IT Project UpdatesI.T. staff have been busy on a number fronts as we continue to facilitate a num-ber of initiatives around the College. Here’s the rundown:

oneCARDThe pilot phase of Sheridan’s oneCARD project has ended and we now enter the implementation phase. As of September 2012, all students and employees are

-cess card. Currently, over 15,000 oneCARDs have been printed.

Photo Upload Facility for New Sheridan Students

In an effort to ease congestion at photo ID stations at the start of term, and to give students options, Sheridan is now offering new students the opportunity to submit a photo of their choosing for use on their oneCARD. Students simply log-in to myStudent Centre via AccessSheridan to upload a photo for their i.d.

oneCARD at their local campus ITSC. Full details are on the oneCARD website.

oneCARD Being Piloted for Continuing and Professional Studies at Hazel McCallion Campus

oneCARDs for Continuing and Professional Studies (FCAPS) at the Hazel McCallion campus will be introduced beginning in the fall 2012 semester. FCAPS students at all other Sheridan campuses will use the bottom portion of

on campus.

Still Need ‘one’?

Complete details are on the oneCARD website:

More information at: http://onecard.sheridancollege.ca

PAGE 2 Calendar/Email Project PAGE 5 Podium Training for Sheridan Instructors

PAGE 3 Printing Update PAGE 5 Microsoft Windows 8

PAGE 3 Davis C-Wing Expansion PAGE 5 Acceptable Use Policy

PAGE 4 Adobe CS6 for Students & Staff PAGE 6 Fall Term Service and Support

PAGE 4 Apple Software for Staff PAGE 7 I.T. Staff Updates

PAGE 5 Password Changes PAGE 7 E-Wing Classroom & Lab Clean-upINSI

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New Sheridan students can now upload their own photo for use on their oneCARD

News and updates from Information Technology Fall 2012

WHAT THE TECH IS GOING ON?

All I.T. all the time at: https://it.sheridancollege.ca 2

Calendar/Email Project

Staff Calendar/Email System

After a series of town hall meetings in the spring to

a new email/calendar system. After the RFPs were evaluated it was decided that Microsoft Exchange would be our next email/calendar platform. Originally scheduled to roll-out in August, the implementation of the new system is now scheduled for the October

Pilot Phase I

Beginning September 10, all of Sheridan’s I.T. depart-ment will be migrated to the new system.

Pilot Phase 2

Beginning September 13, the pilot group will expand to include additional users across Sheridan before it is fully implemented in October.

Email Policy Changes

Maximum File Sizes: the maximum message size you can send or receive under the new system will be 30MB, including attachments.

Mailbox Quotas: user mailboxes will have an enforced quota of 10GB (if you believe 10GB will not )

Automatic Trash Retention Policies:

Getting Ready for the New Email/Calendar System

Users can help I.T. reduce the amount of data that needs to be migrated to the new system by deleting any old or

Next Steps and More Information

users’ will be coming in September. For all of the latest information about the email/calendar project, please visit the project website. I.T. also sends regular updates via the Sheridan Insider and also on Yammer.

Sheridan is pleased to announce that coming this October we will be replacing our current email services for

access to email, calendaring and instant messaging from their PC, Mac, web browser, smart phone or tablet.

More information at: https://it.sheridancollege.ca/projects/email.html

WHAT THE TECH IS GOING ON?

All I.T. all the time at: https://it.sheridancollege.ca 3

Printing Update

Secure Access Printing Introduced at New Davis C-Wing and Davis & Trafalgar Road Campus Learning Commons

Debuting at the Hazel McCallion campus last fall, secure access printing is now being transitioned across all of Sheridan’s campuses.

How Secure Access Printing Works

up to any secure access printer, and swipe their Sheridan oneCARD on

instructions are now available on the I.T. website.

Other areas where secure access printing will be introduced are:

* STC Learning Commons scheduled to open in Fall 2012

Printer Locations in New C-Wing

There will be two academic printers for student use located outside of the classroom areas on each of the three

will be posted inside classrooms directing students to printer locations.

Accessible Printers

The new printers are being deployed with accessibility in mind. The printers feature large touch screens and au-dible alerts, and provide users in wheelchairs with easy access to output trays and controls.

More information at: https://it.sheridancollege.ca/selfhelp/printing/index.html

Davis C-Wing Expansion

Other ProjectsIn addition to the projects mentioned above, I.T. staff have also been supporting projects under the direction of other areas in the College, including:

WHAT THE TECH IS GOING ON?

All I.T. all the time at: https://it.sheridancollege.ca 4

tools for everything from digital media creation to publishing.

For All Sheridan Students-

sign Standard for use on a personal machine. Distribution details will be on

For Sheridan Students in Participating Programs

versions, but will become fully licensed once the student enters a valid MyStudent Centre.

More information at: https://it.sheridancollege.ca/selfhelp/software/adobe.html

For Sheridan Staff

College Owned or Leased Computers

Home Use

copy free of charge. Complete details will be posted on the I.T. website as soon as they are available.

More information at: https://it.sheridancollege.ca/selfhelp/software/staff/adobe.html

Apple Software for Sheridan StaffUnder the terms of a new agreement with Apple, Sheridan staff are eligible to upgrade the operating system on their college-owned or leased Apple computer free-of-charge. Additionally, staff users are also eligible to down-

details are on the I.T. website.

More information at: https://it.sheridancollege.ca/selfhelp/software/staff/appleforstaff.html

WHAT THE TECH IS GOING ON?

All I.T. all the time at: https://it.sheridancollege.ca 5

Password ChangesTo align our password procedures with industry best practices, and to en-sure proper password protection of our systems, I.T. will be implementing enhanced password security measures that will enforce the use of longer passwords that will be required to change at regularly scheduled intervals.

What is Changing and When?Password Length

password length from six to eight characters (32 characters max.)

Password Expiry

users will have to set a new password at the end of each expiry period. More information about password expiry will be communicated before this change occurs.

Password Complexity

-

rejected.

More information at: http://it.sheridancollege.ca/news/password-changes.html

Podium Training for Sheridan Instructors

attending a podium training session. You’ll learn about the tools you have available to support your curriculum, including:

Sessions run daily September 10-14 at all three Sheridan campuses.

Special Training Sessions for Instructor’s in Davis’s New C-Wing & HMC Special training sessions are being held for instructors who will be teaching in classrooms in Davis’s new C-Wing or classrooms at the Hazel McCallion campus. These classrooms feature state-of-the-art Crestron controllers.

https://it.sheridancollege.ca/news/podium-training-fall2012.html

Microsoft Windows 8With Windows 8 scheduled to be released in October, I.T. staff have begun testing pre-release versions of the

-ported this semester. Stay tuned for further updates regarding Windows 8 support at Sheridan.

WHAT THE TECH IS GOING ON?

All I.T. all the time at: https://it.sheridancollege.ca 6

-selves with Sheridan’s Acceptable Use Policy. The “Policy” governs the use of

-

staff, students and any other users of the information resources at Sheridan. Below are some general guidelines that all users should follow:

DON’T…

printer paper

DO…

email address on a regular basis, or set-up email forwarding

abuse to IT or Student Services

use by all our students and employees

More information at:

Fall Term Service and SupportTech Essentials for Students and Staff

your guide to getting connected to technology and online services at Sheridan.

More information at: https://it.sheridancollege.ca/selfhelp/techessentials/index.html

Extended Help Desk Hours

WHAT THE TECH IS GOING ON?

All I.T. all the time at: https://it.sheridancollege.ca 7

I.T. Staff Updates

We are pleased to announce the hiring of our new Manager IT Operations HMC (Mississauga), Stan Padacz. -

ing support experience and was previously the IT Client Support Manager at ATS Automation Tooling Systems in

vendor relations. He also held positions with Getronics/Honeywell Canada, in Waterloo.

Joel Thomas Joins Davis ITSC Customer Support Team

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classrooms in the E-wing. Keyboards and other equipment were cleaned and miles of cable and cord were

job well done to the Trafalgar ITSC team.

Before After