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1. Initiative Overview Parchment Overview Parchment Send Benefits Student Request Process Parchment Send Process Steps to Getting Your School Live Contact information. Initiative Overview. Easy to implement service, all school costs subsidized by ISAC - PowerPoint PPT Presentation

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Page 1: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

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Page 2: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

• Initiative Overview

• Parchment Overview

• Parchment Send Benefits

• Student Request Process

• Parchment Send Process

• Steps to Getting Your School Live

• Contact information

Page 3: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Initiative Overview

• Easy to implement service, all school costs subsidized by ISAC

• Student-initiated transcript request portal avail 24x7 at parchment.com

• All request fees are subsidized for the duration of the software and service agreement

• Dedicated Parchment resource for training and student outreach

• Administrator support line staffed Eastern Hours

Page 4: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Software Solution

All colleges nationwide now receive transcripts from Parchment, including all Common Application Members

Over 10,000 schools use one of Parchment’s services

Parchment has delivered millions of secure documents to tens of thousands of destinations globally

In use across 90+ unique student information systems

Provides the largest network of senders and receivers in the world!

Page 5: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

State Initiatives Indiana Awarded 10/2005

Minnesota Awarded 06/2007 South Carolina Awarded 06/2008

Wisconsin Awarded 06/2009

Michigan Awarded 07/2009

Kansas Awarded 09/2009 Illinois Awarded 12/2010

Ohio Awarded 05/2011 Pennsylvania Awarded 02/2012 Kentucky Awarded 01/2013

Key Relationships Midwestern Higher Education Compact (MHEC) Association of Private Sector Colleges NCAA Common Application Naviance Infinite Campus

Parchment Experience

Page 6: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Parchment Send

Send

Online trackingPreferred delivery format (PDF, Data, Paper)

Handle Bulk RequestsAutomate Paper Processes

eCommerce OptionsEliminate PostageSave on labor

PCI Certified Network

Automated delivery with exception processing Reporting and Tracking Dashboards

Features

Support Green Initiatives

Page 7: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

User Benefits

Customer ServiceFast, friendly, knowledgeable, efficient

EfficienciesStreamline processes, Automate administrative items

Save MoneyPaper, postage, staff resources

SustainabilitySupport green initiatives

“Parchment is saving us thousands each year and countless clerical hours while creating a quality, time effective transcript transmission process for both student and

schools.

I am a long-term (2002), very satisfied customer! ” Dr. Randall Peterson, Principal,

Eastview High School, MN

Data ManagementStewards of Student information

Benefitting:Students & ParentsHigh School StaffReceiving InstitutionsOther Receivers (Employers, NCAA, etc)

Page 8: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Fees and MHEC Coverage

MHEC StatesIllinoisIndiana

IowaKansas

MichiganMinnesotaMissouri Nebraska

North DakotaSouth Dakota

OhioWisconsin

Electronic Paper

MHEC Receivers FREE $4.25

Non-MHEC Receivers $2.55 $4.25

The College Illinois Transcript Exchange (CITE) service subsidizes transcripts when sent electronically to•Monetary Award Program (MAP)-approved Illinois colleges•Participating colleges in MHEC states

Page 9: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Chatham, ILPublic High SchoolEnrollment: 1398500+ Transcripts annuallyLive with Parchment: 2013

Reasons for adoption: Results:

Parchment has made sending eTranscripts easy for our school.

Students and parents love it! It has made addressing envelopes a thing of the past. Now I am able to spend that

time working with students.-Nada Broderick, College Placement

Coordinator

• Students able to quickly send transcripts

• Eliminate upkeep of a college address file

• Eliminate process of addressing envelopes

• Tracking to to confirm that the transcript was received

• Students and parents are pleased with ability to know when the recipient downloaded the transcript

• Minimal student time required, allowing them to move forward with other college application tasks

• Increased efficiency and accuracy within the transcript process

• Fewer staff members involved

Page 10: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

STUDENT WORKFLOW / INTERFACES

Page 11: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Student Request Process

Page 12: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Student Registration Process

Page 13: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Transcript Authorization Form

Michael Miller

Student Signature

Student Name

Page 14: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Search For Colleges

Page 15: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Delivery Method

Electronic

US Mail

Current TranscriptNext Grading Period

Hold for Degree

Review Destinations

Page 16: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Student Communication

16

Order Confirmation Order Approval Transcript Received

Page 17: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

HIGH SCHOOL WORKFLOW/ INTERFACES

Page 18: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Transcript Processing

Page 19: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Print Driver Technology

Page 20: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Upload Additional Documents

Page 21: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Tracking and Reporting

Page 22: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Requesting on behalf of students

Page 23: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

GETTING STARTED

Page 24: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

Typical Implementation

Complete Registration

Complete Install

& Schedule

Launch Call

Complete Launch Call

&Upload

Student Roster

Configure Administrator Preferences

Set up complete!

Page 25: Initiative  Overview Parchment Overview Parchment Send Benefits Student Request Process

For Additional

Information

Heidi Dodge, Account [email protected] x1021

Tammy Baden, Project [email protected] x1013

Questions?