insurance - lodestar web viewcotesworth condition survey form finalised on 28 january 2000 by...

LOSS PREVENTION SURVEY REPORT

M.V. ........

[Photograph]

Year Built Name Of Surveyor

G.T. Company

Class Place Of Survey

Owners Date Of Survey

Managers Date Of Report

Lodestar Reference:

Instructing Principal:

Other Persons Attending :

Follow Up Survey Required/Recommended Yes/No

V1.1/Sept2012

Summary

ITEM RATING COMMENTS1 2 3 4 5

1 Overall Condition of the vessel 2 Hatch Covers3 Holds & bilges4 Crew competency / efficiency5 Management6 Navigation 7 Pollution prevention8 Ballast tanks9 Fire fighting equipment and Lifesaving

appliances10 Engine room and Machinery11 Condition of Hull & Deck12 Accommodation13 ISM14 SOLAS15 ISPS

*Rating: 1 = good, 2 satisfactory, 3 = marginal, 4 = poor, 5 = dangerous

Conclusions

IMPORTANT (please read prior to survey)

Guidance Notes to Surveyors

P&I loss prevention vessel condition surveys are primarily concerned with the safe operation

and navigation of the vessel in order to prevent accidents to people, cargo, and third party

property.

This Condition Survey Form is intended only as a guide, or aide memoire for the surveyor,

and the surveyor is encouraged to make his own comments. Should any relevant item of

equipment or documentation not be listed in the form, the surveyor is requested to report

on those items in addition to the listed items.

Hatch covers must be inspected and tested (preferably with Ultrasonic equipment); ballast

tanks must be pressed-up (hydrostatically tested); holds must be inspected and hold bilge

suctions tested on all general cargo and bulk carriers.

It is therefore important that the inspection is conducted when the vessel is cargo free and

afloat in order that hose tests of hatch covers (if ultrasonic equipment is not available), and

hydrostatic pressure testing of double bottom tanks may be undertaken. Obviously, where

cargo operations are underway, ultrasonic hatch testing is the only option, and pressure

testing of ballast tanks is not possible. Furthermore, hose testing of hatch covers, and

pressure testing of ballast tanks may not be possible where local water pollution regulations

prohibit such tests.

Entry Into Enclosed Spaces procedures must be adhered to when entering any enclosed or

confined spaces on board the vessel.

The Condition Survey Form should be completed with as much detail as possible, and all

questions in relevant sections should be answered. A section for remarks is included at the

end of each section for any comments (good or bad) that the surveyor may wish to make.

Some questions on the form may not relate to the vessel under survey, or alternatively the

requested information may not be available.

Wherever practicable the surveyor should inspect all items himself. The surveyor may not

accept verbal reports that another surveyor inspected the equipment a few days earlier. If

it is not possible for the surveyor to inspect any item, then the surveyor should state this,

and the reasons for non-inspection. The surveyor should then obtain a verbal report from

the Master, Chief Officer or Chief Engineer of the vessel.

The surveyor should test items wherever appropriate whilst conducting the survey, such

tests only being carried out with prior knowledge and co-operation of the ship's staff. If

particular areas appear to be well maintained and operational then it will be beneficial, due

to possible time constraints, to limit testing to the more important items or those where

condition gives cause for concern.

Photographs should be taken to illustrate the general appearance and condition of the

vessel. Specific attention should be paid to the hatch covers (if appropriate). Clearly

annotated photographs of defective areas or equipment should also be attached.

A written list of defects, crosschecked with the report, for maintenance or repair should be

given to the Owner or Master and countersigned, a copy left onboard and a copy should be

attached to the survey report. All defects and recommendations should, wherever possible,

be brought to the attention of the vessel's Master or other responsible representative of the

vessel's operators in order that the vessel may have the opportunity to rectify or repair

defects prior to the departure of the Surveyor. Serious defects or deficiencies should be

emphasised to the Master, or Owner’s representative.

All defects rectified and/or repaired to the satisfaction of the Surveyor may be deleted from

the defects list, but should be added to the additional comments section as having been

rectified.

At the completion of the final report the surveyor should clearly indicate whether he

considers the vessel to be safe and fit in all respects to undertake the intended venture.

Sections 1 to 16 should normally be completed for all vessels. Sections 17 onwards refer to

specialised vessels.

The report should ideally be submitted by email, in either MS Word or PDF format.

Additional photographs (with annotations where relevant) and scanned copies of ship’s

documents, may be submitted on CD/DVD or USB mini drive if file sizes are too large for

email transmission.

The completion of a Condition Survey in no way varies or prejudices the rights of the

Insurer, and the Insurer maintains the right to either withdraw a P&I quote or P&I cover, or

implement specific warranty terms at its discretion.

The Owner’s paramount responsibility to ensure the safety and seaworthiness of the vessel

and crew, and its mandatory compliance with any statutory, Classification Society, Flag

State, or Port State requirements, is in no way derogated by anything said, seen or done by

the attending surveyor, or by the completion of a Condition Survey.

In no circumstance shall the Insurer be liable for the negligence or recklessness of any

surveyor which it appoints to carry out a Condition Survey.

INDEX

PageSummary.................................................................................................................................. 2

Conclusions.............................................................................................................................. 2

Guidance Notes to Surveyors...................................................................................................3

1 Vessel Particulars............................................................................................................7

2 Certificates and Documents............................................................................................8

3 Management.................................................................................................................10

4 Crew Particulars............................................................................................................12

5 Navigation – Publications, Equipment, ECDIS...............................................................13

6 Communication Publications and Equipment...............................................................16

7 Accommodation............................................................................................................17

8 Safety Equipment..........................................................................................................18

9 Fire Fighting Appliances................................................................................................20

10 Hull and Deck Structures...............................................................................................22

11 Deck Machinery............................................................................................................24

12 Cargoworthiness - Dry Cargo Vessels............................................................................25

13 Engine Room Machinery...............................................................................................28

14 Pollution Prevention.....................................................................................................30

15 Conclusions...................................................................................................................31

16 Vessel Defects...............................................................................................................32

17 Passenger/RO - RO Vessels...........................................................................................33

18 Container Vessels..........................................................................................................35

19 Refrigerated Cargo Vessels...........................................................................................36

20 Oil and Chemical Tankers and Barges...........................................................................37

21 Fish Receiving or Processing Vessels.............................................................................40

1 Vessel Particulars

1.1 Name

1.2 Former Name(s)

1.3 Type of vessel

1.4 GT

1.5 Place & date of construction

1.6 Flag/Port of Registry

1.7 Official Number

1.8 Call Sign

1.9 Classification Society

1.10 Length

1.11 Breadth

1.12 Depth

1.13 Deadweight

1.14 TEU/Passengers

1.15 Main Engine

1.16 Master

1.17 Number of Hatches/holds

1.18 Date of next dry-dock/last dry dock

1.19 Date of last special survey/next special survey

1.20 Cargoes carried within last 12 months

1.21 Trading areas

1.22 Remarks – Please include a simple general arrangement diagram of the holds and tanks.

2 Certificates and Documents

Does the Master state that all statutory certificates, including annual surveys, are up to date

and valid?

Does the Master state that all Class certificates, including annual surveys, are up to date and

valid?

Are there any overdue Classification surveys according to the quarterly listing?

Are there any outstanding conditions of Class?

Are there any extensions of Class?

Are there any other outstanding Class matters?

Details of Class inspection of ballast tanks.

Please indicate whether the following documents are maintained on the vessel:

Other Certificates/Reports Date & Place of Issue Expiry Date

2.1 Cargo Gear Five Year Report

2.2 Cargo Gear Annual Report

2.3 Minimum Safe Manning and Trading Limitations.

2.4 Certificate of Financial Responsibility

2.5 Civil Liability Certificate

2.6 CO2 Installation

2.7 Pharmacist’s/Chemist’s Certificate for medicines

2.8 Last three Port State Control reports, please attach list of defects

2.9 Any other relevant Certificates

Please indicate whether the following are maintained in the correct form on board the

vessel.

2.10 Loading Stability Manual approved by the Classification Society.

2.11 Grain Stability Manual approved by the Classification Society.

2.12 Cargo Securing Manual approved by the Classification Society.

2.13 Container Securing Manual approved by the Classification Society.

2.14 Capacity Plan

2.15 Dead-weight Scale

2.16 RPM/Speed Table

2.17 Manoeuvring Characteristics Manual

2.18 SOLAS Training Manual (Ch. III)

2.19 Solid Bulk Cargoes Code (IMO-260E)

Other Records.

2.20 Masters Night Orders with date of last entry

2.21 Oil Record Book with date of last entry

2.22 Daily Tank Sounding Book with date of last entry

2.23 Daily Bilge Sounding Book with date of last entry

2.24 Compass Error Book with date of last entry

2.25 Remarks

3 Management3.1 Is there a Company Operations Manual on board?

3.2 Is there a Company Safety Manual on board?

3.3 When did the Owner’s Superintendent last visit the vessel?

3.4 Is there a safety committee on board?

3.5 Are minutes sent to owners?

3.6 Is the vessel stability calculated regularly?

3.7 Are contingency plans ready to deal with major incidents? (SOPEP, fire, etc)

3.8 Are written instructions available for tank entry/bunker loading?

3.9 Do the crew wear appropriate protective equipment, such as safety harness, safety shoes, eye protection, ear defenders, etc.?

3.10 Are the officers and crew familiar with standing orders and safety procedures?

3.11 Advise the procedures to train new crew members in safe working practices.

3.12 Advise the procedures to supervise crew members when working at heights, using power tools, and when using lifting appliances.

3.13 Is there a permit to work system on board and is the system being used?

3.14 Is there a planned maintenance program in operation on deck, recording overhaul dates and records of completed work? If so, is it Class approved?

3.15 Is there a planned maintenance scheme in operation in the engine room? If so is it Class approved?

3.16 Are proper procedures in place for hot work?

3.17 Is electrical welding equipment in good condition?

3.18 Are spare gas bottles stowed apart in a well ventilated position outside the accommodation and engine room?

3.19 Does the vessel comply with ISPS?

3.20 Does the vessel comply with SOLAS?

3.21 Does the vessel comply with ISM?

ISM Document of Compliance

Issue date and place

Issuing Organisation

Last Annual Endorsement

Company name and address

Vessel type listed on certificate

3.22 Safety Management Certificate

Issue date and place

Date of expiry

Issuing Organisation

Intermediate Endorsement

3.23 Remarks

4 Crew Particulars4.1 Does the officer and crew compliment comply with minimum safe manning

certificate Yes/No

4.2 What nationalities are the officers / crew?

4.3 What is the common language of vessel complement?

4.4 Remarks.

5 Navigation – Publications, Equipment, ECDIS

Publications

Please indicate whether current editions of the following publications are maintained on the

vessel, where relevant the date of the last correction, and whether the publications are

regularly corrected, and the corrections kept up to date.

5.1 Are paper charts sufficient for trading areas?

5.2 Are paper charts regularly corrected?

5.3 What is the date of the last paper chart correction?

5.4 Is a Chart Correction Log maintained?

5.5 Date of last Notice to Mariners

5.6 Pilot Books/Sailing Directions, are they corrected and up to date?

5.7 Is the Nautical Almanac up to date?

5.8 Are the Tide Tables up to date and do they include the trading area?

5.9 Are the List of Lights up to date, corrected, and do they include the trading area?

5.10 Are all IMO Books carried on board?

5.11 International Code Book

5.12 International Collision Regulations

ECDIS

5.13 Is the vessel equipped with an electronic chart system?

5.14 If so, is it being used as the primary means of navigation?

5.15 Are electronic charts sufficient for trading areas?

5.16 Are electronic charts regularly updated?

5.17 What is the date of the last electronic chart update?

5.18 Is an electronic chart update log maintained?

5.19 Are all navigating Officers certified in Flag State approved generic ECDIS training?

5.20 Have all navigating Officers undergone manufacturer approved training in the operation of the specific ECDIS equipment and software utilised board the vessel?

5.21 Is an ECDIS training log maintained?

5.22 Are satisfactory ECDIS operating and passage planning procedures in place?

5.23 Remarks.

Equipment

Please indicate whether the following are on board the vessel and in good operating

condition. Please provide where applicable, last date of adjustment/calibration. If not on

board, please advise why not on board.

5.24 Gyro Compass Yes/No

5.25 Gyro Compass Repeaters Yes/No

5.26 Auto Pilot Yes/No

5.27 Course Recorder Yes/No

5.28 Radar No. 1 Yes/No

5.29 Radar No. 2 Yes/No

5.30 Radar Plotting Sheets Yes/No

5.31 ARPA Yes/No

5.32 VHF including SOLAS VHFs Yes/No

5.33 Echo Sounder Yes/No

5.34 Log Speed Indicator Yes/No

5.35 SATNAV/GPS Yes/No

5.36 Rudder Indicator Yes/No

5.37 Revolution Indicator Yes/No

5.38 Navigation Lights Yes/No

5.39 Standard Compass Yes/No

5.40 Date of Adjustment of Compass

5.41 Chronometer Yes/No

5.42 Date of last chronometer check

5.43 Radio Direction Finder Yes/No

5.43.1 If no, then details of exemption certificate

5.43.2 Date of DF correction curve

5.44 Sextant Yes/No

5.45 Sound signalling equipment Yes/No

5.46 Manual fog signals, i.e. bell & gong Yes/No

5.47 Signalling lamp Yes/No

5.48 Signalling lights on mast Yes/No

5.49 Signalling flags Yes/No

5.50 Navtex Yes/No

5.51 Main Engine Bridge Control Yes/No

5.52 Bilge Alarms Yes/No

5.53 Bridge pyrotechnics and expiry dates Yes/No

5.54 Bridge organisation manual available? Yes/No

5.55 Is a passage plan available? Yes/No

5.56 Remarks

6 Communication Publications and Equipment6.1 Radio Log Yes/No

6.2 List of Radio Signals Yes/No

6.3 Main Radio Yes/No

6.4 GMDSS Yes/No

6.5 Emergency Transmitter/Receiver Yes/No

6.6 Distress Frequency Watch Receiver Yes/No

6.7 Auto Alarm Yes/No

6.8 Emergency Batteries Yes/No

6.9 Is all the equipment in working order Yes/No

6.10 Remarks

7 Accommodation

Please indicate the condition of the following areas and of the equipment maintained

therein:

7.1 Is the accommodation clean ?

7.2 Are windows and ports watertight ?

7.3 Is the electric system in apparent safe condition, without dangerous or temporary wiring in crew cabins ?

7.4 Are ladders, stairways and alleyways safe without being slippery, or having loose deck or stair coverings, or other defects ?

7.5 Are the galley and store rooms clean & tidy?

7.6 Is there any evidence of insect and/or rodent infestation?

7.7 Do the galley provision freezer doors operate from both sides, and are the alarms working ?

7.8 Do the galley refrigerator and freezer compartments operate at correct temperatures?

7.9 Is the galley fitted with fire extinguishers or a fixed system ?

7.10 Is the galley fitted with a safety fire extinguishing blanket ?

7.11 Is a sick bay or hospital fitted ?

7.12 Is the sick bay properly supplied ?

7.13 Are all medicines fully supplied and not past their expiry date ?

7.14 If vessel is not equipped with a sick bay, then indicate if proper required scale medicines are on board.

7.15 Remarks

8 Safety Equipment

Please indicate whether the following are in good operating condition, comply with SOLAS

regulations, and whether any require inspection within 12 months of survey date.

Equipment

Condition/Remarks

8.1 Lifeboats Yes/ No

8.2 Lifeboat Equipment Yes/No

8.3 Lifeboat Davits Yes/No

8.4 Are lifeboat davit wire ropes certified ? Yes/No

8.5 Lifeboat Pyrotechnics Yes/No

8.6 Lifeboat Radio Yes/No

8.7 Has lifeboat engine been started ? Yes/No

8.8 Liferafts/Expiry date Yes/No

8.9 Liferaft Hydrostatic Release/Expiry date Yes/No

8.10 Lifebuoys Yes/No

8.11 Lifejackets Yes/No

8.12 Line Throwing Apparatus Yes/No

8.13 Expiry date of apparatus

8.14 Gangway and Net Yes/No

8.15 Pilot Ladder Yes/No

8.16 Communications System Yes/No

8.17 Deck and Gangway Lighting Yes/No

8.18 Stress finder or Loadicator Yes/No

8.19 Muster Lists in common language Yes/No

8.20 Does the vessel have EPIRB ? Yes/No

8.21 Does the vessel comply with SOLAS regulations ? Yes/No

8.22 Survival Suits Yes/No

8.23 Safety Harnesses Yes/No

8.24 Other Safety Equipment Yes/No

8.25 Please record details of swinging out a lifeboat witnessed by the P&I condition surveyor.

8.26 Was the swinging out satisfactory ?

8.27 Remarks

9 Fire Fighting Appliances

Please indicate whether the following are in good operating order, meet safety

requirements of all relevant regulations, and whether any require inspection/testing within

12 months of survey date.

Condition/Remarks

9.1 Fixed Systems in Cargo Compartments Yes/No

9.2 Fixed Systems in Engine Room Yes/No

9.3 Fixed Systems in Accommodation Yes/No

9.4 Fixed System in Paint Locker Yes/No

9.5 Fire Lines and Hydrants Yes/No

9.6 Fire Hoses and Nozzles Yes/No

9.7 Foam System Yes/No

9.8 Date of last foam analysis

9.9 Breathing Apparatus Yes/No

9.10 Firemen's Outfit Yes/No

9.11 International Shore Connection Yes/No

9.12 Gas Detectors Yes/No

9.13 Oxygen Meters Yes/No

9.14 Portable Fire Extinguishers Yes/No

9.15 Sand Buckets Yes/No

9.16 Smoke Detectors Yes/No

9.17 Emergency Boat and Fire Stations Yes/No

9.18 Date of last Emergency Drill Procedures practised by all officers and crew of vessel.

9.19 How often are drills practised ?

9.20 Emergency Generator. Yes/No

9.21 Results of blackout test conducted by P&I condition surveyor.

9.22 Condition of emergency batteries.

9.23 Emergency Fire Pump Yes/No

9.24 Results of testing emergency fire pump witnessed by P&I Condition Surveyor.

9.25 How long did it take to start pump ?

9.26 Was water pressure satisfactory ?

9.27 Remarks.

10 Hull and Deck Structures

Please indicate the condition of the following and whether any remedial work is required

Items

Condition/Remarks

10.1 Superstructure, including Accommodation

10.2 Handrails, Bulwarks, Ladders

10.3 Main Deck including Decks Between Hatch Coamings

10.4 Fo'c'stle and Poop Decks

10.5 Accommodation Decks

10.6 Anchors, Cables, Stoppers

10.7 Mooring ropes and wires

10.8 Bitts, Fairleads

10.9 Ventilators, Vent and Filling Pipes

10.10 E.R. Vents

10.11 Closing Devices, Gauzes

10.12 Sounding Pipe Caps on Deck

10.13 Watertight openings - Doors, Ports

10.14 E.R. Skylights

10.15 Manholes on Deck

10.16 Deck lighting, Floodlights

10.17 Fore Peak Isolation Valve

10.18 Condition of Duct Keel

10.19 Condition of void spaces

10.20 It is important that the P&I Condition Surveyor must witness the overflowing of all ballast tanks, and take photographs of the overflowing tanks. It is not sufficient to

rely on reported Class tests. Please describe the results of overflowing the ballast tanks.

10.21 Please describe fully the overflow test conducted by the P&I Condition Surveyor on all ballast tanks.

10.22 If any tanks were not tested by the P&I Condition Surveyor please state why not. If local water pollution regulations prohibit such tests, this must be listed as an outstanding item for follow-up survey.

10.23 The P&I Condition Surveyor must himself internally inspect at least the fore peak tank, two DB tanks, two top side tanks, and one void space, and take photographs of the tank internals. If it is not possible to inspect the tanks internally, then the surveyor should give the reasons here. Please describe the general internal condition of the tanks inspected, and the condition of the coatings.

10.24 Condition of tank internal shell plating, bulkheads, and general wastage.

10.25 Condition of frames, beams, stringers inside the tanks.

10.26 Condition of anodes.

10.27 General condition of external shell plating viewed from jetty, or from main deck.

10.28 Dry-dock Inspection of Side and Bottom Plating if the vessel is in dry dock.

10.29 If the vessel is afloat, does the surveyor recommend a dry dock inspection ?

10.30 Remarks

11 Deck MachineryCondition/Remarks

11.1 Windlass and Bedplates

11.2 Winches and Bedplates

11.3 Hydraulics

11.4 Cranes: are SWL’s prominently displayed ?

11.5 Crane Swivel Bearing Certificates/Inspection

11.6 Derricks

11.7 Derrick Guys and fittings

11.8 Condition of mooring ropes

11.9 Other

11.10 Remarks

12 Cargoworthiness - Dry Cargo Vessels

Please indicate condition of the following and whether any remedial work is required.

HoldsCondition/Remarks

12.1 Tank Tops and Ceiling

12.2 Tank Top Manholes/Covers

12.3 Bilges and Suctions

12.4 Results of bilge suction test conducted by P&I Condition Surveyor.

12.5 Inspection of Bilge Non-Return Valves (if in hold)

12.6 Air and Sounding Pipes. If fitted, is protection in place ?

12.7 Platforms and guard-rails

12.8 Spar Ceiling

12.9 Internal Shell Plating and Frames

12.10 Bulkheads

12.11 Ladders and Stanchions

12.12 Are there any fractures around the hold access hatches ?

12.13 Are the access hatches watertight ?

12.14 Are locking pins present on the access hatches ?

12.15 Tween Deck Hatch Covers

12.16 Condition of Internal Hatch Coamings

12.17 Is there any rust streaking on the hatch coamings indicating water ingress through the hatch covers ?

12.18 Internal hold lighting

12.19 Portable hold lighting

12.20 Description of hold ventilation system

12.21 Results of testing hold fans.

12.22 Results of testing hold ventilator fire dampers

12.23 Results of inspecting watertightness of ventilator closing devices. If necessary closing devices can be hose tested.

12.24 Remarks

Hatch CoversCondition/Remarks

12.25 Type of Hatch Covers

12.26 Compression Bars

12.27 Wheel Trackways

12.28 Main Cover or Section Wheels

12.29 Side Pulley or Balance Wheels and Supporting Brackets.

12.30 Chains

12.31 Side Cleats

12.32 Drain Channels

12.33 Condition of Steel Pontoons/Sections/Covers, with a description of pitting or steel wastage, particularly on cross joints.

12.34 Cross Joints

12.35 Cross joint wedges

12.36 Is there evidence of sealing tape or expanding foam filler being used ?

12.37 Rubber seals

12.38 Depth of permanent hatch cover rubber compression (sett), or inset

12.39 Rubber seal retaining channels, and amount of scale or wastage

12.40 External Coamings

12.41 Coaming drain non-return valves

12.42 Tarpaulins: how many, condition? Are there spare wedges and battens; and their condition?

12.43 Before Hose or Ultrasonic test, the P&I surveyor should witness the hatch covers being closed and report on the safety of the closing procedure, for example whether the crew have to swing on the hatch chains to assist the closing operation.

12.44 After closing and securing the hatch covers, the surveyor should enter the holds to see if any daylight is entering through the hatch covers. He should then report the results of the Daylight Test in this section. If daylight is seen through any particular hatch cover, then it is not necessary to test that hatch cover.

12.45 Results of hatch cover Hose or Ultrasonic Test conducted by the P&I Condition Surveyor. To be signed by Master/Representative, and a copy left onboard.

12.46 It is not sufficient to accept reported Class hatch cover test results. Subject to successful daylight test, all hatch covers must be hose or ultrasonic tested by the P&I Condition Surveyor. If this is not possible, then the surveyor should state why the test was not undertaken.

12.47 For hose test, a jet of water at pressure of at least 0.2N/mm² and distance no more than 1.5 metres should be applied directly on to the joints. Where a joint is recessed and the hose jet cannot be applied directly, the recess drain holes should be plugged to allow a head of water to build up. In practice this may require that all cross joints be plugged at both ends for testing. Any water ingress should be reported, even if the ingress is only minor drips.

12.48 Remarks

13 Engine Room Machinery

Please indicate the condition of the following and whether any remedial work is required.

Condition/Remarks

13.1 Main Engine

13.2 Main Boiler

13.3 Auxiliary Boiler

13.4 Switchboard

13.5 Generators

13.6 Ballast and Bilge Systems/Pumps

13.7 Sea Inlet and Discharge Valves

13.8 Steering Gear

13.9 Results of crew demonstration to the P&I surveyor of operating the Emergency Steering Equipment

13.10 Date of last routine testing before the attendance of the Surveyor

13.11 Condition of steering flat

13.12 Test results of ER Remote Emergency Stops, remote quick closing valves and Closing Devices, confirm closing devices are not wedged/jammed open.

13.13 Oily Water Separator/Slop Tank

13.14 Shaft Tunnel

13.15 Domestic Reefer Plant

13.16 Sewage Tank

13.17 U.S.C.G. Sanitation Equipment

13.18 Propeller and Rudder (if in dry-dock)

13.19 Cleanliness and safety of engine room

13.20 Engine room lighting

13.21 Emergency Escapes

13.22 Engine room ventilation

13.23 Condition of Machinery Safety Guards, are sounding pipes self closing cocks and caps in place?

13.24 Are UMS systems in good condition?

13.25 Results of inspection of at least one Cargo Hold Bilge Non-Return Valve if in Engine Room.

13.26 Records of luboil analysis. Records of fuel oil analysis.

13.27 Emergency escapes signed and clear

13.28 Testing of alarms and shutdowns

13.29 Remarks

14 Pollution Prevention14.1 Have standing orders for bunkering operations been prepared and are they

prominently displayed ?

14.2 Is there an on-board pollution emergency response plan ?

14.3 Has the plan been approved by the relevant authorities ?

14.4 Are there sufficient dispersants on board as listed in the SOPEP manual ?

14.5 Is there sufficient absorbent material on board ?

14.6 Are dispersants and absorbent materials kept easily to hand in a ready use locker ?

14.7 Are there sufficient plugs for the scuppers ?

14.8 Are the bunker manifolds in good condition? Is there a pressure gauge fitted and is it operational ?

14.9 Are the bunker manifold and vent pipe savealls in good condition ?

14.10 What type of bunker gauging is fitted ?

14.11 Is the bunker gauging system working properly ?

14.12 Are there any fuel or lube oil leaks in the engine room ?

14.13 Is the oily water separator working ?

14.14 Are the ship's engineers familiar with the proper working of the separator ?

14.15 Is the separator alarm and solenoid working ?

14.16 Are the separator instructions prominently displayed ?

14.17 Are valves labelled as to their use, and pipe-work colour coded ?

14.18 Remarks

15 Conclusions

What is the surveyor's overall opinion on :-

15.1 The vessel's cargo-worthiness and general condition.

15.2 The state of maintenance of the vessel.

15.3 The competence of officers and crew in relation to the safe operation of the vessel in a scale of 1 (poor) to 10 (excellent).

15.4 Once all items on the defect list have been dealt with, is it the opinion of the surveyor that the vessel will be safe and fit in all respects to trade and undertake the intended venture for the next 12 months ?

15.5 Surveyor's Further Remarks

Surveyor

Company

Port

Date

16 Vessel Defects

Please list below, (and on a continuation sheet if necessary) all defects and

recommendations with regard to the repairs to be carried out. Please indicate whether or

not recommendations require immediate attention. Please also cross reference all defects

with the reference number in the Condition Survey Report. Annotated photographs of

defective areas, together with general photographs showing the overall condition and

design of the vessel, should accompany this report.

All defects and recommendations should, wherever possible, be brought to the attention of

the vessel's Master or other responsible representative of the vessel's owners/managers in

order that the vessel may have the opportunity to rectify or repair defects prior to the

departure of the Surveyor. Defects rectified and/or repaired to the satisfaction of the

Surveyor may be deleted from the defects list, but an entry made in the additional

comments section detailing the defect before rectification.

Report Ref. No. Defect Recommendation

17 Passenger/RO - RO Vessels

17.1 Type of vessel

17.2 Passenger Ship Safety Certificate

17.3 Number of passengers carried

17.4 Trading area

17.5 Condition of the public rooms

17.6 Condition of passenger cabins

17.7 Can cabin doors be opened from the inside without a key ?

17.8 Are thresholds and tops of doors marked ?

17.9 Are deck coverings in good condition, with non-slip coverings where appropriate ?

17.10 Condition of watertight doors

17.11 Condition of fire doors

17.12 Condition of passenger galley

17.13 Condition of food handling areas

17.14 Condition of electrical wiring in public rooms and passenger cabins

17.15 Are wires protected by cable casing in passenger accessible areas ?

17.16 Is the public address system in satisfactory condition?

17.17 Is the passenger list properly maintained with details about gender, age and disabled persons? Yes/No

17.18 Are escape routes properly marked ? Yes/No

17.19 Are safety instructions prominently posted ? Yes/No

17.20 Are safety drills held? If so when - ie prior to departure? Yes/No

17.21 Is a fast rescue boat provided and the crew trained accordingly?

17.22 Does an Authority regularly inspect health and sanitary conditions onboard?

17.23 Cargo Securing Equipment (please indicate type) Yes/No

17.24 Vessel's Securing Points Yes/No

17.25 Loading Ramps Yes/No

17.26 Portable Cardecks/Ramps Yes/No

17.27 Deck Ventilation Fans Yes/No

17.28 Vehicle Decks Yes/No

17.29 Lifts/elevators and certificates Yes/No

17.30 Door Sealing Arrangement Yes/No

17.31 Is there a system in place for preventing passengers access to vehicle decks while at sea? Yes/No

17.32 Condition of Bow visors/doors

17.33 Condition of Stern/Side Doors

17.34 Door Open Alarms/Indicators Yes/No

17.35 Door closed before sailing reporting arrangements ?

17.36 Type of fire detection equipment

17.37 Type of fire fighting equipment

17.38 Watertight integrity of the stabiliser spaces

17.39 Remarks

NOTE: SAFETY AUDITS OF PASSENGER VESSELS

Requires a review of the vessel’s safety procedures and should cover the ability of the vessel's crew to respond to an emergency situation.

It should incorporate subjects such as passenger safety information, clarity of signs for muster stations, evacuation routes and life jacket location.

The effectiveness of the fire detection system should be tested as well as procedures for ventilation, flooding control and passenger evacuation.

The crew should be questioned regarding their knowledge and understanding of their duties in an emergency together with the company procedures for emergency situations.

Whilst this is not a safety equipment survey, random inspections and testing of safety equipment should be included in this survey, and records of safety equipment maintenance and safety drills reviewed.

18 Container Vessels

18.1 Please state whether the vessel was purpose built solely for the carriage of containers: Yes/No

18.2 Please state whether the vessel, being a multi-purpose vessel is partly purpose built for the carriage of containers. Yes/No

18.3 Please state whether the vessel has been adapted for the carriage of containers under and/or on deck. Yes/No

18.4 Please state the number of containers which the vessel is designed to carry.Under deck No. of Units Dimension of Units

On Deck No. of Units Dimension of Units

18.5 Please state type and condition of cell guides

18.6 On Deck

18.7 Under deck

18.8 Please state whether lashing equipment and container security are in satisfactory condition.

18.9 On Deck

18.10 Under deck

18.11 The surveyor should inspect the builders plan for the carriage of containers and comment on any changes or deficiencies found during survey.

18.12 Please describe the lashing system both on and under deck.

18.13 Is the lashing manual Class approved ?

18.14 Please indicate whether refrigerated container connections are in satisfactory condition.

18.15 Please indicate whether the ventilation system is satisfactory for both cargo hold and con-air containers.

18.16 Remarks.

19 Refrigerated Cargo Vessels

Please indicate whether the following are in satisfactory operating condition

Condition/Remarks

19.1 Refrigeration Machinery

19.2 Fan Rooms

19.3 Air Refreshing System

19.4 Calibration Devices

19.5 Remote Thermometers

19.6 Manual Thermometers

19.7 Proper records

19.8 Ventilation System

19.9 Insulation of Holds

19.10 Deck Gratings

19.11 CO2 Measuring Equipment

19.12 Oxygen Measuring Equipment

19.13 Reserve Refrigerating Gas

19.14 Reserve Chemicals

19.15 Other Equipment

19.16 Remarks

20 Oil and Chemical Tankers and Barges

Please indicate the condition of the following and whether any remedial work is required.

A) Tanks Condition/Remarks

20.1 Tank Tops

20.2 Pipelines and date of last test

20.3 Heating coils and date of last test

20.4 Platforms and Guard-rails

20.5 Ladders

20.6 Cargo Tank Coatings

20.7 Double Bottoms

20.8 Side Tanks

20.9 Valves

20.10 Tank Cleaning System

20.11 Insulation

20.12 Vents

(B) Pumproom

20.13 Pumps

20.14 Emergency stops

20.15 Fans

20.16 Lighting

20.17 Bilges

20.18 Valves

20.19 Ladders/Lifts

(C) Deck

20.20 Manifold

20.21 Pipe System and Valves

20.22 Gaslines and P/V Valves

20.23 Flame arrestors

20.24 Loadicator/Stress Finder

20.25 Cargo Tank Gauges

20.26 Ullaging Equipment/Alarm System

20.27 Tank Lids and Seals and Opening Devices

20.28 Ullage Ports

20.29 Butterworth Plates

20.30 Butterworth Hoses including electrical continuity and bonding test

(D) Inert Gas System

20.31 Is system fitted, and is a log kept?

20.32 Condition including alarms, trips and instruments

20.33 Approved Inert Gas Manual

20.34 Pressure and oxygen recorders

20.35 Oxygen content of delivered inert gas

20.36 Deck Seal

20.37 Velocity vents/mast risers, vent stacks

20.38 Remarks

(E) Crude Oil Washing Equipment

20.39 Is a COW system fitted ?

20.40 Does the system comply with MARPOL requirements?

20.41 Is an operational log of COW operations kept ?

20.42 Is the system in good condition ?

20.43 Has the system been pressure tested ?

20.44 Is an approved manual on board ?

20.45 Is COW used ?

20.46 If so has the IMO checklist been completed ?

20.47 Are oxygen readings taken of cargo tanks by portable meter before starting COW operations ?

20.48 Are hydrant type connections to the COW system isolated or blanked off?

20.49 Oily Water Separator

20.50 Remarks

21 Fish Receiving or Processing Vessels

*** These questions are in addition to Section 19 on refrigerated cargo vessels which must

also be completed for Fish Receiving or Processing Vessels

21.1 Yokohama Fenders

21.2 Procedures for berthing transhipping vessels

21.3 Weather monitoring procedures

21.4 Cargo slings

21.5 Mooring arrangements

21.6 Engine on Standby ?

21.7 Non slip decks

21.8 Hatch cover arrangements

21.9 Deck working area lighting arrangements

21.10 Factory Deck

21.11 Are Stability Calculations regularly undertaken ?

21.12 Is a stability log maintained ?

21.13 Remarks