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Guidebook

Innovation & ExcellenceAwards 2016

The Innovation and Excellence Awards in 2016 will continue to recognise & celebrate the great work of our people as we align our initiatives to the imperatives of envision 2025 with particular regard to serving, seeing and striving for something greater across our health and aged care services

SVHA Innovation & Excellence Awards 2016

contents

Contents

Message from Toby Hall .....................................................................................................1

2016 Innovation & Excellence Award categories .............................................................2

Leaders in Catholic healthcare and service to the poor and vulnerable .......................3

Excellent care for our patients and residents ...................................................................4

Leading reputation ..............................................................................................................5

Best people in health and ageing ......................................................................................6

Growth and sustainability ...................................................................................................7

Chairman’s award for excellence by an individual or team .............................................8

Conditions of entry ..............................................................................................................9

Judging criteria ..................................................................................................................10

Entry form requirements and guidelines .........................................................................11

Award recipients and finalists ..........................................................................................13

Online submission guide ..................................................................................................14

Enquiries ............................................................................................................................17

Key dates ...........................................................................................................................17

SVHA Innovation & Excellence Awards 2016 | 1

Message from Toby HallSt Vincent’s Health Australia Group Chief Executive Officer

Welcome to the St Vincent’s Health Australia (SVHA) 2016 Innovation & Excellence Awards.

Our annual awards recognise the great work of our people across our health and aged care services and celebrate their successes.

The theme for this year’s awards is ‘Seeing something greater’ which reflects SVHA’s exciting and ambitious enVision 2025 strategy.

The award categories are based on the 5 pillars of the enVision 2025 strategy:

1. Leaders in Catholic health care and service to the poor and vulnerable

2. Excellent care for our patients and residents

3. Leading reputation

4. Best people in health and ageing

5. Growth and sustainability

The awards are open to all staff across our facilities and services so no matter what role you play as an individual or part of a team, I encourage you to enter. Everything you need to know about entering is in this Guide Book. Finalists in each category will be invited to a ‘marketplace’ Innovation and Excellence forum and gala presentation dinner in Brisbane on 15 September 2016.

And here’s my best tip for 2016 - our judging panel will be looking for submissions that clearly and strongly demonstrate alignment with our strategic vision of ‘Serving, seeing and striving for something greater’ and our mission.

As always, I know this year’s Innovation & Excellence awards will be hotly contested and I’m really looking forward to seeing lots of fantastic entries.

God bless


Our MissionAs a Catholic healthcare service we bring God’s love to those in need through the healing ministry of Jesus. We are especially committed to people who are poor or vulnerable.

Our VisionWe lead through research driven, excellent and compassionate health and aged care.

Our ValuesThe St Vincent’s Health Australia values are Compassion, Justice, Integrity and Excellence.

Our CreedWe believe in the dignity of all people because each one is created in God’s image. We are committed to providing compassionate care for all.

2016 Innovation & Excellence Award categories1. Leaders in Catholic healthcare and service to the poor and vulnerable

2. Excellent care for our patients and residents

a. Clinical improvement award

b. Clinical innovation award

c. Person centred care award

3. Leading reputation

4. Best people in health and ageing

5. Growth and sustainability

6. The Chairman’s Award for Excellence


Delivering better health outcomes for targeted populations through our services, research and advocacy programs are the core elements of the legacy of Mary Aikenhead and the Sisters of Charity and represent who we are at SVHA. This Award recognises activities that are focused on the delivery of services and initiatives for the poor and vulnerable and engage people in the area of Catholic identity ensuring that our Mission is evident in daily interactions.

Initiatives eligible for this award may include:

� An effective Mission formation program that engages our people and develops their understanding of what it means to be part of SVHA.

� An innovative program or project that demonstrably fosters any aspect of the Catholic identity and Mission of SVHA.

� An initiative where pastoral care has been incorporated into the overall model of care or where developments in pastoral care practice have fostered an increase in understanding of Catholic identity and values.

AWARD CATEGORY

Leaders in Catholic healthcare and service to the poor and vulnerable


SVHA is recognised as a leader in patient/resident care and safety and providing excellent patient/resident care is paramount for the care and recovery time of our patients /residents. Our belief in a holistic model of care is a reflection of the inherent individuality of each patient and resident we care for. Ensuring we achieve the intended patient outcomes through engagement and collaboration with our patients and their families and having systems and processes in place to oversee continuous improvement programs is essential for our success. This Award is broken into 3 categories:

Clinical improvement

The Clinical improvement award recognises teams who have implemented improvement programs or projects in care delivery that advance quality of care and improve patient outcomes. Initiatives eligible for this award include:

� Projects that have been successfully implemented within a facility / division to advance quality and improve care delivery where the methodology may have been adopted from elsewhere.

Clinical innovation

The Clinical innovation award recognises teams who are developing or have implemented innovative and transformative programs or projects in care delivery that advance quality of care and improve patient outcomes. Initiatives eligible for this award include:

� Projects / or programs that have been developed for the implementation by the facility / division to advance quality and improve care delivery.

Person centred care

The rights, experiences and views of our patients, residents and clients are at the centre of the care process and drive the way in which we deliver safe quality healthcare. This award recognises the significant efforts of clinicians and managers in improving the quality and safety of patient care and to encourage innovation and improved practice. Initiatives eligible for this award include:

� Initiatives that demonstrate patient experience is continually measured and improved.

� Activities that illustrate collaboration with patients, residents, clients, carers, families and health professionals in program and policy development, and in health service design, delivery and evaluation.

AWARD CATEGORY

Excellent care for our patients and residents


SVHA strives for a reputation for excellence and innovation in our clinical practice, care, research and advocacy. The value of Excellence is one of our core organisational values and signifies our commitment to striving for something greater for all those we serve. We are especially proud of our long history of service to the poor and vulnerable in line with our Mission.

This award recognises activities that showcase our work and enhance our reputation in the public domain – with the community, governments and other non-government agencies.

Initiatives eligible for this award may include:

� Public advocacy efforts on behalf of the people we serve.

� Innovative partnerships with the community, governments and/or other leading organisations including other health and aged care providers, community partners, universities and research institutions.

� Research excellence - discovery of new knowledge or the use of existing knowledge in a new and creative way to generate new concepts, methodologies and understanding which has the potential to deliver major benefits to SVHA patients / residents / clients and or the community.

AWARD CATEGORY

Leading reputation


SVHA aims to attract, develop and retain the best people in a safe working environment across the whole organisation. Our people are encouraged to see, serve and strive for something greater as a reflection of our mission of compassionate care. This Award recognises individuals or teams who:

� Drive a significant uplift in capability to create and lead people through change.

� Create a culture where the organisation cares for employee safety as much as patient safety.

� Integrate systems that drive excellence in people management.

� Communicate our Mission, Vision, Values and Creed to enable employees to advocate for our strategy.

Initiatives eligible for this award include:

� Initiatives that attract and retain outstanding talent.

� Programs that improve, inspire or maintain best practice in workplace health, safety and wellbeing.

� Activities that improve the effectiveness of communication, particularly focussed on our Mission and Values.

AWARD CATEGORY

Best people in health and ageing


In an ever-changing landscape and with community expectations continually changing, SVHA continues to work on developing and implementing technologies and innovative projects that assist in building and growing a sustainable, efficient organisation. Motivated by our commitment to faithful stewardship and respect for the integrity of creation, this Award recognises projects and programs that integrate systems and/or processes to support our growth strategy and financial performance at the facility, division or group level or assist SVHA in being a leader in healthcare environmental management.

Initiatives eligible for this award include:

� New or improved projects or programs that support the operational efficiency of the business and or its growth strategy.

� Initiatives that improve operational efficiency and improved outcomes through systems and or process improvements / redesign.

� Initiatives that demonstrate a reduction in our environmental impact at the facility, division and group level.

AWARD CATEGORY

Growth and sustainability


The highest Award in the SVHA Innovation and Excellence Awards 2016 recognises leadership by an individual or a team within the SVHA community that best illustrates our Mission, Vision, Values and Creed.

Mission: As a Catholic health care service we bring God’s love to those in need through the healing ministry of Jesus. We are especially committed to people who are poor or vulnerable.

Vision: We lead through research driven, excellent and compassionate health and aged care.

Values: Compassion, Justice; Integrity and Excellence.

Creed: We believe in the dignity of all people because each one is created in God’s image. We are committed to justice and compassionate care for all.

This Award is chosen from the field of finalists from each category selected through the judging process.

You cannot apply for this Award.

An impartial judging panel will convene and review all finalists. The judging panel will include the Chairman of the Board of SVHA, who will make the final decision on the recipient of the Chairman’s Award.

AWARD CATEGORY

Chairman’s award for excellence by an individual or team


Following are the conditions of entry for the SVHA Innovation and Excellence Awards 2016.

In 2016 we expect all submissions to clearly articulate the alignment of the initiative or project with the Mission and strategic imperatives outlined in envision 2025 with particular regard to strengthening the concepts of serving, seeing and striving for something greater.

Specifically:

All projects submitted for consideration must only relate to recent, original projects or projects that have been substantially altered or revised and completed within the last 2 years.

Applicants will have actively engaged in work within St Vincent’s Health Australia and partner organisations which:

� support and promote the SVHA Mission, Vision, Values and Creed and envision 2025 strategic direction of St Vincent’s Health Australia.

� promote multidisciplinary approaches to providing a high quality, contemporary Catholic health and aged care service, and

� be conducted within the framework expressed by the Code of Ethical Standards for Catholic Health and Aged Care Services in Australia.

Entries must be carefully checked for accuracy and compliance with the Award entry requirements. Entries that do not comply substantially with the entry requirements may not be judged.

Entries must be submitted via the Awards website. Direct submissions from individuals will not be accepted.

Entries will be assessed by a judging panel, the decisions of which are final.

Individuals/teams are able to nominate a particular project into one category only.

Selection of the most relevant category for each entry rests with the team making the submission. NOTE: Submissions that are not sufficiently relevant will not be eligible as a finalist or winner in the category entered.

Awards will not necessarily be given in all categories.

All applications are to be submitted on or before the closing date, which is 5pm Friday 10th June 2016.

Conditions of entry


Judging criteriaEach entry will be judged according to the following criteria.

Element Points Score

Alignment to SVHA Mission and values

Degree to which the submission demonstrates a clear connection to the Mission and values of St Vincent’s Health Australia.

/15

/15

Improvement

Rationale: The degree to which the submission is based on local data or evidence which clearly demonstrates a problem worth solving.

/20

Method: The degree to which the submission provides a clear description of methodology. /10

Quality of evidence (data) and presentation of results (data). /10

/40

Innovation and excellence

Results/project effectiveness. The extent to which the project was effective and demonstrates an improvement in outcomes for patients, residents or staff

/25

/25

Community, consumer and stakeholder partnerships

Evidence of partnerships with the consumers, community, and/or other stakeholders in the development or delivery of the project.

/10

/10

Sustainability

Evidence of potential or opportunities for the project to be replicated to other areas within SVHA and/or evidence that lessons learnt can be applied to other settings.

/10

/10

Total 100


The SVHA online submission website will require the following information for completion of your entry. Please note, the website template will only allow you to enter the specified word or character count.

Submission Details

Facility

Entrant category (select one category)

� Leaders in Catholic healthcare and service to the poor and vulnerable

� Excellent care for our patients and residents

• Clinical improvement award

• Clinical innovation award

• Person Centred Care Award

� Leading reputation

� Best people in health and ageing

� Growth and sustainability

Entry title (100 characters or less)

SVHA division

SVHA hospital; facility; ward or unit

Approving manager

Entrant details

� Project lead name

� Position title

� Email

� Phone number

� Postal address

� Project participants (list team members)

� Submission contact details (if different to project contact)

Criteria

Abstract (150 words)

Provide a brief summary of the project including the objectives, results, main conclusions and recommendations. This information will be used in preparing the abstract book of Award finalists should the entry be successful.

Rationale (150 words)

Provide a brief background on the project including the reasons for undertaking the project and alignment with the Mission and Values, remembering to align the initiative / project with the strategic imperatives of envision 2025 with particular regard to strengthening the concepts of serving, seeing, striving for something greater.

Method (400 words)

Provide details related to the implementation of the project, including the actual project steps and activities undertaken including, interventions, tools used and timeframes. Include evidence of participation and/or partnerships with consumers, the community and/or other stakeholders in the development and delivery of the project.

Results (400 words)

Summarise the outcomes of the project providing sufficient evidence (quantitative or qualitative data) to support the results including what changes have emerged. The evidence must support the conclusions in the next section.

Conclusion (300 words)

The conclusion must address the following:

After analysis of the results, what is the opinion or judgement of the author(s)?

Has the project achieved its objectives?

What new knowledge was gained from the project?

What has changed or happened as a result of the project?

What are the ongoing implications of the study?

Future directions (150 words)

Describe how you can ensure the project outcomes continue and remain sustainable and what opportunities there are for sharing and replicating your project across other SVHA facilities.

Supporting Documentation

Tables and graphs

Tables and graphs to support your results are to be uploaded in the “supporting documentation” section of the online submission site.

You may upload 1 supporting document as .pdf or .doc format. Graphs and tables should be embedded as part of the Word document. If uploading large graphs or tables, please compress them where possible to reduce file size to less than 2MB to facilitate electronic submission of your entry.

Photographs

Each entry is to include up to four (4) photographs of the team, individual, project or program upon which the entry is based. At least one (1) photograph MUST be of the team or individual.

Photos must be attached as separate files (in JPG format). File size for each photo should be no more than 1MB.

Please note the inclusion of at least one (1) photograph with each entry is compulsory. Photographs are an

Entry form requirements and guidelines


important part of the SHVA Innovation and Excellence Awards ceremony and will be screened as part of a montage throughout the event.

Video Files

In 2016, you have the option to now include a video as part of your Award submission. You may upload in the following formats:

� .mov

� .mp4

� .mpeg

� .mpeg4

� .wmv

You may also create a link to youtube or vimeo that supports your submission.

Permission

Ensure appropriate permission is obtained for using photographs as per the SVHA staff/patient consent form for media (available from your local Quality Coordinator).

References

When referring to other publications in the text, state the author’s name followed by the date of publication. Please list full details of the publication in a reference list at the end of the entry in alphabetical order according to the Harvard system

Compliance with requirements

Entries that do not comply substantially with the requirements may not be judged.

FINALIST PRESENTATIONS AND POSTERS

Following the announcement of Award finalists on Monday 1st August 2016, each finalist team will be asked to prepare a poster and PowerPoint presentation to showcase their project at the Innovation and Excellence Awards forum being held on Thursday 15th September in Brisbane. The forum will precede the Innovation and Excellence Awards dinner on the same day where the winner of each Award category will be announced.

The format for the afternoon will be a series of “rapid fire” presentations from the finalists. This will be followed by an opportunity for attendees, including the SVHA Senior Leadership Team, to walk amongst the posters and hear more about the projects and innovative ideas. This is designed to provide time to share your innovations and lessons learned with other SVHA staff. There will be a “People’s Choice Award” made following the afternoon’s presentations.

As with previous years, the posters will be placed on the SVHA online submission website to allow all staff the opportunity to see the projects and vote for their favourite innovation.

Posters will be required in 2 formats as outlined below:

A4 sized poster in PDF for upload to the SVHA online submission website to enable judging by peers and colleagues across all SVHA facilities. This poster will be uploaded to the Awards Platform and must be ready to do so by Thursday 25th August 2016. Further instructions will follow once you have been advised as a finalist.

Hard copy poster which must be sent to the address below to arrive no later than Wednesday 7th September 2016.

Specs

� A1 size (594mmx x841mm)

� Portrait

� Laminated

� Please send to St Vincent’s Health Australia Attn: Angela Philbey Executive Assistant 48 Montpellier Road Bowen Hills QLD 4006

A template will be provided to assist you in creating the posters. Contact the Awards Manager for further information.

Each poster should include:

� Project title

� Aim

� Methodology

� Results

� Conclusions

� Future directions


The Innovation and Excellence Awards Gala Dinner will be held on Thursday 15th September 2016 in Brisbane. All Award recipients are recognised and celebrated across our healthcare service for leading the way in quality, excellence, innovation and safety. Each team may send up to 2 team members to the Awards dinner.

Award recipients and finalists


Online submission guideThe following information will help guide you through the process of creating your own account and submitting your entry into the St Vincent’s Health Australia Innovation and Excellence Awards.

Log in to the 2016 online submission portal which is located at https://svha.awardsplatform.com

Step 1: Create your own account

Enter your details to create a “User Log In” account. This information is about the “account owner” and is not the entry.

You will by required to create a password which must by at least 8 characters

Then click on the “REGISTER” Button.

You may also register using a social media account such as Facebook, Google or Twitter

Note: To enter a project for judging you must proceed to the next step, you have not nominated at this point.

https://svha.awardsplatform.com


Step 2: Successful account creation

Once you have completed step 1, an account verification email will be sent to you. Click on the link, or copy and paste into your browser to complete your account set up and continue your awards submission.

You will be taken to the Awards home page where you will see the key dates and you will now be able to “START NEW ENTRY”

Step 3: Creating your awards submission

Submission Details

Select your facility from the drop down box

Then please indicate in which of the 7 award categories your entry belongs.

Continue with this section by completing the Project Entry Title (100 characters); Division; Dept/Ward; your approving manager

SAVE + NEXT

Enter contact details

Begin entering contact information for the project & particpants.

SAVE + NEXT


Complete Entry Criteria

Please enter your Abstract, Rationale, Method, Results, Conclusion & Future Directions in the text boxes for each section.

SAVE + NEXT

Supporting Documentation

Please upload your photos and supporting documentation. Note the information regarding attachments on this page.

Confirmation

Please tick the box to indicate you have read and accept the Conditions of Entry and that your submission is complete.

Step 4: Success

Your entry has been uploaded and is complete. You will receive a confirmation email. You may edit your entry any time before 5pm on 10 June 2016 by logging in to the home page.

If you require technical assistance using this website, please contact:

Janelle Fisk, Awards Manager

0412 604 078

[email protected]

mailto:[email protected]


EnquiriesEntrants should direct Awards enquiries to their local Awards representative in the first instance. Please find below contact details for Divisional Awards representatives.

PUBLIC HOSPITALS DIVISION

St Vincent’s Hospital Melbourne

Luke McLaughlin | General Manager Quality and Risk 03 9288 3936 | [email protected]

St George’s Health Service | Prague House

Luke McLaughlin | General Manager Quality and Risk 03 9288 3936 | [email protected]

St Vincent’s Health Network Sydney, comprising:

� St Vincent’s Hospital Sydney

� Sacred Heart Health Service

� St Joseph’s Hospital

Chris Conn | Manager, Patient Safety & Quality 02 8382 2495 | [email protected]

PRIVATE HOSPITALS DIVISION

St Vincent’s Private Hospital Melbourne

Dr Nicholas Yap | Deputy Medical Director 03 9411 7317 | [email protected]

St Vincent’s Private Hospital Toowoomba

Deseree Tyson | Quality and Risk Manager 07 4690 4068 | [email protected]

St Vincent’s Private Hospital Brisbane

Lina Lim | Safety and Quality Manager 07 3240 1106 | [email protected]

Holy Spirit Northside Private Hospital

Donna Ravn | Quality and Risk Manager 07 3326 3548 | [email protected]

Mater Hospital North Sydney

Michelle Brown | Quality Systems Manager 02 9900 7646 | [email protected]

St Vincent’s Private Hospital Sydney

Edel Murray | Quality Coordinator 02 8382 7436 | [email protected]

AGED CARE DIVISION

St Vincent’s Care Services

Chris Foley | Director of Governance, Quality & Safety 07 3326 3733 | [email protected]

SVHA Group Support Services

St Vincent’s Health Australia

Sarah Michael | Group Manager Quality and Safety 02 9367 1124 | [email protected]

Key datesMonday 7 March 2016 – Applications open via svha.awardsplatform.com

Friday 10 June 2016 – Applications close

Friday 17 June 2016 – Sign off on submissions by Facility CEO’s

Tuesday 21 June 2016 – Judging commences

Friday 8 July 2016 – Judging closes

Monday 1 August 2016 – Finalists announced

Monday 29 August – Friday 9th September 2016 – On-line poster judging

Thursday 15 September 2016 – Innovation and Excellence Forum and Gala dinner for announcement of Award recipients












svha.awardsplatform.com

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