instructions for authors & authoring tools€¦ · authoring tools are on the rise created by...
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www.overleaf.com
Instructions for Authors & Authoring Tools
Mary Anne Baynes - @mgbaynes, @overleaf Chief Marketing Officer, Overleaf
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Authoring Tools are on the rise
Created by Alvaro_cabrera - Freepik.com
• Open access is on the rise -> new ecosystems for publishing
• Collaboration is on the rise -> more authors per paper
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Prior to cloud-based authoring tools:
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Authoring tools allow one version of the document, accessible by all
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8 million documents
700 thousand authors
180 countries
in 4 years
Worldwide Growth…
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• Publishing Platforms now becoming Publishing Ecosystems - providing a suite of writing, disseminating, search, reading and sharing components.
• These ‘ecosystems’ can be obtained by allowing multiple interfaces, apps, components, products, technologies or services to connect and work together.
Publishing Ecosystems – growth authors want
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Publishers are now differentiating between AX vs UX • AX - Author Experience
• Somebody who creates content by means of technology
• UX – User Experience • Somebody who consumes content
• Different needs – both important for a successful publishing ecosystem.
• Technology integrations are key
• Authoring Tools should integrate and provide that enhanced AX.
• Clear and simple instructions for authors a part of AX
Publishing Ecosystems – different needs
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• Showing: • How instructions to authors are provided
throughout authoring experience – right where the authors are writing
• Instructions to authors can be customizable • Documents can be checked for adherence, prior to
submission
Example of instructions for authors using an authoring platform
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Simplified instructions can begin by providing authoring templates
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Author starts from template landing page
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This opens the journal authoring template on Overleaf
Instructions for Authors
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Author prepares submission with instructions where writing
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Customizable submission button
When ready, author clicks to submit
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Author confirms submission
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Author signs in to F1000Research
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Title
Submitting author
Files uploaded in the background – PreSubmission checks performed.
Author finds the standard F1R submission form pre-filled
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Manuscript and supporting files are automatically pre-checked & uploaded
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Author clicks submit on F1000Research landing page
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Author receives instructions on next steps
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Author receives the same instructions in an email
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Author’s original project is marked as Under Amendment
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• It’s much easier for us to process submissions now.
• Solved the problem with the source file consistency.
• Submissions are coming in in the proper format – they used to have to chase files from authors (never got complete package) – now they’re getting all the files they need.
• Overleaf Manuscripts much better shape and format - “It’s much faster and easier for me to go through the manuscript and get all the key points out that I need. It’s much easier for me to get to these quickly with an Overleaf manuscript.” - Mark
• Decreased the amount of questions we received from LaTeX users -- with Word users we still answer a lot of questions.
Genetics Society of America - Mark Johnston, Tracey DePellegrin & Ruth Isaacson
Has this helped publishers?
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What do authors say?
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• Instructions start with a link to an authoring template • Instructions continue throughout authoring template –
where the author is writing and needs them • Pre-submission checks can be done to ensure instructions
are followed correctly • Additional instructions and declarations on publisher
submission page • Final instructions upon completion and in an email to the
author. • All instructions are with the author throughout the
process.
Summary: Authoring Tools & Instructions for Authors