless the disclosure of the information is required by a statute or court order. This applies whether the information is being requested for an OVW grant program or another Federal agency, state, tribal, or territorial grant program. This provision also limits disclosures by OVW subgrantees to OVW grantees, including disclosures to statewide or regional databases.

“Personally identifying information" means individually identifying information for or about an individual including information likely to disclose the location of a victim of domestic violence, dating violence, sexual assault,

15 | P a g e

or stalking, including (but not limited to) a first and last name; a home or other physical address; contact information (including a postal, e-mail or Internet protocol address, or telephone or facsimile number); a social security number; and any other information, including date of birth, racial or ethnic background, or religious affiliation that, in combination with other information, would serve to identify any individual. The specifics of what information is protected may depend on the individual situation. Grantees should be cognizant of their specific environment, including the size of their population, in making the determination of what information they might need to protect in order to prevent disclosures that could be used to locate individual victims.

Releases must be written, informed and reasonably time-limited. At a minimum, victims should understand why the information would be shared, who would have access to the information, and what information would be shared. What time period is reasonable will depend on the specific situation. OVW interprets the statute to prohibit grantees from requiring release of information as a condition of service.

The victim should sign releases unless the victim is a non-emancipated minor or a person with disabilities that is unable to sign. In the case of a minor, the minor and a parent or guardian should sign the release; in the case of a person with disabilities, a legally appointed guardian should sign it. The abuser of the minor or person with disabilities or the abuser of the other parent of the minor may not give consent.

If release is compelled by statutory or court mandate, the grantee or subgrantee must make reasonable attempts to notify affected victims and take steps necessary to protect the privacy and safety of such victims.

Grantees and subgrantees may share non-personally identifying data in the aggregate regarding services to their clients and non-personally identifying demographic information in order to comply with Federal, state, tribal or territorial reporting, evaluation, or data collection requirements.

Grantees and subgrantees may share court-generated information and law-enforcement generated information contained in secure, governmental registries for protection order enforcement purposes. Grantees and subgrantees may share law enforcement and prosecution generated information necessary for law enforcement and prosecution purposes. For the purpose of file review during onsite visits by UOVC, subgrantees may choose to redact files in lieu of securing a written release.

16 | P a g e

Activities That May Compromise Victim SafetyEnsuring victim safety is the guiding principle underlying this program. Experience has shown that certain practices compromise victim safety rather than enhance it. Certain responses by the authorities may have the effect of minimizing or trivializing the offender’s criminal behavior. Accordingly, consistent with the goals of ensuring victim safety and holding perpetrators accountable for their criminal conduct, applicants will not support any activities that may compromise victim safety and recovery such as:

• Procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling and other assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or sex of their children;

• Project design and budgets that fail to account for the access needs of participants with disabilities and participants who have limited English proficiency or are Deaf or hard of hearing;

• Procedures or policies that compromise the confidentiality of information and privacy of persons receiving services;

• Procedures or policies that fail to ensure service providers conduct safety planning with victims:

• Offering perpetrators the option of entering pre-trial diversion programs;

• Mediation or counseling for couples as a systemic response to domestic violence or sexual assault;

• Requiring victims to report sexual assault, stalking, dating violence, or domestic violence crimes to law enforcement or forcing victims to participate in criminal proceedings;

• Batterer intervention programs that do not use the coercive power of the criminal justice system to hold batterers accountable for their behavior; and

• Procedures that would force victims of domestic violence to testify against their abusers or impose other sanctions on them. Rather, procedures that provide victims the opportunity to make an informed choice about whether to testify are encouraged;

• Supporting policies that deny individuals access to services based on their relationship to the perpetrator;

• Procedures or policies that impose requirements on victims in order to receive services (e.g., seek an order of protection, receive counseling, participate in couples counseling or mediation, report to law enforcement seek civil or criminal remedies, etc.);

• Placing of batterers in anger management programs.

17 | P a g e

Allowable CostsIn general, STOP VAWA grants may support personnel, training, technical assistance, outreach, evaluation, data collection and equipment costs to enhance the apprehension, prosecution, and adjudication of persons committing violent crimes against women and to provide or improve services for victims. Allowable costs and eligibility of projects is in accordance with the STOP VAWA grant program guidelines, the grants financial management guide and the 2017–2020 Implementation Plan.

STOP VAWA Funds and Services to MenAlthough the STOP VAWA Grant is funded under the “Violence Against Women Act,” it shall not be construed to prohibit male victims of domestic violence, sexual assault, stalking and dating violence from receiving benefits and services. The Violence Against Women Act of 2013 expanded its Federal Purposes to include two new Purpose Areas that specifically included men, which means that subgrantees under those Purpose Areas may have projects that target male victims. The specific Purpose Areas are Purpose Area 17 (focusing on programs addressing sexual assault against men, women, and youth in correctional and detention settings) and Purpose Area19 (focusing on services and responses targeting male and female victims of domestic violence, dating violence, sexual assault, or stalking, whose ability to access traditional services and responses is affected by their sexual orientation or gender identity).

Non-Allowable CostsNon-allowable costs include lobbying, fundraising, prevention activities and services to children unless the children’s services are of a secondary nature to the primary services provided to the adult victim or if children’s services are complementary emergency services such as serving child witnesses to domestic violence. STOP VAWA Grant funds may not be used to support the development or presentation of a domestic violence, sexual assault, stalking or dating violence curriculum for primary or secondary schools. In addition, grant funds may not be used to teach primary or secondary school students from an existing curriculum.

Important: Minimum STOP VAWA RequirementsSTOP VAWA subgrantees should ensure the following:

The program must ensure that their measurable activities/objectives as outlined in their project description correspond to the actual services offered.

18 | P a g e

1. All Federal and state laws must be followed. No exceptions will be allowed.

2. Every program is expected to meet reporting requirements.3. Records must be maintained in a safe, secure and confidential manner, in accordance with the VAWA provisions of confidentiality.4. Programs must coordinate and cooperate with other programs in their area or jurisdiction so that victims’ interests always come first. 5. STOP VAWA funded programs that provide direct services to victims are responsible for learning about crime victim’s compensation benefits and must ensure that eligible victims in their area are aware of these benefits.6. Non-profit programs will furnish UOVC with copies of their Bylaws and Articles of Incorporation.7. All programs that provide direct services to victims should have facilities that are clean, well maintained, and ensure accessibility to services.8. STOP VAWA funded staff salaries and match salaries must be documented by time and attendance records, which reflect an after the fact determination of actual hours and activities of the employee and be inclusive of all activities performed by the employee, not just time spent towards this award.9. All financial records must be properly maintained and supportive documentation must be kept for all STOP VAWA Federal and match funded expenditures.10. Written procedures for financial operation are in place and available.11. A double entry bookkeeping system exists with categories that match the budget.

Equal Opportunity/Civil Rights ComplianceIn order to receive STOP VAWA funds, a successful applicant must agree to the following civil rights provisions:

The subgrantee agrees to abide by all Federal and State laws and rules and regulations, and executive orders of the Governor of the State of Utah pertaining to equal employment opportunity.

Subgrantee will comply (and will require any contractors to comply) with any applicable Federal nondiscrimination requirements, which may include the Omnibus Crime Control and Safe streets Act of 1968 (42 US C. § 3789d); the Victims of Crime Act (42 US C. § 10604 (e); the Juvenile Justice and Delinquency Prevention Act of 2002 (42 US C. § 5672 (b); the Civil Rights Act of 1964 (42 US C. § 2000d); the Rehabilitation Act of 1990 (42 US C. §§ 12131-34); the Education Amendments of 1972 (20 US C. §§ 1681, 1683,

19 | P a g e

1685-86); the Age Discrimination Act of 1975 (42 US C. §§ 6101-07); 28 C.F.R. pt 31 (US Department of Justice Regulations –OJJDP Grant Programs); 28 C.F.R. pt. 42 (US Department of Justice Regulations –Nondiscrimination; Equal Employment Opportunity; Policies and Procedures); Exec. Order No. 13279 (equal protection of the laws for faith-based and community organizations); Exec. Order No. 13559 (fundamental principles and policymaking criteria for partnerships with faith-based and neighborhood organizations); 28 C.F.R. pt. 38 (US Department of Justice Regulations –Equal Treatment for Faith-Based Organizations); 28 C.F.R. pt. 54(US Department of Justice Regulations –Equal Treatment for Educational Programs).

In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, sexual preference, age or disability against a recipient of funds, the subgrantee will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs and the Utah Office for Victims of Crime (UOVC).

Subgrantee will provide an Equal Employment Opportunity Plan (EEOP) to the Office for Civil Rights, Office of Justice Programs and the UOVC, if required to submit one; otherwise, it will provide a certification to the Office for Civil Rights, Office of Justice Programs and the UOVC that it has a current EEOP on file, if required to maintain one. For grantee agencies receiving less than $25,000, or grantee agencies with fewer than 50 employees, regardless of the amount of the award, no EEOP is required. Information about civil rights obligations of grantees can be found at https://www.ojp.usdoj.gov/ocr/.

As clarified by Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with the Omnibus Crime Control and Safe Streets Act of 1968 and Title VI of the Civil Rights Act of 1964, recipient must take reasonable steps to ensure that LEP persons have meaningful access to its programs. Meaningful access may entail providing language assistance services, including oral and written translation, where necessary. Subgrantees are required to consider the need for language services for LEP persons served or encountered both in developing its budgets and conducting its programs and activities. Additional assistance and information regarding LEP obligations can be found at www.lep.gov. In accordance with Federal civil rights laws, the subgrantee shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws.

20 | P a g e

Program Plan (Goals, Measurable Objectives, Implementing Activities, and Evaluation Activities)Goals, Measurable objectives, Implementing Activities and Project Evaluation Activities are required to be completed within your application in the UtahGrants Online Grants Management System. An in-depth description of the development of a program plan will be provided within the STOP VAWA Grant RFP Online Training.

Payment Reimbursement RequestsThe Utah Office for Victims of Crime will reimburse the sub grantee for the Federal share of approved program expenditures on a monthly or quarterly basis as financial status reports are submitted and approved up to the amount of approved Federal expenditures.

Applicants will receive post award training for submission of their monthly invoice.

A monthly invoice and accounting record of expenditures must be submitted by the 30th day following the previous month’s expenditures to be eligible to receive a monthly payment. Submission of monthly invoices will be within the State of Utah, UtahGrants Online Grants Management System. Applicants may choose to submit invoices on a quarterly basis. The deadline for a quarterly reimbursement request is 30 days following the end of the quarter.

Supplanting ProhibitionFederal funds must be used to supplement existing funds for program activities and may not replace (supplant) non-Federal funds that have been appropriated for the same purpose. Potential supplanting will be the subject of monitoring and audit. Violations can result in a range of penalties, including suspension of future funds under this program, suspension of debarment from Federal grants, recoupment of monies provided under this grant and civil and/or criminal penalties. Applicants are encouraged to view the Grant Training Online Webinar, which will be available on the UOVC webpage.

Reporting RequirementsAll subgrantees are required to submit financial, progress and annual performance reports to the UOVC by the due dates. Failure to comply with reporting requirements (including the timely submission of reports) may result in administrative action such as withholding of payments and termination of awards and could affect the awarding of subsequent grants. In addition, applicants’ compliance with previous grant reporting obligations will be an important consideration during the proposal review process.

21 | P a g e

Financial Reimbursement Requests: All subgrantees must submit cash reimbursement packets no later than 30 days following the previous month’s expenditures. Applicants may choose to submit invoices on a quarterly basis, unless special conditions are applied to your award. Failure to submit this packet in an accurate and timely manner will result in a delay or denial of payments. Submission of monthly invoices will be within the State of Utah, UtahGrants Online Grants Management System. Applicants will receive post award training for submission of their monthly invoice.

Progress Report: A progress report must be submitted for each calendar quarter no later than the last day of the month following the end of the quarter. If the last day falls on a weekend or holiday, the report will be due on the last business day prior to. Failure to submit this report in a timely and accurate manner will result in a delay or denial of payments or termination of the contract. Submission of quarterly progress reports will be within the within the UtahGrants Online Grants Management System. Applicants will receive post award training for submission of their quarterly progress report.

Annual Performance Report: An annual program performance report is also required. The necessary forms and the due date will be forwarded to all subgrantees at the appropriate time. This report is based on the information provided in the quarterly progress report and is utilized by the Department of Justice for the annual report to Congress. Failure to submit this report in a timely and accurate manner will result in a delay or denial of payments or a termination of the contract.

Report to Governing Entity: The sub grantee shall give two reports during the program year to the local, state, or non-profit governing entity (city council, county commission, board of directors) receiving the grant funds. The reports shall include crime categories under which crime victims are served, types of services provided, and program accomplishments as described in “Record of Providing Effective Services” in the quarterly progress reports, and in the Muskie Annual Progress report. VAWA funded personnel shall participate in the report presentations. Completion of this requirement will be verified and reported in a quarterly progress report.

Programmatic and Financial Reporting Periods:

Reporting Period Quarter Due DateJanuary - March 1 April 30th April – June 2 July 30th

July – September 3 October 30th

October – December

4 January 30th

22 | P a g e

Financial Match RequirementsThe purpose of matching funds is to increase the amount of resources available to projects supported by Federal grant funds. The grant award may not be more than 75% of the total costs of the project. Therefore, a 25%, non-Federal cash or in-kind match is required. Tribal and non-profit, non-governmental victim services organizations that are providing direct services to victims are exempt from the match requirement. All other organizations must provide a match.

Federal funds may not be used as match. The formula to calculate matching funds is: Federal Funds requested x .25 ÷ .75 = matchExample:

Federal Funds $30,000 (75%)Matching Funds $10,000 (25%)Total Program Costs

$40,000 (100%)

Matching funds may be either in the form of cash contributions or in-kind contributions, or a combination thereof. In-kind contributions may include donations of equipment, office supplies, workshop or classroom materials, workspace or the monetary value of time contributed by professionals, support and technical staff, and volunteers, if the services they provide are an integral and necessary part of the funded project. The value of donated services must be consistent with the rate of compensation paid for similar work in the labor market in your region. Cash contributions may be from sources other than Federal dollars, such as private donations or state or local funds. All funds designated as match are restricted to the same uses as the STOP VAWA Federal funds and must be expended within the grant period. In the event that the total match requirement is not expended, the subgrantee will be required to REFUND or will not be reimbursed the Federal amount equivalence. Therefore, it is important not to over match.

Training RequirementsMandatory Grant Management Training: The individuals responsible for completing the progress and financial reports must complete at least one Grant Management Training workshop during the grant year. Applicants will receive more information post award.

23 | P a g e

DUNS Number RequirementAll applicants under this solicitation must include a DUNS (Data Universal Numbering System) number in their application. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving Federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for Federal assistance applicants, recipients, and subgrantees. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, simple, one-time activity. Obtain one by calling 1-866-705-5711 or by applying online at www.dnb.com.

System for Award Management (SAM.GOV)All applicants for Federal grants are required to maintain a current registration in the System for Award Management (SAM.gov) database. The SAM.gov database is the repository for standard information about Federal financial assistance applicants, recipients and Subgrantees. Organizations that have previously submitted applications via Grants.gov or CCR.gov should be registered and have already migrated their accounts, as it is a requirement for Grants.gov registration. Please note that applicants must update or renew their SAM.gov registration at least once per year to maintain an active status. Information about registration procedures can be accessed at www.sam.gov. The agency’s SAM.gov expiration date is required on the applicationNo Copyright RestrictionsAll materials that are developed under this contract must be without copyright restrictions. Any materials that are copied and distributed must receive prior approval from UOVC. A CD/DVD of developed materials will be delivered to the Grants Program Manager upon completion of the project

FUNDING PRIORITIES & PROPOSAL SUBMISSION

State of Utah PrioritiesThe State of Utah 2017-2020 Implementation Plan outlines funding priorities and strategies for the STOP VAWA Grant Program. The plan was adopted on June 26, 2017 as part of UOVC’s statewide implantation planning process for our Federal awards and is in effect for the three Federal award years of 2017-2020. The plan can be viewed on the UOVC website, https://justice.utah.gov/Crime/ .

24 | P a g e

Proposed projects must adhere to one of the established priorities outlined within this plan and must support at least one of the eligible Federal Purpose Areas for the STOP VAWA grant. The 2017-2020 Implementation Plan outlined current and future goals and objectives, types of programs to be funded and how the state will meet the statutory requirements of the STOP VAWA award.

In accordance with Federal guidelines, at least 25% of the funds granted will be allocated for prosecution purposes, at least 25% percent will be allocated for law enforcement purposes, at least 30% will be allocated for victim services purposes, and at least 5% will be allocated to the judiciary. Approximately 15% will be allocated under the discretionary category. All awards must support the STOP VAWA Federal Purposes outlined in the Violence Against Women Act of 2013 and the priorities outlined within the State of Utah 2017 -2020 Implementation Plan.

Total available funding for this RFP is $1,500,000.00. Of the funds available, $375,000.00 must support prosecution purposes, $375,000 must support law enforcement purposes, $450,000.00 must support victim services purposes, $75,000.00 must go to the courts for court purposes and $225,000.00 can enhance any of these allocations or support Federal Purposes that do not fit within these categories.

Proposal Format and OrganizationAll applicants must submit their application within the State of Utah, UtahGrants Online Grants Management System. Applicants must register to use this system. Please review the registration section of this RFP. No other electronic formats will be accepted. All applicants must complete every section of the solicitation and adhere to the instructions within the RFP. All information requested must be included within the application in the UtahGrants Online Grants Management System.

Evaluation CriteriaThe following is a summary of evaluation factors with point values assigned to each for the applications. These, along with the general requirements, will be used in the evaluation of Applicants’ proposals. History of prior grant compliance with UOVC will be considered during the evaluation process.

Application Sections 100 Points Available

Overview 2Budget/Match 20

25 | P a g e

Coversheet 4VAWA Required Questions 8Equipment Summary 1Statement of Problem, Need, and Target Pop

16

Program Plan & Collaboration Project 26Statistics Reporting 2Record of Providing Effective Services 6VOCA Sub Grantees 2Project Administration 3Additional Resources 2Required Attachments 8

Application SubmissionApplication submissions must be received in the UtahGrants Online Grants Management System no later than 5:00 PM (Mountain Standard Time) on Thursday, October 17, 2019 . Proposals received after that time will be rejected as not meeting the mandatory requirements of the RFP. Applicants must submit proposals through the UtahGrants Online Grant Management System found at https://utahgrants.utah.gov.

If technical difficulties are experienced at any point during the application process, the applicant must contact the VAWA Grant Program Manager, Moriah Pease, at 801.333.3521 or mpease@utah.gov.

WEBGRANTS APPLICATION SUBMISSION

Application Submission InstructionsThe State of Utah, UtahGrants Online Grants Management System can be found at https://utahgrants.utah.gov. The 2020 STOP VAWA Request for Proposal can be found on the UOVC website, https://justice.utah.gov/Crime/ . Successful candidates must complete each section, ensuring that the information provided is accurate and clearly demonstrates a need within your community for the proposed project. The STOP VAWA Grant Application must be submitted no later than 5:00 pm (Mountain Standard Time), Thursday, October 17, 2019 through the UtahGrants portal. Applicants are encouraged to watch the training video provided for this solicitation.

26 | P a g e

Overview/Project AbstractProvide a brief summary of the project that you are proposing in this application. The summary must include a description of how the project supports the 2017-2020 Implementation Plan. Program summaries should be brief, clear, and concise.

Indirect CostsVAWA funds may be used to support indirect costs which are defined as “those costs incurred for a common or joint purpose which can benefit more than one project and cannot be readily assigned to a specific project.” Agencies that request indirect costs must do so at either their federally negotiated rate or at the De Minimus Rate at 10%. Agencies with a federally negotiated rate must submit the letter from the federal government, identifying the rate and expiration date. The following costs have been designated as indirect costs and may not be requested on a grant application as direct costs or match when the applicant is also requesting indirect costs: utilities, rent, insurance (building, liability), office phone, internet, administrative staff (including directors and financial staff), and audit costs. If an agency chooses to request the aforementioned costs either as a match or a direct grant expense, they must do so at a pro-rated rate and cannot request indirect costs as well.

Project Budget and Budget Narrative InstructionsPrepare the budget within the UtahGrants Online Grant Management System. The budget narrative should be detailed and describe all expenditures. All organizations that are required to provide a match must budget for a 25% matching amount of the total cost of the entire project (see Financial Match Requirements section of this RFP).

Budget Narrative Instructions: A complete, itemized, operational project budget narrative must be completed. Justification should clearly indicate that the items being requested are essential to the achievement of the stated objectives. If required, the match must be included and adequately address the type of match and, if in-kind, how the cash value was determined. Follow the instructions on the form and fill it out. Upload the form in the UtahGrants Online Grant Management System as an attachment. This is an extremely important section.

Project Budget: Fill out the Budget Section using the appropriate categories within the UtahGrants Online Grants Management System. The following budget instructions explain what each line item should contain. The total should equal your project budget.

27 | P a g e

1. Personnel: Identify anyone to be paid as an hourly position on this grant. List each position by title, total number of agency hours, requested grant funded hours, the hourly rate, and the type of funding requested; federal, cash match, or in-kind match.

2. Fringe Benefits: List all personnel benefits and the costs, itemized and computation shown. These can include Social Security, Worker's Compensation, Retirement, Unemployment Compensation and Insurance.

3. Travel: Itemize travel expenses by specific purpose and show basis for computation (include costs/rate for mileage). Travel related costs must be necessary and reasonable.

4. Equipment: Includes the equipment to be purchased, quantity, and price. Items to be purchased with a unit price under $5000 should be put into the supplies category, not equipment.

5. Supplies: List items within this category separately for office and other supplies. Included supplies must be expendable or consumed during the course of the project.

6. Contracted Fees: For individuals -list types of services, name, address, hourly or daily rate and amount of time. For contracts with firms -list types of services and total costs. Includes pro-rated audit cost.

7. Training: Itemize training expenses by specific purpose and show basis for computation. Include meals, lodging and registration. Other items not covered under the existing line items should be included here. Training related costs must be necessary and reasonable.

8. Other: Monies that are allocated to assist victims of crime for emergency purposes (hotel vouchers, etc).

Note: Applicants may not allocate any funds for building renovations. This includes such seemingly minor activities such as painting or carpeting.

VAWA Cover SheetThis section includes information regarding the contact person, authorized person and financial officer for your agency. Additionally, you are providing information regarding the amount of funding you are requesting and basic information about your proposal. Carefully review each part of the contact information section and provide current and accurate information.

Official Authorized to Sign: An authorized individual within your agency must read and agree to all of the standard conditions set forth within the application, including all of the requirements established within the RFP. UOVC requires your agency’s Authorized Official to complete the

28 | P a g e

Authorization for Electronic Signature form located on the UOVC website, https://justice.utah.gov/Crime/ .

Required VAWA QuestionsWithin the STOP VAWA Grant Application, briefly and concisely respond to each topic. The answers provided should provide a clear picture of your agency and ways in which your project will assist survivors of domestic violence, sexual assault, stalking and/or dating violence.

Federal Purpose Area: The emphasis of the STOP VAWA Federal Grant Program continues to be on the implementation of comprehensive strategies to address domestic violence, sexual assault, stalking and dating violence, that are sensitive to the needs and safety of victims and to hold offenders accountable for their crimes. The Violence Against Women Act of 2013 expanded the Federal Purpose Areas to include 20 purposes. Projects must support at least one of these Federal Purposes, which can be located on the UOVC website https://justice.utah.gov/Crime/, in the Violence Against Women Act of 2013 and/or the 2017 –2020 Implementation Plan. The Federal Purpose Area(s) must be selected within the application submitted within the State of Utah, UtahGrants Online Grants Management System

Equipment SummaryThis section requires all subgrantees, requesting funding, to list all VAWA purchased equipment received within the last 3 years.  It includes purchased equipment that has been fully or partially funded through VAWA.   The Federal definition of Equipment is non-expendable items with an acquisition cost of $5,000 or more per unit. Individual items with a value of less than $5,000 per unit should be listed under supplies.

VAWA funds cannot support the entire cost of an item that is not used exclusively for victim-related activities. However, VAWA funds can support a pro-rated share of such an item. In addition, subgrantees cannot use VAWA funds to purchase equipment for another organization or individual to perform a victim-related service. Examples of allowable costs may include cellular phones, laptops, tablets, printers, scanners, and videotape cameras. VAWA Subgrantees should use any and all types of advanced technology in the provision of direct services to crime victims for efficiency and time saving. VAWA funded personnel should also be equipped with up-to-date computers, data tracking systems, and web cameras. Costs of equipment should not exceed a reasonable fair market value.

29 | P a g e

All applicants are required to sign the summary document, regardless of any request for equipment.

Statement of Problem, Need, and Target PopulationWithin the STOP VAWA Grant Application, briefly and concisely respond to each question. The questions, provided below, should provide a clear picture of the problem, need and target populations.

1. Describe the geographical areas to be served by the program. A description could include answers to the following questions: How many square miles are in the service area? What is the population and density? What are the major industries? What is the poverty level? What is the ethnicity breakdown? What are the age breakdowns?

2. Discuss the nature and scope of the problem in your program service area. If the problem is a result of many factors, these factors should be analyzed and discussed. Provide statistical information such as violent crime rates, trends, and requests in services, etc.

3. Describe victim needs in the given service location. 4. List and describe the barriers to victim service and safety within your

agency and within your community.5. Indicate the group(s) of victims the program will target for its services

– specific crime categories, populations such as elderly, minorities, etc. Questions 1-5 are mandatory.

Program Plan and Collaborative ProjectThe Program Plan presents a clear and concise way in which to present your goals, objectives, activities, timeline, and evaluation process. An explanation on how to develop these components is briefly outlined below. However, if you have never developed a Program Plan, you are not expected to be able to complete the form based solely on this explanation. The Program Plan will be an important area of focus during the Grant Training Workshop Webinar. Please review the recorded training.

The Program Plan is intended to outline: 1) the program goals, measurable objectives, implementing activities, and impact evaluation activities and 2) the timeline for carrying out the implementing activities. It is your detailed game plan and it informs the proposal reviewers of the ways in which you plan to expend STOP VAWA funds.

30 | P a g e

At a minimum, one goal with three measurable objectives is required for this proposal. You may have more than one goal and each goal must have measureable objectives.

Your collaborative project needs to be separate and apart from your three goals.

**Collaboration with Allied Professionals: The Office on Violence Against Women (OVW), US Department of Justice requires that all STOP VAWA funded subgrantees certify that they have consulted with victim services programs during the course of the development of their sub grant applications. Therefore, all agencies must describe your agency’s collaborative efforts to coordinate the response of law enforcement, prosecutors, courts, victim services and other agencies to end violence against women.

As a part of this application, clearly state what the purpose/focus of the collaborative project will be. Be sure to include the system or target population that is the focus of the project. Three letters (3) from your identified collaborative partners, indicating their willingness to collaborate, ensure victim safety, and hold the perpetrator accountable, are required.

Statistic ReportingWithin the STOP VAWA Grant Application, briefly and concisely respond to each topic. The topics should provide information on who will be collecting statistic throughout the contract year and that individual’s ability to keep statistics. Each agency will be required to maintain project statistics throughout the contact year.

Record of Providing Effective ServicesThis section includes information on prior VAWA funding cycles and requires you to report on the previous two funding cycles’ goals and objectives (if applicable). In addition, the narrative section topics include information on the effectiveness of the program and significant agency accomplishments.

VOCA SubgranteesThis section includes information about VOCA funding. If your agency does not receive VOCA funding, you are not required to complete this section of the application.

31 | P a g e

Project AdministrationThis section of the application should describe how the project will be structured, organized, and managed.  

Attach an organizational chart with names and titles outlining staff (write-in the type of grants and funded hours when applicable including ‘Match’ personnel), advisory, and decision-making bodies.  

Attach a roster of your governing board if your agency is a non-profit Attach a position title and job description for each VAWA funded

position Attach a position title and job description for each VAWA volunteer

position Provide a copy of the contract for any contractual services proposed

The additional documentation required are attachments that must be included within your completed application. These attachments must be uploaded within UtahGrants Online Grants Management System. They can be in Word, PDF, Excel or any other format as appropriate for the requested information. Please ensure you have uploaded the correct files. Failure to submit the required information may jeopardize your application

Additional ResourcesThis section of the application should describe the sources and amounts of non-VAWA funding or resources that will be available from other sources. Applicants are encouraged to leverage other resources, including Federal, State, Local or Private, in support of this project. Agencies interested in receiving VAWA funds are required to attach a current budget.

UOVC Referrals FormApplicants must submit with their application, the “UOVC Referrals Form” indicating the number of victims referred to UOVC in the “Projected” column. This form can be downloaded from the UOVC website, https://justice.utah.gov/Crime/ and should be uploaded in the Attachment Tab of your application. During the program period, subgrantees must use this from each quarter to report the actual number of victims referred to UOVC in the “Actual” column and upload the document with your Quarterly Progress Reports.

Delivery of Legal AssistanceAny subgrantee providing legal assistance must certify that:

32 | P a g e

1) Any person providing legal assistance with STOP funds a. has demonstrated expertise in providing legal assistance to victims of

domestic violence dating violence, sexual assault, or stalking in the targeted population; or

b. (i) is partnered with an entity or person that has such demonstrated expertise and (ii) has completed or will complete training in connection with domestic violence, dating violence, stalking, sexual assault, and related legal issues, including training on evidence-based risk factors for domestic and dating violence homicide;

2) any training program conducted in satisfaction of the requirement of paragraph (1) has been or will be developed with input from and in collaboration with a tribal, state, territorial, or local domestic violence, dating violence, sexual assault, or stalking victim service provider or coalition, as well as appropriate tribal, state, territorial, and local law enforcement officials; 3) any person or organization providing legal assistance through the STOP program has informed and will continue to inform state, local, or tribal domestic violence, dating violence, or sexual assault programs and coalitions, as well as appropriate state and local law enforcement officials of their work; and 4) the subgrantee’s organizational policies do not require mediation or counseling involving offenders and victims physically together, in cases where sexual assault, domestic violence, dating violence, or child sexual abuse is an issue.

Based on the requirements listed above, applicants for VAWA funds must certify in the form of a letter, on letterhead, signed and dated by the authorizing official. UOVC will not award funds for legal assistance to any subgrantees that has not submitted a sufficient letter. A sample letter is provided in the attachments tab of the application. Please have your authorizing official on your grant sign the letter, as instructed above and submit the letter with your grant application.

Sexual Assault Set Aside Compliance RequirementVAWA requires that services provided to rape and sexual assault victims be meaningful and victim centered. Subgrantee sexual assault program have to be dedicated to sexual assault victims and services rather than subgrantees that are focused on domestic violence. Services must encompass at a minimum stranger rape, acquaintance rate, alcohol, and/or drug facilitated rape, and rape with in intimate partner relationships. Services must meet the core needs and unmet needs of rape and sexual assault victims.

33 | P a g e

Programs (non-profit victim services) providing sexual assault services (Sexual Assault set aside) are required to adhere to specific conditions. These applicants must submit with their application, the “Sexual Assault Set Aside Compliance Form”. This form can be downloaded from the Attachments Tab within the UtahGrants system and should be filled out, signed, and uploaded in the Attachment Tab of your application.

VAWA Certified Assurances and Grant ConditionsThe Certified Assurance and Grant Conditions must be reviewed by an authorized individual within your agency and signed electronically. The forms can be downloaded from the UtahGrants Online Grant Management System and are also available on the UOVC website.

Proof of 501(c)(3)Additionally, non-profits must provide evidence of their 501(c)(3) status. An electronic copy of the document(s) must be attached in the Additional Resources file submitted.

Application ChecklistApplicants must submit a fully executed application to UOVC, including all required supporting documentation.

Application Section Document

Form Location

Where to Upload

Date Completed

Overview Tab Overview UtahGrants N/A  

Budget Tab

Project Budget UtahGrants N/A  

Budget Narrative UOVC WebsiteAttachment

Tab  

Attachments Tab

Coversheet UtahGrants N/A  Authorized Official

Electronic Form UOVC websiteAttachment

Tab  

Attachments TabRequired Questions

1&2 UtahGrants N/A  Attachments Tab Equipment Summary UtahGrants N/A  

34 | P a g e

Attachments Tab

Statement of Problem, Need, and Target Population UtahGrants N/a  

Attachments Tab

Program Plan and Evaluation UtahGrants N/A  

3 Letters of Collaboration Applicant

Program Plan  

Attachments Tab Statistical Reporting UtahGrants N/A  

Attachments TabRecord of Providing Effective Services UtahGrants N/A  

Attachments Tab VOCA Subgrantees UtahGrants N/A  

Attachments Tab

Project Administration UtahGrants N/a  

Organizational Chart ApplicantProject Admin  

Governing Board Roster Applicant

Project Admin  

Job Descriptions ApplicantProject Admin  

501c3 Letter ApplicantProject Admin  

Contacts for Contractual Services Applicant

Project Admin  

Attachments Tab

Additional Resources UtahGrants N/A  Current Agency

Budget ApplicantAdditional Resources  

Certified Assurances & Grant Conditions

Certified Assurances & Grant Conditions UOVC Website

Attachment Tab  

UOVC Referrals UOVC Referrals UOVC WebsiteAttachment

Tab  Delivery of Legal

AssistanceDelivery of Legal

AssistanceUtah Grants, Attachments

Attachment Tab

Sexual Assault Set Aside Compliance

Requirement

Sexual Assault Set Aside Compliance

RequirementUtah Grants, Attachments

Attachment Tab

35 | P a g e