instructional services 8/091 introduction to your ousd email and ousd technology applications leah...

Instructional Services 8/09 1

Introduction to Your Introduction to Your OUSD Email and OUSD OUSD Email and OUSD Technology ApplicationsTechnology Applications

Leah Jensen, Instructional Technologist

(510) 551-6023

[email protected]

Karen Muska, Instructional Technologist

(510) 879-8581

[email protected]

Ann Kruze, Coordinator for Instructional Technology

(510) [email protected]


Learning TargetsLearning Targets

After today, you will know how to:After today, you will know how to:

• Navigate the OUSD Homepage and access Navigate the OUSD Homepage and access thethe– Pacing GuidesPacing Guides– Course SyllabiCourse Syllabi– Instructional Resources Instructional Resources – Intranet Intranet – Contacts throughout the DistrictContacts throughout the District– IT Help Desk Request FormIT Help Desk Request Form– SharepointSharepoint

• Use OUSD E-mailUse OUSD E-mail


Why use OUSD E-Mail?Why use OUSD E-Mail?

•Professional vs. PersonalProfessional vs. Personal–Record of communication Record of communication

•Username and Password Username and Password Login is the Login is the

‘‘Magic Key’Magic Key’ to all District to all District

Applications & ResourcesApplications & Resources


Where do I find Pacing Guides for Elementary?Where do I find Pacing Guides for Elementary?Go to the OUSD Website, Go to the OUSD Website, www.ousd.12.ca.uswww.ousd.12.ca.us. .

Click on the TEACHERS tab.Click on the TEACHERS tab.


Click on the Click on the English Language ArtsEnglish Language Arts tab. Then click on your tab. Then click on your grade level. For middle and high school pacing guides and grade level. For middle and high school pacing guides and

course syllabi, click on the appropriate content tab. course syllabi, click on the appropriate content tab.


Your pacing guide will appear in a PDF format that Your pacing guide will appear in a PDF format that you can save or print out.you can save or print out.


Where do I find Where do I find Instructional ResourcesInstructional Resources? From the OUSD ? From the OUSD homepage, click on the homepage, click on the TeachersTeachers tab and scroll down. tab and scroll down. Edusoft Edusoft is is the student data assessment system, the student data assessment system, DonorsChoose.orgDonorsChoose.org provides provides funding for classrooms, funding for classrooms, netTrekker, d.i.,netTrekker, d.i., is an education-friendly is an education-friendly search engine, search engine, RevolutionRevolution is a CAHSEE prep resource and is a CAHSEE prep resource and OUSD OUSD LibrariesLibraries gives you access to all the Virtual Library Homepages in gives you access to all the Virtual Library Homepages in

the district plus links to all the the district plus links to all the District Subscribed DatabasesDistrict Subscribed Databases..


How do I access the Intranet? From the OUSD How do I access the Intranet? From the OUSD Homepage, click on OUSD Intranet on the left side Homepage, click on OUSD Intranet on the left side

of the screen.of the screen.


In the Username field, type in ousdnet\In the Username field, type in ousdnet\firstname.lastname and your OUSD E-Mail firstname.lastname and your OUSD E-Mail

password in the password field. Then click OK.password in the password field. Then click OK.


Under Under Quick LinksQuick Links, you can find contacts under , you can find contacts under Staff Staff DirectoryDirectory, submit an , submit an IT Help Desk Online RequestIT Help Desk Online Request, and , and

login to any of the OUSD student data and information login to any of the OUSD student data and information systems.systems.


At the bottom of the main page are resources that require At the bottom of the main page are resources that require your OUSD E-Mail username and password. You can access your OUSD E-Mail username and password. You can access

SharepointSharepoint under under my teamsitesmy teamsites..


1. To access your OUSD email account, go to the OUSD website (http://www.ousd.k12.ca.us). To access the best view of Outlook Web Access, use Internet Explorer 7 as your browser. If you are already updated to Internet Explorer 8, you might not be able to access the email. As an alternative, you can also use Firefox or Safari.

2. Click on the link “Email Login”


Next move your cursor over the “Click here for a secure logon to the OUSD Email System.” Click and a log-in Window will appear.


In the ‘Domain/User name’ field, type in ousdnet\In the ‘Domain/User name’ field, type in ousdnet\(backlslash)firstname.lastname. Then type in your password. For (backlslash)firstname.lastname. Then type in your password. For

‘Client’, keep the Premium selected. Under ‘Security’, click on ‘Client’, keep the Premium selected. Under ‘Security’, click on Public or shared Computer if you are on any other computer besides Public or shared Computer if you are on any other computer besides

your personal computer. Otherwise, select Private Computeryour personal computer. Otherwise, select Private Computer

Ousdnet\firstname.lastname


After you are successfully logged in to your OUSD Outlook Web Access, your mailbox may look something like this:


These are your folders for your specific account – everyone has their own Calendar, Contacts, Deleted items, Drafts, Inbox, Sent Items, etc.


Create A Mail Message1. Go to the file menu, to New, then to Mail Message.

2. A new window will appear. Type the email address in the To… box or click To… in order to get to the Global Address List which contains the names of all OUSD email users.

The Cc…box is used to designate carbon copy recipients.

The Bcc (blind carbon copy) is used to send a copy to someone without the reader knowing it

Type in your subject (it’s always important to give your reader an idea of the purpose of your message)


Remember, if you do not know the email address of a OUSD employee just click on To: and the Global Address Directory will appear and you can search for the person by name.


Additional Features Additional Features in in Global Global Directory: Finding a name at a school Directory: Finding a name at a school

site or department.site or department.Click in Office and type in the school name or department name. Then scroll down the list to find the person you need. Then click on Add recipient to: and then choose the field you prefer. Then close.


Replying to a message that is sent to you

When someone sends you a message and you want to reply to it simply click on the “Reply” icon, or “Reply All” if multiple people are listed on the message.

Another window will pop up and you can compose your message and then send it back to the original sender

CAUTION: Be mindful when you click ‘Reply All’. Make sure your message is intended for All!


AttachmentsAttachmentsClick on the Attachments box to add a document to your Click on the Attachments box to add a document to your

email.email.


Your Outlook Web Access account also has a Calendar feature that allows you to create appointments and share information with colleagues


Your Outlook Web Access account also has a Contacts feature that allows you to keep addresses, phone numbers and email address all in one place.


When you are finished with you OUSD Outlook Web Access merely click on the “Log Off” icon to conclude your session


SupportSupport

If you have any questions and/or need If you have any questions and/or need a more detailed walk through of our a more detailed walk through of our

OUSD Instructional Resources, OUSD Instructional Resources, please contact:please contact:

Leah Jensen, Instructional Technologist(510) 551-6023 [email protected]

Karen Muska, Instructional Technologist


Ann Kruze, Coordinator for Instructional Technology


instructional services 8/091 introduction to your ousd email and ousd technology applications leah...

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