ingham county board of commissionersingham.org/bc/fin/020821.pdf · the finance committee will meet...

CHAIRPERSON FINANCE COMMITTEEJOHN B. CZARNECKI MARK GREBNER, CHAIR MARY R. STIDCHAIRPERSON PRO TEM CHRIS SWOPEVICTOR G. CELENTINO AMY KRAUSE CURTIS HERTEL, JR. VICE-CHAIRPERSON PRO-TEM RANDY SCHAFERTHOMAS L. MINTER THOMAS MINTER

INGHAM COUNTY BOARD OF COMMISSIONERS

P.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264

THE FINANCE COMMITTEE WILL MEET ON WEDNESDAY, AUGUST 21, 2002 IN THEPERSONNEL CONFERENCE ROOM OF THE HUMAN SERVICES BUILDING, 5303 S.CEDAR, LANSING.

Agenda

Call to OrderApproval of the July 17, 2002 MinutesAdditions to the AgendaLimited Public Comment

PUBLIC HEARING - ESTABLISHMENT OF A COMMUNITY MENTAL HEALTHAUTHORITY

1. Overview of Controller’s 2003 Recommended Budget

2. Community Mental Health a. Resolution Requesting an Early Termination to the Existing Contract Which Created the

Clinton-Eaton-Ingham Community Mental Health Authority under the UrbanCooperation Act in Order to Create a Community Mental Health Authority

b. Resolution Creating a Community Mental Health Authority

3. Sheriff’s Office a. Resolution to Approve the Federal Emergency Management Agency’s FY 2001- 2003 Project Impact Grant Budget b. 911 Expenditure

4. Circuit Court Resolution Authorizing an Amendment to the State Child Care Fund 2001/02 Budget and to Change Ingham County’s Child Care Fund Fiscal Year

5. Health Department a. Resolution to Amend Resolution No. 02-189 and Authorize an Amendment to the Contract with Dennis Jurczak, M.D. b. Resolution to Authorize a 2002-2003 Federal Abstinence Grant

c. Resolution to Amend the Tobacco Prevention and Reduction Grant Agreement with the American Legacy Foundation d. Resolution to Amend the Cap Grant Subcontract with the Ingham Health Plan Corporation e. Resolution to Accept a Minority Health Grant from the W.K. Kellogg Foundation and to Subcontract with the Greater Lansing African American Health Institute

f. Resolution to Authorize a Lease Agreement for the Stockbridge Community Health Center g. Resolution to Amend the 4c Agreement with the Family Independence Agency with a Multi-year Extension (FY 2003-4)

6. IJIG's Committee - Resolution Authorizing a ProTemps Contract Extension for Continuing the Integration Phase and Reorganization of the Integrated Justice Information System Staffing

7. MIS- Resolution Authorizing Entering into a Contract for the Purchase of a Video Conference and Arraignment System

8. Parks Department - Resolution Reimbursing the Parks Department Cash Fund

9. Facilities Department - Resolution Requesting Authorization to Enter Into a Contract withSecurity Corporation to Furnish, Install and Provide 24 Hour Monitoring Services on anIntelligent Reporting Fire Alarm System for the Ingham County Courthouse in Mason

10. Controller's Office a. Resolution Authorizing Amendment No. 3 Termination of the Ingham County 457 Plan

for Former Employees of Ingham Medical Center Corporationb. Outline of Proposed Changes to the Board Room and Video Recording System

11. Information - Letter from Douglas B. Roberts, State Treasurer, Regarding Ingham County’s Authorization to Proceed to Issue Municipal Securities under PA 34 of 2001, Section 303(3)

12. Board Referrals a. Ingham County Comprehensive Annual Financial Report for the Fiscal Year Ending December 31, 2001 (distributed at July 23, 2002 Board meeting) b. Capital Region Airport Authority Report on Budget Funds Required for FY 2002-2003 AnnouncementsPublic CommentAdjournment

The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impairedand audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities atthe meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring auxiliary aids orservices should contact the County of Ingham in writing or by calling the following: Ingham County Board of Commissioners,P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in attendance at

this meeting.

FINANCE COMMITTEEJuly 17, 2002

Minutes

MEMBERS PRESENT: Mark Grebner, Mary Stid, Chris Swope, Amy Krause, Curtis Hertel,Jr., Randy Schafer

MEMBERS ABSENT:Thomas Minter

OTHERS PRESENT: John Czarnecki, Sheriff Gene Wrigglesworth, Jim Hudgins, Doug Stover, JerryAmbrose, John Veenstra, Bruce Bragg, Dianne Holman, Bob Moore, AnnaMacielinski, Don Dersnah

Call to Order

Chairperson Grebner called the meeting to order at 7:08 p.m. in the Personnel Conference Room of theHuman Services Building, 5303 S. Cedar St., Lansing.

Approval of the June 19, 2002 Minutes

The minutes were approved as submitted. Absent: Comm. Krause

Additions to the Agenda

L. Late - Amendment to the Resolution Authorizing the Parks Department to Restore LifeguardServices to Lake Lansing Park and to Propose a Method of User Fees and Any AdditionalMethods of Revenue Collection Sufficient to Continue Lifeguard Services; Implement OtherSafety Improvements, and Provide for Other Operational and Capital Needs at Ingham CountyParks

Limited Public Comment None

MOVED BY COMM. SHAFER, SUPPORTED BY COMM. SWOPE TO APPROVE ACONSENT AGENDA FOR THE FOLLOWING ITEMS:

1. Sheriff’s Office

1. Resolution to Establish a Bicycle Donation Program2. Resolution to Accept up to $4,500.00 from the Michigan Municipal Risk Management

Authority and Local Law Enforcement Agencies to Assist in Paying for Team Buildingand Stress Management Training

3. 55th District Court - Resolution to Authorize a Purchase Order with DBI for Replacement ofthe Rolling File Cabinets and New Furniture at the 55th District Court

4. Equalization - Resolution Encouraging the State Legislature to Change the Method of PropertyTaxation for Manufactured Housing Located Within Licensed Housing Parks

5. Youth Violence Prevention Coalition (YVPC) - Resolution Designating the Youth ViolencePrevention Coalition as the Monitoring and Advisory Body for Implementation of TheirComprehensive Strategy for Preventing and Treating Delinquency

6. Health Department -a. Resolution to Authorize a 2002-2003 Agreement with the Michigan Department of

Community Health for the Delivery of Public Health Services under the ComprehensivePlanning, Budgeting and Contracting (CPBC) Process

b. Resolution to Authorize an Agreement with the Michigan Public Health Institute toImprove Breast and Cervical Cancer Control Program Services

c. Resolution to Authorize an Amendment to the 2001-2002 Comprehensive Plan Budgetand Contract with the Michigan Department of Community Health

d. Resolution to Authorize an Amendment to the Refugee Assistance Program Contractwith the Michigan Family Independence Agency

e. Resolution to Authorize an Agreement with the Family Independence Agency toSupport the JumpStart Program

7. Housing Commission - Resolution Accepting 2002 Capital Fund Program Grant from the U.S.Department of Housing and Urban Development in the Amount of $113,359

8. Purchasing Department - Resolution Amending Resolution #01-313 to Change the County’sPurchasing Policies and Procedures

9. Facilities Department - Resolution Authorizing Entering Into a Contract with Purcell’s Heating& Air, Inc. to Furnish and Install Two (2) Make up Air Units for the Ingham County AnimalControl

10. Controller’s Officea. Resolution Amending the 2002 Ingham County Budgetb. Resolution authorizing the Ingham County Building Authority to Proceed with the

Renovation and Financing of the Ingham County Correction Facilityc. 2003 Budget Preparation - Update

11. Board Referral - City of Lansing Department of Planning and Neighborhood DevelopmentNotice of Public Hearing for Consideration of Application for an Industrial DevelopmentDistrict for the Cavanaugh Development Group, LLC.

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Mr. Ambrose asked to have Items #10.a and 10.b removed from the Consent Agenda.

Comm. Krause arrived at 7:14 p.m.

MOTION TO APPROVE AN AMENDED CONSENT AGENDA CARRIED UNANIMOUSLY.

MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. SWOPE TO APPROVE THEITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.

j. Controller’s Officeb. Resolution Authorizing the Ingham County Building Authority to Proceed with the

Renovation and Financing of the Ingham County Correctional Facility

Chairperson Grebner reiterated his statement made at the Law & Courts Committee wherein he couldsupport a small increase of beds for local use if, in the future, it was agreed to resolve overcrowdingemergencies on a judge by judge basis.

Mr. Ambrose explained that the Administrative Services/Personnel Committee noted that the costprojections based on 68 beds appeared to be using 60 beds for calculating non-personnel costs. Theobservation was correct.

MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. HERTEL TO APPROVE THERESOLUTION AUTHORIZING THE INGHAM COUNTY BUILDING AUTHORITY TOPROCEED WITH THE RENOVATION AND FINANCING OF THE INGHAM COUNTYCORRECTIONAL FACILITY. MOTION CARRIED UNANIMOUSLY.

Sheriff Wrigglesworth reported on the July 17th sentencing of David Draheim wherein Judge LawrenceGlazer sentenced him to 60-90 years in prison. Sheriff Wrigglesworth asked that detectives Holidayand Ackerly, who were instrumental in the conviction of Draheim, be awarded an honorary resolution from the Board of Commissioners.

Controller’s Officea. Resolution Amending the 2002 Ingham County Budget

Mr. Ambrose reported that this resolution was approved by the Human Services Committee, and thatthe resolution appropriates an additional $276,000 to the Ingham County FIA for the foster care fund. Revenues were identified in the Register of Deeds that were above what is budgeted, therefore, thebudget was amended to cover the appropriation. The net result is that the child care fund budget isincreased a total of $552,000, of which half is County appropriation. He stated that FIA may berequesting a third appropriation in August of approximately $100,000.

In response to Chairperson Czarnecki, Mr. Ambrose stated that the increase in the Register of Deed’srevenue is not necessarily a permanent increase.

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Anna Macielinski, Manager of the Children’s Services division in the FIA, and Donald Dersnah,Director of the FIA, addressed the Committee. Ms. Macielinski expressed her appreciation on behalfof her department for the authorization of $150,000 of supplemental appropriation that the Board ofCommissioners previously approved to get them through June 2002. This additional request for fundsis needed to get them through September 30, which is the State’s fiscal year.

Comm. Hertel left at 7:30 p.m.

The increase in costs is primarily due to a dramatic influx of children entering family foster care,payment increases to foster parents and agencies, the use of more purchased foster care, and theDecember 2002 directive from the State Central FIA office reducing staffing ratios from 30 clients to 1.She stated that the number of children entering the foster care system every month cannot be projected. She explained that September, October and November of 2001 is when they began having problemsbecause they had to purchase out 60 of 73 cases that came in; 39 turned into paid child care fundcases. In October and November there were another 26 cases. Cases were purchased out becausetheir caseloads were too high - they were in a crisis mode, with staff turnover, and the staffing allocationfrom the State was late. Ms. Macielinski explained another reason for the unexpected increase inplacement arose from the occurrence of two drug raids last year; Children’s Protective Services staff ison standby after a drug raid.

Ms. Macielinski distributed and explained data compiled on the Department of Children’s Services thatassisted in her explanation of the need for additional funds, as well as policies and procedures on childplacement, and projection figures on incoming cases. In an attempt to keep caseloads manageable,some cases that were purchased out will be brought back, but not all of them. Residential cases will bereviewed to determine if they can bring any of them home. The month of June has shown a reduction inthe amount of purchased foster care. She reported that twelve out of thirteen additional foster carepositions have been filled from the State allocation (the thirteenth will be filled next month).

Ms. Macielinski reported that they have been approved to be a pilot for a State funded resource thatwill be available to child care funded children - it’s called the Early Family Reunification Program, butwon’t be available for several months because it will have to go out for bids.

She reported on a very productive meeting with Don Reisig, Director of the Friend of the Court, andhis court staff last week wherein they did some brainstorming with regard not only on how to affect theChild Care fund to reduce costs, but also the State Board of Ward and Care Fund. Because incorrectand untimely court orders result in the loss 4E eligibility, the meetings with the Friend of the Court willbe conducted on a regular basis. In response to Comm. Krause, Ms. Macielinski stated that SCAOforms are utilized, and court clerks are screening them for errors. Comm. Krause suggested that achecklist be developed for magistrates, judges and prosecutors to assure that all steps are incompliance. Ms. Macielinski will suggest this at the next scheduled meeting with the Friend of theCourt.

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Ms. Macielinski stated they are asking for an increase of $276,000 to fund the shortage in the FIAportion of the Child Care Fund budget - this will get them through September 30, 2002. Anything leftover from the $276,000 will be carried over into October because they are still anticipating a shortfallbeyond their fiscal year, which she projects at approximately $105,000.

In response to Comm. Swope, Mr. Dersnah stated that the State’s early retirement should not affectany of their current staff, nor the positions they have just filled. The State, as it looks at what hasoccurred with early retirement, will look at allocations of positions. They haven’t heard that they willlose any positions, but there can be no guarantees.

Mr. Hertel arrived at 7:45 pm.

Discussion took place on treatment and placement facilities for foster children.

Mr. Ambrose requested that Ms. Macielinski confirm that the numbers for state wards (159 children) isthe total for abuse and neglect, as well as delinquency cases.

MOVED BY COMM. STIDD, SUPPORTED BY COMM. KRAUSE, TO APPROVE THERESOLUTION AMENDING THE 2002 INGHAM COUNTY BUDGET. MOTION CARRIEDUNANIMOUSLY.

l. Late - Resolution Authorizing the Parks Department to Restore Lifeguard Services to LakeLansing Park and to Propose a Method of User Fees Sufficient to Continue Lifeguard Services;Implement Other Safety Improvements, and Provide for Other Operational and Capital Needsat Ingham County Parks.

MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL, TO APPROVE THERESOLUTION AUTHORIZING THE PARKS DEPARTMENT TO RESTORE LIFEGUARDSERVICES TO LAKE LANSING PARK AND TO PROPOSE A METHOD OF USER FEESSUFFICIENT TO CONTINUE LIFEGUARD SERVICES; IMPLEMENT OTHER SAFETYIMPROVEMENTS, AND PROVIDE FOR OTHER OPERATIONAL AND CAPITAL NEEDSAT INGHAM COUNTY PARKS.

Mr. Moore stated that the Parks Board has requested that the amendment made to the resolution bythe Administrative Services/Personnel Committee on July 16, 2002 be further amended to read: “amethod of user fees and any additional methods which will provide revenues...

MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL TO AMEND THERESOLUTION AS FOLLOWS:

In the last Be it Further Resolved, third line...user fees and any additional methods which will providerevenues or cut expenses sufficient to provide...

MOTION TO APPROVE THE AMENDED RESOLUTION CARRIED UNANIMOUSLY.5

ii. Board of Commissioners - Resolution to Submit to the Electorate a Juvenile MillageAuthorization Question

MOVED BY COMM. KRAUSE, SUPPORTED BY COMM. HERTEL TO APPROVE THERESOLUTION TO SUBMIT TO THE ELECTORATE A JUVENILE MILLAGEAUTHORIZATION QUESTION

Mr. Ambrose explained that this is a substitute resolution.

In response to a question posed at the Law & Courts Committee meeting, Mr. Ambrose reported thatit is legal for the Board of Commissioners to levy this increase on the December 2002 tax bills if it isn’tpassed until the general election. Therefore, Mr. Ambrose stated that years 2003-2007 in the millagequestion will be changed to 2002-2006.

COMM. KRAUSE INCORPORATED THIS CHANGE INTO HER MOTION.

In response to Comm. Swope, Chairperson Grebner explained that the County will not be ready tospend the money at that time, but that a small portion of the millage would likely be levied immediatelyfor specific programs. Chairperson Grebner added that it is his opinion that changing the year will haveno effect on whether the millage passes.

Comm. Swope acknowledged discussion on this issue and the fact that it will affect the rest of theCounty’s budget, and also whether the funds would be used to reduce the burden on the general fundto pay off debt, or to lower the amounts of mills collected.

MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL TO AMEND THERESOLUTION REDUCING THE AMOUNT OF MILLS COLLECTED BY .15.

In response to Comm. Hertel, Chairperson Grebner explained that approximately .15 will be used, ifapproved, to cover the cost of the juvenile facility; 48 beds at Highfields are estimated to be .30 mills, and .15 mills for other small programs or for prepaying capital costs for a larger facility, for a total of.60 mills.

Chairperson Grebner suggested reducing the amount of mills by .10 to loosen up the general fund.

Discussion took place on this issue.

MOTION TO AMEND THE RESOLUTION WITHDRAWN.

MOVED BY COMM. SWOPE, SUPPORTED BY COMM. KRAUSE TO AMEND THERESOLUTION TO SUBMIT TO THE ELECTORATE A JUVENILE MILLAGEAUTHORIZATION QUESTION AS FOLLOWS:

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The addition of a BE IT FURTHER RESOLVED that if the millage is approved by the votersthe Controller is directed to bring to the Board of Commissioners at its first meeting followingthe election proposed changes to the budget which will result in the reduction of the GeneralFund levy by .10 mills.

Comm. Schafer stated that he hopes that in light of the County’s financial situation for the rest of thisterm and next term, that people are committed to not engaging in any new initiatives that will furtherdrain the budget. He added that when looking at some of the proposals i.e. 911, that the County notalways rely on the property tax issue.

Comm. Stid reported that she spoke with Jim Heinz from Camp Highfields and asked him to compile ausage projection for the mills. She has that information and will provide copies to Commissioners.

Chairperson Grebner stated that some of the out-of-state and County placements might be obviated bythe availability of additional beds.

In response to Chairperson Czarnecki, Chairperson Grebner explained that if the millage passes, theBoard of Commissioners is not bound on how it will be handled - Highfields is only one of the optionsthat will be considered.

MOTION CARRIED with Comm. Schafer voting NO.

j. Controller’s Officec. 2003 Budget Preparation - Update

Mr. Ambrose reports an approximately 2% gap between revenues and expenses ($1.4 million), and it’snot improving. His office has gone broadly across the spectrum of County departments in terms ofidentifying potential reductions. Over the next few weeks staff will be working to identify adjustmentsto arrive at a workable balanced budget.

Announcements NonePublic Comment NoneAdjournment

Chairperson Grebner adjourned the meeting at 8:35 p.m.

Respectfully submitted,Jeanne Hughes

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Agenda Item 2

RESOLUTION STAFF REVIEW DATE August 12, 2002

Agenda Item Titles: 1) Resolution Requesting an Early Termination to the Existing Contract Which Created the

Clinton-Eaton-Ingham Community Mental Health Authority under the Urban Cooperation Actin Order to Create a Community Mental Health Authority

2) Resolution Creating a Community Mental Health Authority

Submitted by: Community Mental Health

Committees: Ad.Ser/Per. , H.S. * , Law & Cts. , Finance *

Summary of Proposed ActionSee attached letter of explanation and background information as provided by CMH: - cover letter of explanation - overview of CMH Authority status- resolution #1: to terminate existing CMH organization- resolution #2: to create CMH Authority

These two resolutions will authorize the termination of the existing CMH organizationand the creation of the new CMH Authority.

At the conclusion of the Public Hearings the Board of Commissioners would adopt the Resolutions withthe proper dates filled in.

Financial Implications: (see attached information )

Other Implications: CMH staff will be present at the Public Hearings to present the information and toanswer questions from the Board of Commissioners and Public.

Staff Recommendation: JA JN * HH These resolutions should be approved.

Agenda Item 2a

August 12, 2002

Mr. Jerry Ambrose Ingham County ControllerP. O. Box 319Mason, MI 48859

Dear Mr. Ambrose:

Enclosed is the final draft of the resolutions prepared by Peter Cohl’s office for establishingClinton-Eaton-Ingham Community Mental Health Board as a Mental Health Authority. Inorder to accomplish this, there must be three (3) public meetings held in each county to allowfor public comment on this issue. Per Mike Sturley’s letter dated July 18, 2002, we requestedthat the public hearings for Ingham County be held according to the following schedule:

Monday, August 19 - Human Services Committee MeetingWednesday, August 21 - Finance Committee Meeting Tuesday, August 27 B Ingham County Board of Commissioners

Following the public hearings, the last of which should be held in conjunction with a full Boardof Commissioners meeting, we request that the counties approve the two resolutions enclosedherein. The first resolution dissolves the current mental health entity, which was created underthe Urban Cooperation Act. A separate resolution recreates the CEI entity as an Authorityunder the Mental Health Code.

In February 2002, when Peter Cohl met with the CMH Board to discuss the matter of CMHbecoming an Authority, he outlined the steps to be taken at the county level, as well as with thestate, in order for CMH to secure Authority status. While no resolution was passed at thattime, the Board did give a clear directive for CMH administration to pursue this course ofaction.

A resolution has been prepared for the CMH Board meeting on August 15, 2002, to changeCMH’s status to an Authority. We believe this resolution will pass without dissent. Once theresolution passes, we will forward the resolution to you in the event you wish to make it part ofthe Board packet you provide the Commissioners for their meeting on August 19, 2002.

I am also enclosing an overview entitled “Community Mental Health Authority Status” whichmay be useful as background material for the commissioners and the public.

Agenda Item 2a

Page 2Authority status

For your review, I shall also prepare a brief comparison of the Authority Resolution to the Tri-County Agreement in order to highlight key changes in language or provisions. I hope to havethis available for your review shortly.

As we discussed, I will plan to attend any or all of the public hearings, as well as the meeting ofthe Ingham County Board of Commissioners, in order to respond to any comments or concernsthat may arise. I look forward to meeting with the public and officials of Ingham County.

Please feel free to contact me at (517) 346-8258 with any questions or concerns.

Thank you for your assistance in this process.

Sincerely,

Andrew HewatContract and Network Administrator

Encl.

C: Bob Sheehan

Agenda Item 2a

COMMUNITY MENTAL HEALTH AUTHORITY STATUS

REQUESTThe Community Mental Health Board is requesting that Clinton, Eaton and Ingham Counties adoptresolutions that will change the CMH legal status from a community mental health organization toa community mental health authority (“Authority”). PURPOSEThe reason for requesting this change is that an Authority, under state law, is permitted to mortgagereal estate. Currently, CMH may purchase real estate only by means of installment purchases (landcontracts) with a maximum amortization period of ten (10) years. Due to severe budget problemsover the past several years, CMH wants to restructure its current land contract debt by means ofobtaining a 25 year mortgage “pool” for all outstanding debt. This will result in an immediatereduction of interest and principal payments in the mount of $361,000 per year. In the future,CMH, as an Authority, will have the ability to finance both large and small real estate projectswithout the assistance of county building authorities. At this time, CMH leases two buildingsvalued at approximately $10,000,000 which were built by Ingham County using county bonds.The complexity of these type transactions can be avoided if CMH uses conventional mortgages.Under the real estate pool plan, CMH will borrow funds for twenty five years at 75% of the primeinterest rate. Today, that rate would be 3.54%. While this rate may not be as low as a buildingauthority might obtain for bonds, there are no legal fees or other legal complexities found inbonding.DOCUMENTSThe resolutions being submitted for consideration were prepared by the Cohl, Stoker, Toskey andMcGlinchey law firm and have been reviewed by the Controllers of Eaton and Ingham county andby the Administrator of Clinton County. The language contained in the resolutions is nearlyidentical to the contract entered into by the counties in 1982 when the CMH was first legallyorganized as a three county agency. Other than allowing CMH to mortgage real estate, CMH willgain no other powers, duties or authority. The counties will incur no other obligations,responsibilities or liabilities.IMPLEMENTATIONThe establishment of an Authority requires that each county hold three public hearings wherediscussion and debate may take place. After the hearings, each county must adopt the resolutionswhich will then be forwarded to the Michigan Department of Community Health (MDCH). TheDirector of MDCH will then approve the dissolution of the current CMH organization and approvethe establishment of the new CMH Authority. CMH will then be able to refinance its outstandingreal estate debt on or about October 1, 2002. In the event any of the counties does not approvethe resolutions, CMH will remain a CMH organization.

Agenda Item 2a

INGHAM COUNTY, MICHIGANRESOLUTION REQUESTING AN EARLY TERMINATION TO THE EXISTING

CONTRACT WHICH CREATED THE CLINTON-EATON-INGHAMCOMMUNITY MENTAL HEALTH AUTHORITY UNDER THE URBAN

COOPERATION ACT IN ORDER TO CREATE A COMMUNITY MENTALHEALTH AUTHORITY

WHEREAS, Ingham County, with Clinton County and Eaton County, formedClinton-Eaton-Ingham Community Mental Health to provide a Community Mental HealthProgram; and

WHEREAS, the Ingham County Board of Commissioners desires to improvethe quality of mental health services to its residents; and

WHEREAS, pursuant to the Mental Health Code, MCL 330.1001 et seq.(hereinafter referred to as the “Act”), there is an option to create a Community MentalHealth Authority with powers and duties as defined in Section 205, MCL 330.1205;and

WHEREAS, the Ingham County Board of Commissioners has determined thata creation of an Authority from the community mental health programs servicingClinton, Eaton and Ingham Counties (hereinafter referred to collectively as“participating counties” or individually as “participating county”) under the Mental HealthAuthority structure provided in MCL 330.1205 would better serve the County’sresidents by enhancing the effectiveness of mental health services; and

WHEREAS, the current Agreement under the Urban Cooperation Act requirestwo (2) years notice of termination, unless the Director of the Michigan Department ofCommunity Health consents to an earlier termination.

NOW, THEREFORE, BE IT RESOLVED THAT Ingham County requests thatthe Director of the Michigan Department of Community Health consent to an earliertermination date of _______________ to the existing contract under the UrbanCooperation Act in order to create an Authority pursuant to MCL 330.1205.

BE IT FURTHER RESOLVED THAT the creation of the Authority shall becontingent upon Clinton and Eaton Counties passing resolutions with the same termsand conditions.

BE IT FURTHER RESOLVED THAT the County Clerk shall forward thisResolution to the Director of the Michigan Department of Community Health.

Agenda Item 2b

INGHAM COUNTY, MICHIGANRESOLUTION CREATING

A COMMUNITY MENTAL HEALTH AUTHORITY

WHEREAS, Ingham County participates with Clinton County and Eaton Countyand has formed Clinton-Eaton-Ingham Community Mental Health to provide aCommunity Mental Health Program; and

WHEREAS, the Ingham County Board of Commissioners desires to improvethe quality of mental health services to its residents; and

WHEREAS, pursuant to the Mental Health Code, MCL 330.1001 et seq.(hereinafter referred to as the “Act”), there is an option to create a Community MentalHealth Authority with powers and duties as defined in Section 205, MCL 330.1205;and

WHEREAS, the Ingham County Board of Commissioners has determined thata creation of an Authority from the community mental health programs servicingClinton, Eaton and Ingham Counties (hereinafter referred to collectively as“participating counties” or individually as “participating county”) under the Mental HealthAuthority structure provided in MCL 330.1205 would better serve the County’sresidents by enhancing the effectiveness of mental health services; and

WHEREAS, the Ingham County Board of Commissioners has conducted three(3) separate public hearings on the issue of creation of a Community Mental HealthAuthority, with notice of the hearings given pursuant to the Open Meetings Act, beingMCL 15.261 et seq.

NOW, THEREFORE, BE IT RESOLVED THAT:

C. Creation. There is hereby created the Clinton-Eaton-Ingham Community MentalHealth Authority (hereinafter “Community Mental Health Authority” or “Authority”)pursuant to the Mental Health Code, Section 205, MCL 330.1205, to carry out therequirements of the Mental Health Code upon completing all the statutoryrequirements. The existing Clinton-Eaton-Ingham Community Mental Health Program(hereinafter “Community Mental Health Program”) is dissolved upon the effective dateof the creation of the Authority.

D. Board Member Composition and Compensation. The Community MentalHealth

Board will consist of twelve (12) members, with membership divided among theCounties in proportion to each County’s population. The composition of the Board

Agenda Item 2b

shall be representative of providers of mental health services, recipients or consumersof mental health services, agencies and occupations having a working involvement withmental health services, and the general public. At least one-third (1/3) of themembership shall be primary consumers or family members, and of that one-third (1/3)at least two (2) members shall be primary consumers. All Board members shall be 18years of age or older. Not more than four (4) members of the Board may be CountyCommissioners. Not more than one (1) County Commissioner may serve from bothClinton and Eaton Counties. Not more than two (2) County Commissioners may servefrom Ingham county. No more than half of the total Board members may be state,county or local public officials. For purposes of this section, public officials are definedas persons serving in an elected or appointed public office or employment more thantwenty (20) hours per week by an agency of federal, state, city or local government. ABoard member shall have his/her place of residence in the County he/she represents.An employee of the MDCH, an employee of the County program, or an employee orrepresentative of an agency having a contractual relationship with the County programmay not be appointed, nor shall he/she serve on the Board.

The composition of the Board shall be as follows:

County Population* % Member(s)Clinton 64,753 15 2Eaton 103,655 23 3Ingham 279,320 62 7

_______ ____ ____Total 447,728 100% 12

* Numbers based upon 2000 Census Population. The allocation of Board membersshall be re-established, if necessary, subsequent to each decennial census.

The following persons are hereby appointed from Ingham County to the Authority Boardand shall serve in accordance with the provisions of the Act for the terms noted:

Name Term Expiration

1.2.3.4.5.6.7.

Agenda Item 2b

An Authority Board member shall be paid a per diem no larger than the highestper diem for members of other county advisory boards set by the County Board ofCommissioners and be reimbursed for necessary travel expenses for each meetingattended. The mileage expense fixed by the County Board of Commissioners shall notexceed the mileage reimbursement as determined by the State OfficersCompensation Commission. A Board member shall not receive more than 1 per diempayment per day regardless of the number of meetings scheduled by the Board for thatday. The Authority Board shall seek reimbursement from the Michigan Department ofCommunity Health subject to its rules and regulations for per diem payments made tothe Authority Board pursuant to the Mental Health Code, Section 224, MCL 330.1224.

The Authority Board members shall be eligible for necessary other expensesand reimbursements as are received by any of the Clinton, Eaton or Ingham Board ofCommissioners with respect to conferences, seminars and other Authority Boardrelated activities.

C. Term of Board Membership, Vacancies, Removal from Office. The term ofoffice of an Authority Board member shall be three (3) years from April 1 of the year ofappointment. Vacancies shall be filled for unexpired terms in the same manner asoriginal appointments. A Board member may be removed from office by theappointing County Board of Commissioners for either neglect of official duty ormisconduct in office after being given a written statement of reasons and anopportunity to be heard on the removal. Current members shall continue to serve theremainder of the appointed terms upon the terms and conditions set forth herein.

D. Purpose and Power. The purpose and power to be exercised by the CommunityMental Health Authority shall be to comply with and carry out the provisions of theMental Health Code. The Authority shall provide the following services to the residentsof Clinton, Eaton, and Ingham Counties:

(1) Prevention, consultation, coordination, education or information service;

(2) Diagnostic service;

(3) Emergency service;

(4) In-patient service;

(5) Out-patient service;

(6) Partial hospitalization service;

(7) Residential, shelter or protective care service;

(8) Habilitation or rehabilitation service;

(9) Any other service approved by the Michigan Department of CommunityHealth (hereinafter “MDCH”).

E. Duration and Termination. The duration of the Community Mental HealthAuthority shall be perpetual unless terminated as hereinafter provided. Terminationmay be accomplished by a resolution passed by a majority of any of the County Boardof Commissioners participating in the Authority to the other participating Counties andthe MDCH. The date of termination shall be set by the County Board ofCommissioners’ terminating resolution, but no sooner than one (1) year. If theterminating resolution made by the County Board of Commissioners would result in atermination of the County’s participation in any and all community mental healthprogram, then the date of termination shall be no sooner than one (1) year followingreceipt of notification by the MDCH, unless the director of the MDCH consents to anearlier termination. During the interim between notification and official termination, theCommunity Mental Health Authority program shall be maintained in good faith subjectto the requirements of the Act.

F. Return of Net Financial Assets. In the event of termination of the CommunityMental Health Authority, all net financial assets originally made available to theAuthority by Ingham County shall be returned to Ingham County, which are nototherwise required to satisfy the obligation of the Authority. All assets not returned toIngham County shall be transferred to the Community Mental Health Services programthat replaces the Authority.

G. County Property. The Community Mental Health Authority shall be responsiblefor any and all costs, liabilities, and expenses associated with real or personalproperty purchased or leased by Ingham County or Eaton County for use by theCommunity Mental Health Authority, unless otherwise provided for differently ina negotiated lease agreement between the parties to the lease agreementwhich includes but is not limited to:

(1) Agreement entered into between Ingham County and the CommunityMental Health Board of Clinton-Eaton-Ingham Counties on March 29,1989.

(2) Agreement entered into between Ingham County, Ingham CountyBuilding Authority, and the Community Mental Health Board of Clinton-Eaton-Ingham Counties on February 11, 1997.

(3) Agreement entered into between Eaton County and the CommunityMental Health Board of Clinton-Eaton-Ingham Counties on August 7,2000.

(4) Agreement entered into between Agreement entered into betweenIngham County, Ingham County Building Authority, and the CommunityMental Health Board of Clinton-Eaton-Ingham Counties on September19, 2000.

H. Employees of the Community Mental Health Authority. Upon the creation of theAuthority, the employees of the former community mental health services program shallbe transferred to the Authority and appointed as employees subject to all rights andbenefits for one (1) year as required by State statute. Such employees of the Authorityshall not be placed in a worse position by reason of the transfer for a period of one (1)year with respect to workers’ compensation, pension, seniority, wages, sick leave,vacation, health and welfare insurance, or any other benefit that the employees enjoyedas employees of the former community mental health services program as required byState law. Employees who are transferred shall not by reason of the transfer have theiraccrued pension benefits or credits diminished as required by State law.

Upon the creation of the Authority, any collective bargaining agreementscurrently covering the employees of the former community mental health servicesprogram shall be assumed by the newly created Authority, and the Authority shall bebound by the provisions of those collective bargaining agreements. The formation ofthe Authority shall not adversely affect any existing rights and obligations contained inthe existing collective bargaining agreements.

An employee of the Community Mental Health Authority is not an Ingham Countyemployee. The Community Mental Health Authority is the employer with regard to alllaws pertaining to employees and employee rights, benefits and responsibilities.

I. Transfer of Assets. Upon the effective date of the creation of the CommunityMental Health Authority, all assets, debts and obligations of the existing CommunityMental Health Program including, but not limited to, equipment, furnishings, supplies,cash, and other personal property, shall be transferred to the Authority. The Authorityshall indemnify and hold harmless each County creating the Authority from any and allliability in regard thereto. The fixed assets to be transferred to the Clinton-Eaton-Ingham Community Mental Health Authority are valued at approximately$24,178,192.00, as stated in the September 2001 audited Financial Statement. Thisfixed assets total will be adjusted to reflect the appraisal amounts for assets currentlynot valued.

All contracts regarding mental health services will be transferred to the Authority.The Authority may obtain a novation of contracts.

J. Privileges and Immunities from Liability. All the privileges and immunities fromliability and exemptions from laws, ordinances, and rules that are applicable to countycommunity mental health agencies or community mental health organizations and theirboard members, officers, and administrators, and county elected officials andemployees of county government are retained by the Authority and the boardmembers, officers, agents, and employees of an Authority created under the Mental

Health Code, Section 205, MCL 330.1205.

K. Powers of the Community Mental Health Authority. In addition to other powersof a Community Mental Health Services program as set forth in the Act, the Authorityhas all of the following powers:

(1) To fix and collect charges, rates, fees or other charges and to collectinterest.

(2) To make purchases and contracts.

(3) To transfer, divide, or distribute assets, liabilities or contingent liabilities.

(4) To accept gifts, grants or bequests that determine the manner in whichthose gifts, grants or bequests may be used consistent with the donor’srequest.

(5) To acquire, own, operate, maintain, lease or sell real or personalproperty, including the power to determine the location of propertypurchased, leased, and/or operated. Before taking official action to sellresidential property, however, the Authority shall implement a plan foralternative housing arrangements, subject to the requirements of MCL330.1205(4)(e)(ii) and (iii).

(6) Enter into contracts and agreements in the Authority’s name.

(7) Employ staff in the Authority’s name.

(8) Acquire, construct, manage, maintain, or operate buildings orimprovements in the Authority’s name.

(9) Acquire, own, operate, maintain, lease or dispose of real or personalproperty in the Authority’s name.

(10) Incur debts, liabilities, or obligations in the Authority’s name that do notconstitute the debts, liabilities, or obligations of Ingham County.

(11) Commence litigation and defend itself in litigation.

(12) To invest funds in accordance with statutes regarding investments.

(13) To set up reserve accounts utilizing state funds in the same proportionthat state funds relate to all revenue sources; to cover vested employeebenefits including, but not limited to, accrued vacation, health benefits,the employee payout portion of accrued sick leave, if any, and workers’compensation. In addition, the Authority

may set up reserve accounts for depreciation of capital assets and forexpected future expenditures for an organization retirement plan.

(14) To develop a charge schedule for services provided to the public andutilize the charge schedule for first and third-party payers. The chargeschedule may include charges that are higher than cost for some serviceunits by spreading nonrevenue service unit costs to revenue-producingservice unit costs with total charges not exceeding total cost. Allrevenue over cost generated in this manner shall be utilized to provideservices to priority populations.

L. Duties and Responsibilities of the Community Mental Health Authority. Inaddition to other duties and responsibilities of the Community Mental Health Authorityas set forth in the Act, the Authority shall do all of the following:

(1) Examine and evaluate the mental health needs of Clinton, Eaton andIngham Counties and the public and the public services necessary tomeet those needs.

(2) Provide to Clinton, Eaton and Ingham Counties and to MDCH a copy ofan annual independent audit performed by a Certified PublicAccountant in accordance with Governmental Auditing Standards issuedby the Comptroller of the United States.

(3) Be responsible for all executive administration, personneladministration, finance, accounting and management informationsystems functions. The Authority may discharge the responsibilitythrough direct staff or by contracting for services.

(4) Provide to Clinton, Eaton, and Ingham County Board of Commissionersone hundred and thirty (130) calendar days advance written noticeand/or obtain the approval of all three (3) boards of commissioners toenter into any agreement that would create a new legal entity pursuantto the Urban Cooperation Act, Public Act 7 of 1967, MCL 124.501 etseq.

(5) Provide to Clinton, Eaton, and Ingham County Board of Commissioners,separately and/or jointly, as requested, any and all information relatedto the operations of the Authority and the Authority Board on a timelybasis, unless prohibited from disclosure by law.

M. Funding.

The percentage of the total county funding request to be borne by each Countyshall be determined by the Authority Board, based upon the average of the

quantity of services provided to the residents of each County over a number of periods.

Fiscal Year 2000 and Subsequent Year’s Request: The Fiscal Year 2000request and those of subsequent years (fiscal year as determined by the County)allocation percentages will be derived from the average of service allocation data forthe three (3) most recent and completed Authority fiscal years (October throughSeptember).

The cost allocation percentages for all three (3) fiscal years will be based uponthe volume of services used by the residents of each County and the cost of thoseservices, by service type and client category.

Residency is determined using the following county of liability definition. Theliable county is a person’s county of residence when he or she last lived independently.(A person living with his or her family is considered to be living independently. Aperson living in an adult foster care home, hospital, nursing home, or jail is notconsidered to be living independently). This county remains the county of liability untilan independent living situation is reestablished or at the time that the liable CMH,through an agreement with another CMH, changes the county of liability.

In the event, for any given year, the three (3) counties’ contributions vary from theformula here agreed upon, the Authority Board shall use the proportionately greateramount received from a county or counties, including all State money received as amatch for the proportionately greater amount, to serve only residents of the county orcounties whose contributions were greater than that here agreed upon. In the eventthat any county does not appropriate its share as determined by the aforesaid method,services to that county shall be reduced by a quantity equal to the differences betweenthe cost of the actual appropriation and the appropriation determined by the aforesaidmethods. Further, the Authority Board shall identify a priority of services which shall becut in this instance and inform the under-appropriating county of such planned servicereductions.

The service and associated cost data used in the cost allocation formulas shallreflect only those services provided in accordance with the funding pattern for theperiods from which the data are drawn. Services provided over and above those tiedto the funding pattern as a result of a county contributing more than the proportioncalled for by the formula, shall not be used in determining the cost allocation basis.

N. Applicability of Open Meetings Act and Freedom of Information Act. To theextent

required by law, the Community Mental Health Authority, as a public governmentalbody, shall be subject to the Open Meetings Act, Public Act 267 of 1976, MCL 15.261et seq., and the Freedom of Information Act, Public Act 442 of 1976, MCL 15.231 etseq., except for those documents produced as a part of the Peer Review Processrequired by the Mental Health Code, Section 143a, MCL 330.1143a and

Agenda Item 2b

made confidential by the Mental Health Code, Section 748(9), MCL 330.1748(9).

O. Conflict. If any provision of this Resolution conflicts with the Act, the Act shallcontrol and supersede.

P. Additional Powers. All powers, duties, obligations, rights and protections notmentioned herein, but otherwise provided by the Act are included herein by reference.

Q. Liability. Ingham County is not liable for any intentional, negligent, or grosslynegligent act or omission, for any financial affairs, or for any obligation of theCommunity Mental Health Authority, its Board, employees, representatives, or agents.

BE IT FURTHER RESOLVED, that this Resolution is not effective until consentis received from the Michigan Department of Community Health, this Resolution is filedwith the Secretary of State and the Ingham County Clerk, which effective date isintended to be ____________.

Agenda Item 3a


Agenda Item Title Resolution to Approve the Federal Emergency Management Agency’s FY2001-2003 Project Impact Grant Budget

Submitted by: Sheriffs Office/Emergency Operations

Committees: Ad.Ser/Per. , H.S. , Law & Cts. * , Finance *

Summary of Proposed Action: This resolution authorizes approving the budget for the two-yearcontract October 1, 2001 through September 30, 2003 with the Federal Emergency ManagementAgency (FEMA) for a Project Impact Grant which emphasizes a two-part process for planning,then mitigation/public education for improving a local community’s ability to deal with primarilynatural disasters. This was approved through resolution #01-293, with the stipulation that “noproject expenditures are authorized until the Sheriff’s Office/Emergency Operations Divisionpresents a full program description and budget to the Board of Commissioners and Controller’sOffice for approval.”

Approval of this resolution and the attached “Ingham County Project Impact Statement of WorkRevised July 25, 2002,” will satisfy the Board of Commissioners’ requirement. Financial Implications: The original total cost was $400,000 of which $300,000 is federal fundsand $100,000 is the local County match that can be cash or in-kind services or a combination ofthe two.

The revised budget and work plan is for a total cost of $431,786 of which $300,000 is federalfunds and $131,786 is the local County match.

Other Implications: In order for the Project Impact funding to be available to the County, FEMArequested the County to sign a contract with them for the grant before September 30, 2001, theend of the federal fiscal year - before a budget and Work Plan could be finalized.

The Ingham County Office of Emergency Services working with the LEPC and other localgovernment officials has identified and prioritized a program plan and budget for approval.

Staff Recommendation: JA JN * HH This resolution should be approved.

Agenda Item 3a

Introduced by Law & Courts and Finance Committees of the:


RESOLUTION TO APPROVE THE FEDERAL EMERGENCY MANAGEMENTAGENCY’S FY 2001-2003 PROJECT IMPACT GRANT BUDGET

WHEREAS, the Ingham County Board of Commissioners approved the acceptance of the FY2001-2003 Project Impact Grant from the Federal Emergency Management Agency inSeptember of 2001 through Resolution # 01- 293; and

WHEREAS, the Ingham County Office of Emergency Services working with the LEPC andother local government officials has identified and prioritized a program plan and budget tomitigate various natural hazards which would impact the citizens of Ingham County, includingbut not limited to, flooding, tornados, wind damage, hail, snow, ice, and wild fires; and

WHEREAS, the purpose of the mitigation efforts supported by this grant is to enhance thesafety of the citizens of Ingham County and reduce loss of property and life resulting from anatural disaster.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissionersapproves the attached FY 2001-2003 Project Impact Grant budget and Statement of Workfor the Federal Emergency Management Agency contract for the time period of October 1,2001 through September 30, 2003 at a total cost of $431,786 of which $300,000 is federalfunds and $131,786 is the local County match that is a combination of cash or in-kind services.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners directs theController to make the necessary budget adjustments in the Ingham County Sheriff’s Office 2002 budget.

Agenda Item3a

Category A: Hazard Identification and Risk Assessment

Ingham County Hazard Identification, Risk Assessment, and Mitigation PlanProposed Budget: $27,595.06Project Impact Grant: $27,595.06Match: $0.00Partner Contribution: $0.00 This document provides an overview of natural hazard events thathave occurred or have occurred in conjunction with various local,state, and federal agencies that have developed the Ingham County NaturalHazard Analysis potential to occur in Ingham County. Thisidentification of hazards should assist planners, emergencymanagement officials, political officials, and citizens in theirdecisions of how to prepare for and prevent future hazard events. This also allows political officials and others to set priorities forresource allocation for response, recovery and mitigation activitiesprior to the occurrence of a natural hazard incident.

After the completion of the Ingham County Natural Hazards Analysis, the County will develop a Hazard MitigationPlan. This document will serve as a foundation for future mitigation projects within Ingham County.

Category B: Adoption of Policies or Practices for Mitigation in Existing Building or New Construction

Proposed Budget: $28,651.25Project Impact Grant: $28,651.25Match: $0.00Partner Contribution: $0.00

1. Dry Fire HydrantsA dry fire hydrant is non-pressurized permanent pipe assembly withfire truck pumper connections, installed into a dependable watersource, such as a lake, large pond, river or stream. The dry firehydrant delivery system consists of a hydrant strainer that ispermanently lowered into the water source and a dry fire hydrant headto which the fire department can connect a pumper truck to drawwater. These two pieces are connected by an L-shaped section ofPVC pipe.

Ingham County Project Impact will work with local units of governments and the Tanker TaskForce to determine the placement for installation of dry fire hydrants in Ingham Countycommunities.

Agenda Item3a

2. PumpsProposed Budget: $20,000.00Project Impact Grant: $20,000.00Match: $0.00Partner Contribution: $0.00

The Ingham County Drain Commissioner’s Office will purchase and place into service portable“trash pumps” (and accessories) in areas of flooding to help the current drain system with theexcess water caused by heavy rains. These large amounts of water in a short period of timeoverload the current system, which is planned for the average rainfall. By assisting with themovement of the excess water urban flooding would be decreased and damage to homeslessened. By utilizing these portable pumps, fewer monies would be spent in mitigating urbanflooding while maximizing the availability countywide.

Category E: Activities that Lead to Building or Sustaining Public/Private Partnerships,or that Support Public Awareness of Mitigation

1. Project Impact Steering CommitteeProposed Budget: $1,900.00Project Impact Grant: $0.00Match: $0.00Partner Contribution: $ 1,900.00

The Ingham County Emergency Planning Committee formed a temporary steering committee attheir April meeting. The committee is in charge of identifying potential projects, and the budgetfor the Project Impact initiative. The committee meets every month if not sooner depending onthe issues being discussed.

2. Masters of Disaster Curriculum KitsProposed Budget: $30,365.50Project Impact Grant: $12,000.00Match: $18,365.5Partner Contribution: $0.00

Ingham County will partner with the Mid-Michigan Chapter of the American Red Cross toprovide Masters of Disaster curriculum kits for all Ingham Count Schooldistricts. American Red Cross Disaster education volunteers willprovide training to all interested teachers in the use of the Masters ofDisaster curriculum.

Agenda Item3a

3. Public Service AnnouncementsProposed Budget: $151,650.00Project Impact Grant: $75,825.00Match: $75,825.00Partner Contribution: $0.00

Ingham County will partner with local TV station FOX47 to provide public serviceannouncements to educate the Mid-Michigan community about natural disaster preparednessand severe weather survival. Fox47 had designed a campaign to educate the Mid-Michigancommunity and bring awareness during the severe weather periods during severe weatherawareness week, tornado warnings, winter weather, and spring flooding.

4. Skywarn TrainingProposed Budget: $6,500.00Project Impact Grant: $0.00Match: $5,809.50Partner Contribution: $690.50

Ingham County proposes to train maintenance personnel, drain commission employees, roadcommission employees and possibly bus drivers in the skywarn to identify potentially dangerousweather situations such as severe thunderstorms, high winds, or tornadoes.

5. Emergency Disaster KitsProposed Budget: $14,272.20Project Impact Grant: $10,080.00Match: $0.00Partner Contribution: $4,192.20

Ingham County will partner with the Mid-Michigan Chapter of the American Red Cross tosupply "emergency/disaster kits" to all Habitat for Humanity Families (HFH) who are currentlyin homes or as they occupy their new home. The low income nature of the HFH client lendsitself to low education in regards to home ownership and how to handle even the most basic ofemergencies that can effect the homeowner and his/her family. The kits provided will have bothbasic equipment and information to deal with problems such as power outages, fire, flooding,and winter storms.

6. Mason Public Schools - Equipment and Communication ServicesProposed Budget: $44,906.59Project Impact Grant: $27,708.69Match: $0.00Partner Contribution: $17,197.90

Agenda Item3a

Ingham County will partner with the Mason Public School system and the City of Mason todonate tower space and communication equipment to be used for communications between theschool system and the local emergency management office in times of natural disasters.

7. Weather Alert RadiosProposed Budget: $26,070.00Project Impact Grant: $20,100.00Match: $0.00Partner Contribution: $5,970.00

Ingham County will partner with the Michigan Association of Broadcasters and the InghamCounty Emergency Planning Committee to supply weather alert radios to all schools (150)located in the Ingham Intermediate School District.

8. Equipment upgrades for Emergency Warning SystemsProposed Budget: $ 61,835.00 Project Impact Grant: $ 60,000.00Match: $0.00Partner Contribution: $1835.00

Ingham County proposes to partner with Meridian Township to upgrade their early warningsystems with battery backup systems, and move some current sirens to cover all of theMeridian Township area.

9. Firewise Model Community ProjectProposed Budget: $ 18,040.00Project Impact Grant: $ 18,040.00Match: $0.00Partner Contribution: $0.00

Ingham County will partner with the Michigan State UniversityExtension Service to increase awareness about wildland/urbaninterface fire mitigation. This project will make Ingham County amore fire resistant community. The potential for homeowner losseswill decrease, while the understanding of wildfire behavior andwildfire mitigation and preparedness will increase.

10. Media Coverage of the Project Impact Signing CeremonyProposed Budget: $0.00Project Impact Grant: $0.00Match: $0.00Partner Contribution: $0.00

Agenda Item3a

Progress Reports:

Ingham County agrees to provide the required “Baseline Report” 60 days after the signingceremony, quarterly narrative and financial reports, and annual progress reports for 5 years asrequired.

GRAND TOTALSProposed Budget: $ 431,785.60Project Impact Grant: $ 300,000.00Match: $ 100,000.00Partner Contributions: $31,785.60

Agenda Item3a

LATE SEPTEMBER 18, 2001Agenda Item No.

Introduced by Commissioners Grebner, Swope and Severino of the:


RESOLUTION TO ACCEPT THE FEDERAL EMERGENCY MANAGEMENTAGENCY’S

FY 2001-2003 PROJECT IMPACT GRANT

RESOLUTION #01-293

WHEREAS, the Ingham County Office of Emergency Services has identified various naturalhazards which would impact the citizens of Ingham County, including but not limited to,flooding, tornados, wind damage, hail, snow, ice and wild fires; and

WHEREAS, the Ingham County Sheriff’s Office has applied for and has been approved toreceive a grant from the Federal Emergency Management Agency, to aid in mitigation of naturalhazards in Ingham County; and

WHEREAS, the award amount of the grant is $300,000, with a local match requirement of$100,000, which may be in the form of in-kind contributions, as well as cash, for a total projectcost of $400,000; and

WHEREAS, the purpose of the mitigation efforts supported by this grant is to enhance thesafety of the citizens of Ingham County and reduce loss of property and life resulting from anatural disaster.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissionersapproves the acceptance of the FY 2001-2003 Project Impact Grant from the FederalEmergency Management Agency for the time period of October 1, 2001 through September30, 2003 at a total cost of $400,000 of which $300,000 is federal funds and $100,000 is thelocal County match that can be cash or in-kind services or a combination of the two.

BE IT FURTHER RESOLVED, that no project expenditures are authorized until the Sheriff’sOffice/Emergency Operations Division present a full program description and budget to theBoard of Commissioners and Controller’s Office for approval.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizesthe Board Chairperson and the County Clerk to sign any necessary contract documents thatare consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 3a

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners directs theController to make the necessary budget adjustments in the Ingham County Sheriff’s Office2001 and 2002 budget.

SS\ Grebner, Swope, Severino

Agenda Item 3b

MEMORANDUM

TO: Law & Courts and Finance Committees

DATE: August 8, 2002

FROM: John L. Neilsen, Deputy Controller

SUBJECT: 911 Expenditure

Attached are two bills from the County’s communication vendor State Electronics in theamount of $4,134 and $26,461 or $30,595 in total. This work is for moving thecommunications function from the old tower on County property at the Sheriff’s Office site tothe new tower adjacent to it. There is no installation being charged, per the terms of ourcontract approved by the Board of Commissioners through Resolution # 01-271, it is only fornew communications related equipment, including new coax cable antennas, mounting brackets,microwave reflectors, grounding equipment and other miscellaneous parts. This tower servespublic safety communications for police, fire, EMS agencies and Animal Control for theCounty.

The Sheriff’s Office has paid these invoices out of their operating budget and are nowrequesting that these expenses be moved to the 911 fund as they are clearly eligible. I wouldconcur with that request.

The 911 Advisory Committee will review these invoices on August 22, 2002, traditionally theLaw & Courts and Finance Committees have approved these type of 911 bills. I wouldrecommend that the Law & Courts and Finance Committees approve moving a total of$30,595 from the Sheriff’s Office to the 911 fund.

Agenda Item 4RESOLUTION STAFF REVIEW DATE: August 8, 2002

Agenda Item Title: Resolution Authorizing an Amendment to the State Child Care Fund2001/02 Budget and to Change Ingham County’s Child Care Fund Fiscal Year

Submitted by: Circuit Court/Family Division Committees: Ad.Ser/Per. , H.S. , Law & Cts. * , Finance *

Summary of Proposed Action: (See Attached Documentation)

This resolution will authorize an amendment to the State Child Care Fund 2001/02 Budget,which began on October 1, 2001 and ends on September 30, 2002. It will also change thecurrent Ingham County’s Child Care Fund Fiscal Year from a calendar year ending December31, 2002 to one ending September 30, 2002. In so doing, the county’s fiscal year for the ChildCare Fund will become consistent with the state’s fiscal year. It will also move the followingpositions currently funded solely or partially by the general fund to the Child Care Fund, where50% of the eligible costs will be reimbursed:

Casework Assistant - PROCRT117, CURRENT 50% F101, 50% F292; NEW 25% F101, 75% F292 ; ADDITIONAL 25%CCFAssistant Family Division Administrator - PROCRT033, CURRENT 30% F101, 70%F292 :NEW 10% F101, 90% F292 ;ADDITIONAL 20% CCFSr. Juvenile Court Officer - PROCRT026 CURRENT 100% F101, NEW 50% F101, 50% F292; ADDITIONAL 50% CCF Assistant Administrator-Court Services - PROCRT133CURRENT 100% F101 NEW 50% F101, 50% F292Unit Secretary - Circuit Court Family Division - PROCRT011CURRENT 100% F101; NEW 25% F101, 75% F292 Sr. Juvenile Court Officer - PROCRT131CURRENT 100% F101; NEW 10% F101, 90% F292 90% Administrative Secretary - Family Court - PROCRT009CURRENT 100% F101; NEW 50% F101, 50% F292

Financial Implications: The 2002 adopted Child Care Fund Budget (Family Division portion) is $5,234,588, whichincludes a county General Fund appropriation of $2,891,330. Due to a large increase in thenumber of children being placed in private institutions by the court, as well as increases inpayments to placement facilities and agencies, expenditures are currently projected to exceedthe adopted budget by a total of $703,668 for the 12-month period ending 12-31-02. $458,293 of this amount is the financial responsibility of the county.

The proposed change in the fiscal year would, for county purposes, make the current fiscalyear only nine months long, and would eliminate the need for an increase in the general fundappropriation for the 2001-2002 County Child Care Fund. Next year, both the state andcounty child care budgets would begin on October 1, 2002.

Agenda Item 4This change in the county fiscal year for the Child Care Budget would apply to the FIA portionof the Child Care Fund also. Thus, no additional appropriation for the FIA portion would beneeded this year.

Other Implications: The change to the CCF fiscal year to October 1, 2002 will be to simplifyreporting, charge back billing expenses, and auditing purposes between the County and theFIA. This is not without precedent, the Health Department’s Health Fund was also changedseveral years ago for this same reason.

Staff Recommendation: JA JN * HH Staff recommends approval of this resolution.

Agenda Item 4Introduced by the Law and Courts and Finance Committees of the:


RESOLUTION AUTHORIZING AN AMENDMENT TO THE STATE CHILD CAREFUND 2001/02 BUDGET AND CHANGING INGHAM COUNTY’S

CHILD CARE FUND FISCAL YEAR

WHEREAS, the Ingham County Circuit Court Family (Juvenile) Division has projected that increased expenses in the Child Care Fund associated primarily with placements in privateinstitutions and state wards’ costs for the 12 months ending December 31, 2002, will exceedthe adopted county child care budget by $703,668, of which $458,293 is a financialresponsibility of the county; and

WHEREAS, the Ingham County Circuit Court Family (Juvenile) Division has identified severalpositions which, if incorporated into the state’s Child Care Fund Budget, would be eligible for50% reimbursement; and

WHEREAS, the fiscal years for the state’s Child Care Fund Budget and the county’s ChildCare Fund Budget are different, creating problems with reporting, charge back billing expenses,and auditing purposes between the County and the FIA; and

WHEREAS, the county wishes to incorporate the positions identified by the court into thestate’s Child Care Fund Budget, and to address the problems associated with differing fiscalyears, while also addressing the increased level of expenditures.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissionersauthorizes an amendment to the Ingham County Circuit Court Family (Juvenile) Division2001/02 Child Care Fund budget by transferring the following positions to the Child CareFund:

Casework Assistant - PROCRT117, CURRENT 50% F101, 50% F292; NEW 25% F101, 75% F292 ; ADDITIONAL 25%CCFAssistant Family Division Administrator - PROCRT033, CURRENT 30% F101, 70%F292 :NEW 10% F101, 90% F292 ;ADDITIONAL 20% CCFSr. Juvenile Court Officer - PROCRT026 CURRENT 100% F101, NEW 50% F101, 50% F292; ADDITIONAL 50% CCF Assistant Administrator-Court Services - PROCRT133CURRENT 100% F101 NEW 50% F101, 50% F292Unit Secretary - Circuit Court Family Division - PROCRT011CURRENT 100% F101; NEW 25% F101, 75% F292 Sr. Juvenile Court Officer - PROCRT131CURRENT 100% F101; NEW 10% F101, 90% F292 90% Administrative Secretary - Family Court - PROCRT009

Agenda Item 4

CURRENT 100% F101; NEW 50% F101, 50% F292

BE IT FURTHER RESOLVED, that the fiscal year for the current Ingham County Child CareFund Budget will end on September 30, 2002, and that succeeding fiscal years for the CountyChild Care Fund Budget shall begin on October 1.

BE IT FURTHER RESOLVED, that the Controller is authorized to make budget adjustmentsand transfers consistent with this resolution, and the Board Chairperson is authorized to signamendments to the state Child Care Fund Budget as recommended by the County Controllerand approved as to form by the County Attorney.

Agenda Item 4

M E M O R A N D U M

TO: GERALD AMBROSE, COUNTY CONTROLLERLAW & COURTS COMMITTEE

FROM: DON REISIG, DEPUTY COURT ADMINISTRATORFAMILY DIVISION/FOC


RE: CIRCUIT COURT FAMILY/JUVENILE DIVISION 2002 SUPPLEMENTAL BUDGET REQUEST

My attached memo dated 7/8/02 was prepared based upon an analysis of projected expenses after thefirst six months of 2002. Although I believe these figures were substantially correct, there wouldappear to be some fluctuation based now upon seven months experience. (Status report generatedcovering the period through July 30, 2002). In order to meet the needs of the Juvenile Division, and inorder to seek child care reimbursement of those items subject to Child Care Fund reimbursement, onbehalf of the Circuit Court Family (Juvenile) Division I submit the following requests:

I. Private institutional care (Account #66203). Although it appears predicated upon our Julyexperience that the additional cost of private institutional care may have peaked this winter andspring, and is now decreasing as indicated by the reduction in the number of total out of homeinstitutional placements, it would appear the estimate of additional expenses in my 7/8/02 memoare substantially realistic. There is a need for an increase to $600,000 in total CCFappropriation, of which $300,000 would be County General Funds.

II. Short term residential treatment (StART)(Account #66208). The calculation of theStART program deficit depends on whether or not projected costs for the month of December2002 will be thrown into the 2003 budget or taken out of the 2002 budget. Assuming thatcharges for December 2002 will be charged against the 2002 ledger, the estimated projectedtotal CCF deficit for this item is $165,188, or $82,594 of County General Funds. (This is a$30,000 increase over the amount initially projected because of credits received fromHighfields in the first four months for over-charges for past years).

If the StART program is discontinued at any time before the end of 2002 the "savings" wouldconstitute approximately $54,000 per month (CCF) or $27,000 a month County GeneralFund.

III. Foster Care Subsidy (Account #66200); Child Care . This account has stabilized andprojected deficit is $7,500, with the need of $3,750 from the County General Fund.

Agenda Item 4

IV. State Wards ("Charge-Back")(Account #66213). Persistent auditing of this account hasdemonstrated that the State FIA has been charging us for residential placements and fosterchildren that did not originate from Ingham County. Thus, our projections of 7/8/02 now maybe revised, dependent upon future “variances” in credits/charges from FIA.

Based on current data from FIA, as corrected, our estimate for 12 months projected StateWard Charge-back payments is now $1,137,806. We have budgeted $914,509 leaving a“shortfall” of $223,297. Although we will continue to carefully review all future FIA Charge-backs, we believe that the major corrections have been made for the current fiscal year. Notethat this amount is after child care reimbursement i.e. these are charges only to the CountyGeneral Fund, State payments having already been credited.

V. Youth Center (Account #66204). Based on a simple straight line projection of seven monthsof expenses to date ($814,591), and projecting expenses for five months for the balance of theyear would total expenditures at the Youth Center of $1,396,390, as contrasted to a budgeteditem of $1,582,239, or a potential total "savings" of $185,848, or a General Fund savings of$92,924. (These savings are projected predicated upon there being no unusual use of beds inthe Youth Center, and that the Youth Center director position remain unfilled for the balance ofcalendar year 2002 until such a time as "control" of the Youth Center -- County/Court -- isresolved).

F. Child Care Fund Reorganization. Through review of staffing, and realignment of costcenters, we have determined that an additional $116,848 of expense may be “transferred” tothe Child Care Fund resulting in a net savings of $58,424 to the County General Fund for thecurrent year. (We anticipate in the next fiscal year that there will be additional “savings” to theCounty through the transfer of the MSU Diversion Program to the Juvenile Division budget. This is not included in this report).

Because of lack of reliable data with reference to the impact of the contract guardian ad litem programimpacting attorney fees in abuse and neglect cases, as well as the income engendered by the impositionof new programs of cost reimbursement, we have not included these potential areas of savings/incomein this report. However, we anticipate continued progress in these areas throughout the current fiscalyear.

DLR:hm

Agenda Item 5a


Agenda Item Title: Resolution to Amend Resolution No. 02-189 and Authorize an Amendment to the Contract with Dennis Jurczak, M.D.

Submitted by: Health Department


Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize the contract with Dr. Jurczak to be extended through 2002-2003 tocoincide with the CPBC funding agreement.

Financial Implications: The hours of work and compensation shall be as set out in Resolution No. 02-185 (approximately 65 hours per month at the rate of $60 per hour) and is included in the 2002-2003CPBC funding agreement and County budget.

Other Implications


Agenda Item 5a

MEMORANDUM

To: Human Services CommitteeFinance Committee

From: Bruce Bragg

Date: August 16, 2002

Subject: Authorization to Extend the Contract with Dennis Jurczak, M.D. through September 30, 2003

This is a recommendation to amend Resolution No.02-189, which authorized a 2002-2003 CPBC Agreement with theMichigan Department of Community Health. The amendment will add authorization to contract with Dennis Jurczak,M.D. for the period October 1, 2002 through September 30, 2003.

The Board authorized a contract with Dr. Jurczak in Resolution No. 02-185, a resolution which amended the FY 2002CPBC Agreement. A last minute change at the July 23, 2002 Board meeting changed the authorization to expire onSeptember 30, 2002. The contract with Dr. Jurczak is funded in the 2002-2003 CPBC Agreement. The attachedresolution clarifies that the authorization to contract will extend through September 30, 2003.

I recommend that the Board of Commissioners adopt the attached resolution and authorize the contract with Dr.Jurczak for 2002-2003.

Attachment

cc: John Jacobs w/attachmentBob Townsend w/attachment

Agenda Item 5a

Introduced by the Human Services and Finance Committees of the:


RESOLUTION TO AMEND RESOLUTION NO. 02-189 AND AUTHORIZE AN AMENDMENT TO THE CONTRACT WITH DENNIS JURCZAK, M. D.

WHEREAS, the Board of Commissioners has authorized a contract with Dennis Jurczak, M. D. in Resolution No. 02-185 to serve as the Deputy Medical Director; and

WHEREAS, the authorization expires on September 30, 2002; and

WHEREAS, the intent is for Dr. Jurczak to continue in the capacity as Deputy Medical Director through September30, 2003; and

WHEREAS, the funds to support the contract are included in the 2002-2003 Comprehensive Plan Budget andContract which was authorized by Resolution No. 02-289; and

WHEREAS, the Health Officer recommends that the Board adopt the resolution and authorize the amendment toextend the contract with Dr. Jurczak.

THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners authorizes an amendment to thecontract with Dennis Jurczak, M.D., which was originally authorized in Resolution No. 02-189, to serve as the DeputyMedical Director.

BE IT FURTHER RESOLVED, that the period of the amendment shall be October 1, 2002 through September 30,2003.

BE IT FURTHER RESOLVED, that the hours of work and compensation shall be as set out in Resolution No. 02-185(approximately 65 hours per month at the rate of $60 per hour).

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the amendment after review by theCounty Attorney.

Agenda Item5b


Agenda Item Title: Resolution to Authorize a 2002-2003 Federal Abstinence Grant



Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize the acceptance of the Federal Abstinence grant and several sub-contracts and mini-grants.The United States Department of Health and Human Services, Office of Population Affairs, would like to continue tocontract with the Ingham County Health Department, in order to implement year four of a five-year grant, to provide abstinence education programming targeted at youth 9 to 17 years of age and their parents within Ingham County.

These activities will be carried out by program staff and through contracts with local community groups.

Financial Implications: The proposed fourth year funding level is $137,136 for a period beginning September 16, 2002and ending September 15, 2003. The Funds are anticipated in the Health Department budget.

Other Implications: One of the goals of the Department is to prevent and control health related problems of particularlyvulnerable population groups and to prevent teen pregnancy.


Agenda Item 5b

MEMORANDUM


From: Bruce Bragg


Subject: Federal Abstinence Grant

This is a recommendation to authorize acceptance of a Federal Abstinence Program Grant.

The Ingham County Health Department has been working, for more than five years, with a coalition of diversecommunity members, to deliver abstinence education and activities to youth and parents residing in Ingham County. Each year, the program staff and coalition members develop a community action plan outlining prevention services andactivities.

The United States Department of Health and Human Services, Office of Population Affairs, would like to continue tocontract with the Ingham County Health Department, in order to implement year four of a five-year grant, to provide abstinence education programming targeted at youth 9 to 17 years of age and their parents within Ingham County. Theproposed fourth year funding level is $137,136 for a period beginning September 16, 2002 and ending September 15,2003.

One of the goals of the Department is to prevent and control health related problems of particularly vulnerablepopulation groups and to prevent teen pregnancy. Youth who engage in risky behavior, such as early sexual activity,alcohol, tobacco, and other drugs run a greater risk of becoming teen parents and/or substance abusers. This proposalwill allow the Ingham County Health Department to continue offering abstinence education and activities to InghamCounty youth and parents. These activities will help youth delay the onset of early sexual activity and other risk takingbehaviors that could lead to more problems for them in the future while teaching and reinforcing peer refusal skills, goalsetting, and decision making.

Agenda Item 5b

Human Services CommitteeFinance CommitteeAugust 9, 2002Page 2

The proposed Abstinence Program will work with 9 to 17-year-old youth, and their parents, to provide the skillsnecessary to refuse the previously mentioned risk taking behaviors. These skills will be provided through the followingactivities:

1. After-school programs - when youth are most likely to be unsupervised.2. Youth activities - utilizing an engaging atmosphere to teach peer refusal skills while at the same time, stress the importance of healthy alternatives to high risk behaviors.3. Parent training - that go where the parents are and encourages parents to find ways

to talk with their children about sensitive topics.4. Community outreach - work with local neighborhood centers providing abstinence education and parenting activities. 5. Distribution of packets of materials - to parents, family, and community members.

These activities will be carried out by program staff and through contracts with local community groups.

The Ingham County Health Department will subcontract through mini-grants (Program and Community Partners) withup to and no more than 20 communities. These contracts will function as mini-grants to area agencies and organizationsto provide approved abstinence education within their community. The budgeted amount for this service is $10,000. Contracts will be awarded in a range from $500 to no more than $2,000 depending on the scope of services.

The Department will also enter into service contracts with individuals to conduct after-school abstinence educationactivities. After-school program facilitators will be contracted to facilitate after-school abstinence education programsin area schools. After-school programs will be offered in eleven schools. Each facilitator may be paid $18 per hourfor a maximum of 70 hours per series and each will not be paid more than $1,260 per workshop series. Payment will be made upon receiving receipts and reports.

Evaluation services for the program will be contracted with the Institute of Children, Youth, and Families of MichiganState University. Evaluation service is required by the grant. The attached resolution will authorize a $7,217 contractwith Michigan State University for the period September 16, 2002 to September 31, 2003.

The Department will also contract with local recreational and/or meeting centers for the purpose of conductingabstinence program events.

Agenda Item 5b


The attached resolution will authorize the acceptance of the Federal Abstinence grant and the contracts and mini-grantsdescribed above. I recommend that the Board of Commissioners adopt the resolution.

Attachment

cc: Bruce Miller w/attachmentJohn Jacobs w/attachment

Agenda Item 5b


INGHAM COUNTY BOARD OF COMMISSIONERSRESOLUTION TO AUTHORIZE A 2002-2003 FEDERAL ABSTINENCE GRANT

WHEREAS, young people can learn skills and techniques to assist in abstaining from early sexual activity, the use oftobacco, alcohol and other substances and other risky behavior that are dangerous to their health; and

WHEREAS, Ingham County has coordinated an Abstinence Program in Ingham County for several years; and

WHEREAS, the United States Department of Health and Human Services has offered an Abstinence Grant for FY2002-2003; and

WHEREAS, the Health Officer has advised the Board of Commissioners that the activities and funding of this grantprogram are included in the Health Department’s 2003 budget request to the Controller and recommends that theBoard authorize and accept the Federal grant.

THEREFORE BE IT RESOLVED, that the Board of Commissioners accepts a Federal Abstinence Program Grant of$137,136 for the period September 16, 2002 through September 15, 2003.

BE IT FURTHER RESOLVED, that a $7,217 contract with the Michigan State University Institute of Children, Youthand Families be authorized for evaluation of the project.

BE IT FURTHER RESOLVED, that up to 20 mini-grants are authorized with community agencies and organizationsfor abstinence education activities, not to exceed $10,000 in total, nor more that $2,000 for any single grant.

BE IT FURTHER RESOLVED, that the Health Department is authorized to execute contracts with individuals toconduct after-school abstinence education activities in community schools at the rate of $18 per hour.

BE IT FURTHER RESOLVED, that the Health Department is authorized to execute contracts with local organizationsfor recreational and meeting space to support Abstinence Program activities.

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign any grant documents, mini-grants,contracts or subcontracts authorized by this resolution after review by the County Attorney.

Agenda Item 5c


Agenda Item Title: Resolution to Amend the Tobacco Prevention and Reduction Grant Agreement with the AmericanLegacy Foundation



Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize an amendment to the Ingham Community Voices: Tobacco Use Cessation and PreventionInitiative agreement authorized in Resolution No. 01-60.

Financial Implications: This will adjust the budget to move $19,204 that were unexpended in year one of the grantperiod to the fourth (and last) year of the agreement.

Other Implications


Agenda Item 5c

MEMORANDUM


From: Bruce Bragg


Subject: Amendment to the American Legacy Foundation Grant Budget

This is a recommendation to authorize an amendment to the grant agreement with the American Legacy Foundationintended to prevent and reduce tobacco use in minority and at-risk populations. The amendment will adjust the budgetto move $19,204 that were unexpended in year one of the grant period to the fourth (and last) year of the agreement. No other changes are included in the amendment.

The County implements a number of tobacco use prevention and cessation programs through the Health Department. During 2000, the County had the opportunity to apply to the American Legacy Foundation for grant funding to enhanceour efforts to address tobacco use problems in vulnerable population groups. This opportunity came because InghamCounty has a Kellogg Foundation Community Voices Grant.

The $500,000 grant was awarded for a four-year period. The proposal that was submitted and funded has four majorparts:

1. Thirty percent of pregnant women who participate in the Ingham County WIC program smoke. There are veryfew smoking cessation resources for these women. The Legacy grant will provide for smoking cessationcounseling, and nicotine replacement therapy, as appropriate.

2. Environmental Tobacco Smoke (ETS) causes a variety of health problems, some are life threatening likelung cancer and heart disease. The Department will work to reduce ETS in the workplace and in homes. Thegrant will help the Board of Health publicly recognize workplaces that have gone smoke free. The Department will try to reduce ETS in homes by a.) working with primary care providers, to help patients stopsmoking at home; and b.) through a community education campaign about ETS aimed at the general audience.

3. The Circle of Indigenous Races for Community Leadership & Empowerment (CIRCLE) and the African American Health Institute will develop and implement plans to reduce tobacco use in their respective communities.

Agenda Item 5c

Human Services CommitteeFinance CommitteePage 2August 2, 2002

4. The Department will work with area youths to develop and implement tobacco prevention activities. Youthactivities will be based on successful work of others across the country, including youth prevention activitiessponsored by the Legacy Foundation.

I recommend that the Board of Commissioners adopt the attached resolution and authorize the amendment.

Attachment

cc: Bob Glandon w/attachmentDon Diskey w/attachmentJohn Jacobs w/attachment

Agenda Item 5c



RESOLUTION TO AMEND THE TOBACCO PREVENTION AND REDUCTION GRANT AGREEMENTWITH THE AMERICAN LEGACY FOUNDATION

WHEREAS, the Ingham County Board of Commissioners authorized an agreement with the American LegacyFoundation, in Resolution No. 01-60, to implement a four-year $500,000 tobacco reduction program; and

WHEREAS, the County did not expend all of the funds originally budgeted for year one of the grant; and

WHEREAS, the American Legacy Foundation has proposed that the $19,204 unexpended in year one be moved toyear four of the grant; and

WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize the amendment.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an amendment to theIngham Community Voices: Tobacco Use Cessation and Prevention Initiative agreement authorized in Resolution No.01-60.

BE IT FURTHER RESOLVED, that the amendment shall adjust the grant budget by moving $19,204 from year one toyear four of the grant agreement.

BE IT FURTHER RESOLVED, that all other terms and conditions of the grant agreement shall remain unchanged.

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the amendment after review by theCounty Attorney.

Agenda Item 5d


Agenda Item Title: Resolution to Amend the Cap Grant Subcontract with the Ingham Health Plan Corporation



Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize an amendment to the CAP Grant Subcontract with the Ingham Health Plan Corporation.The amendment will extend the subcontract that expired on February 28, 2002 through August 31, 2002. It will alsoauthorize a needed expansion of the practice management information management system, from 48 to 64 users. TheCIVITEC practice management system is the computer system the Department uses to enroll patients, record patientactivity, bill and report on patient activity.

Financial Implications: This VantageMed Corporation contract will be funded by the CAP Grant.

Other Implications: The Federal Government has also notified the IHP that it will be funded for a second year; we willsoon be presenting the Board of Commissioners with a recommendation to authorize a year two CAP subcontract withthe Ingham Health Plan Corporation.


Agenda Item 5d

MEMORANDUM


From: Bruce Bragg


Subject: Authorization to Amend and Extend the CAP Grant Subcontract with the IHP

This is a recommendation to authorize an amendment to the CAP Grant Subcontract with the Ingham Health PlanCorporation. The amendment will extend the subcontract that expired on February 28, 2002 through August 31,2002. It will also authorize a needed expansion of the practice management information management system, from 48to 64 users. The CIVITEC practice management system is the computer system the Department uses to enrollpatients, record patient activity, bill and report on patient activity. This expansion will be funded by the CAP GrantSubcontract.

In June of 2000 the Ingham Health Plan Corporation submitted a proposal to the US Department of Health and HumanServices, Health Resources and Services Administration. The proposal was in response to a request for proposals sentout by HRSA for the Community Access Program (CAP). The CAP program is intended to help communities provideaccess to uninsured and underinsured people through organized systems of care. The money is to be used to put theinfrastructure in place that is needed to start, operate, or enhance programs like the Ingham Health Plan and to supportthe safety net providers in those communities. The Ingham County Health Department operates a network of eightcommunity health centers providing primary care to low-income uninsured and Medicaid eligible persons.

The IHP Board subcontracted the major portion of the grant to Ingham County to develop the capacity of the networkof community health centers through technological improvements and patient visit redesign. The County has also usedthe subcontract to develop the capacity to service the IHP and the contracts with other communities that are developingIHP like services.

The original grant period, and the corresponding subcontract with Ingham County, was March 1, 2001 through April30, 2002. Because this was a startup year, the funds were not fully expended and the Federal Government agreed toextend the period of the grant through August 31, 2002. It is necessary to execute an amendment of the subcontractwith Ingham County to extend the subcontract through that same period: August 31, 2002.

Agenda Item 5d


The attached resolution will authorize an amendment to the CAP Grant Subcontract with the Ingham Health PlanCorporation to extend the period of the agreement, which expired on February 28, 2002, through August 31, 2002. The Federal Government has also notified the IHP that it will be funded for a second year; we will soon be presentingthe Board of Commissioners with a recommendation to authorize a year two CAP subcontract with the Ingham HealthPlan Corporation.

At the moment, I recommend that the Board authorize the amendment, which will extend the subcontract throughAugust 31, 2002 and authorize an amendment to the budget to fund the expansion of the user license with theCIVITEC from 48 to 64 users.

Attachment

cc: John Jacobs w/attachmentBruce Miller w/attachment

Agenda Item 5d



RESOLUTION TO AMEND THE CAP GRANT SUBCONTRACT WITH THE INGHAM HEALTH PLAN CORPORATION

WHEREAS, the County entered into a subcontract with the Ingham Health Plan Corporation to assist in theimplementation of a Federal Community Access Program (CAP) grant; and

WHEREAS, the subcontract period was March 1, 2001 through February 28, 2002, which corresponded to theperiod of the Federal grant award; and

WHEREAS, the Federal Government extended the period of the CAP grant award through August 31, 2002; and

WHEREAS, the Ingham Health Plan Corporation proposes to extend the subcontract with Ingham County throughAugust 31, 2002; and

WHEREAS, the Health Officer recommends that the Board of Commissioners authorize the amendment of the CAPgrant subcontract to extend the period through August 31, 2002.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an amendment to theCAP Grant Subcontract with the Ingham Health Plan Corporation.

BE IT FURTHER RESOLVED, that the amendment shall extend the period of the subcontract through August 31,2002.

BE IT FURTHER RESOLVED, that a contract with VantageMed Corporation be authorized to upgrade the userlicense for the CIVITEC (practice management system) from 48 to 64 users, to be funded by the CAP GrantSubcontract.

BE IT FURTHER RESOLVED, that the Controller is authorized to adjust the 2002 Health Department Budget toimplement the resolution.

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the subcontract amendment afterreview by the County Attorney.

Agenda Item 5e


Agenda Item Title: Resolution to Accept a Minority Health Grant from the W.K. Kellogg Foundation and toSubcontract with the Greater Lansing African American Health Institute



Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize the acceptance of a one year minority health grant from the W. K. Kellogg Foundation andauthorize a subcontract with the Greater Lansing African American Health Institute.

Financial Implications: The Kellogg Foundation Grant is for $200,000.

Other Implications: The Foundation has awarded a $200,000 grant in response to an application from the GreaterLansing African American Health Institute, but has requested that Ingham County act as the fiduciary agent, through theHealth Department. The Foundation intends that the minority health initiative will build on the existing CommunityVoices grant currently administered by Ingham County.


Agenda Item 5e

MEMORANDUM


From: Bruce Bragg


Subject: Recommendation to accept a minority health grant from the Kellogg Foundation and to subcontractwith the Greater Lansing African American Health Institute

This is a recommendation to accept a one year, $200,000 minority health grant from the W. K. Kellogg Foundationand to subcontract the program implementation to the Greater Lansing African American Health Institute.

The Greater Lansing African American Health Institute submitted a minority health initiative proposal to the W. K.Kellogg Foundation. The Foundation has awarded a $200,000 grant, but has requested that Ingham County act as thefiduciary agent, through the Health Department. The Foundation intends that the minority health initiative will build onthe existing Community Voices grant currently administered by Ingham County.

The GLAAHI is an important partner in the Kellogg Foundation supported Community Voices Project. The GLAAHIhas been successful in convening a wide range of leadership within the African American community to consider thecauses of disproportionate disease, disability and death among African Americans. The GLAAHI has also convened aregional minority health conference to share the activities and processes used in Ingham County with other communities. The W. K. Kellogg Foundation proposes to support these efforts with a $200,000 grant, to provide leadership onminority health issues.

The Foundation would like to build on the successful relationship that it has established with Ingham County through theCommunity Voices grant and has proposed that Ingham County act as the fiduciary agent for the $200,000 grant. Theattached resolution will accept the grant and authorize a subcontract with the Greater Lansing African American HealthInstitute. I recommend that the Board adopt the resolution and authorize the grant and subcontract.

Attachment

cc: John Jacobs w/attachmentLinda Sims w/attachmentBob Glandon w/attachment

Agenda Item 5e



RESOLUTION TO ACCEPT A MINORITY HEALTH GRANT FROM THE W.K. KELLOGG FOUNDATIONAND TO SUBCONTRACT

WITH THE GREATER LANSING AFRICAN AMERICAN HEALTH INSTITUTE

WHEREAS, ethnic and racial minority populations experience lower levels of health status than the majority population;and

WHEREAS, the Greater Lansing African American Health Institute has developed a proposal to the W. K. KelloggFoundation to support access to care for minority populations and to convene people of color in the West Michiganarea to learn about health problems and issues that disproportionately affect people of color; and

WHEREAS, the W. K. Kellogg Foundation has awarded the grant but has requested that Ingham County act as thefiduciary agent for the grant, through the Ingham County Health Department; and

WHEREAS, the Health Department has an existing agreement with the Greater Lansing African American HealthInstitute with the purpose of engaging in a dialogue about the causes of health problems disproportionately affectingAfrican Americans; and

WHEREAS, the Health Officer has recommended that the Ingham County Board of Commissioners accept the grantaward from the Kellogg Foundation and subcontract with the Greater Lansing African American Health Institute.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts a $200,000 MinorityHealth Grant from the W. K. Kellogg Foundation.

BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes a subcontract with the Greater LansingAfrican American Health Institute, 513 E. Grand River, P.O. Box 16070, Lansing, Michigan 48901 with the purposeof implementing a minority health initiative.

BE IT FURTHER RESOLVED, that the period of the subcontract shall coincide with the period established by theFoundation for the grant award and that Ingham County shall provide the Greater Lansing African American HealthInstitute with $200,000 to implement the Minority Health program proposal approved by the W. K. KelloggFoundation.

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the grant award documents and thesubcontract after review by the County Attorney.

Agenda Item 5f


Agenda Item Title: Resolution to Authorize a Lease Agreement for the Stockbridge Community Health Center



Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize a three-year lease agreement for 1,400 square feet of space located at 119 W. MainStreet, Stockbridge, Michigan. The building is owned by Floramae Hancock.

Financial Implications: The 2002-2003 rate ($6.85 per square foot) is 4.5% above the current rate. The rate wouldincrease by an additional 4.5% to $7.16 per square foot in the second year, and by 4.5% to $7.49 per square foot inthe third year.

June 1, 2002 through May 31, 2003; $ 9,590June 1, 2003 through May 31, 2004; $10,024June 1, 2004 through May 31, 2005: $10,486

Three year total $ 30,100

Other Implications: This space has been occupied by the Community Health Center since 1992.


Agenda Item 5f

MEMORANDUM


From: Bruce Bragg


Subject: Lease Agreement for Stockbridge Community Health Center

This is a recommendation to authorize a three-year lease agreement for 1,400 square feet of space located at 119 W.Main Street, Stockbridge, Michigan. The building is owned by Floramae Hancock. The 2002-2003 rate ($6.85 persquare foot) is 4.5% above the current rate. The rate would increase by an additional 4.5% to $7.16 per square fool inthe second year, and by 4.5% to $7.49 per square foot in the third year.

This is an excellent price for the space operated by the Community Health Center. This space has been occupied bythe Community Health Center since 1992.

I recommend that the Board of Commissioners adopt the attached resolution and authorize the new, three-year leaseagreement.

Attachment

cc: Bruce Miller w/attachmentJohn Jacobs w/attachment

Agenda Item 5f



RESOLUTION TO AUTHORIZE A LEASE AGREEMENT FOR THE STOCKBRIDGE COMMUNITY HEALTH CENTER

WHEREAS, Ingham County has utilized space at 119 W. Main Street in Stockbridge as the site of the StockbridgeCommunity Health Center since 1992; and

WHEREAS, the lease for that space expired on May 31, 2002; and

WHEREAS, the owner, Floramae Hancock has proposed a three-year lease with an annual 4.5% rate increase; and

WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize the three-year leaseagreement.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a three-year leaseagreement for 1,400 square feet of the section in the northeast quadrant of the building located at 119 W. Main Street,Stockbridge, Michigan.

BE IT FURTHER RESOLVED, that Ingham County shall pay Floramae Hancock, owner, $6.85 per square foot for1,400 square feet for the period June 1, 2002 through May 31, 2003; $7.16 per square foot for 1,400 square feet forthe period June 1, 2003 through May 31, 2004; and $7.49 per square foot for 1,400 square feet for the period June 1,2004 through May 31, 2005.

BE IT FURTHER RESOLVED, that the Chairperson shall be authorized to sign the lease agreement after review bythe County Attorney.

Agenda Item 5g


Agenda Item Title: Resolution to Amend the 4C Agreement with the Family Independence Agency with a Multi-YearExtension (FY 2003-4)



Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize a two-year extension of the Community Coordinated Child Care (4C) Agreement withthe Michigan Family Independence Agency to fund continuing services for FY2003 and FY2004. The resolution alsoauthorizes budget adjustments including $4,000 for computer equipment and upgrades. The Agreement continuesfunding for services to include child care referral services in each of the four counties in the OYC service area (Ingham,Eaton, Clinton and Shiawassee Counties).

Financial Implications: The State of Michigan shall reimburse Ingham County for up to $911,324, with $455,662 forFiscal Year 2003, and with $455,662 for Fiscal Year 2004, for expenses related to the scope and units of serviceincluded in the Agreement.

Other Implications


Agenda Item 5g

MEMORANDUM

TO: Human Services CommitteeFinance Committee

FROM: Bruce Bragg


SUBJECT: 4C Agreement with the Family Independence Agency

For many years, the Michigan Department of Social Services (and more recently the Michigan Family IndependenceAgency) has helped fund the Office for Young Children through a Community Coordinated Child Care (4C)Agreement. Now the Michigan Family Independence Agency is offering the County a two-year extension of thecurrent Agreement to continue these services from October 1, 2002 through September 30, 2004.

The State is offering annual funding at $455,662 (a slight increase over last year’s $437,350) to continue providingessentially the same scope of services as last year. The Agreement continues funding for services to include child carereferral services in each of the four counties in the OYC service area (Ingham, Eaton, Clinton and ShiawasseeCounties). The Office for Young Children has assessed its current resources and capabilities and proposes to useexisting staff to deliver the level of services called for in the Agreement.

Attached is a resolution to authorize a two-year extension of the Community Coordinated Child Care (4C) Agreementwith the Michigan Family Independence Agency to fund continuing services for FY2003 and FY2004. The resolutionalso authorizes budget adjustments including $4,000 for computer equipment and upgrades. I recommend that theBoard adopt the resolution and authorize the amendment to the Agreement.

Attachment cc: John Jacobs Bob Townsend Ken Sperber

Agenda Item 5g



RESOLUTION TO AMEND THE 4 C AGREEMENT WITH THE FAMILY INDEPENDENCE AGENCYWITH A MULTI-YEAR EXTENSION (FY2003-4)

WHEREAS, the Office for Young Children provides information and referral, training, and other services to childcare organizations and to parents of children in Ingham, Clinton, Eaton and Shiawassee Counties; and

WHEREAS, the State of Michigan has provided financial support for these services for many years through Statedepartments, and now through the Family Independence Agency; and

WHEREAS, the Michigan Family Independence Agency and the County of Ingham currently have a CommunityCoordinated Child Care (4C) Agreement authorized in Board Resolution #01-300; and

WHEREAS, the Michigan Family Independence Agency is proposing an amendment for a Multi-Year Extension ofthe Agreement, for services through State Fiscal Years 2003 and 2004; and

WHEREAS, the Health Department’s 2003 budget anticipated a continuation of 4C services and funding; and

WHEREAS, the Health Officer recommends that the Board of Commissioners authorize the proposed amendment tothe 4C Agreement with the Michigan Family Independence Agency.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes a Multi-YearExtension of the 4C Agreement with the Michigan Family Independence Agency.

BE IT FURTHER RESOLVED, that the period of the Multi-Year Extension Agreement shall extend from October 1,2002 through September 30, 2004 and that the State of Michigan shall reimburse Ingham County for up to $911,324,with $455,662 for Fiscal Year 2003, and with $455,662 for Fiscal Year 2004, for expenses related to the scope andunits of service included in the Agreement.

BE IT FURTHER RESOLVED, that the MIS Director is authorized to purchase computer equipment and upgradesfor up to $4,000 in value, to support the services delivered by the OYC.

BE IT FURTHER RESOLVED, that the County Controller is authorized to amend the Health Department’s FY2003budget to implement this resolution, and that the Board Chairperson is authorized to sign the amendment to theAgreement after review by the County Attorney.

Agenda Item 6RESOLUTION STAFF REVIEW DATE August 8, 2002

Agenda Item Title Resolution Authorizing a ProTemps Contract Extension for Continuing the Integration Phase andReorganization of the Integrated Justice Information System Staffing

Submitted by: IJIG’s Committee

Committees: Ad.Ser/Per. * , H.S. , Law & Cts. * , Finance *

Summary of Proposed Action: This resolution will authorize ProTemps to continue Professional Managementservices as we continue the Integration phase of the IJIS project. It also changes the vacant IJISCoordinator/Analyst position from an ICEA Level 8 to an ICEA Level 9. The Board of Commissioners approved aposition to support the user departments of the IJIS project once it is fully implemented, interviews for that positionwere conducted but the position was not filled. After review of the new position’s job description the IJIG’sCommittee and Human Resources have recommended, and the ICEA has agreed, that it go from an ICEA Level 8 toan ICEA Level 9. While the Integration phase will be on-going, the full time position is scheduled to be hired and inplace the last quarter of 2002. The IJIG’s Committee is recommending that the contract be continued for a shortduration to insure integration progress continues pending the new employee’s start date. The IJIG’s Committee hasbeen utilizing ProTemps for these services since 1997 and is recommending that the contract continue as indicated. Ifthe position can be hired the last quarter of 2002 it would allow for some period of time for the contractual position tohelp the new full time position in the transition period.

Financial Implications: For the temporary contract from September through December of 2002, the funds will comefrom the existing IJIS Project budget, not to exceed:

$19,334.40 $60.80 per hour * 318 hours = $19,334.40

The last quarter of 2002's cost for the IJIS Coordinator/Analyst position would also come from the IJIS budget. Theannual 2003 costs for an ICEA Level 8 are $63,542 to $76,114 from the bottom to the top of the scale as comparedto an ICEA Level 9 at $68,532 to $82,104. This is an annual difference of $4,990 to $5,990.

Other Implications: The continuation of the ProTemps management services contract will allow a smooth transition tothe county position.

Staff Recommendation: JA JN * HH I would recommend the Board approve this resolution

cc: IJIG’s Committee

Agenda Item 6

Introduced by the Law & Courts, Administrative Services\Personnel and Finance Committees of the:


RESOLUTION AUTHORIZING A PROTEMPS CONTRACT EXTENSION FOR INTEGRATION PHASEAND REORGANIZATION OF THE INTEGRATED JUSTICE INFORMATION SYSTEM STAFFING

WHEREAS, the Board of Commissioners authorized the establishment of an Integrated IJIS position throughResolution #00-304; and

WHEREAS, the Board of Commissioners is under contract with ProTemps for professional management services onthe IJIS project; and

WHEREAS, the last authorization was through August 2002; and

WHEREAS, the IJIG’S Committee is recommending that the contract be continued for a short duration to continueintegration pending the new employee’s start date.

THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners shall continue a contract withProTemps for professional management services for the IJIS Project to be continued for Integration as determined bythe IJIG’s Committee and the Controller but not to continue after December 31, 2002 or $19,334.40 or completion,whichever occurs first.

BE IT FURTHER RESOLVED, that the Controller is authorized to make the necessary budget adjustments to the2002 Budget in accordance with this resolution.

BE IT FURTHER RESOLVED, that the contract funds will come from the IJIS budget.

BE IT FURTHER RESOLVED, that upon the recommendation of the IJIG’s Committee the Chairperson of theIngham County Board of Commissioners and the County Clerk are authorized to sign any contract documentsconsistent with this resolution and approved as to form by the County Attorney.

BE IT FURTHER RESOLVED, that the IJIS Coordinator/Analyst position be changed from an ICEA, Level 8 to aLevel 9 effective upon the passage of this resolution.

Agenda Item 6

PROTEMPS CONTRACT/IJIS PROJECT August 8, 2002

2002 Four(4) Month Cost Compilation @ 50% level

2002 COSTS : September 1 to December 31, 2002 $19,634.40

$47.50 per hour + 28% = 1.28% @ $47.50 = $60.80 per hour

Extension @ 50% time: 348 hours - 32 hrs(8 county holidays) = 318 hours

348 hours @ $60.80/hour = $19,334.40Plus: Supplies, Travel Costs $ 300.00 TOTAL COST: $19,634.40 ProTemps Calculations:September 1, 2002 through December 31, 2002 = Total: 348 hours

(17 weeks @ 5 days = 85 days + 2 day

87 days @ 4 hours = 348 hours)LESS: Holidays and Pass Days:Holidays: (8): 1 - Labor

1 - Columbus1 - Veterans2 - Thanksgiving2 - Christmas1 - New Years

Subtotal: 8 days @ 4 hours = 32 hours Pass days: 0 days @ 0 hours = 0 hours

Minus: 8 days @ 4 hours = 32 hours Less: 32 hours

Subtotal Hours: 318 hours

318 hours @ $60.80/hour = $19,334.40 Plus: travel & supplies = 300.00

TOTAL COST: $19,634.40 *Action to be taken: IJIS Committee should move to recommend that:

A. ProTemps contract be extended at an additional cost not to exceed $19,634.40 with an additional $300.00for supplies and travel expenses for the time period to complete Project Integration or any period not toexceed four(4) months from September 1, 2002 through December 31, 2002 whichever is shortest.

B. The contract and supplies and travel expenses will be paid through the Integration Fund, ($691,517.67 -19,634.40 = $671,878.27 balance)

Agenda Item 7


Agenda Item Title: Resolution Authorizing Entering into a Contract for the Purchase of a Video Conference andArraignment System

Submitted by: MIS

Committees: Ad.Ser/Per. , H.S. , Law & Cts. * , Finance *

Summary of Proposed Action (see attached communication) This resolution will authorize a contract for an amount not to exceed $175,000 for the purchase and installation of avideo conference and arraignment system by Thalner Electronic Laboratories.

Financial Implications: The funds include $75,000 from the Next Generation Implementation SCAO grant and thebalance ($100,000) from County Capital Improvement funds.This budget does not include the cost for modifying the jail, although it is thought this will be minimal and the FacilitiesDepartment is looking into costing out these numbers.

The maintenance costs are included for three years. After that it should be around $23,000 and will be incorporatedinto the budget process.

Other Implications


Agenda Item 7

INGHAM COUNTYMIS Department Rodney H. Taylor, Director

P.O. Box 319 ! Mason, MI 48854 ! Phone: (517) 676-7373 ! Fax: (517) 676-7396

TO: County Board of Commissioner’sFROM: Rodney H. TaylorDATE: July 25, 2002RE: Video Arraignment & Conferencing

The 30th Circuit Court, 55th District Court, Ingham Sheriff’s Office, Management Information Services,and Purchasing Department have been working together over the last several months to design asystem for video arraignment and conferencing.

By installing a video arraignment and conferencing system in the Veterans Memorial Courthouse,Grady Porter Building, Ingham County Jail, the Youth Center and the 55th District Court, it will providethe capability for video arraignments, pleas, Show Cause Hearings and Juvenile Preliminary Hearingsand Intake Hearings. Teleconferencing of witnesses, expert witnesses, attorneys and defendants couldalso take place. This increased capability will reduce prisoner transportation costs, increase security,improve staff efficiency and enhance the Court's ability to conduct events in a timely manner. It will alsoreduce the need for individuals to travel to Ingham County for hearings or trials. The system will also beused to do the same type of teleconferencing between Ingham County and locations elsewhere in thecommunity or world. The system has been designed to allow the future expansion of additional videoconferencing/arraignment units in other locations within the County.

On May 7, 2002, we sent out the request for proposals to fifty-eight vendors and we received fourresponsive proposals. The committee evaluated the bids and received a demonstration from each ofthe four vendors. Each vendor bid a slightly different configuration which made the evaluations morechallenging. After long reviews and discussions we decided to go with Thalner Electronic Laboratories.In our evaluation and selection, the committee took into account the vendors ability to perform theinstallation, their understanding of the County requirements, their ability to integrate into our existingtechnology, the quality and feasability of the technology that they bid, and the overall price versusbenefit.

The funds for this project are coming from two sources. First, the 30th Circuit Court was awarded theNext Generation Implementation grant from the State Court Administrator Office (SCAO). This grant isintended to pay for the video infrastructure for jail, Youth Facility, Judge Houk’s Courtroom, and GradyPorter Building. The grant is for $75,000 and requires a match of $25,000 from local cash and in-kindcontributions. The remainder of the funds has been set aside in account number 245-90122-818000.

Agenda Item 7

Introduced by the Law and Courts and Finance Committees of the:


RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT FOR THE PURCHASE OF AVIDEO CONFERENCE AND ARRAIGNMENT SYSTEM

WHEREAS, a committee representing the 30th Circuit Court, 55th District Court, Ingham County Sheriff’s Office,Management Information Services, and Purchasing Department has been evaluating a video conference andarraignment system; and

WHEREAS, this technology will allow the 30th Circuit Court, 55th District Court, and the Ingham County Sheriff’sOffice the capability for video arraignments, Pleas, Show Cause Hearings and Juvenile Preliminary Hearings andIntake Hearings. In addition, they will be able to do teleconferencing of witnesses, expert witnesses, attorneys anddefendants; and

WHEREAS, this will allow these departments to reduce prisoner transportation costs, increase security, improve staffefficiency and enhance the Court's ability to conduct events in a timely manner; and

WHEREAS, the Purchasing Department issued a formal RFP for a video conference and arraignment system, and itis the joint recommendation of the Video Conference and Arraignment Committee that Thalner ElectronicLaboratories offers the best video conference and arraignment solution to the County.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a contract for anamount not to exceed $175,000 for the purchase and installation of a video conference and arraignment system byThalner Electronic Laboratories to be completed by January 1, 2003.

BE IT FURTHER RESOLVED, that the contract shall be paid from the State Court Administrator Next GenerationImplementation grant and monies that were set aside in account number 245-90122-818000.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairpersonand the County Clerk to sign any necessary contract documents for the procurement of a video conferencing andarraignment system consistent with this resolution and subject to approval as to form by the County Attorney.

Agenda Item 8


Agenda Item Title: Resolution Reimbursing the Parks Department Cash Fund

Submitted by: Parks Department

Committees: Ad.Ser/Pers. * , H.S. , Law & Cts. , Fin. *

Summary of Proposed Action: This resolution authorizes a charge of $153.26 against the Parks Department supply line item to reimburse the Cash Fund account. A loss of $153.26 was discovered resultingin a shortage in the Cash fund account.

Financial Implications: The Financial Services Director has been consulted and agrees that the loss is minimal whencompared to the amount of revenue collected annually.

Other Implications: None

Staff Recommendation: JA X JN HH Staff recommends the approval of this resolution.

Agenda Item 8

Introduced by the Administrative Services/Personnel and Finance Committees of the:


RESOLUTION REIMBURSING THE PARKS DEPARTMENT CASH FUND

WHEREAS, the Ingham County Parks Department collects over $200,000 in park revenues annually; and

WHEREAS, a loss of $153.26 was discovered resulting in a shortage in the Cash Fund account; and

WHEREAS, the Director of Financial Services has been consulted and agrees that the loss is minimal when comparedto the amount of revenue received annually.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves a charge of $153.26against the Parks Department supply line item to reimburse the Cash Fund account.

Agenda Item 9


Agenda Item Title: Resolution Requesting Authorization to Enter Into a Contract with Security Corporation to

Furnish, Install and Provide 24 Hour Monitoring Services on an Intelligent Reporting FireAlarm System for the Ingham County Courthouse in Mason

Submitted by: John Andresen, Facilities Director


Summary of Proposed Action: This resolution authorizes entering into a contract withSecurity Corporation to furnish and install an intelligent reporting fire alarm system for the Ingham County Courthouseat a cost not to exceed $24,328.00, and to provide 24 hour monitoring services for the alarm system at a cost of$28.00 monthly.

Financial Implications: Bids were solicited and reviewed by the Purchasing Department. It is the recommendation ofthe Purchasing and Facilities Departments that the contract be awarded to the Security Corporation who submittedthe lowest responsive proposal to furnish and install an intelligent reporting fire alarm system in the Ingham CountyCourthouse for a total cost not to exceed $24,328.00, and to provide 24 hour monitoring services for the system at acost of $28.00 per month.

Other Implications: The funds are available within the 2002 Capital Improvements Budget. This proposal doesprovide for payment of prevailing wages.


Agenda Item 9MEMORANDUM

TO: Administrative Services/Personnel and Finance Committees

FROM: John Andresen


RE: Resolution Requesting Authorization to Enter into a Contract with Security Corporation to Furnish, Install andProvide 24 Hour Monitoring Services on a Intelligent Reporting Fire Alarm System for the Ingham CountyCourthouse in Mason

The Ingham County Courthouse needs a new updated fire alarm system, the funds for this project have beenapproved within the 2002 Capital Improvements Plan. The Purchasing Department solicited and reviewed proposalsto furnish, install and provide 24 hour monitoring services for a Intelligent Reporting Fire Alarm System. SecurityCorporation submitted the lowest responsive proposal for said services for a total cost of $24,328.00 and $28.00 permonth for 24 hour monitoring services. The proposal also provided for the payment of prevailing wages.

It is the recommendation of both the Purchasing and Facilities Departments that a contract be awarded to SecurityCorporation. We are requesting your authorization for these services.

Thank you!

JWA/cccc: James Hudgins

Agenda Item 9



RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH SECURITYCORPORATION TO FURNISH, INSTALL, AND PROVIDE 24 HOUR MONITORING FOR A

INTELLIGENT REPORTING FIRE ALARM SYSTEM AT THE INGHAM COUNTY COURTHOUSEIN MASON

WHEREAS, the Ingham County Courthouse in Mason is in need of a new fire alarm system; and

WHEREAS, the funds for this contract are available within the 2002 Capital Improvements Plan/Major Projects; and

WHEREAS, the Purchasing Department has solicited and reviewed proposals for the installation of a IntelligentReporting Fire Alarm System and 24-hour monitoring service; and

WHEREAS, it is the recommendation of the Purchasing and Facilities Departments that the contract to provide saidservices be awarded to Security Corporation who submitted the lowest responsive proposal to furnish and install aIntelligent Reporting Fire Alarm System in the Ingham County Courthouse in Mason for a total cost of $24,328.00and to provide 24 hour monitoring services for said system for $28.00 per month.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a contract beawarded to Security Corporation, 22325 Roethal Drive, Novi, Michigan 48375 for the installation of a IntelligentReporting Fire Alarm System for a total cost of $24,328.00 and to provide 24 hour monitoring service for $28.00 permonth.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the County Attorney toprepare the necessary documents with the Board Chairperson and County Clerk to sign the same.

Agenda Item 10a


Agenda Item Title: Resolution Authorizing Termination of the Ingham County 457 Plan for Former Employees ofIngham Medical Center Corporation

Submitted by: Controller’s Office


Summary of Proposed Action: This resolution authorizes the termination of the InghamCounty 457 Plan for Former Employees of Ingham Medical Center Corporation effective immediately upon thepassing of this resolution by the Board of Commissioners at its August 27, 2002 meeting.

Financial Implications: Ingham County will incur no cost or liability exposure associated with the termination of theplan. The proposed plan termination has been reviewed by the County Attorney, who has no objections.

Other Implications: All participants in the Plan will be eligible to receive a distribution of their entire Plan accountbalance upon termination of the Plan. Also, all participants in the plan will be able to roll over all or any portion ofsuch distribution to an individual retirement account or to another eligible retirement plan, without incurring adverseincome tax consequences.


Agenda Item 10a



RESOLUTION AUTHORIZING AMENDMENT NO. 3 TERMINATION OF THE INGHAM COUNTY457 PLAN FOR FORMER EMPLOYEES OF INGHAM MEDICAL CENTER CORPORATION

WHEREAS, Ingham County maintains the Ingham County 457 Plan for Former Employees of Ingham MedicalCenter Corporation (the “Plan”); and

WHEREAS, recent changes in Federal law will permit the Plan to be terminated without adverse income taxconsequences to the affected participants; and

WHEREAS, all participants in the Plan will be eligible to receive a distribution of their entire Plan account balanceupon termination of the Plan; and

WHEREAS, each participant in the Plan will be able to rollover all or any portion of such distribution to an individualretirement account or to another eligible retirement plan, without incurring adverse income tax consequences; and

WHEREAS, Darrell A. Lindman of Fraser Trebilcock Davis & Dunlap, P.C. has prepared an Amendment No. 3 tothe Plan that is attached, providing for the termination of the Plan, as directed by Officers of Ingham Regional MedicalCenter; and

WHEREAS, Ingham County will incur no cost or liability exposure associated with the termination of the Plan.

THEREFORE BE IT RESOLVED, that Amendment No. 3 to the Ingham County 457 Plan for Former Employees ofIngham Medical Center Corporation is adopted in the form attached hereto and the Plan is terminated, effectiveimmediately.

BE IT FURTHER RESOLVED, that the Chairperson of the Board of Commissioners is authorized to sign anynecessary documents as approved to form by the County Attorney.

Agenda Item 10bMEMORANDUM

TO: Administrative Services/Personnel Committee Finance Committee

FROM: Jerry Ambrose


RE: Outline of Proposed Changes to the Board Room and the Video Recording System

With the Board of Commissioners increasing to 16 members for at least the next 10 years, it is necessary to makeadjustments for seating arrangements and for the video recording system. It also presents the opportunity to improvethe video recording system.

I have been working with the Facilities Department regarding adjustments to the seating arrangements, and with theCounty Clerk’s Office regarding the video recording system.

Our recommendations:

Seating Arrangements

It is possible to physically accommodate the increase in Commissioners with the current arrangement. However, doingso would require that 2 of the 16 Commissioners be seated behind the other Commissioners. This would not appearto be conducive to the debates and discussions which occur as part of Board meetings.

As an alternative, it is proposed that one additional seat be added at the end of the two inside rows. In that case, allCommissioners other than the Chair and Chair Pro Tem would be seated on the inside row facing each other. Toaccomplish this, the rail separating the public seating from the Commissioners would be moved back, and the carpetwould be repaired or replaced. More than 40 seats would continue to be available for the public. The carpentry worknecessary to accomplish this would be done by Facilities staff. Estimated out of pocket cost is less than $7,000; lessif only partial carpet replacement is necessary. Funds are available within current budgets for these expenditures.

Video Recording System

Additional equipment will be required to provide video recording of 16 Commissioners. It may also be desirable topurchase additional equipment which may enhance the quality of the recording. Based on proposals received from thecurrent vendor (Clover, aka Dolman) and the vendor providing courtroom recording equipment at the VeteransMemorial Courthouse (Thalner), there are three levels of purchases which might be considered:

1. Base upgrade - Expanding to 16 Commissioners; improving sound by replacing clip microphones with ones onstands; providing a broader and more flexible viewing of the podium by addition of a movable camera with a pan andzoom feature; and adding a wireless microphone for presentations. (Minimum cost approximately $12,000)

2. Improved video recording in addition to base upgrade - Provides for digital recording in addition to current analog.Some public access channels (Lansing and Meridian) now have the capability to use digital media. Equipment alsoprovided to enable display on county web page. (Minimum cost approximately $ 10,000 )

3. Provision of capability for video display and recording of presentations (ie Power Point, etc.) to monitors onCommissioners desks and to large monitor for the public. Would also provide for video conferencing (Minimum costapproximately $50,000)

$5,000 was set aside in the 2002 budget for this purpose. That amount was not based on any specific concepts, butsimply a recognition that some amount of funds would be necessary.

I recommend that consideration be given to purchasing the equipment which would enable the first two levels. Thecapabilities reflected in the third level will most likely be necessary in the future, but at this time, the limited demanddoes not warrant the additional cost.

I am requesting that the committees advise us if they wish us to proceed as recommended. A decision needs to bemade quickly in order to assure installation by the first of the year.

Please contact me if you have any questions.

c: Mike Bryanton Teresa Borsuk

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