institutional office core accountabilites · approval; the heqc system for institutional reviews;...
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INSTITUTIONAL OFFICE CORE ACCOUNTABILITES & CONTACT PERSONS
INSTITUTIONAL OFFICE CORE ACCOUNTABILITES & CONTACT PERSONS ............... 2
1 OFFICE OF THE VICE-CHANCELLOR ........................................................................... 5
LANGUAGE DIRECTORATE ................................................................................................................... 7
2 DEPUTY VICE-CHANCELLOR: TEACHING-LEARNING ..................................... 14
ACADEMIC DEVELOPMENT & SUPPORT (ADS) ................................................................................. 17
CAREER CENTRE ................................................................................................................................ 20
3 DEPUTY VICE-CHANCELLOR: RESEARCH, INNOVATION AND TECHNOLOGY .................................................................................................................. 22
COMMUNITY ENGAGEMENT ............................................................................................................ 24
INTERNATIONAL LIAISON .................................................................................................................. 26
INFORMATION TECHNOLOGY CENTRAL ........................................................................................... 28
IT ARCHITECTURE AND MIDDLEWARE SUPPORT DEPARTMENT ............................ 30
OPERATIONS AND INFRASTRUCTURE DEPARTMENT ................................................. 31
SYSTEMS ................................................................................................................................... 34
BUSINESS SYSTEMS & SUPPORT DEPARTMENT ......................................................... 37
ACADEMIC & OFFICE SOLUTIONS DEPARTMENT ......................................................... 42
MANAGEMENT INFORMATION DEPARTMENT ................................................................ 47
RESEARCH SUPPORT ......................................................................................................................... 49
TECHNOLOGY TRANSFER AND INNOVATION SUPPORT.................................................................... 54
4 INSTITUTIONAL REGISTRAR ........................................................................................... 57
ARCHIVES AND MUSEUMS ................................................................................................................ 58
INSTITUTIONAL GOVERNANCE AND SECRETARIAT SERVICES ........................................................... 60
LEGAL SERVICES ................................................................................................................................ 63
QUALITY OFFICE ................................................................................................................................ 68
RECORDS MANAGEMENT AND ADMINISTRATION ........................................................................... 70
STUDENT ADMINISTRATIVE SYSTEMS ............................................................................................... 71
5 EXECUTIVE DIRECTOR: FINANCE AND FACILITIES ....................................... 74
BUSINESS AND ENTERPRISE DEVELOPMENT .................................................................................... 78
CHIEF DIRECTOR: FINANCE ............................................................................................................... 79
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FINANCIAL ADMINISTRATION ........................................................................................................... 80
CREDITOR PAYMENTS (ADHOC AND TRADE) ................................................................ 81
Creditors reconciliations of suppliers and reconciliation of advance to companies ......... 82
Ad hoc and Trade creditors payments (A-M) ......................................................................... 82
Ad hoc and Trade creditors payments (N-Z) .......................................................................... 83
STAFF EXPENSE/ADVANCES ............................................................................................... 84
PROCUREMENT STAFF ......................................................................................................... 85
STORES STAFF ........................................................................................................................ 87
FINANCIAL REPORTING AND SYSTEM MANAGEMENT ..................................................................... 90
MANAGEMENT ACCOUNTING SERVICES .......................................................................................... 93
PAYROLL ............................................................................................................................................ 95
INTERNAL AUDIT ............................................................................................................................... 96
MONEY MARKET ............................................................................................................................. 100
PHYSICAL INFRASTRUCTURE AND PLANNING ................................................................................. 101
Construction Management Office .......................................................................................... 106
TAX SERVICES .................................................................................................................................. 109
6 EXECUTIVE DIRECTOR: INSTITUTIONAL ADVANCEMENT.......................................... 110
CORPORATE COMMUNICATION AND STAKEHOLDER RELATIONS .................................................. 112
NWU WEBSITE ................................................................................................................................ 116
Development and alumni relations ................................................................................................ 117
7 EXECUTIVE DIRECTOR: HUMAN CAPITAL ................................................................... 119
HUMAN CAPITAL: CLIENT SERVICES ............................................................................................... 120
Human Capital Practitioners ................................................................................................... 121
HUMAN CAPITAL: OPERATIONS ..................................................................................................... 125
REMUNERATION AND ORGANISATION DESIGN ............................................................................. 132
Employee relations & institutional Student affairs and sport (ISAS) .............................................. 135
HUMAN CAPITAL DEVELOPMENT ................................................................................................... 138
EMPLOYMENT EQUITY ......................................................................................................... 139
EMPLOYEE HEALTH AND WELLNESS ............................................................................. 139
TRAINING AND DEVELOPMENT ......................................................................................... 140
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ORGANIGRAM
Vice-Chancellor DR THEUNS ELOFF
Secretary: Ms Judy Heymans x994901 (p5)
Deputy Vice-Chancellor:
Teaching-Learning Prof Martin Oosthuizen
Secretary: Mrs Driekie Schuld
X994911 (p16)
Deputy Vice-Chancellor: Research, Innovation &
Technology Prof Frik van Niekerk
Secretary: Ms Cathy Crous X994927 (p24)
Institutional Registrar Prof Themba Mosia
Secretary: Ms Lerato Tsagae
X994917 (p54)
Executive Director: Finances & Facilities
Prof Johan Rost Secretary: Ms Marthé Engelbrecht
X994922 (p71)
Executive Institutional advancement
Ms Phumzile Mmope Sectretary: Ms Erma Knoetze
X994932 (p107)
Executive Director: Human Capital
Mr Victor Mothobi Secretary: Ms Lynnette
Ferreira X994971 p(115) Director: Office of the VC
X994909 (p6)
Executive Advisor: Strategy & Projects
X9949005 (p7)
Executive Advisor Transformation & Diversity
Management x994905 (p9)
Academic Development & Support
X994871 (p19)
Community Engagement X994935 (p26)
Institutional Archives & Museums
X994087 (p55)
Business & Enterprise Development
X991173 (p71)
Brand Management X994915 (p108)
Human Capital: Client Services X994813 (p116)
Special Advisor X994906 (p7)
Career Centre X992059 (p22)
International Liaison X994193 (p28)
Institutional Governance & Secretariat Services
X994940 (p57)
Director: Finance X994821 (p73)
Corporate Communication and Stakeholder Relations
X994918 (p117)
Human Capital: Operations
X994606 (p120)
Consultancy in the Office of the VC (p8)
Information Technology Central
X994616 (p29)
Legal Services X994950 (p60)
Financial Administration X994502 (p75)
NWU Website X992010 (p110)
Remuneration and organisation design
X994601 (p129)
Language Directorate X994893 (p9)
Research Support X994849 (p48)
Quality Office X994876 (p65)
Financial Reporting & Systems Management
X994827 (p84)
Development and Alumni Relations
X994193 (p113)
Employee Relations & Institutional student Affairs
and Sport (ISAS) X994816 (p131)
Technology Transfer & Innovation Support
X994964 (p52)
Records Management & Administration X994942 (p67)
Management Accounting Services
X994822 (p88)
Human Capital Development
X994220 (p134)
Student Administrative Systems
X994887 (p68)
Internal Audit X994840 (p92)
Money Market X994836 (p95)
Physical Infrastructure & Planning
X992742 (p96)
Tax Services X994838 (p106)
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1 OFFICE OF THE VICE-CHANCELLOR
Core accountabilities1 The Vice-Chancellor is the Chief Executive and Accounting Officer of the University and has the final
responsibility for the executive management of the institution within the authority determined by the
University Council. Core accountabilties include:
Lead, develop and transform the university into a sustainable unitary multi-campus university
within an effective decentralised management system.
Advance the core functions of teaching-learning, research and implementation of expertise to
be a knowledge-oriented institution of high repute.
Ensure continued empowerment and well-being of staff and students in their relationship with
the university as an institution striving towards client delight.
Ensure that in accordance with the Higher Education Act and other relevant legislation the
institutional plan is executed efficiently and effectively.
Ensure that a sound policy framework and administrative processes and systems are
maintained to ensure compliance and to mitigate risks.
Ensure sound financial management and practices to strengthen the material basis of the
university, including the maintenance and development of appropriate infrastructure and
facilities.
Maintain, build and promote strategic relations on a regional, national and international level.
Act functionally at relevant meetings and events of the university.
Communicate effectively with both the internal and external environment of the university.
Contacts:
Internal box: 214
Vice Chancellor: Dan Kgwadi
018 299 4901
C1 building, room 102
Prof Dan Kgwadi
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Executive Personal Assistant: Lerato Tsagae
018 299 4902
C1 building, room 102
Ms Lerato Tsagae
Chief Strategy Officer: Robert Kettles
018 299 4904
C1 building, room 102
Prof Dan Kgwadi
Technical Assistant: Oageng Kwenamore
Prof Dan Kgwadi
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LANGUAGE DIRECTORATE Core accountabilities • Departing from the NWU Statute and Institutional Plan, to consult, oversee and drive the
institutional functionally multilingual language policy and its implementation on the differentcampuses and levels of operation at the university.
• To act as language office and to monitor language stability at all levels of operation at the NWU incollaboration with the institutional registrar as well as campus registrars.
• To conduct language audits on a regular basis with a view to establishing and implementing bestpractice principles for language management.
• To provide institutional language services as regards language editing, translation andinterpreting.
• To manage, oversee and drive the educational interpreting service rendered by the LanguageDirectorate and to ensure that quality management processes for service delivery are in placeand operational.
• To support the activities of the Language Directorate by continuous action research projects andto disseminate the outcomes of the research at scholarly conferences and in subsidised journals.
Contacts
http://www.nwu.ac.za/node/8082
Internal box 13
Manager: Language Directorate Mr Johan Blaauw • Operational implementation of institutional language policy
• Institutional language (interpreting, translation, editing and language advice)
018 299 4890
C1 building, room 237
Mr Johan Blaauw
Senior Administrative Assistant: Ms Mpho Modupe • Office administration and reception
018 299 4893
C1 building, room 105
Ms Mpho Modupe
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Language Practitioner: Mr Willie Cloete • Institutional language services: editing, translation (English and Afrikaans)
018 299 4891
C1 building4891, room 239
Mr Willie Cloete
Language Practitioner: Ina-Lise Venter • Institutional language services: editing, translation, interpreting (English and Afrikaans)
018 299 4893
C1 building, room 236
Ms Ina-Lise Venter
Language Practitioner: Mr Johan Zerwick • Institutional language services: editing, translation, interpreting (Setswana) and language
ombudsperson
018 299 4892
C1 building, room 238
Mr Johan Zerwick
Head, Educational Interpreting Services: Ms Anneliese Beukes • Educational interpreting services
018 299 2747
F1 building, room 249
Ms Anneliese Beukes
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Educational Interpreter: Mr Willem Botha • Educational interpreting services
018 299 2763
F1 building, room 245
Mr Willem Botha
Educational Interpreter: Mr Konrad Stark • Educational interpreting services
018 299 2760
F1 building, room 243
Mr Konrad Stark
Educational Interpreter: Ms Leia-Ann van der Merwe • Educational interpreting services
018 299 2760
C1 building, room 251
Ms Leia-Ann vd Merwe
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Administrative Officer: Mr Basil Rabie • Educational interpreting services
018 299 2756
F1 building, room 255
Mr Basil Rabie
Administrative Officer Educational interpreter: Mr Pieter Potgieter • Educational interpreting services
018 285 2371
F1 building, room 253
Mr Pieter Potgieter
Educational interpreter: Ms Simone Steyn
Educational interpreting services
018 299 2760
F1 building, room 243
Ms Simone Steyn
Educational interpreter: Mr Arno Meyer • Educational interpreting services
018 299 2760
F1 building, room 243
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Mr Arno Meyer
Educational interpreter: Ms Susan Conradie • Educational interpreting services
018 299 2760
F1 building, room 243
Ms Susan Conradie
Educational interpreter: Ms Hanlie Steyn • Educational interpreting services
018 299 2760
F1 building, room 243
Ms Hanlie Steyn
Educational interpreter: Mr Barend Mathey • Educational interpreting services
018 299 2760
F1 building, room 243
Mr Barend Mathey
Educational interpreter: Mr Kobus Jansen • Educational interpreting services
018 299 2760
F1 building, room 243
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Mr Kobus Jansen
Educational interpreter: Mr Danie Rossouw • Educational interpreting services
018 299 2747
C6 building, room 213
Mr Danie Rossouw
Educational interpreter: Ms Lynn Coetsee • Educational interpreting services
018 299 2747
C6 building, room 213
Ms Lynn Coetsee
Educational interpreter: Ms Ann-Lize Boshoff • Educational interpreting services
018 299 2760
F1 building, room 243
Ms Ann-Lize Boshoff
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Educational interpreter: Mr Gerhardu Mynhardt • Educational interpreting services
018 299 2760
F1 building, room 243
Mr Gerhardu Mynhardt
Educational interpreter: Ms Maria Arangies • Educational interpreting services
018 299 2760
F1 building, room 243
Ms Maria Arangies
Educational interpreter: Ms Rineé Pretorius • Educational interpreting services
018 299 2760
School of Theology room 108
Ms Rineé Petorius
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2 DEPUTY VICE-CHANCELLOR: TEACHING-LEARNING
Core accountabilities
The Deputy Vice-Chancellor: Teaching-Learning is responsible for academic teaching-learning policy development, strategy, monitoring and coordination as well as the academic positioning of the institution in the sector and internationally, and ensures that staff and students at all three campuses receive the same level and quality of academic support and development opportunities. This DVC is also responsible for coordination of open distance learning activities of the NWU and the coordination of access programmes.
Core functions and reporting lines include:
• Academic development, support and planning.
• Teaching-learning coordination and alignment
• Open distance learning (coordinating)
• Institutional access programmes, including a planned off campus preparatory college
• Coordination of the libraries
• The Career Centre
• Teaching and Learning Technology
Contacts:
Internal box 504
Deputy Vice-Chancellor: Teaching-Learning: Prof Martin Oosthuizen
018 299 4911
C1 building, room 110
Prof Martin Oosthuizen
Secretary: Ms Driekie Schuld
018 299 4912
C1 building, room 109
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Ms Driekie Schuld
Reporting Departments • Academic Development and Support
• Career Centre
Core accountabilities
The Executive Advisor: Planning and Special Projects manages specific projects in the Office of the Deputy Vice Chancellor: Teaching-Learning relating to the development and promotion of teaching and learning in areas that include continuing education; academic planning; qualification and programme approval; the HEQC system for institutional reviews; and the use of institutional research and management information to support teaching and learning.
The scope of responsibilities is shaped by the context of national policy, the external quality-assurance system under the HEQC, and institutional developments. Current responsibilities include:
• Development and implementation of the institutional system for the approval of qualifications andprogrammes (refinement of the existing ICAS process)
• Development and implementation of an institutional strategy and framework for continuingeducation, including short-course provision
• Development and implementation of a framework for the management of the institutional PQM• Integration of institutional research to support teaching and learning and academic planning• Establishment of a system for the effective presentation of information relating to teaching and
learning on institutional communication platforms, including the NWU web and intranet
Executive Advisor: Planning and Special Projects: Ms Christa North
018 299 4972
C1 building, room 215
Ms Christa North
Secretary: Ms Adele Daniels
018 299 4899
C1 building, room 216
Ms Adele Daniels
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Manager: Short courses: Vacant
018 299 4873
C1 building, room 224
@nwu.ac.za
Vacant
ICAS Administrator: Mr Tiaan Boshoff
018 299 4872
C1 building, room 223
Mr Tiaan Boshoff
Academic Advisor: Dr Estelle van Hamburg
018 299 4896
C1 building, room 221
Dr Estelle van Hamburg
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ACADEMIC DEVELOPMENT & SUPPORT (ADS)
Core accountabilities
The overarching vision of the Academic Development and Support (ADS) units at the NWU is to continuously enhance the quality of teaching, learning, and assessment in all programmes offered at the NWU. One of the main priorities of the institutional Academic Development and Support (ADS) office is to align and co-ordinate ADS activities across the three campuses of the NWU so that all ADS units (institutional and campus) work in a synergised effort towards the continuous improvement of quality teaching, learning, assessment and scholarship at the NWU.
The scope of the ADS responsibilities and activities is set in the teaching and learning Framework of the NWU. ADS units support the implementation of the Institutional Plan by focusing on the Teaching and Learning initiatives stated in the plan.
The vision is realized by focusing attention on the following main areas with key projects and responsibilities taking place at both campus and instituional levels:
Development of Academic Staff
For the NWU to be able to enhance the quality of teaching and learning and to ensure student success, academic staff development is part of its strategy to improve teaching and learning.
• When lecurers are newly appointed they are introduced to how teaching and learning activitiesare conducted at NWU. New lecturers are thus introduced to the teaching and learning philosophyand educational approaches that form the base of the NWU pedagocial approach. This is donethrough:
• Offering of the Institutional Course for New Lecturers (ICNL) of which Phase I is facilitatedover three days at the Institutional office.
• Overseeing the offering of Phases II and III of ICNL that are offered by campus ADS units andthe School of Philosophy respectively.
• Over and above the high quality of teaching that is expected of every lecturer, academic staff areencouraged to strive for excellence in their teaching, thereby offering a student experience thatenables student success. The Teaching Excellence Awards (ITEA) are an avenue through whichteaching excellence is recognised and appreciated.
• Regular review of the ITEA processes and procedures ensures that the criteria are congruentwith the awards.
• Academic staff can also choose from a menu of training opportunities that are offered by campusADS units on a variety of teaching and learning topics that offer upgrading or refreshing of skills.
• Lecturers are encouraged to reflect on their practice with the intention to improve student learningthrough engagement in the Scholaship of Teaching and Learning (SOTL). Grants are also offeredto lectures who apply for funding.
Student Academic Development Student success is viewed to be the responsibility of everyone at NWU. Academic student development aims to enhance student learning by providing an environment that supports teaching and learning. The institutional ADS coordinates, oversees equity of provision in the following programmes that are implemented on NWU campuses:
• Supplemental Instruction (SI)
• The NWU run a regional SI office and has a SI Certified Trainer. There are just over a dozenSI Certified Trainers (CTs) in the world.
• The SI programme demonstrates respect and concern for equity and diversity on multiplelevels through its accessible and inclusive nature – and its neutral targeting of difficultmodules instead of targeting specific groups of students.
• Computer-assisted Language and Reading laboratories
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• All the campuses of the NWU have well established and fully equipped computer laboratoriesfor individualised development of language and reading skills.
• Peer mentoring
• Mentoring programmes are freely available to students to ensure student success.
• Extended programmes.
• The institutional and campus ADS units coordinate, support and advise on applications,curriculum structure and foundation models of the Extended programmes on the Vaal triangleand Mafikeng campuses.
Curriculum & Study Material Development • ADS teaching advisors on campus advise on the development, design, support and production of
study material and enabling learning environments:
• They advise in curriculum sound principles for learning material and learning environmentsthat are intended to improve student learning.
• They also advise on legislative requirements on programme developments.
• They also assist in the alignment of programme outcomes with study guide unit outcomes toensure coherence of content and activities to enable the achievement of the learningoutcomes.
Teaching and Learning Technology • The Teaching and Learning Technology (TLT) Strategy is to define, identify, source, produce,
maintain, promote, implement, benchmark and research Teaching and Learning Technology.
• The strategy focuses on:
• Collaboration with partners and collaborators.
• Engagement of all stakeholders at the NWU in workgroups to co-own and manage teachingand learning techology.
• Facilitation of and participation in research to investigate, test and develop new andinnovative teaching and learning technology.
Contacts:
https://intranet.nwu.ac.za/opencms/export/intranet/html/en/in-im-ads/index.html
Internal box 14
Director: Teaching-Learning: Dr Muki Moeng
018 299 4868
C1 building, room 219
Dr Muki Moeng
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Secretary: Ms Luzelle van Rensburg
018 299 4871
C1 building, room 222
Ms Luzelle van Rensburg
Manager: Teaching-Learning: Ms Mariaan Klopper
018 299 4870
C1 building, room 233
Ms Mariaan Klopper
Manager: Teaching-Learning Technology: Mr Rassie Louw
018 299 4869
C1 building, room 220
Mr Rassie Louw
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CAREER CENTRE
Core accountabilities The Career Centre closes gaps between students, employers, alumni and academics, and continuing engagement with stakeholders allows the University to contribute optimally to the development of well-rounded graduates who are able to address the complex challenges of the world of work, but also to play a meaningful role in addressing the broad social, economic, environmental and ethical challenges facing South African society.
The Career Centre opens doors, through playing a vital role in promoting employability of NWU students through liaison with employers, alumni and academics. We invest substantially in ensuring relevant curricula that will assist in delivering graduates who can plough back their skills into the developing economy in South Africa, and have support structures in place to help students to develop an understanding of the world of work and the kind of qualities that employers are looking for in graduates.
The NWU Career Centre facilitates the nurturing of future employees, the meeting of minds, and matching industry needs to skill and culture, qualification and mindset.
Contacts
http://www.nwu.ac.za/i-career/index.html
Internal box 249
Facebook https://www.facebook.com/NWUCareerCentre
Manager: Ms Bernice Smit
018 299 2058
Building F25, Jooste Street
Ms Bernice Smit
Consultant: Mr Peet Roos
018 299 2097
Building F25, Jooste Street
Mr Peet Roos
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Secretary: Ms Avis Erens
018 299 2059
Building F25, Jooste Street
Ms Avis Erens
Administration Officer: Ms Hope Abrahams
018 299 2020
Building F25, Jooste Street
Ms Hope Abrahams
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3 DEPUTY VICE-CHANCELLOR: RESEARCH, INNOVATION AND TECHNOLOGY
Core accountabilities • Monitor the latest developments and opportunities in the field of research and innovation and
develop an appropriate research strategy for the NWU, taking into account its historicalbackground, capacity and core competencies.
• Drive and support the improvement of the research capacity of the NWU, including:
o the improvement of the qualification profile of academic staff.
o Growth in the postgraduate degrees and published research.
• The establishment and maintenance of a policy for the implementation of expertise, therebygenerating optimal financial resources.
• Oversee and provide a framework or the implementation of community engagement projectsaccording to the NWU’s vision, mission and values. These include commercialization of expertise,developmental engagement (including service learning), developmental activities with arecruitment focus, community Service and providing expertise on a voluntary basis to variousbodies.
• The development / refinement of benchmarks for research and innovation. Manage thecontracting process with regard to research and innovation projects by ensuring appropriate riskmanagement, obtaining appropriate innovation, financial and legal inputs and ensuringappropriate line communication.
• Managing and steering the protection and exploitation of the NWU intellectual property.
• Establishing and maintaining networks and forming appropriate strategic alliances to supportresearch and innovation at the NWU, including networks with other HEI’s, Science Councils, theprivate sector.
• Ensuring effective management, development and implemtation of information technology assets.
• Ensure that the university’s internationalisation strategy and processes are effective and efficient.
Contacts
Internal box 96
Deputy Vice-Chancellor: Research, Innovation and Technology: Prof Frik van Niekerk
018 299 4926
C1 building, room 117
Prof Frik van Niekerk
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Secretary: Ms Cathy Crous
018 299 4927
C1 building, room 117
Ms Cathy Crous
Reporting Departments • Community Engagement
• Information Technology Central
• International Liaison
• Research Support
• Technology Transfer and Innovation Support
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COMMUNITY ENGAGEMENT
Core accountabilities • Develop and ensure the effective implementation of strategies, and initiatives to realise the
University’s community engagement goals.• Promote community engagement and support the formulation and adoption of appropriate policies
in accordance with the University’s mission and goals.• Provide intellectual and strategic leadership to the University’s service learning and student
volunteer activities.• Steer and promote quality in all aspects relating to community engagement outputs.• Produce regular reports and critical reviews on the state of community engagement at the NWU.• Liaise with potential donors and develop funding proposals, as executive manager of the NWU
Community Development Trust (NWU CDT) aligned with the vision and strategy of the NWUCDT.
• Advance community engagement, i.e. through interaction and communication with a range ofinternal and external bodies.
• Coordination of integrated reports and environmental sustainability (green campus) portfolio of allcampuses.
Contacts Internal box 81
Director: Ms Beatrix (Bibi) Bouwman
018 299 4935
C1 building, room 214
Ms Beatrix (Bibi) Bouwman
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Senior Administrative Officer: Ms Juanita Cordier • Coordination of NLDTF(National Lottery Distribution Trust Fund)
Projects (Potchefstroom, Vaal Triangle and Mafikeng Campus)• NLDTF Projects progress reports.• NLDTF Applications.• Assistance for integrated reporting; office administration.• Travel arrangements (national/international) for Community
Engagement department and International Liaison department.
• Finances for Community Engagement department, InternationalLiaison department and NLDTF.
018 299 4966
C1 building, room 205a
Ms Juanita Cordier
Assistant projects: Mr. Rudi van der Merwe
018 285 2007
C1 building, room 205a
Mr. Rudi van der Merwe
• The scheduling of meetings and general administration.• Dr Kenneth Kaunda Resource Centre Learnerships• Coordination for International office with the HousingAnywhere project.• Assistance with gathering of integrated report information• Assistance with CE Database• Assistance with CE and Green Campus website.• Special projects.
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Project Manager: Mr.Hendri Coetzee
018 285 4929
C1 building, room 218
Mr. Hendri Coetzee
• Conduct contract research and consultancy for internal and external projects withcommunities and if required industry partners in the North-West province
• Maintain the Living Lab in the North-West Province• Publish major findings in peer-reviewed journals, at least two articles per annum• Assist with teaching and student supervision as required• Engage with communities and negotiate partnerships through stakeholder relations
management, and to conduct participatory action research• Conduct qualitative, quantitative and mixed-methods research in communities using asset-
based needs assessment tools• Assist with management of multidisciplinary projects• Integration of social and natural science data in research reports for impact measurement
and policy development reports
INTERNATIONAL LIAISON Core accountabilities
• Liaising with campuses and Institutional Office with regard to international affairs of the University.• Co-ordinating international outreach initiatives across the campuses and the Institutional Office.• Facilitating the setting up of agreements in conjunction with the campuses, the Institutional Office
and the Legal Office.• Initiating, where appropriate, new international linkages and projects.• Receiving international delegations and guests in conjunction with academics and other staff
members.• Providing support for campus offices in terms of international links.• Liaising with national and international networks and associations on behalf of the University.• Disseminating information about international opportunities via the different networks.• Providing general support in terms of international initiatives.
http://www.nwu.ac.za/nwu/students/int.html
26
Director: International Liaison: Prof Nicholas Allen
018 285 2008
C1 building, room 217
Prof Nicholas Allen
27
INFORMATION TECHNOLOGY CENTRAL
Core accountabilities
• IT Support Structure and Co-ordination
The NWU has three IT departments: two for the Vaal Triangle and Mafikeng campuses, responsible for local end-user support and campus-specific advice, support and solutions, and the Institutional IT Department (ITC), responsible for IT infrastructure, common systems and applications, policy and standards, and the local end-user support and campus-specific advice, support and solutions for the Potchefstroom campus.
All ITC Projects are coordinated by ITC Management and the ITC Project Office.
The IT Joint Management Committee (ITC management and the campus IT managers) manages the co-ordination of activities and services between the Institutional Office and the campuses.
• Office of the Director
Strategic management and co-ordination of Information and Communication Technology,including:
• Management of ICT resources;• Provision and optimisation of ICT-supported systems, processes and services for teaching,
learning, research and administration;• ICT Governance, including development and implementation of ICT policy and standards;• ICT Representation and Positioning in external and internal relationships; and• Management of Institutional ICT projects.
• IT Architecture and Middleware Support Department
The IT architects are responsible to plan, document and control the optimal evolution of the ITsystems, infrastructure and process architectures of the NWU. It includes architectural analysis ofuser requests according to a structured architecture development methodology.
The middleware support specialists provide general middleware development, integration andsupport services to the rest of the IT department.
• Operations and Infrastructure Section
Management, procurement, provisioning, maintenance and Operations of the NWU networks and ICT infrastructure:
• Internet, LAN and WAN;• High Performance Computing (HPC) Infrastructure;• Telephone systems;• Servers and central storage, central backup services, operating system, data centre and
cabling infrastructure; and• Enterprise platform software support to Central IT Departments.Coordinates and performs: • Next level support to IT campuses; and• Administration relating to the telephone systems of the NWU.
• Business Systems Department
Management, development, and maintenance of the:
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• Business processes;• Enterprise Business Systems;• Information Systems,• Contracting of Vendors and SLA’s; and• Projects related to International Collaboration commitments.
• Academic & Office Solutions Department
Guidance, advice, provisioning and support of end-user application environments, andempowerment of end-users in the optimal use of ICT.
Provide a walk-in student support service to cater for the broad IT needs at the Potchefstroomcampus.
Coordinate and perform first level service desk support to Potchefstroom campus.
Contact
http://www.nwu.ac.za/node/16150
Internal box 52
Chief Director: Mr Attie Juyn
018 299 4615
D1 building, room 321
Mr Attie Juyn
Ms Yvette Labuschagne
018 299 4616
D1 building, room 320
Ms Yvette Labuschagne
Ms Alta van Zyl
018 299 4663
D1 building, room 301
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30
Ms Alta van Zyl
IT ARCHITECTURE AND MIDDLEWARE SUPPORT DEPARTMENT
Mr Pieter Enslin (acting manager)
018 299 4632
D1 building, room 316
Mr Pieter Enslin
Mr Eben van Zyl
018 299 4669
C1 building, room 315
Mr Eben van Zyl Mr Riaan Stavast
018 299 4648
D1 building, room 303
Mr Riaan Stavast
Mr Wimpie de Klerk
018 299 4645
D1 building, room 303
Mr Wimpie de Klerk
Mr Rayno Lindeque
018 299 4688
D1 building, room 303
31
Mr Rayno Lindeque
Mr Hans Erasmus
018 299 4618
D1 building, room 318
Mr Hans Erasmus
Mr Rayno Lindeque
018 299 4688
D1 building, room 303
Mr Rayno Lindeque
Mr Hans Erasmus
018 299 4618
D1 building, room 318
Mr Hans Erasmus
OPERATIONS AND INFRASTRUCTURE DEPARTMENT
Mr Wilhelm van Belkum
Director : IT Operations & Infrastructure
018 299 4629
D1 building, room 412
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Mr Wilhelm van Belkum
Mr Flip van Schalkwyk Manager : Infrastructure
018 299 4633
D1 building, room 414
Mr Flip van Schalkwyk
Mr Hannes Kriel Manager : Systems
018 299 4634
D1 building, room 415
Mr Hannes Kriel
Mr Lappies Labuschagne Manager : Operations
018 299 4635
D1 building, room 416
Mr Lappies Labuschagne
INFRASTRUCTURE
Mr Stephan Badenhorst Network Engineer
018 299 4640
D1 building, room 401
Mr Stephan Badenhorst
Mr Peter Schön Network Contractor
018 299 4637
D1 building, room 418
Mr Peter Schön
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Mr Dawie van den Berg Network Administrator
018 299 4644
D1 building, room 40
Mr Dawie van den Berg
Mr Stefan Pienaar Infrastructure Administrator
018 299 4647
D1 building, room 401
Mr Stefan Pienaar
Mr Wim Rankin Infrastructure Administrator
018 299 4643
D1 building, room 401
Mr Wim Rankin
Mr Wally du Plessis Network Technician
018 299 4651
D1 building, room 401
Mr Wally du Plessis
Mr Moses Letshwenyo Network Technician
018 299 4643
D1 building, room 402
Mr Moses Letshwenyo
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Mr Asanda Nqweniso Cable Assistant
018 299 4643
D1 building, room 402
Mr Asanda Nqweniso
SYSTEMS
Mr Riaan Marx System Engineer
018 299 4650
D1 building, room 413
Mr Riaan Marx
Mr Koos Brits Operating System Specialist
018 299 4639
D1 building, room 406
Mr Koos Brits
Mr Phillip du Plooy Operating System Specialist
018 299 4669
D1 building, room 406
Mr Phillip du Plooy
Mr Ian Conradie Operating System Specialist
018 299 4668
D1 building, room 406
Mr Ian Conradie
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Mr Vusi Zikalala System Administrator
018 299 4674
D1 building, room 406
Mr Vusi Zikalala
Mr Thabo Molambo System Administrator
018 299 4641
D1 building, room406
Mr Thabo Molambo
Mr De Mann Geldenhuys System Administrator
018 299 4638
D1 building, room 406
Mr De Mann Geldenhuys
Mr Martin Venter System Administrator
018 299 4649
D1 building, room 406
Mr Martin Venter
OPERATIONS
Ms Ria van Deventer Senior Admin Assistant
018 299 4662
D1 building, room 404
Ms Ria van Deventer
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Ms Wilna Oosthuizen Support Specialist
018 285 4370
D1 building, room 403
Ms Wilna Oosthuizen
Mr Paul Buys Support Specialist
018 285 4370
D1 building, room 403
Mr Paul Buys
Mr Adriaan van Graan Support Specialist
018 285 4370
D1 building, room 403
Mr Adriaan van Graan
Mr Jurgens Human Support Specialist
018 285 4370
D1 building, room 403
Mr Jurgens Human
Mr Charles Mokwena Operations Technical Supporter
018 285 4370
D1 building, room 403
Mr Charles Mokwena
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Mr Carlo Calitz Operations Technical Supporter
018 285 4370
D1 building, room 403
Mr Carlo Calitz
Mr Klaas van Dijken Operations Technical Supporter
018 285 4370
D1 building, room 403
Mr Klaas van Dijken
Mr Wayne Cusens Operations Technical Supporter
018 285 4370
D1 building, room 403
Mr Wayne Cusens
BUSINESS SYSTEMS & SUPPORT DEPARTMENT
Director: Ms Mari Prinsloo
018 299 4672
D1 building, room 501
Ms Mari Prinsloo
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Ms Jenny Cloete
018 299 4670
D1 building, room 519
Ms Jenny Coetzer
Ms Karien Richards
018 299 4667
D1 building, room 517
Ms Karien Richards
Mr Gert Meiring
018 299 4674
D1 building, room 519
Mr Gert Meiring
Mr Johann Olivier
018 299 4675
D1 building, room 503
Mr Johann Olivier
Ms Anna-Marie Bell
018 299 4678
D1 building, room 510
Ms Anna-Marie Bell
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Ms Dassie Janse van Vuuren
018 299 4679
D1 building, room 516
Ms Dassie Janse van Vuuren
Mr Bashir Ahmed
018 299 4681
D1 building, room 517
Mr Bashir Ahmed
Mr Dylan Viljoen
018 299 4689
D1 building, room 502
Mr Dylan Viljoen
Mr Johan Oosthuysen
018 299 4680
D1 building, room 519
Mr Johan Oosthuysen
Ms Nina Gelderbloem
018 299 4684
D1 building, room 509
Ms Nina Gelderbloem
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Ms Alta Enslin
018 299 4686
D1 building, room 509
Ms Alta Enslin
Mr Adriaan Engelbrecht
018 299 4687
D1 building, room 519
Mr Adriaan Engelbrecht
Mr Roald van den Berg
018 299 4673
D1 building, room 503
Mr Roald van den Berg
Mr Jean Raath
018 299 4682
D1 building, room 509
Mr Jean Raath
Mr Armando Homan
018 299 4659
D1 building, room 502
Mr Armando Homan
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Mr Bertie Vorster
018 299 4660
D1 building, room 504
Mr Bertie Vorster
Mr Karl van der Merwe
018 299 4661
D1 building, room 508
Mr Karel van der Merwe
Mr Danie de Wet
018 299 4677
D1 building, room 509
Mr Danie de Wet
Mr Liaan Fourie
018 299 4690
D1 building, room 509
Mr Liaan Fourie
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Mr Pieter Labuschsgne
018 299 4658
D1 building, room 519
Mr Pieter Labuschagne
ACADEMIC & OFFICE SOLUTIONS DEPARTMENT
Director: Mr Boeta Pretorius
018 299 4620
D1 building, room 314
Mr Boeta Pretorius
Ms Chandré Botha
018 299 2680
F20 building, room 105
Ms Chandré Botha
Ms Adelle Lotter
018 299 4621
D1 building, room 308
Ms Adelle Lotter
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Mr Gawie le Roux
018 299 4622
D1 building, room 308
Mr Gawie le Roux
Ms Géna Thompson
018 299 4623
C1 building, room 308
Ms Géna Thompson
Ms Gerda Schilling
018 299 4624
D1 building, room 308
Ms Gerda Schilling
Ms Chrissie Blume
018 299 4628
D1 building, room 308
Ms Chrissie Blume
Ms Ciellie Jansen van Vuuren
018 299 4626
D1 building, room 308
Ms Ciellie Jansen van Vuuren
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Mr Barend Pretorius
018 299 2270
F20 building, room G49
Mr Barend Pretorius
Mr Riaan van der Walt
018 299 2682
F20 building, room 104
Mr Riaan van der Walt
Mr Thys Snyman
018 285 2300
F20 building, room G49
Mr Thys Snyman
Ms Adri du Plessis
018 299 2700
F20 building, room 111
Ms Adri du Plessis Dr Alvera Visser
018 299 4625
F20 building, room 108
Dr Alvera Visser
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Mr Terry Ferreira
018 299 2700
F20 building room 111
Mr Terry Ferreira
Ms Petra Gainsford
018 299 2679
F20 building, room 110
Ms Petra Gainsford
Ms Rika Nieuwoudt
018 299 2678
F20 building
Ms Rika Nieuwoudt
Ms Rosinah Kganticoe
018 299 2700
F20 building, G49, room 111
Ms Rosinah Kganticoe
Mr Gerhard Goossens
018 299 2700
F20 building
Mr Gerhard Goossens
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Mr Ivan Koortzen
018 299 2700
F20 building, room 111
Mr Ivan Koortzen
Mr Johan Badenhorst
018 299 2700
F20 building, room 111
Mr Johan Badenhorst
Mr Juan van Ronge
018 299 2700
F20 building, room 111
Mr Juan van Ronge
Mr Marco Pires
018 299 2695
F20 building, room 104
Mr Marco Pires
Ms Geraldine Gerhardi
018 299 2683
F20 building, room 104
Ms Geraldine Gerhardi
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MANAGEMENT INFORMATION DEPARTMENT
Manager: Vacant
018 299 4858
C1 building, room 210
Administrative officer: Ms Ronell Pietersen
018 299 4864
C1 building, room 212
Ms Ronell Pietersen
Ms Edwina Fransman
018 299 4863
C1 building, room 212
Ms Edwina Fransman
Ms Susan Campher
018 299 4860
\ C1 building, room 211
Ms Susan Campher
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Mr Riaan Jansen van Vuuren
018 299 4859
C1 building, room 211 [email protected]
Mr Riaan Jansen van Vuuren
Mr Jan-Hendrik Viljoen
018 299 4861
C1 building, room 211 [email protected]
Mr Jan-Hendrik Viljoen
Ms Retha van Deventer
018 299 4866
C1 building, room 212 [email protected]
Ms Retha van Deventer
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RESEARCH SUPPORT
Core accountabilities • Facilitate in the development and assist in the implementation of the Research policy, strategy
and process documents including the coordination of the implementation, monitoring andevaluation of the Research Entity model, incentives and awards for researchers
• Communicate and report on research-related information including performance parameters andbenchmarks via the management of the RIMS/Info-Ed and departmental research database aswell as marketing of research
• Provide an effective research support service ensuring total quality management for researchsupport including the facilitation of Research Ethics applications, NWU research equipmentprogramme, the administration of all government subsidised research and subsidy claims and theeffective evaluation of research, internally and externally
• Supports the effective and optimal appropriation of NWU’s research funds, including fundingopportunities, applications (pre-award) and allocation (post-award) of funds and the management,monitoring and reporting of all research funds at NWU
• Facilitate the development of the research capacity of academic staff via the implementation ofthe research capacity development programme, research-related training and promotion of Post-doctorate fellows
Contacts
https://intranet.nwu.ac.za/en/fileplan/research/index.html
Internal box 116
Director of Research Support: Prof Lucas Venter • Promotion, integration and implementation of the research policy and strategy of North-West
University (NWU)
• Facilitation and monitoring of the Research Entity model
• Monitoring, evaluation and reporting of research on all three campuses of NWU
• Annual Research function
• External Evaluation of research entities
• Administration of prestige awards, including ABSA and S2A3 Bronze medal, annual researchaward function
018 299 4848
C1 building, room 330
Prof Lucas Venter
Secretary: Lizette Van Deventer • Secretary to Director Research Support
• Coordination of annual research function
• General office administration and co-ordination of office budget
• Coordination of External Evaluation
018 299 4849
C1 building, room 329
Ms Lizette van Deventer Research Support Officer: Ms Hannekie Botha Administration of
• Pre-award research process (identification of new funding opportunities, communication, capacitydevelopment and evaluation)
• Administration of Post-doctoral fellowship
• Administration of Strategic Research Equipment fund
• Administration and support of National Research Foundation (NRF) and rating process
• Administration of Research Support Commission
018 299 4850
C1 building, room 328 [email protected]
Ms Hannekie Botha
Research Support Officer: Ms Mpe Meintjes
• Support with administration of Pre- and Post-award research process
• Support with administration of Post-doctoral fellowships
• Support with administration of Research Support Commission
Support with general office administration and ad hoc tasks
018 299 4856
C1 building, room 326 [email protected]
Ms Mpe Meintjes
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Research Support Officer: Ms Marietjie Halgryn
• Post-award research process (research funding applications administration)
• Administration of NRF, MRC, Inst Postgraduate bursaries
• Coordination of the annual HSRC Research and Development Survey
• Administration and support of Ethics process
• Co-ordination and administration of Research training workshops
• Co-ordination and support of NRF THRIP
• Post-award research process (research funding applications - management, coordination andadministration)
• Pre-award research process (research funding, MRC, certain NRF programs a -management,coordination and administration )
• NRF, MRC, Inst Postgraduate bursaries - management and administration
• Coordination of the annual HSRC Research and Development Survey and the NWU Postgraduate manual
• Administration and support of Ethics process
• Co-ordination and administration of Research training workshops
• Co-ordination and support of NRF THRIP
018 299 4852
C1 building, room 325
Ms Marietjie Halgryn
Research Officer: Ms Teresa Smit • Administration of research publication subsidy claims and internal incentive awards (IREA)
• Implementation of the national Research Information Management System (RIMS/Info-Ed)
• Annual Research report
018 299 4853
C1 building, room 324
Ms Teressa Smit
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Senior Financial Accountant: Ms Ria van den Berg • Financial support and administration of all NWU research and innovation funds (incl Post-doctoral
bursaries and THRIP).
• Management information on research and innovation funds (incl Focus area Financial Reports)
• Financial support, admin of MRC and external funds (excluding NRF)
• Budget Control
018 299 4851
C1 building, room 326 [email protected]
Ria van den Berg
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Financial Research Support Officer: Mr Johann du Plessis • Financial support and administration of all NRF research funds
• Management information and analyses of NRF research funds
• Financial support and administration of postgraduate NRF bursaries
018 299 4854
C1 building, room 327
Mr Johann du Plessis
•
Temporary Assistant: Ms Heide Goedals • Administration of Adobe FormsCentral
• Assist with general administration and ad hoc tasks
018 299 4855
C1 building, room 331 [email protected]
Ms Mari Smit
Temporary Assistant: Mr Peter Matshana • Administration of Emerging Researchers Fund
• Assist with general administration and ad hoc tasks
018 299 2014
C1 building, room 331 [email protected]
Mr Peter Matshana
TECHNOLOGY TRANSFER AND INNOVATION SUPPORT
The Technology Transfer and Innovation Support Office supports the campuses with all aspects concerning industrialisation and commercialisation of their inventions.
Core accountabilities • Identifying of external funding opportunities
• Assisting with funding applications for commercialisation.
• Marketing technologies
• Building networks with industry.and government / government agencies
• Protection of Intellectual Property.
o Searching for prior art.
o Market and technology research surveys.
o Liaising with patent attorneys.
• Industrialisation.
o Defining market needs.
o Managing selected projects.
o Locating and selecting sub contractors.
• Commercialisation.
o Identifying and selecting partners.
o Developing and negotiating commercial models and structures.
o Managing the Intellectual property rights.
o Negotiating licensing and other technology transfer agreements.
o Establishing and mentoring spin-off companies.
• Managing existing licensing agreements
• Organising and conducting workshops for students on entrepreneurship.
• Managing IP responsibilities as prescribed by the Intellectual Property Rights Bill.
Contacts
Internal box 30
Chief Director: Prof Deon de Beer
018 299 4923
C1 building, room 202
Prof Deon de Beer
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Intellectual property and contracting manager: Mr Johann Coetzee
018 299 4924
C1 building, room 201 [email protected]
Mr Johann Coetzee
Assistant manager: Contracting and IP: Ms MA Botha
018 299 4967
C1 building, room 223 [email protected]
Ms Gretha Botha
Senior Commercialisation Specialist: Ms N Bokaba
018 285 2536
F3 building, room 224 [email protected]
Ms Nicola Bokaba
Senior Commercialisation Specialist: Mr PA Malan
018 285 2536
F3 building, room 224 [email protected]
Mr Hannes Malan
Senior Commercialisation Specialist: Mr FR Bezuidenhout
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018 282535
F3 building, room 224 [email protected]
Mr FR Bezuidenhout
Secretary: Mrs. Frieda Fiellis
018 299 4964
C1 building, room 203 [email protected]
Mrs Frieda Fiellis
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4 INSTITUTIONAL REGISTRAR Core accountabilities • Serving as statutory secretary to Council, Senate, Institutional Management, Convocation and
their respective committees
• Managing the effective functioning of a committee secretariat for the University
• Managing student registration, graduations and examinations at institutional level
• Managing external assurance of academic programme approval, accreditation and registration
• Establishing and maintaining student administrative systems
• Managing the institutional administration and records management of the NWU, includingUniversity calendars and timetables
• Managing institutional archives and museums
• Managing the Legal Office and providing adequate legal services to the University as a whole
• Managing quality at the NWU through the Quality Office.
Contacts
Internal Box 449
Acting Institutional Registrar: Marlene Verhoef
018 299 4917
C1 building, room 113
Prof Marlene Verhoef
Secretary: Ms Judy Heymans
018 299 4917
C1 building, room 113 [email protected]
Ms Judy Heymans
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ARCHIVES AND MUSEUMS
Core accountabilities • Acquisition and processing of archival records, photographs and museum items
• Make records available through finding aids and databases
• Provide reference services to researchers
• Create museum exhibitions and conduct tours
• Advice on archival and museum matters on all campuses
Contacts
Internal Box 188
Manager: Archives and Museums: Ms Annette Kellner • Responsible for the management of the Institutional and Potchefstroom Campus Archives and
Museums
018 299 4086
Building E7 [email protected]
Ms Annette Kellner
Archivist: Ms Celesté Reynolds
• Archival enquiries
018 299 1250
Building E7
Ms Celesté Reynolds
58
Administrative assistant: Ms Magdaleen Gey van Pittius • General enquiries and museum visits
018 299 4087
Building E7 [email protected]
Ms Magdaleen Gey van Pittius
Administrative assistant: Ms M Venter • Photograph enquiries
018 299 4085
Building E7 [email protected]
Ms Maryna Venter
Museum assistant: Ms Christinah Motswene • Museum item and archival acquisition enquiries
018 299 4031
Building E7 [email protected]
Ms Christinah Motswene
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INSTITUTIONAL GOVERNANCE AND SECRETARIAT SERVICES
Core accountabilities • Manages the operational aspects and activities of the institutional governance and management
structures.
• Supervises and performs all tasks related to formal institutional decision-making processes
• Ensures effective meeting administration and provides secretarial support to all the institutionalgovernance and management structures in accordance with the Statute and Rules.
• Collaborates with Institutional Records Management and Administration on the compilation of theInstitutional Almanac with regard to institutional meetings and events.
• Manages some of the meeting and entertainment venues at the Institutional Office and relatedsupport functions and services.
Contacts
Internal box 463
Acting Manager: Ms Raelene Hornsby • Responsible for the functioning and activities of the statutory governance and management
structures and related substructures at institutional level.
• Oversees the general meeting administration function and provision of secretarial support toall official statutory governance and management structures at institutional level.
• Committee Secretary of the following structures: Council, Council Executive Committee,Institutional Management, Tender, Assets, Finance, Audit, Risk & Compliance,Convocation,and Alumni Association.
• Responsible for the department’s website.
• Supervision of kitchen assistants and co-ordination of their activities.
018 299 4940
C1 building, room 246 [email protected]
Ms Raelene Hornsby
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Administrative Officer: Ms Leona Cain • Responsible for the booking of the Council Chamber (R135), conference room (R134),
entertainment area (R145) and the roof garden on the first floor of the Institutional Office.
• Logistical arrangements for meetings of the various institutional governance and managementstructures.
• Responsible for kitchens and maintenance of kitchen equipment.
018 299 4941
C1 building, room 248 [email protected]
Ms Leona Cain
Committee Secretary: Ms Irma van Niekerk • Committee Secretary of the following structures: Institutional Committee for Research and
Innovation,Transformation Oversight, Human Capital and Employment Equity, Institutional Forum, Institutional Bargaining Forum and ISRC.
018 299 4943
C1 building, room 245
Ms Irma van Niekerk
Junior Committee Secretary: Ms Sarina Arendse • Committee Secretary of the following structures: Human Rights, Institutional Bursaries and
Loans, Occupational Health and Safety, IEESDF,BMCA and APEC
018 299 4943
C1 building, room 245 [email protected]
Ms Sarina Arendse
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Committee Secretary: Ms Mpho Letheya Committee Secretary of the following structures: Honorary Awards, Senate, Senex, Institutional Committee Teaching and Learning and Institutional Admissions.
018 299 4947
C1 building, room 244 [email protected]
Ms Mpho Letheya
Trainee Committee Secretary: Mr Tshepo Moshodi Committee Secretary of the following structures: Board of Donors, Higher Degrees, Classification of Thesis and Dissertations, Research Ethics, ICAS, ICAS (Exco), IM and Campus Management, Extended Registrars Forum and ICoSSS.
018 299 4947
C1 building, room 244 [email protected]
Mr Tshepo Moshodi
Kitchen Assistant: Ms Alinah Kompe • Responsible for kitchen assistance and maintenance of kitchen equipment.
018 299 4940
C1 building, room 250
Ms Alinah Kompe
Kitchen Assistant: Ms Fredah Mpela • Responsible for kitchen assistance and maintenance of kitchen equipment.
018 299 4940
C1 building, room 250
Ms Fredah Mpela
LEGAL SERVICES
Core accountabilities • Responsible for the provision of legal advice and internal legal services to the various divisions of
the University, including Institutional and all Campus Managements, Faculties, Schools andDepartments as well as assistance to Human Resources with regard to labour disputes.
• Advising management at all levels on the legal aspects of internal organisational matters.
• Advising on third party relationships, drafting and negotiation of memorandums of understanding,co-operation-, operational-, research-, confidentiality- and commercial agreements with inter aliagovernment departments and government agencies, local and foreign Universities and contractswith suppliers of goods and services as well as advises on subsidiary holdings of the Universityand Corporate Law.
• Responsible for the University’s compliance with applicable laws in the context of specific thirdparty relationships.
• Responsible for the maintenance of the University’s Trade Marks portfolio and legal advice tointer alia the Technology Transfer and Innovation Support Office, Office of the Brand ManagerCorporate Affairs and Relations and various trade mark clients in the University as trade markholders .
• Providing legal support on a project basis for the various University functions such as theupgrading of IT systems, the University’s insurance portfolio management and documentmanagement systems
• Handling of all litigation by and against the University.
• Advice and administrative support in respect of staff and student discipline.
• Maintaining an electronic record of contracts and filing system for the safe storage of signedcontracts.
• This division is committed to sustained delivery of the abovementioned specialised value addinginitiatives, advice and support in a professional manner for the effective running of the Universityon a day to day basis.
Contacts
Internal box 9
Director: Mr Frans Kruger • Head and manager of Institutional Legal Services (ILS). Overall responsibility for service delivery
by and the management of all ILS staff.
• Legal advice and support to the Institutional Registrar’s management team, campusmanagements, deans, school directors, academics and students.
• Ensure that effective legal advice and support are provided in a juridical sound, responsible,cordial and professional manner regarding all general legal work for which the InstitutionalRegistrar, campus managements and ILS are responsible.
• Advisory and overseeing function regarding negotiations, settlements, pro-active interpretations,finalization and conclusion of general operational, commercialisation and all other legal contractsas well as agreements.
• Advisory function on all aspects of intellectual property rights.
• Advisory function, maintenance, lodging and finalization of the University’s trade mark portfolio,managing and ensuring professional advice and support regarding NWU’s trade mark portfoliothrough the effective usage of all NWU’s trade mark applications lodged (™) and trade marksalready been granted (©).
• Advisory function on all copyright matters.
• Responsible for the maintenance of the University’s agreements with Dalro/Samro.
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• Attending workshops, seminars and conferences nationally and internationally relevant to theoperation and management of ILS.
• Management and effective planning of monetary resources.
• Generating third-stream income.
• Initiated and managing the Velodrome project for the establishment of an international worldcycling centre under the auspices of the International Cycling Union (UCI), the World CyclingCentre (WCC) in collaboration with Cycling South Africa (CSA), the Confederation of AfricanCycling (CAC), the UCI’s World Cycling Centre Africa (WCCA), the South African SportsConfederation and Olympic Committee (SASCOC) as well as various sponsors for the erecting ofa Velodrome (an indoor arena with a 250 metre banked wooden cycling track) and a BMXSupercross cycling track.
018 299 4949
C1 building, room 339 [email protected]
Mr Frans Kruger
Senior Legal Counsel: Prof Ig Vorster • Operational contracts
• Lease agreements: Cachet Park Business Centre
• Advisory function to management
• Advisory function on litigation matters
• Advisory function on disciplinary matters
• Advisory function on labour disputes
• All other legal consequences and disputes
• Identification of risks and assistance regarding the University’s preparation of policies,procedures, guidelines and rules
• Attend to inquiries by external auditors on contingent liabilities for purposes of the University’sannual financial and legal reports
018 299 4951
C1 building, room 337 [email protected]
Prof Ig Vorster
Senior Legal Counsel: Mr James Botha • Advisory function on all commercial, corporate and fiscal issues
• Advice to Management on strategic Corporate Vehicles for investment and subsidiary purposes
• Drafting of commercial legal agreements
• International agreements
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• Company Law: drafting and incorporation of Companies, Company formation and restructuring
• Trust Law: drafting and establishment of Trusts
• Interpretation of agreements and legislation
• Non Disclosure and Confidentiality Contracts
• Corporate Law
• Competition Law
• Commercialization contracts and matters incidental
• General operational contracts
• Advisory legal advices to Technology Transfer and Innovation Support Office
• Drafting and negotiation of IP commercialisation contracts
• Information and Technology-law
018 299 4956
C1 building, room 333 [email protected]
Mr James Botha
Legal Counsel: Ms Yolandi Calitz • Consistent administrative support on an urgent basis to senior legal counsel and management
• Commercial agreements
• Record-management according to the University’s record management system
• Updating and maintaining contract-register on a continuous basis
• Advisory function on all matters and contracts relating to the student representative council and allits sub-committees and resident committees on the Potchefstroom-campus
• Advise on legislation, with specific reference to:
o The Higher Education Act and the Institutional Statute, with particular regard to theprovisions applicable to organised student life as such and the student body in general
o Promotion of Administrative Justice Act
o Promotion of Access to Information Act
o National Credit Act
o Electronic Communications Act
o Copyright Act
o Prescription Act
o Health and Safety Environment and Legislation
• General legal advice and opinions
• Operational contracts such as service agreements
• Student’s agreements
• Radio PUK
• Advisory function on academic rules
• Information and Technology-law
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018 299 4954
C1 building, room 332 [email protected]
Ms Yolandi Calitz
Legal Counsel: Adv Thabo Pheto • Advisory function in labour disputes and staff disciplinary matters
• Advisory function in student disciplinary matters
• Assistance with litigation in the Labour Court and Labour Appeal Court
• Assistance with civil proceedings in the High Courts
• Advisory function to the University Soccer Institute
• Advisory function in all student affairs on the Mafikeng and Vaal Triangle campuses
• Operational contracts
• General legal advice
• Settlement negotiations
• Advisory function in plagiarism matters
018 299 4955
C1 building, room 336 [email protected]
Adv Thabo Pheto
Senior Legal Counsel: Mr Werner Coetzee Litigation in the Supreme Court of Appeal, High Court and Magistrate Court as well as in the
Labour Appeal Court and Labour Court
• All civil and criminal matters by and against the University
• Alternative dispute resolution, arbitration and mediation
• Legal advice and legal opinions to management and all other divisions of the University
018 299 4857
C1 building, room 335
Mr Werner Coetzee
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Senior Legal Secretary: Ms Willemien Botha • Administrative and Liaison Manager: ILS
• Co-ordination of incoming legal matters
• Assisting with secretarial duties.
• Keeping diaries up to date.
• Answering incoming calls
• Personal Assistant and secretary to Mr James Botha
• Personal Assistant and secretary to Prof Ig Vorster
• General assistance to Ms Yolandi Calitz, Adv Thabo Pheto and Mr Werner Coetzee
018 299 4950
C1 building, room 334
Ms Willemien Botha
Legal Secretary: Ms Bianca du Preez • Personal Assistant and secretary to the Director: ILS
018 299 4933
C1 building, room 338
Ms Bianca du Preez
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QUALITY OFFICE
Core accountabilities • Drive the development and implementation of the University’s Quality Management System in co-
operation with the appropriate role players.
• In support of all planning and implementation initiatives, facilitate the development of structuredprocesses to evaluate quality at all levels of academic and support functions to ensureimprovement1.
• Promote a quality assurance culture.
• Monitoring of quality assurance actions and –accountability within all functional units of the NWU.
• Provide advice to managers on quality related issues.
Contacts
https://intranet.nwu.ac.za/opencms/export/intranet/html/en/in-im-qa/index.html
Internal box 414
Director: Dr Jannie Jacobsz
• Quality Policy, Quality Manual, Guidelines and Procedures
• Academic Quality
• Support Departments Quality
• HEQC Quality Audit / Quality Gaps
• Quality Review/Quality Enhancement Project
018 299 4874
C1 building, room 225 [email protected]
Dr Jannie Jacobsz
Quality Manager: Support Departments: Ms Johanna Müller
• Quality Manuals
• Self-evaluations
• Peer Evaluations
• Soft Reviews
• Indaba
018 299 4875
C1 building, room 226 [email protected]
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Ms Johanna Müller
Quality Manager: Academic Programmes: Ms Antoinette Vermeulen • Internal and External Academic Programme Evaluations (including Aligned Programmes)
• Statutory and non-statutory body visits/evaluations
• HEQC National Reviews
018 299 4877
C1 building, room 228 [email protected]
Ms Antoinette Vermeulen
Senior Administrative Assistant: Mr Tommy Pietersen • Office Management
• General enquiries regarding Quality-related activities
• Quality Office Intranet
• Administrative Support
018 299 4876
C1 building, room 227 [email protected]
Mr Tommy Pietersen
Office Assistant: Almarie van Schalkwyk
018 299 4878
C1 building, room 229 [email protected]
Ms Elismarie Kirstein
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RECORDS MANAGEMENT AND ADMINISTRATION Core accountabilities • Implementation of a records management programme for the NWU which includes:
o Filing and classification of records in terms of the NWU file plano Disposal of records through planned transfer to the Archives and legitimate destruction of
records.o Training in records management to all levels of university staff.o Marketing and awareness programmes for RM across the institution.o Maintenance and support in the storage of physical records.o Implementation of an electronic RM programme.
• Compilation of the Institutional Calendar containing information regarding meeting dates for theinstitutional office and campuses as well as other important dates.
• Responsible for administration of ex officio Commissioners of Oaths of the NWU• Responsible for requests in terms of the Promotion of Access to Information Act, 2 of 2000.• Responsible for the submission of the Annual Report of the NWU to the DoHET.• Responsible for the administration of all policies of the NWU.
Contacts
Internal box 211
Manager: Records Management and Administration: Ms Amanda van der Merwe
018 299 4942
C1 building, room 243 [email protected]
Ms Amanda van der Merwe
Senior Records Officer: Ms Jacoline Jansen van Vuuren
018 299 4944
C1 building, room 242
Ms Jacoline Jansen v Vuuren
Records Officer: Ms Mpho Seshabela
018 299 4957
C1 building, room 241
Ms Mpho Seshabela
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STUDENT ADMINISTRATIVE SYSTEMS
Core accountabilities • VSS (Varsité Student Systems)
o System development and support.
o Training
• Calendars
o Co-ordinating of calendars of all the campuses.
o Capturing of calendar data on the system.
• Timetables
o Compilation of timetables (class, test and examination).
Contacts
Internal box 647
Manager: Mr Jaco-Philip Ellis
018 299 4880
C1 building, room 204 [email protected]
Mr Jaco-Philip Ellis
Secretary: Ms Lydia Botha
018 299 4887
C1 building, room 206 [email protected]
Ms Lydia Botha
Operating System Specialist: Ms Rina Scott
• Student Record and Study Evaluation Systems on VSS
• Calendars: Faculty of Arts PC, Natural Science PC, HSS MC, FASTMC, Commerce MC, Law MC and Arts VC
018 299 4886
C1 building, room 207 [email protected]
Ms Rina Scott
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System Specialist: Mr Chuulu Malambo
• Class and examination timetables
018 299 4888
C1 building, room 209
Mr Chuulu Malambo
Senior Administrative Assistant: Ms Motheo Monaisa
• Administrative assistance
018 299 4983
C1 building, room 208 [email protected]
Ms Motheo Monaisa
Junior System Specialist: Ms Marieta Olivier-du Preez
• Application and Admission and Accommodation Systems on VSS
• Calendars: Faculty of Education - PC, MC and VC, Faculty of Law - PC, Faculty of Arts- VC, Economic and IT – VC (post).
018 299 4882
C1 building, room 205 [email protected]
Ms Marieta Olivier du Preez
Junior System Specialist: Ms Corlia de Beer • Student Fees and Staff Discount
018 299 4884
C1 building, room 205
Corlia de Beer
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Junior System Specialist: Ms Sanet van der Merwe • Marks Processing System and Web registrations on VSS
• Calendars: Faculty of Health Science PC, Faculty of Theology, Faculty of Economic andManagement Sciences PC and VC, Faculty of Engineering PC and Faculty of Natural Sciences.
• Staff Intranet
018 299 4883
C1 building, room 205
Ms Sanet vd Merwe
Junior System Specialist: Ms Bophelo Hobe • Student Bursary and Loan System on SBL
• Short Course System on SCA
018 299 4885
C1 building, room 208 [email protected]
Ms Bophelo Hobe
5 EXECUTIVE DIRECTOR: FINANCE AND FACILITIES Core accountabilities
• Managing the finances of the NWU, including:
o Financial planning and budgeting
o Policies and procedures
o Monitoring and controls
o Financial reporting
• Managing the NWU’s Finance and Facilities
• Finance
• Programmes and Infrastructure
• Managing the physical infrastructure of the NWU, including planning and construction of new buildings andmacro maintenance programmes
• Managing the cash flow of the NWU and Money Market activities
• Business and Enterprise Development
Contacts
Internal box 448
Executive Director: Finance and Facilities: Prof Johan Rost
018 299 4921
C1 building, room 127
Prof Johan Rost
Secretary: Ms Marthe Engelbrecht
018 299 4922
C1 building, room 125
Ms Marthe Engelbrecht
Reporting Departments • Occupational health and safety
• Business and enterprise development
• Director: Finance
o Financial Administration
o Financial Reporting and Systems Management
o Management Accounting Services
• Money Market
• Physical Infrastructure and Planning
• Tax Services
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INSTITUTIONAL OCCUPATIONAL HEALTH AND SAFETY DEPARTMENT Core accountabilities: • Jointly responsible with NWU management to ensure compliance with occupational health and safety
legislation, SANS codes and bylaws. In the absence of such standards, best practices will be adopted.
• Jointly responsible with NWU management to provide a working and study environment that is conducive tosafety and health for all current NWU employees, newly appointed employees, students and other persons.
• Ensure employee involvement in OHS matters and consult on regular basis with employees, students,contractors and all stakeholders to gain commitment in the implementation of OHS principles.
• Ensure that a health and safety management system based on nationally recognised standards isimplemented and managed effectively by conducting periodic safety audits.
• Jointly responsible with NWU management for conducting required risk assessments to minimise, reduceand control occupational and safety hazards.
• To communicate openly on safety and health issues with employees, students, contractors and otherpersons.
• Jointly responsible with NWU management to ensure that employees at all levels, students and contractorsreceive appropriate OHS training and are competent to carry out their duties and responsibilities.
• To ensure that contractors and service providers comply with health and safety legislation as required.
• Jointly responsible with NWU management to ensure that hazardous waste is managed and disposed of inaccordance with health and safety legislation.
•
Contacts
Internal box 197
IM OHS Manager: Mr Gerrit van Wyk • Ensure that the NWU health and safety management system is
implemented by OHS Coordinators at campus level. • Ensure maintenance of the health and safety management system on
an annual basis. • Ensure OHS coordinators are well equipped and trained to execute
their duties. • Ensure IM and campus management are informed on a 3 monthly
basis on health and safety matters. • Ensure jointly with management the compilation of action reports to
ensure fire safety compliance, ensure gas installations and fumes cabinets are managed and certificates of compliance are issued.
• Ensure that contractors are visited and audited on a monthly basis.• Ensure waste management contractor service delivery is of highest
standard.• Ensure jointly with management disaster and safety management at
sports and live events.
018 299 2165
Building G14 on the Potchefstroom Campus
Mr Gerrit van Wyk
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Health and Safety Coordinator Vaal Triangle Campus: Vacant • Implementation of the NWU Occupational Health & SafetyManagement System & legal compliance.
• Functional management & monitoring of OHS preparedness risks.
• Coordinate, plan and attend Health and Safety Meetings on campus.
• Ensure regular audits at campus level.
• Co-ordinate hazardous waste removal.
• Co-ordinate safety training.
• Ensure jointly with management disaster and safety management atsports and live events. Vacant
Health and Safety Coordinator Potchefstroom Campus: Mr Graeme Myburgh • Implementation of the NWU Occupational Health & SafetyManagement System & legal compliance.
• Functional management & monitoring of OHS preparedness risks.
• Coordinate, plan and attend Health and Safety Meetings on campus.
• Ensure regular audits at campus level.
• Co-ordinate hazardous waste removal.
• Co-ordinate safety training.
• Ensure jointly with management disaster and safety management atsports and live events.
018 299 4476
Building G14 on the Potchefstroom Campus
Mr Graeme Myburgh
Health and Safety Coordinator Potchefstroom Campus: Ms Anita Kruger • Implementation of the NWU Occupational Health & SafetyManagement System & legal compliance.
• Functional management & monitoring of OHS preparedness risks.
• Coordinate, plan and attend Health and Safety Meetings on campus.
• Ensure regular audits at campus level.
• Co-ordinate hazardous waste removal.
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• Co-ordinate safety training.
• Ensure jointly with management disaster and safety management atsports and live events.
018 299 4476
Building G14 on the Potchefstroom Campus
Ms Anita Kruger
Health and Safety Coordinator Institutional Office, Construction Sites: Mr Leslie Barends • Functional management & monitoring of OHS compliance onconstruction sites.
• Attend construction planning, site and health and safety meetings oncampus.
• Implementation of OHS System for construction sites.
• Ensure compliance with fire safety legislation.
• Safety training, compiling training needs analyses, conduct andcoordinate safety training for contractors.
• Ensure regular audits at construction sites
. 018 299 2240
Building G14 on the Potchefstroom Campus
Mr Leslie Barends
Occupational Health and Safety Officer: Ms Anne-Marie van Zyl • NWU Occupational Health and Safety Management SystemAdministrator.
• Departmental Financial administration.
• Functional management & monitoring of OHS preparedness risks.
• Coordinate hazardous waste removal.
• Attend IO Health and Safety Meetings on campus.
• Co-ordinate health & safety training.
• Ensure regular audits at campus level.
• Implementation of the NWU Occupational Health & Safety Management System and legal compliance.
. 018 299 2181
Building G14 on the Potchefstroom Campus
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Ms Anne-Marie van Zyl
Health and Safety Coordinator Mafikeng Campus: vacant • Implementation of the NWU Occupational Health & SafetyManagement System & legal compliance.
• Functional management & monitoring of OHS preparedness risks.
• Coordinate, plan and attend Health and Safety Meetings on campus.
• Ensure regular audits at campus level.
• Co-ordinate hazardous waste removal.
• Co-ordinate safety training.
• Ensure jointly with management disaster and safety management atsports and live events.
Vacant
BUSINESS AND ENTERPRISE DEVELOPMENT
Core accountabilities • Management of Cachetpark
Contacts
Internal box 357
Manager: Mrs Michelle Kroon
018 299 1173/082 770 3653
Cachet Park sentrum
Mrs Michelle Kroon
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CHIEF DIRECTOR: FINANCE Core accountabilities • The preparation of an integrated budget for the University involving all appropriate role-players.
• The evaluation and development of a financial policy and control measures for the University toensure long-term viability and continued operating efficiency.
• Application of University-wide effective financial discipline and control measures. (Including variousmonthly management reports)
• Ensuring efficient service delivery by the relevant sections to the campuses and the InstitutionalOffice.
• Finalisation of the annual financial statements of the University in conjunction with the externalauditors.
• Overseeing the procurement process, save-guarding the University’s fixed assets as well as theinsurance of the latter.
• Provide a financial advisory service to Senior Management.
• Ensure implementation and monitoring of financial plans as set out in the Institutional Plan.
• Analyse expenditure trends relating to projects for advisory purposes.
• Managing payroll function to ensure that authorised, timeous and accurate payments are madethrough Payroll while adhering to legislation and applicable policies
• Reporting on and overseeing financial management of earmarked funding received fromDepartment of Higher Education and Training
Contacts
Internal box 456
Chief Director Finance: Ms Elmarie de Beer
018 299 4820
C1 building, room 301
Ms Elmarie de Beer
Senior Administration Officer: Ms Yolande Bechaz
Reporting on and overseeing financial management of earmarked funding received from Department of Higher Education and Training
Schedule and communicate administrative issues with the external auditors of the university
018 299 4821
C1 building, room 305
Ms Yolande Bechaz
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Senior Administration Assistant: Ms Amelia Venter
018 299 4889
C1 building, room 305
Ms Amelia Venter
FINANCIAL ADMINISTRATION
Core accountabilities • Responsible for the centralised negotiation and procurement of all services and supplies to the
University.• Responsible for the centralised functions of Creditors control and payments, Ad hoc payments,
Fixed Asset Management and the Insurance portfolio of the University.• Responsible to ensure that all expenditure of the University (excluding staff expenditure) is in
accordance with the Delegations of Authority approved by the Council.• Responsible for the central control over all bank accounts of the University.• Functional responsible for the decentralised financial functions of Cash Control, Debtors and
Inventory on all campuses of the University.• Responsible for the drafting, implementation and maintenance of the University’s Financial and
Procurement Policies and Procedure
Contacts
Internal box 106 (Director)
Internal box 557
Director: Financial Administration: Mr Errol Earle • Management of Department
• Financial Policies and Procedures
• Decentralised functional responsibility on Debtors
• Financial Projects
018 299 4501
C1 building, room 220
Mr Errol Earle
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Secretary: Ms Belinda Bosch • International payments
• Journals
018 299 4502
Building D1, room 219
System Specialist: Mr Johan Schoeman
018 299 4505
Building D1, room 214
Mr Johan Schoeman
Senior Accountant: Payments: Mr Frikkie Venter • Creditors and Sundry Payments
018 299 4504
Building D1, room 216
Mr Frikkie Venter
CREDITOR PAYMENTS (ADHOC AND TRADE)
Accountant: Ms Melanie Nortjé
018 299 4512
Building D1, room 206
Ms Melanie Nortjé
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Creditors reconciliations of suppliers and reconciliation of advance to companies
Senior Clerk: Ms Corrie Louw
018 299 4523
Building D1, room 205
Ms Corrie Louw
Clerk: Collection of Advances : Ms Farial Hassim
018 299 4519
Building D1, room 205
Ms Farial Hassim
Creditors Administration Clerk: Ms Zonia Nel
018 299 4514
Building D1, room 205
Ms Zonia Nel
Ad hoc and Trade creditors payments (A-M)
Assistant Accountant: Mr Themba Tekane
018 299 4513
Building D1, room 207
Mr Themba Tekane
Clerk: Jacqueline Uys
018 299 4520
Building D1, room 205
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Ms Jacqueline Uys
Temporary Clerk: Nicolette Juyn
018 299 4537
Building D1, room 205
Ms Nicolette Juyn
Temporary Clerk: Simone Jasson
018 299 4534
Building D1, room 205
Ms Simone Jasson
Ad hoc and Trade creditors payments (N-Z)
Temporary Assistant Accountant: Mr Franjo Viljoen
018 299 4525
Building D1, room 205
Mr Franjo Viljoen
Clerk: Ms Margaret Jasson
018 299 4518
Building D1, room 205
Ms Margaret Jasson
Clerk: Mr Phala Gareje
018 299 4517
Building D1, room 205 [email protected]
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Mr Phala Gareje
Clerk: Ms Viona Cloete
018 299 4515
Building D1, room 205
Ms Viona Cloete
STAFF EXPENSE/ADVANCES
Assistant Accountant: Ms Madelein Gerber • Checking accounts for staff advances and applying of staff advances
• Collecting of staff advances in arrears
Reconciling outstanding staff advances
018 299 4524
Building D1, room 202
Ms Madelein Gerber
Temporary Clerk staff claims: Ms Marina Nortje • Checking accounts for staff advances and applying of staff advances
• Collecting of staff advances in arrears
• Reconciling outstanding staff advances
018 299 4522
Building D1, room 202
Ms Marina Nortje
Senior Controller staff advances: Ms Annatjie Truter
018 299 4510
Building D1, room 202
Ms Annatjie Truter
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Clerk staff advances: Ms Annalize Kruger • Staff claims, student payments and petty cash supplements
018 299 4522
Building D1, room 202
Ms Annalize Kruger
Clerk: Staff claims and Petty cash: Ms Amanda Kent
018 299 4521
Building D1, room 202
Ms Amanda Kent
Manager: Central Procurement: Mr Riaan Prinsloo • Negotiation and Procurement of all supplies and services of the University
Management and administration of Supply Stores
018 299 4503
Building D1, room 218
Mr Riaan Prinsloo
PROCUREMENT STAFF
Purchaser and Tenders: Mr Frikkie Herbst
018 299 4528
Building D1, room 204 A
Mr Frikkie Herbst
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Purchaser: Mr Andrew Fouché
018 299 4532
Building D1, room 204 B
Mr Andrew Fouché
Purchaser: Me Sonia Mosethli
018 299 4531
Building D1, room 204 E
Ms Sonia Mosethli
Purchaser: Ms Laventia Geduld
018 299 4530
Building D1, room 204 F
Ms Laventia Geduld
Purchaser and Travel Bookings: Ms Elizabeth Ayres
018 299 4535
Building D1, room 204 D
Ms Elizabeth Ayres
Car Rentals: Ms Jennifer Bosch
018 299 4527
Building D1, room 204 C
Ms Jennifer Bosch
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STORES STAFF
Temporary Stores Controller: Ms Johanna Venter
018 299 2653
Building D1, room G22
Ms Johanna Venter
Senior Clerk: Mr David Serero
018 299 2706
Building D1, room G22
Mr David Serero
Clerk: Ms Martie van Zyl
018 299 2653
Building D1, room G22
Ms Martie van Zyl
Clerk: Mr Rhoderick Williams
018 299 4440
Building D1, room G22
Mr Rhoderick Williams
Messenger: Mr Johannes Ntsie
018 299 2706
Building D1, room G22
Mr Johannes Ntsie
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Accountant: Assets and Insurance: Ms Helein Cato • Recording and control over Fixed Assets
• Bank accounts and cash control
• Insurance portfolio, including claims submissions and administration
018 299 4506
Building D1, room 215
Ms Helein Cato
Senior Administrative Officer: Mr Andre Massyn
018 299 4509
Building D1, room 208
Mr Andre Massyn
Administrative Officer: Bank reconciliation: Ms Anel Venter
018 299 4507
Building D1, room 214
Ms Anel Venter
Senior Administrative Assistant Assets: Ms Lizette Williams
018 299 4505
Building D1, room 214
Ms Lizette Williams
Temporary Clerk Assets: Mr Frik van Eeden
018 299 4508
Building D1, room 208
Mr Frik van Eeden
89
90
FINANCIAL REPORTING AND SYSTEM MANAGEMENT Core accountabilities • Responsible for the preparation of financial statements and reports in accordance with IFRS and
DHET prescriptions for Management, Department of Higher Education and Training, etc.
• Responsible for system control and development after investigation, testing & evaluation.
• Responsible for and oversee the updating and maintenance of the general ledger structure anddata.
• Responsible for year, half-year and month-end procedures to ensure a correct database.
• Responsible for the management of the security matrix – Oracle KFS system (only authorisedaccess and transactions).
• Responsible for the development of financial policies and procedures with regard to financialsystems and reporting to limit related risks for the University.
Contacts
Internal box 157
Director: Mr Danie Walker
• Management of Department
• System control and development
• Financial statements and reports
• Policies and procedures – financial systems and reporting
018 299 4826
C1 building, room 302
Mr Danie Walker
Accountant: Ms Hanlie Venter
• System control and development
• General ledger
018 299 4828
C1 building, room 304
Ms Hanlie Venter
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Accountant: Ms Leana Wagner
• Financial statements and reports
• General ledger
• Month-end and year-end procedures
018 299 4829
C1 building, room 306
Ms Leana Wagner
Assistant Accountant: Ms Antonet Müller • System control and development
• General ledger - structure
• Month-end procedures
018 299 4830
C1 building, room 312
Mrs Antonet Müller
Senior Training and Support Officer: Ms Chimoné Barends • Training – General ledger (Oracle KFS)
• General ledger
• System control and development
018 299 4833
C1 building, room 314
Ms Chimoné Barends
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Assistant Accountant: Ms Juanita van den Berg • General ledger – structure
• System control and development
018 299 4829
C1 building, room 306
Ms Juanita van den Berg
Senior Administrative Officer: Mr Carl Minné • System control and development
• Securities – Oracle KFS
• General ledger – daily imports and Potchefstroom Campus
018 299 4831
C1 building, room 310
Mr Carl Minné
Senior Administrative Officer: Ms Elizna Jacobs • System control and development
• Securities – Oracle ERO, KFS
018 299 4827
C1 building, room 303
Ms Elizna Jacobs
Senior Administrative Officer: Ms Mari van Bosch • General ledger – Mafikeng and Potchefstroom Campuses
• Month-end procedures
018 299 4832
C1 building, room 308
Ms Mari van Bosch
93
Senior Administrative Officer: Ms Tanja Badenhorst
• General ledger – Vaal Triangle Campus and Institutional Office
• Month-end procedures
018 285 2005
C1 building, room 308
Ms Tanja Badenhorst
MANAGEMENT ACCOUNTING SERVICES
Core accountabilities • Design and implementation of an effective budgeting approach and -process aligned with the
Institutional Plan in co-operation with the appropriate role players.
• Ensure overall proper budget control
• Design, implementation and control of the University’s money stream 3 project allowance systemin co-operation with the appropriate role players to insure completeness of income and costrecovery, as well as effective financial planning of projects.
• Oversee financial aspects of contracts that the University enter into regarding projects.
• Responsible for ad hoc management accounting services as required.
• Responsible for the drafting, implementation and maintenance of the University’s FinancialPolicies and Procedures. (Budgeting and third stream income).
Contacts
Internal box 456
018 299 4822
C1 building, room 307
Ms Antoinette Vosloo
Assistant Accountant: Pieter Breeschoten
• Budget co-ordination and assistance:
- Subsidy and Tuition fees (Total NWU)
- Potchefstroom Campus.
• Oversee budgetary control and variances:
- Co-ordinate the NWU variance report that needs to be submitted to IM.
- Assist Potchefstroom Campus.
• Subsidy and Tuition fee calculations and allocation
• IDU Administrator.
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• Ad Hoc management accounting tasks.
018 299 4825
C1 building, room 313
Mr Pieter Breeschoten
Senior Financial Officer: Petro Kok • Budget co-ordination and assistance:
- Personnel cost (Total NWU)
- Vaal Triangle Campus.
• Reconciliation of personnel cost budget between human resource sub ledger and general ledger.
• Oversee budgetary control and variances:
- Personnel cost (Total NWU)
- Assist Vaal Triangle Campus.
• HEDA Viability model.
• IDU administrator.
• Ad hoc management accounting tasks.
018 299 4823
C1 building, room 309
Ms Petro Kok
Senior Financial Officer: Louise Conradie
• Budget co-ordination and assistance: Mafikeng Campus.
• Oversee budgetary control and variances: Mafikeng Campus.
• Project allowance system:
- Assistance to project leaders with initial budgets.
- Assistance to project leaders with the close-off procedures of money stream 3 projects with project allowances.
- Training new project leaders.
• Funds checking on ad hoc money stream 3 & 5 claims.
• IDU administrator.
• Ad hoc management accounting tasks.
018 299 4824
C1 building, room 311
Ms Louise Conradie
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PAYROLL
Core accountabilities • The verification, execution and payments of salaries.
• Issuing of payslips and IRP 5’s.
• General queries regarding payroll issues and tax queries.
• Balancing and reconciliation of payroll and control accounts.
• Third Party and Statutory Payments.
• Internal and additional controls to ensure policies are adhered to.
• Manage Payroll System.
Contacts
Internal box 474
Payroll Manager: Ms Petro Wessels
018 299 4984
C1 building, room G24
Ms Petro Wessels
Salary Officer - Payroll: Ms Annatjie Erasmus
018 299 4991
C1 building, room G23
Ms Annatjie Erasmus
Salary Officer - Payroll: Ms Esmé Marks
018 299 4988
C1 building, room G29
Ms Esmé Marks
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Salary Officer - Payroll: Ms Eunice Peyper
018 299 4985
C1 building, room G30
Ms Eunice Peyper
INTERNAL AUDIT
Core accountabilities • Control, compliance, risk and governance audits.
• Evaluation and recommendation of internal control procedures.
• Verification of financial figures for reporting purposes.
• Special investigations/assignments of reported irregularities and fraud related matters.
• Coordination and communication with external auditors.
• Opening of tenders.
Contacts
https://intranet.nwu.ac.za/opencms/export/intranet/html/en/in-im-ia/index.html
Internal box 473
D
irector: Ms Madelein van der Merwe • Overall management/guiding/coordinating of the Internal Audit Department.
• Evaluation and recommendations for improvement of internal controls.
• Risk management coordination/evaluation.
• Enquiries related to compliance with legislation, and internal policies and procedures.
• Special investigations/assignments (fraud and irregularities).
• Handling of exceptions and audit enquiries.
• Liaison with external auditors and the Audit, Risk and Compliance Committee.
• Commissioner of Oath
018 299 4839
C1 building, room 347
Ms Madelein van der Merwe
Audit Manager: Ms Nicolene Botha
97
• Arrangement, conducting and coordination of audits.
• Evaluation and recommendation of internal control procedures.
• Year-end procedures in coordination with external auditors.
018 299 4840
C1 building, room 346
Ms Nicolene Botha
98
Senior Internal Auditor: Ms Yolandé Kruger • Verification of financial figures for reporting purposes.
• Evaluation of accuracy of information on the financial system.
• Audits and related assignments.
• Year-end procedures regarding related entities.
018 299 4841
C1 building, room 345
Ms Yolandé Kruger
Senior Internal Auditor: Mr Albert Janse van Rensburg • Data analysis and reporting of exceptions.
• Implementation of fraud preventative controls.
• Continuous auditing and recording of excepting regarding procurement, human resources,student debtors.
• Year-end procedures in coordination with external auditors.
• Supervision during opening of tenders
018 299 4842
C1 building, room 344
Mr Albert Janse van Rensburg
Senior Internal Auditor: Mr Shahed Motara • Conducting advance assurance audits and related assignments.
• Evaluation of governance.
• Special and fraud related investigations.
• System development.
018 299 4846
C1 building, room 342
Mr Shahed Motara
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Senior Internal Auditor: Mr Nicol Marais • Conducting advance assurance audits and related assignments.
• Evaluation of internal control environment for all systems.
• System development.
018 299 4844
C1 building, room 343
Mr Nicol Marais
Senior Internal Auditor: Yolandie Koekemoer
• Conducting advance assurance audits and related assignments.
• Evaluation of internal control environment for all systems.
• Implementation and coordination with regards to control self assessments.
018 299 4843
C1 building, room 343A
Ms Yolandie Koekemoer
Senior Administrative Assistant: Ms Andrie du Plessis
• Administrative assistance and secretarial duties.
• Maintaining of internal audit website.
• Records management.
• Coordination of opening tenders.
• Audit assistance.
• Financial office related duties.
018 299 4845
C1 building, room 343B
Ms Andrie du Plessis
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MONEY MARKET
Core accountabilities • Drive the process to ensure a break-even and equitable budget.
• Drive the investment portfolio to reach the interest income of the North-West University within theboundaries of the limits set by Council.
• Drive the performance evaluation objective of the portfolio.
• Drive the portfolio to generate an additional income above the objective.
• Management cash flow on a daily basis in order to generate additional income.
• Drive the total investment portfolio to be able to adjust to changing market conditions in order toensure maximum income on the short, medium and long term.
• Drive projects to ensure that financial resources are increased for further investment in research.
• Driving of money market projects to ensure income.
Contacts
Internal box 492
Manager: Mr Wessel Jansen van Rensburg
018 299 4835
C1 building, room 348
Mr Wessel Jansen van
Rensburg
Assistant: Ms Elfrieda Müller
018 299 4836
C1 building, room 348
Ms Elfrieda Müller
PHYSICAL INFRASTRUCTURE AND PLANNING Core accountabilities The department is responsible for planning, construction and long-term maintenance of physical
infrastructure on all campuses of the NWU.
• Planning and execution of all physical infrastructure projects, including the contruction of new
facility services, 10 year micro maintenance programmes, building refurbishments as well as
minor building alterations
• Reporting on facilities-related issues and maintaining a facilities information system
• Provide maintenance assistance to Campus Facilities amd Maintenance Departments
• Energy management
• Co-ordinate annual facilities application processes
• Develop strategic infrastructure plans
Office of the Director
• Strategic Infrastructure and maintenance planning
Project Planning Office The planning and Design of Infrastructure projects
• Electrica, architectural, mechanical and civil engineering planning
Construction Management Office
• Construction Project Management
Infrastructure Control Office Statutory compliance in respect of Electrical and Mechanical equipment
• Develop and maintain an energy management system
• Electrical and Mechanical infrastructure Project Management
Project Support Office
• Project Administration
• Management reporting
• Space management data
• Project Financial Management
• Co-ordinate annual application processes in respect of new facilities space requirements, Building
Refurbishments, Macro maintenance Programmes and minor Building Alterations
Contacts
Internal box 197
101
102
Chief Director: Mr Joep Joubert
018 299 2751
Building G14
Senior Admin Assistant: Ms Isabel Botha
018 299 2746
Building G14 on the Potchefstroom Campus
Ms Isabel Botha
Office Assistant: Ms Agnes Sese
018 299 2729
Building G14
Project Office Support
Ms Agnes Sese
Manager – Project Support: Ms Liesel van Wyk
018 299 2742
Building G14
Ms Liesel van Wyk
103
Administrative Assistant: Ms Neo Segwe
018 299 2744
Building G14
Ms Neo Segwe
Hemis System Administrator: Ms Bronwyn Prinsloo
018 299 2107
Building G14 [email protected]
Ms Bronwyn Prinsloo
Manager:– Projects Budgets and Projects Procurement: Mr Marius Coetzee
018 299 2754
Building G14 [email protected]
Mr Marius Coetzee
Senior Admin Assistant: Ms Heleen Humpel
018 299 2163
Building G14 [email protected]
Ms Heleen Roets
104
Senior Admin Officer (Finances): Ms Sonika du Plessis
018 299 2733
Building G14 [email protected]
Projects Administrator: Ms Elizma Conradie
018 299 4411
Building G14
Ms Elizma Conradie
Projects Administrator: Ms Elza Moorcroft
018 299 4344
Building G14
Ms Elza Moorcroft
Projects Administrator: Ms Estette Bredenkamp
018 299 2750
Building G14
Ms Estette Bredenkamp
Projects Administrator: Ms Petra Davis
018 299 2190
Building G14 [email protected]
Ms Petra Davis
105
Project Planning Office
Senior Planning Technician – Electrical: Mr Arno de Beer
018 299 4046
Building G14
Mr Arno de Beer
Planning Technician – Mechanical: Mr Frik Strauss
018 299 2162
Building G14
Mr Frik Strauss
Senior Planning Technician - Architectural: Mr Dirk Coetzee
018 299 2754
Building G14
Mr Dirk Coetzee
Planning Technician – Architectural Mr Jaco Bezuidenhout
018 299 4406
Building G14
Mr Jaco Bezuidenhout
Planning Technician - Civil Infrastructure: Mr Pieter van Heerden
018 299 4406
Building G14
Mr Pieter van Heerden
106
Construction Management Office
Senior Construction Co-ordinator: Mr Louis van der Ryst
018 299 2728
Building G14
Mr Louis van der Ryst
Construction Co-ordinator: Ms Hester Klein
018 299 1010
Building G14
Ms Hester Klein
Construction Co-ordinator: Mr Willie Jansen van Vuuren
018 299 1011
Building G14
Mr Willie Jansen van Vuuren
Construction Co-ordinator: Mr Johan Jacobs
018 299 4406
Building G14
Mr Johan Jacobs
107
Assistant Construction Co-ordinator: Ms Alida Naudé
018 299 2738
Building G14
Ms Alida Naudé
Construction Co-ordinator: Mr Japie Smit
018 289 2182
Building C1 on the Mafikeng Campus
Mr Japie Smit
Construction Co-ordinator: Mr Kobus Filmater
018 299 1083
Technical Services on the Vaal Triangle Campus
Mr Kobus Filmater
Infrastructure Control Office
Electrical Engineer: Mr Hendrik Esterhuizen
018 299 4080
Building G14 on the Potchefstroom Campus
Mr Hendrik Esterhuizen
108
Electrician Metering & Control Technician: Mr Christo de Beer
018 299 4407
Building G14 on the Potchefstroom Campus
Mr Christo De Beer
Senior Maintanance Technician – Electrical: Mr Dave Jacobs
018 299 2743
Building G14 on the Potchefstroom Campus
Mr Dave Jacobs
Planning Assistant: Mr Stanley Dingebogile
018 299 4425
Building G14
Mr Stanley Dingebogile
109
TAX SERVICES
Core accountabilities • Advice on SA income tax-, employee’s tax, compliance related enquiries and audits.
• Advice on all VAT iss
• ues including VAT audits.
Contacts
Internal box 499
Director: Mr Danie Rothman • Managing / guiding / coordinating of the Tax Services department.• Advice on all SA income tax-, employee tax, VAT and other compliance related enquiries.• Evaluation and recommendations for improvement of internal controls and tax handling.
018 299 4838
D1 building, room 319
Mr Danie Rothman
Manager: Mr Andre Fourie • Advice on all VAT related issues.• Implementing / coordination VAT handling and corrections in the financial system.• Advice on all SA income tax-, employee tax and compliance related enquiries including audits.
018 299 4636
D1 building, room 319
Mr Andre Fourie
Senior Tax Officer: Mrs Annamarie van Zyl • Advice on all employee tax (PAYE)/income tax related issues.• Tax Clearance Certificates and SARS branch office appointments.• Advice on all VAT related issues.• Advice on all SA income tax-, employee tax and compliance related enquiries including audits.
018 299 4646
D1 building, room 319
Mrs Annamarie van Zyl
6 EXECUTIVE DIRECTOR: INSTITUTIONAL ADVANCEMENT
Core accountabilities • To position the University from an institutional perspective amongst internal and external
stakeholders as a leading university in South Africa;• To align all external communication (overseen by the VC and three Campus Rectors) to key
stakeholders, including alumni, students, donors, media, public etc;• To facilitate effective communication through the integrated use of internal, external and
electronic communication channels;• To develop, maintain and align the brand identity and brand positioning that embraces the
envisaged balanced teaching-learning and research character of the University;• To clarify and define the role of Institutional Advancement (IA) and establish relations in all
functions of relevant interface;• To align, integrate and coordinate relevant activities across IA functions among the three
campuses, ie, Corporate Communication and Stakeholder Relations, Brand Management,Website Management and Development and Alumni Relations;
• To develop, implement and coordinate strategic programmes and support for the long-termfinancial sustainability of the NWU;
• To ensure that campus plans are aligned with the IA plan and the Institutional Plan in terms ofstrategic priorities.
Contacts
Internal box 260
Executive Director: Institutional Advancement: Ms Phumzile Mmope • Establishing and managing strategies, policies and systems with regard to the core functions of
IA. • Positioning the NWU and managing the reputation of the University.• Managing the corporate and branding identity of the University.• Managing strategic communication and stakeholder relations.• Managing development (fundraising) and alumni relations.• Oversee the implementation of the Institutional Plan with regard to IA priorities and targets
018 299 4931
C1 building, room 123
Ms Phumzile Mmope
110
Secretary: Ms Erma Knoetze • Secretary & office administration
018 299 4923
C1 building, room 123
Ms Erma Knoetze
•
111
CORPORATE COMMUNICATION AND STAKEHOLDER RELATIONS
Core accountabilities • External communication including media liaison
• Internal communication
• Intranet
• Corporate publications
• Stakeholder relations
• Reputation management
Director: Corporate Communication and Stakeholder Relations: Mr Louis Jacobs
018 299 4918
C1 building, room 141
Mr Louis Jacobs
Corporate writer: Publications: Ms Nelia Engelbrecht • Corporate publications
• External communication
• Internal communication
018 299 4937
C1 building, room 138
Ms Nelia Engelbrecht
112
Corporate writer: Publications and Electronic: Ms Marelize Santana • Electronic communication
• Internal communication
• Intranet
018 299 4925
C1 building, room 138
Ms Marelize Santana
Editorial Assistant: Mr Gregory Sekobotsane • Assistant: Electronic communication
• Intranet
018 299 4919
C1 building, room 138
Mr Gregory Sekobotsane
Journalist: Mr Willie du Plessis • Corporate publications
• External communication including media liaison
• Internal communication
018 299 4915
C1 building, room 136
Mr Willie du Plessis Stakeholder Relations Officer: Ms René Vermeulen • Special Events
• Stakeholder Relations
113
018 299 4914
C1 building, room 129
Ms René Vermeulen
Brand Specialist: Vacant • Brand positioning
• Corporate identity management
• Internal brand alignment
• Marketing / Advertisements
Vacant
Senior Administrative Assistant: Ms Alecia Greyling • Client service, sales and administration of corporate gifts and promotional items
• Administration of corporate identity related elements and maintenance of sub-logo register
• Financial administration
• Management of databases and distribution of campaign elements or promotional material
• Secretary & office administration
018 299 4928
C1 building, room 123
Ms Alecia Greyling
114
Receptionist: Ms Evelyn Sebidi • Switchboard and client service
• Marketing and administration of promotional items
• Management of databases and distribution of electronic customer relationship managementelements
• Financial administration
018 299 4897
C1 building, main entance reception
Ms Evelyn Sebidi
115
NWU WEBSITE
Core accoutabilities
• Website Management
• Website Development
Manager: Web Office: Mr Cobus Steenkamp
018 285 2010
C1 building, room 137 [email protected]
Mr Cobus Steenkamp
Online Content Specialist: Ms Moira Müller
• Website content development
• Web editorial training
• Website styling and editing
018 299 4913
C1 building, room 137
Ms Moira Müller
Web Developer: Ms Ronel Röscher
• CMS administration
• Research and development
018 285 2011
C1 building, room 137
Ms Ronel Röscher
116
117
DEVELOPMENT AND ALUMNI RELATIONS
The Development and Alumni Relations Office forms part of the division Institutional Advancement and provides support to and ensure alignment between the functions on campus level.
Core accountabilities
The division for Development and Alumni Relations has the following functions:
• The Office provides strategic direction and support for the development and alumni relationsfunctions on the campuses.
• The Office coordinates the development function through the APEC and provides developmentsupport in terms of proposal writing, prospect identification and research, donor stewardship andthe financial administration of donations. It also provides administrative support through thehosting of the database.
• The Office coordinates the alumni relations function through the NWU Alumni Association andprovides administrative support to the campuses through the hosting and maintenance of theNWU Stakeholder database. The office is also responsible for the Convocation and institutionalcommunications with the alumni.
Contacts
Internal box 612
Director: Development and Alumni relations Ms Nina Brazer
018 299 2596
House C11, Room G02
Ms Nina Brazer
Ms Therina du Pisani
018 299 2595
House C11, Room G03
Ms Therina du Pisani
Ms Maria Mopelong
018 299 2591
House C11, Room G11
Ms Maria Mopelong
118
Ms Izette Schouwstra
018 299 2594
House C11, Room G04
Ms Izette Schouwstra
Ms Charmaine Coetzee
018 299 2593
House C11, Room G13
Ms Charmaine Coetzee
Ms Louisa Vermeulen
018 299 2592
House C11, Room G12
Ms Louisa Vermeulen
Ms Thandi Ralekgetho
018 299 2590
House C11, Room G12
Ms Thandi Ralekgetho
7 EXECUTIVE DIRECTOR: HUMAN CAPITAL
Core accountabilities The Executive Director: Human Capital is responsible for the necessary strategies, policies and systems with regard to human capital development and management, as well as for the co-ordination of and support to the Institutional Student Representative Council and student sport across the three campuses. The Executive Director reports to the Vice-Chancellor.
• Ensures the establishment, maintenance and updating of human resource policies, processesand systems.
• Responsible for the management of diversity, including the development of programmes foremployment equity, and monitors the implementation thereof.
• Maintenance of the Human Rights committee as a viable body.
• Responsible for the effective management of all HC Operations functions.
• Ensures appropriate organisational, management and staff development including TalentManagement.
• Responsible for employee wellness.
• Overall responsible for the establishment and maintenance of good labour relations.
• Responsible to ensure that students participate in the relevant governance structures of theuniversity and ensure that the necessary policies and standards for the management of studentaffairs are in place.
• Co-ordinates sport matters across the three campuses in close liaison with the relevant campus-based managers
• Fulfils functions pertaining to the position as well as other duties that may, from time to time, beentrusted to the incumbent by the Vice-Chancellor.
Contacts
Internal box 99
Executive Director: Mr Victor Mothobi
018 299 4970
Building C1, room 121
a
Mr Victor Mothobi
Secretary: Ms Lynette Ferreira
018 299 4971 (EFax) 018-2935343
Building C1, room 120
Mrs Lynette Ferreira
119
Reporting Departments • Human Capital Client Services
• Human Capital Operations
• Remuneration and Organisation Design
• Employee Relations and Institutional Student Affairs and Sport
• Human Capital Development
HUMAN CAPITAL: CLIENT SERVICES
Core accountabilities • The Human Capital Client Services department is organized to execute Client Services for the
Institutional Office and Potchefstroom Campus in four main functions:
o Human Capital Operations
o Human Capital Development
o Organisation Development
o Employee Relations
• Provide a human capital advisory service to Senior Management.
• Oversee and manage campus staff establishment planning and changes.
• Oversee and manage campus human capital budget.
• Interpret relevant human capital information for campus management and assist with resultingaction plans.
• Act as interface to communicate campus needs to Executive Director: Human Capital and viceversa.
• Manage client services department.
• Manage and oversee human capital policies and processes.
• Ensure efficient client service delivery by the relevant sections to the campus and the InstitutionalOffice.
Contacts
Internal box 215
Director: Ms Evalancia Jones
018 299 4813
C1 building, room G01
Ms Evalancia Jones
120
Secretary: Ms Charmaine Stone
018 299 4804
C1 building, room G01
Ms Charmaine Stone
Human Capital Practitioners Execute Client Services for the Institutional Office and Potchefstroom Campus in four main functions:
• Human Capital Operations
• Human Capital Development
• Organisation Development
• Employee Relations
Ms Esmé Labuschagne • Faculty of Engineering
• Faculty of Economic and Management Science
• Marketing and Communication
• Dean of Students
018 299 4977
C1 building, room G16
Ms Esmé Labuschagne
121
Mrs Rouzenne Slambert • Faculty of Natural Sciences
• Faculty Theology
• UODL
• Students and Debtors
• Finance
018 299 4819
C1 building, room G16
Mrs Rouzenne Slambert
Ms Thato Tlhabanyane • Institutional Office
• Academic Support Services
• Faculty of Law
018 299 4811
C1 building, room G14
Ms Thato Tlhabanyane
122
Mr Earle Riddles • Faculty of Health Sciences
• HPI
• VR Research
• VR Teaching and Learning
• Campus Rector
• Chief Director Finance
• International Office
018 299 4973
C1 building, room G18
Mr Earle Riddles
Mrs Alta Fourie • Faculty of Arts
• Library
• Campus Registrar
• Protection Services
018 299 4810
C1 building, room G17
Mrs Alta Fourie
Mr Itumeleng Tshaka • Faculty of Education Sciences
• Residence and Catering Services
018 299 4818
C1 building, room G18
123
Mr Itumeleng Tshaka
Human Capital Practitioner Assistants
Mr Lionel Eksteen
018 299 4958
C1 building, room G17
Mr Lionel Eksteen
Mr Elroy Gelant
018 299 2009
C1 building, room G17
Mr Elroy Gelant
124
125
HUMAN CAPITAL: OPERATIONS
Core accountabilities • Minimize bureaucracy by continuously reviewing and optimising implementation of policies,
processes, procedures and systems that support the core business.
• Recruit and retain a dedicated staff corps of high quality
• Continue to improve cost effectiveness
• Establish a professional client service culture across the institution
Contacts
Internal box 215
Director: Mr Mashudu Mundalamo
018 299 4803
C1 building, room G02
Mr Mashudu Mundalamu
Secretary: Ms Charmaine Stone
018 299 4804
C1 building, room G01
Ms Charmaine Stone
126
Head – Human Capital Operations: Ms Mariana Strydom • Management of appointments• Payroll management• Position management• Termination management• Maintenance of staff information• Manage and control Human Capital administration-related correspondence
018 299 4806
C1 building, room G09
Ms Mariana Strydom
Administrative officer: Ms Chrisilla Pretorius • Quality assures Human Capital related outputs on Oracle
018 299 4987
C1 building, room G19
Ms Chrisilla Pretorius
Administrative officer: Ms Nadia Botha • Quality assures Human Capital related outputs on Oracle
018 299 4994
C1 building, room G20
Ms Nadia Botha
Administrative officer: Ms Ria Robberts • Quality assures Human Capital related outputs on Oracle
018 299 4989
C1 building, room G21
Ms Ria Robberts
Administrative officer: Ms Wilna Esterhuizen • Appointment administration• Payroll administration
018 299 4990
C1 building, room G11
Ms Wilna Esterhuizen
Administrative officer: Ms Mary Mphore • Appointment administration• Payroll administration
018 299 4995
C1 building, room G37
Ms Mary Mphore
Administrative officer: Ms Anne-Marie Cilliers • Appointment administration• Payroll administration
018 299 4996
C1 building, room G19
Ms Anne-Marie Cilliers
Administrative officer: Ms Christie Munro • Appointment administration• Payroll administration
018 299 4992
C1 building, room G36
Ms Christie Munro
127
128
Administrative Officer: Ms Mari Berner • Appointment administration• Payroll administration
018 299 4807
C1 building, room G10
Ms Mari Berner
Administrative Officer: Ms Karen Coertzen • Appointment administration• Position administration• Termination administration
018 299 4812
C1 building, room G08
Ms Karen Coertzen
Administrative Assistant: Ms Elzane van der Wath • Appointment administration• Payroll administration
018 299 4814
C1 building, room G10
13030124 nwu.ac.za
Ms Elzane van der Wath
Ms Kelebogilie Oompie • Appointment administration• Payroll administration
018 299 4881
C1 building, room G11
129
Ms Kelebogile Oompie
Administrative Officer: Mr Khoro Nematatani • Appointment administration• Position administration• Termination administration
018 299 4808
C1 building, room G40
Mr Khoro Nematatani
Administrative Officer: Ms Coréne van der Merwe • Appointment administration• Position administration• Termination administration
018 299 4809
C1 building, room G08
Ms Coréne van der Merwe
Ms Primrose Kubedi • Correspondence administration
018 299 4815
C1 building, room G41
Ms Primrose Kubedi
130
Head: HR Recruitment, Selection and Benefits: Ms Eve Scorgie
018 299 4986
C1 building, room
Ms Eve Scorgie
Mr Godfrey Ntho • Leave balances
• Administration of Injuries on Duty
• NEHAWU Provident Fund enquiries
018 299 4982
C1 building, room G13
Mr Godfrey Ntho
Mr Penrose Diphoko • Leave balances
• Administration of injuries on duty
• Nehawu Provident Fund enquiries
018 299 4981
C1 building, room G13
Mr Penrose Diphoko
•
Ms Yvonne Koloti • Advertisements for vacancies
• Administration support for HR Practitioners
131
018 299 4961
C1 building, room G25
Ms Yvonne Koloti
Ms Meisi Makauza • Advertisements for vacancies (Potchefstroom Campus and Institutional Office)
• Administration support for HR Practitioners
• Administration of furniture removals
018 299 4959
C1 building, room G25
Ms Meisi Makauza
VACANT
• Benefits Administration: Termination Service
• Advertisement of vacancies
• Administrative support for HC Practioners
018 299 4980
C1 building, room G25
Vecant
REMUNERATION AND ORGANISATION DESIGN Remuneration and Organisation Design (ROD) renders the following services:
• Facilitating and implementing changes to the Organisation Structure;• Facilitating and implementing changes to the Staff Establishment;• Consultation on Job Design and the compilation of Job Descriptions;• Job Evaluations and implementation of position changes;• Compilation and maintenance of the Staff Budget;• Remuneration management services;• Coordination of Human Capital Information System developments and maintenance; including
functional support during these activities;• In support of the above services, ROD provides Human Capital (HC) information analytics
and reporting services.
Contacts
Internal box 612
Director: Ms Ria Nel
018 299 4601
Strydom House, room G11
Ms Ria Nel
Senior Business Analyst: Ms Marinda Riekert
018 299 4607
C1 building, room G09
Ms Marinda Riekert
Remuneration Specialist: Ms Estelle Nel
018 299 4609
Strydom House, room G07
Ms Estelle Nel
132
Senior HR Specialist: Mr. Peet du Toit
018 299 4470
Strydom House, room G02 [email protected]
Mr Peet du Toit
Workforce Planning Specialist: Ms Helen Lekalakala
018 299 4603
Strydom House, room G03
Ms Helen Lekalakala
Senior Human Resources Officer: Position Management – Me Reitumetse Machaba
018 299 4156
Strydom House, room G03
Ms Reitumetse Machaba
Projects Administrator: Ms Karen Hurn
133
018 299 4602
Strydom House, room G10
Ms Karen Hurn
Administrative assistant: Ms Tharina van der Walt
018 299 4606
Strydom House, room G02 [email protected]
Ms Tharina van der Walt
Senior Administrative Officer: Mr Mthobisi Baloyi
018 299 4608
Strydom House, room G04 [email protected]
Mr Mthobisi Baloyi
134
EMPLOYEE RELATIONS & INSTITUTIONAL STUDENT AFFAIRS AND SPORT (ISAS)
Employee Relations Core accountabilities The NWU strives to create fair procedures and rules in order to create awareness of fair labour practices and to promote mutual respect, fairness and effective operations. The NWU aims to foster sound employee relations free of any impediments in the workplace by rendering the following services and advice:
• Disciplinary matters
• Suspensions
• Incapacity procedure
• Grievances
• Harassment
• Human Rights Issues
• Retrenchments
• Employee organisations (unions)
Relevant training aims to inform and train staff members to effectively apply these procedures and rules in their working environments and include matters such as discipline, suspension, incapacity, grievances and harassment.
Institutional Student Affairs and Sport (ISAS) Core accountabilities To plan and co-ordinate strategies and interventions for the optimal integration of student affairs and sport activities across the campuses of the NWU, with the view to identify and utilise opportunities that will serve to enhance unity within the multi-campus context. The Director to the Executive Director: Human Capital Development.
• Ensure that the relevant constitutions policies and processes are in place for the effectivenessfunctioning of the Institutional Student Representative Council (ISRC)
• Ensure alignment of all students processes, practices and quality issues across the campuses
• Ensure diversity in student matters of the North West University
• Responsible for the effective participation of students in the relevant governance structures of theUniversity
• Co-ordinate the activities of campus managers for student affairs and development with a view toestablish and share best practices
• Identify trends and needs in the organised Student Communities and design and implementprograms and interventions to address the matter
• Facilitate the appropriate training and development of student leaders
• Arrange and co-ordinate programmes for social, sport and cultural interaction for students acrossthe campuses
• Travel to various campuses with a view of monitoring student activities, and provide assistancewhere required.
Contacts
Internal box 201
135
Director: Employee Relations: Mr Anton Scheppel • All disciplinary matters• All grievance matters• All incapacity matters• Consultation and negotiation with employee organisations• Advice on dispute resolution (internal)• Labour legislation litigation (CCMA etc)• Appointment of foreign nationals• Training
018 299 4816
C1 building, room G60
Mr Anton Scheppel
Employee Relations Practitioner: Ms Christelle Foord • All grievance matters• All incapacity matters• Consultation and negotiation with employee organisations• Advice on dispute resolution (internal)• Labour legislation litigation (CCMA etc)• Appointment of foreign nationals• Training
018 299 4817
C1 building, room G59
Ms Christelle Foord
Labour Relations Officer: Ms Michelle Bownes • All disciplinary matters• Advice on dispute resolution (intermal)• Labour legislation litigation (CCMA etc.)• Training
018 299 4934
C1 building, room G53
Ms Michelle Bownes
136
Employee Relations Practitioner: Ms Goitsemang (Queen) Ntsoelengoe • All disciplinary matters• Advice on dispute resolution (intermal)• Labour legislation litigation (CCMA etc.)• Training
018 299 4975
C1 building, room G54
Ms Queen Ntsoelengoe Administrative Officer: Ms Janine da Gama • Assisting with all disciplinary matters• Assisting with labour legislation litigation (CCMA etc.)• Assisting with training
018 299 4974
C1 building, room G54
Ms Janine da Gama
Co-ordinator: Institutional Student Affairs and Sports (ISAS): Mr Pogiso Lethobeng • Liaise with the relevant campus-based managers to ensure that the Institutional Student Sports
Activities are arranged• Co-ordinate Institutional Student activities within the ISRC with the relevant rotating Dean of
Students
018 299 4979
C1 building, room G52
Mr Pogiso Lethobeng
137
HUMAN CAPITAL DEVELOPMENT
Core accountabilities
Human Capital Development provides a wide variety of learning and organisational effectiveness solutions with the highest levels of quality and service. We are dedicated to supporting the university's mission, initiatives and priorities by enhancing the capabilities of our employees, monitoring implementation of the Employment Equity Act and promoting employee health and wellness. Human Capital Development has the following functions:
• Staff Skills Development• Performance Management• Employee Psychometric Assessments• Employee Wellness including Employee Assistance Programme (EAP) and HIV/AIDS• Employment Equity and Diversity• Leadership and Management Development• Talent Management (Succession Planning)
Contacts
https://tdrpl-lnx1.nwu.ac.za/content/humancapital-homepage
Internal box 602
Director: Vacant
018 299 4220
C12 building, room G02
Vacant
Human Capital Senior Officer: Ms Roslyn Lodewyk • Conduct employee psychometric assessments for recruitment
and development • 360 leadership assessments• Talent Management (Succession planning)• Performance management advise and training
018 285 2303
C12 building, room G99
Ms Roslyn Lodewyk
138
EMPLOYMENT EQUITY
EE Officer: Mr Zaan Strydom • Drafting, implementation and coordination of the Employment Equity Plan and reports
(Institutional and Campuses).
• Providing guidance and administrative framework for Institutional Employment Equity andhandling of all queries relating to Employment Equity data.
• Disability management
018 299 4489
C12 building, room G08
Mr Zaan Strydom
EMPLOYEE HEALTH AND WELLNESS Core accountabilities • Monitor and report on integrated wellness strategy for staff and students ‘
• Provide Employee Wellness services across the four Business Units
• Coordinate Employee Assistance Interventions
• Development and Implementation of Wellness Programmes such as Wellness4U
• Coordinate the Addressing Stress and Burnout Project
• Monitor HIV/AIDS workplace programme and implementation
Contacts
Internal box 602
Manager: Employee Wellness: Vacant
018 299 4280
C12 Building, G07
@nwu.ac.za
Vacant
139
Employee Wellness Officer: Ms Jo-Anne Lindeque
018 299 4307
C12 Building, G03
Ms Jo-Anne Lindeque
TRAINING AND DEVELOPMENT Core accountabilities:
• Strategically align the training and development of skills in the University• Conduct an analysis to determine training outcomes• Develop training and development plans• Co-ordinate skills development interventions• Implement leadership and management development• Introduction programme for newly appointed staff and managers• Manage internship programmes
Contacts
• Internal box 100
Training & Development Coordinator: Mr Stephen Tsebela
018 299 4054
C12 Building, room G04 [email protected]
Mr Stephen Tsebela
Training & Development Assistant: Ms Rolandie Roestorf
018 299 4228
C12 Building, Room G04
Ms Rolandie Roestorf
140
Training & Development Assistant: Mr Keketso Mofokeng
018 299 4261
C12 Building, Room G04
Mr Keketso Mofokeng
141