inmate management system (ims)

VBIS INDIA PVT LTD (Formerly Alif Technologies India Pvt Ltd)

4th Floor Amstor House, Technopark, Trivandrum -695581 Ph – 0471-6587905

Website - www.vbis.in E-mail- [email protected]

Inmate Management System (IMS) from VBIS provides a comprehensive solution for

efficient prison management. Modular and scalable, IMS lends itself to easy customization and is designed to streamline the processes across prison facilities. IMS’ rich functionality and ease of use is reinforced with a raft of time-saving automation features designed to drive out operational inefficiencies. IMS covers the entire gamut of prison management functions, be it admission management, accounts, security, recording inmate visitations, tracking inmate movement, or providing the tools needed to create jail-related events. IMS Modules

1. Record Management Module

The Record Management Modules automates prison administration functions such as Admissions, Accounts, Warrants & Charges, Relatives & Acquaintances, Attendance & Employment details, Purchase Requests & Approvals, etc. From an inmate's original registration to his eventual release, the prison management officials are provided with relevant and essential inmate activity documentation, including statutory reporting information and location tracking. The module serves as a repository of all inmate activities and documents the intake or re-entry of an

inmate into the system and maintains a central criminal history of all inmates, including detailed

demographics. In addition, it records the legal orders authorizing inmate custody, and maintains the

custody status of each inmate.

a. Admission: The Admission module enables matching of inmates using AFIS (Automatic

Fingerprint Identification System) to eliminate the possibility of the same inmate registered in the

prison records under a different name. This module also helps compute the sentence duration taking

into consideration Concurrent/Consecutive sentences, Remissions, etc.

It also schedules and manages inmate visitation and tracks inmates who have relatives or

acquaintances in the prison or are listed in the prison records.

b. Accounts: The Accounts module creates and maintains the cash accounts of the inmates. A wide

range of payments and fees can be prioritized, automatically calculated and deducted. Funds

availability can be verified immediately.

The module also captures the inmate’s employment history and records his attendance through the term of his imprisonment. Additionally, it tracks all items of inmate property held by the prison/issued to the inmate and maintains a record of all the transactions. It also computes the amount payable to the inmate at the time of his release. c. Inmate Events: Allows the prison management to track inmate-specific events including

maintaining a log of inmate visitations, monitor inmate movement, manage inmate programs and their

results. It also facilitates the transportation of inmates between jails or facilities for events such as

court appearances and medical treatments, helping simplify the scheduling of inmate movements,

and reduce staff burden. It also tracks work release involvement, work locations, contacts and in/out

movements.

2. Rehabilitation Module

The Rehabilitation Module addresses the entire rehabilitation process through the detention period

and eventual release of the prisoner. It has its core a cyclic process comprising Rehabilitation

Classification, an assessment technique called LSI-R (Level of Service Inventory-Revised) and

Rehabilitation Review.

a. Rehabilitation Classification: This system identifies and assists in the enrolment of inmates for

specific rehabilitation programs, monitors their progress and tracks the results of their counseling

sessions.

b. Level of Service Inventory-Revised: LSI-R is a unique assessment technique that helps

understand inmates’ propensity for criminal acts and generates questionnaires that the prison

authorities can use to profile and record security, treatment, personal and behavioral changes.

c. Rehabilitation Review: This process aids in evaluating the performance at regular intervals by

conducting exams and monthly assessments. Based on the performance review, new rehabilitation

programs are suggested. The rationale is to improve the performance of the inmate(s) and equip them

with skills in an attempt to reduce the possibility of recidivism (repeating an undesirable behavior).

3. Security Module

One of the most compelling issues confronting the prison authorities is that of security – for staff, inmates and the public. The Security module features robust tools to ensure security from intake and housing to managing and tracking the movement of the inmates. a. Incident Reporting: All incidents happening within the prison can be tracked and reported using

this module. The Investigating Officer can enter the key findings and identify the culprit responsible for

the incident. It also captures the Investigating Officer’s daily procedures in the Incident Diary.

b. Adjudication: Based on the findings of the Investigating Officer, offenders are adjudicated and

charge sheets issued.

c. Access: Using this module, the prison authorities can schedule medical appointments of inmates,

their transport to the hospital or process requests for temporary transfer/lock-up or court visits.

d. Security: As part of stringent security measures to ensure there is no breach, a host of journals need to be maintained. These include the Block Journal, Gate Journal, Duty Officer Journal, etc. Additionally, Block Level Musters, Institutional Musters, Workshop, Security Muster and Notice Board Musters are constantly updated to gather Intelligence reports. e. Automatic Fingerprint Identification System (AFIS)

AFIS eliminates duplicate record creation and promotes security through the positive identification

and verification of inmates at the time of intake, time of release and during specific movements.

The system enhances the accuracy of search results and assists in 1:1 and 1:n matching with a

matching time of over 5000 records per second. The scanner complies with FBI’s IAFIS Appendix F

specification and supports a wide variety of scanners.

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