INFORMATION SYSTEMS AND MANAGEMENT FUNCTIONS

PRESENTED BY: VAITHEKI R.

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INFORMATION SYSTEM• It refers not only to the

information and communication technology that an organization uses, but also to the way in which people interact with this technology in support of business processes.

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MANAGEMENT FUNCTION• It is the functions which

describe a managerial job and when put together, make up the management process. This process includes planning, organizing, staffing, directing and controlling.

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MANAGEMENT INFORMATION SYSTEM

These are computer systems used for managing three primary components: • Technology, • People (individuals,

groups, or organizations)

• Data (information for decision making).

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EXAMPLES OF INFORMATION SYSTEM

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HOSPITAL INFORMATION SYSTEM

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MILITARY INFORMATION SYSTEM

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RAMIS

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COMPONENTS OF INFORMATION SYSTEM

• Personnel consists of IT specialists (such as a Database Administrator or Network Engineer) and end-users (such as Data Capture Clerks).

• Hardware, which consists of all the physical aspects of an information system, ranging from peripherals to computer parts and servers.

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• Software which consists of System Software, Application Software and Utility Software.

• Networks which consists of communication media and network support.

• Data which consists of all the knowledge and databases in the IS.

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TYPES OF MIS

• Management information systems (MIS), produce fixed, regularly scheduled reports based on data extracted and summarized from the firm’s underlying transaction processing systems to middle and operational level managers to identify and inform structured and semi-structured decision problems.

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• Decision Support Systems (DSS) are computer program applications used by middle management to compile information from a wide range of sources to support problem solving and decision making.

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• Executive Information Systems (EIS) is a reporting tool that provides quick access to summarized reports coming from all company levels and departments such as accounting, human resources and operations.

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• Marketing Information Systems (MIS) are Management Information Systems designed specifically for managing the marketing aspects of the business.

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• Office Automation Systems (OAS) support communication and productivity in the enterprise by automating work flow and eliminating bottlenecks. OAS may be implemented at any and all levels of management.

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• School Information Management Systems (SIMS) cover school administration, and often including teaching and learning materials.

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• Enterprise Resource Planning (ERP) facilitates the flow of information between all business functions inside the boundaries of the organization and manage the connections to outside stakeholders.

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MERITS OF INFORMATION SYSTEM

• It Facilitates planning : MIS improves the quality of plants by providing relevant information for sound decision – making .

• It Minimizes information overload : MIS

change the larger amount of data in to summarized form and there by avoids the confusion which may arise when managers are flooded with detailed facts.

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• MIS Encourages Decentralization : MIS is successfully used for measuring performance and making necessary change in the organizational plans and procedures.

• It brings Co ordination : MIS connects all decision centers in the organization .

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• It makes control easier : MIS serves as a link between managerial planning and control. It improves the ability of management to evaluate and improve performance .

• MIS assembles, process , stores , Retrieves , evaluates and Disseminates the information .

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DEMERITS OF INFORMATION SYSTEM

• Consumer Privacy

Organizations collect (and sometimes sell) huge amounts of data on individuals.

• Employee Privacy

IT supports remote monitoring of employees, violating privacy and creating stress.

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CASE STUDYXO Hospital Management System

XO Infotech Ltd. has developed a core package – Hospital Management System that addresses all major functional areas of Hospital.

Some of the Subsystem Modules in XO HMS:

• Reception: The reception module handles various enquiries about the patient’s admission and discharge details..

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• Administration: This module handles all the master entry details for the hospital requirement such as consultation detail such as doctor specialization, consultancy fee, and service charges.

• Security: This module handles multi level security of XO HMS so that every admission and transaction can be traced with the help of user ID.

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• Pharmacy Store: This module deals with all medical items. This module helps in maintaining Item Master Maintenance, Receipt of Drugs/consumables, stock maintenance.

• Purchase: This module helps in raising purchase orders, maintaining purchase details and other purchase related details.

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• Phlebotomy: This specific module caters in maintaining test requisitions, sample collection status and various procedures for collection of sample for the tests prescribed.

• Laboratory: This module enables the maintenance of investigation requests by the patient and generation of test results for the various available services, such as clinical pathology, X-ray tests. Requests can be made from various points, including wards, billing, sample collection and the laboratory receiving point.

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• Blood Bank: The blood bank module provides information on the collection and storage of blood, results of blood tests, cross-matching identifications, and transfusion reactions.

• Ward Management: The ward management module takes care of medical equipment, doctor visit, vitals recording, patient case sheet, diet ordering, blood requisition,etc.

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• Marketing Module: This module ensures that the hospital gets maximum exposure to the general public and vice versa. This module keeps track of the enquiries made at the reception and follows the lead.

• Doctor’s Module: This module helps the doctors to keep a track of the entire medical history of a particular patient.

THANK YOU!