11 mei 2006

Inge Wullaert (SAP project)

Herlinde Leemans (Research Coordination Office)

Research Administration and Evaluation

Catholic University Leuven

Research CoordinationOffice

Council for Research Policy

Research Council

Faculties Departments Research groups

researchers Projects /positions

Conclave

domains

external

Quality Assesment at several levels

Evolution

• Projects• Positions• Promotions Researchers

University / research

groups

Peer review

CV and Publication

record

Publication output

External funding

PhDs

Publication output (international journals /proceedings/patents)

External funding

PhDs

+ +

time2001 2002

Scorecard PeriodDept: (group:)

Input- indicators Number of seniors

Number of supporting (adm & techn) staff

Supplementary data Postdoctoral researchers FWOResearch budgetNumber of juniors

Output-indicators Publications

Top-10 publications

Total citations

Number of PhDs

At the level of domains / departments

Derived indicators Mean IF

Score SC 1

Score SC 2

Score SC 3

Publications per senior

Citations per senior

Juniors/seniors-ratio

Number of PhDs per senior

At the level of domains / departments

Criteria of evaluation

• External Funding • PhD’s• Peer review• Publication output

SAP: Anemoonproject

LOGISTICS

HR

RESEARCH

EDUCATION

STUDENTS

FINANCE

AD

MIN

ISTR

ATIO

N B

AC

K O

FFIC

E A

PP

L.

BU

SIN

ES

S IN

TELLIG

EN

CE

E-U

NIV

ER

SIT

Y

ANEMOON =

Flower with 6 leaves

Users: 7.000 personel 25.000 students

6 functional teams

Administrative Portal

Anemoon projectK.U.LeuvenREALISATIONS ANEMOON

1999 2000 2001 2002

Accounting KULBudget preparation and follow-up

Revenues and expensesFinancial transactions

Accounting LRDBW for finance

OLAP on the web

Accounting exploitationsSelfservice for budgetholders

Administrative organisation, committees

Personnel administration and management

Recruitment ATPTime registration

PayrollAutom. budget control personnel

BW for personnel

Purchasing external vendorsInternal warehouse manangement

Selling/purchasing warehouseSelfservice purchasing warehouses

Selfservice ‘my file’Selfservice ‘my employees’

Decentralised accounts receivableInternal financial transactions

Management research contractsManagement internal research funds

BW for researchResearch affiliation

Prototype student masterdataPrototype academic structure

for BAMA

Personnel

RESEARCH

EDUCATION AND STUDENTS

Interface legacy research system KUL

with finance/personnel SAP

FINANCE

LOGISTICS

Interface legacy research system LRD

with finance/personnel SAP

Anemoon projectK.U.Leuven

Reorganisation K.U.Leuven

Portal

R/3 ENTERPRISE

REALISATIONS ANEMOON

2003 2004 2005 2006

Space inventory (real estate)Graphical integration CAD

Lease/rental space

Decentral correction postingsFiscal reportingStudent account

Declaration expensesManagement creditcards

Optimize reportingDecentral correction postings new method

AUDIT recomendations

Assetaccountingnew autorisation concept

E-governmentSelfservice time registration

New method Holiday paymentBW webreporting

Integration personel/studentsBW payroll

MobilitySideline activitiesRecruitment AP

Selfservice selection and hiring

Environment, health and safety

New functionality‘my file’ and ‘my employees’

Decentral committeesHoliday and year end provision

payments in payroll

Housing Students

Project proposals(application, evaluation,

peer review process award)

BW academic structure reportingOptimize Individual study programs

Evaluation study programsIndividual follow-up students

FINANCE

PERSONNEL

LOGISTICS

Selfservice overview research contractsYear end and holiday payments provisions

Research database (projects, teams, expertise's, cooperations,

equipment, …)Overview internal and

external research funding

Optimizing interface IWETO (Reporting Flemisch Government)

Patents :Financial Follow up and Archiving documents

Optimizing personnel commitments

Masterdata students(Re)registration students

Masterdata academic structurePlanning academic year

Webreporting studentsBW studentinformation

Doctoral research projects

Individual study programs(bookings, approval, …) ?

RESEARCH

EDUCATION AND STUDENTS

BW: Assignment and usage of spaceEH&S licenses

Plant maintenace

Anemoon projectK.U.Leuven

MMMM

SDSD

HRPA

HRPA

FMFM

FIFI

PERSONNEL

COMMITMENTS

IMIM

PSPS

PROJECT PROPOSALS

HR-PD

HR-PD

System Architecture in SAP

BUDGETTING INTERNAL

RESEARCH PROGRAMS

EXPENSES

RESOURCE RELATED BILLING TO

THE SPONSOR

RESEARCH CONTRACTS

PAYMENTS

ACCOUNTS

FUNDCENTERS

RESEARCH DATABASE

CMCMPhD

Anemoon projectK.U.Leuven

External funding -> Research Contracts in SAP PS

Contract creation

1. External

2. Internal

Budget OpenExpenditure

s

Reporting

Sponsors

Universitymanagement

IM

IM

Scan contract

For central finance department use only

Anemoon projectK.U.LeuvenResearchers: webapplication ‘Overview research contracts’

Anemoon projectK.U.Leuven

Cooperation

Onderzoeksdossier

ResearchContract

Person

Org. unit

Researchgroup

Application

Research Database: SAP HR-PD

Expertise

Equipment

Disciplinecode

Applicationarea

External Institution

StudentPhD

Project

Partners

Call

Program

Sponsor

Anemoon projectK.U.LeuvenResearchers: self service ‘My Researchdatabase’

• My Research Projects• My Research groups• My Expertises• My Cooperation's• My Research

Equipment• My Research

Allocation

Overview of the research projects of which he/she is promotor or co-promotor

Change the detailed information of the project

Changes are immediately published on the K.U.Leuven website

Anemoon projectK.U.LeuvenFor every researcher a CV is published

Research projects and expertises from the research database

Courses from CM in SAP

Publications from the library-system

Anemoon projectK.U.LeuvenBI Research

Research contracts

Research database

HR

PhD

Anemoon projectK.U.Leuven

Internal Funding requests and evaluation: Peer reviewing

0A

Funding request

H

Referee

0R

Reference

P

Researcher

P

Member RC

9R

RCResearch Council

SAP HCM - Human Capital Management

Anemoon projectK.U.LeuvenInstitutional Repository : LIRIAS