Information Session

Application for Tenure 2011-2012 academic year

Faculty of Arts & Science – June 2011

Agenda

• Introduction of Faculty Affairs’ team members• Overview of the Tenure Process

– Distinctions between Mandatory Consideration, Deferral and Early Consideration

– Overview of the submission process– Submission procedures Candidate’s Dossier– Important facts to note – Timeline of approval process What happens after you submit your

dossier?

• Advice to Candidates• Question period

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Overview of the Tenure process

Important Distinctions to note:•Mandatory consideration

– CUFA Article 18.03 •Deferral of Mandatory consideration

– CUFA Article 18.05•Early consideration

– CUFA Article 18.06

3

Mandatory Tenure consideration(Article 18.03)

• Who can apply?

– Members holding the rank of Assistant Professor (AP) following the completion of 4 years of service in Probationary appointment at the rank of AP

OR

– Members appointed without tenure at the rank of Associate Professor

OR

– Members having previously held a research appointment

4

Mandatory Tenure consideration – cont.(Article 18.03)

• How can I be considered?

– You are automatically considered as long as you have not been on leave for any extended period of time, some exceptions apply.

5

Deferral of Mandatory consideration (Article 18.05)

• If you do not wish to be considered at this time, you must request a deferral

• You may defer only once for a single period of 1 or 2 years for specific reasons

• Deadline to request deferral is September 15 (Article 18.05 b)

• Special considerations for members who have been on leave in accordance with Articles 33 and 35

6

Early Tenure consideration(Article 18.06)

• Who can apply?– Members with 2 years or more of service in a probationary

position at another University

OR– Members with a record of superior performance

BUT YOU MUST:– Have completed two years of service as Assistant Professor

OR– Have completed one year as Associate Professor

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Early Tenure consideration – cont.

• How can you be considered?

– Through invitation by your DPC, subject to approval by the Dean

or– By submitting an application to your DPC for their

consideration• Denial of early tenure (Article 18.07 c))

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Documents to be Submitted - Tenure Checklist

The following documents must be submitted:•Tenure Checklist

•Cover Letter of application

•Curriculum Vitae

•Research Statement (encouraged)

•Teaching Statement (encouraged)

•Service Statement (encouraged)

•Research Dossier (see Art. 14.01 i))

•Teaching Dossier (see Art. 14.01 d) and e))

•Service Dossier (see Art. 14.01 j))

•Biographical statement for the Board of Governors (in .doc format)

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Documents to be Submitted

Documents to be submitted– Articles 14 & 16 will assist you to determine which

types of documents to include

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Submission procedures

Candidate’s Dossier - Submission Procedures

2 ways to submit your dossier:

– Paper

– Electronic

All dossiers, whether submitted in paper or electronic format must follow the order laid out in the checklist

Reviewers will all receive electronic copies of the dossier. Faculty Affairs

Office will make all appropriate copies.

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Submission of paper dossiers

• Your dossier will be scanned into .pdf format• A CD will be sent to you with your electronic file• Important rules to follow:

– 1 continuous document of 8 ½ x 11 pages– All pages must be single sided– Include a hard copy of your checklist– No staples or paper clips– Divisions between parts:

• No dividers made of cardboard or thick paper• No separation of sections• If you choose to put paper dividers, better to write the section titles on them.

• Supplementary material• Books, articles, monographs, non-print material

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Submission of electronic dossiers

• Follow the checklist order (please include checklist with submission)

• The dossier must be presented in a single .pdf document– Text searchable– No folders– No separate parts for the dossier

• Supplementary material: books, articles, monographs, non print material – first page only will be scanned

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Important facts about electronic dossiers

• Faculty Affairs Office only scans into black & white.

• If dossiers are submitted close to the deadline, it is the applicant’s responsibility to provide your department with a copy of your submission.

• Also provide your department with your supplementary material directly if you are close to the deadline.

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Timeline of Mandatory Tenure

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Where to find more information

• The Faculty of Arts & Science Website

http://artsandscience.concordia.ca/officeofthedean/facultyaffairs/

• CUFA collective agreement

http://www.cufa.net/

• Faculty Affairs – Support staff team members:

– Sheila Anderson, Faculty Affairs Administrator

– Deborah Shulman, Document Management Coordinator (for questions concerning the scanning process and requirements)

– Monica Chiriac, Faculty Affairs Assistant

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Advice to Candidates

• Know the relevant articles in your collective agreement (# 18 - Tenure, Articles 14 & 16 may also be helpful)

• Submit an updated CV

• We encourage you to include Teaching, Research and Service statements in your dossier

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Question Period

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