Exhibitor Manual

We would like to welcome you into this exhibition and express our desire to help make your participation successful and "problem free". This exhibitor service kit is divided into 9 easy to follow sections. Please read each section carefully (it will not take much time), taking into consideration the fact that information in this manual is given compactly and consist of forms-tables for your filling. Please also take special notice of the below deadlines dates. Strict adherence to these deadlines will ensure your smooth participation, and will save you additional costs. The obligatory or very important forms are marked with red.

DEADLINE1. General information, exhibition place and open times 2. Stand Equipment, Layout & Furniture

2.1 Stand & Equipment Layout Order Form March 6, 20172.2 Furniture & Additional Services Order Form March 6, 2017

3. Company Identification Sign Order Form March 6, 20174. Hotel & Travel Information

4.1 Booking Request March 6, 20175. Visa Information

5.1 Request For Visa Invitation Letters March 6, 20176. Official Catalogue Listing & Advertising

6.1 Catalogue Information Order Form March 6, 20177. Exhibitor Staff Badges March 6, 20178. Exhibitor Welcome Reception Party - Order Form March 6, 20179. Business Forum Participation Form March 6, 2017

We realize that, when exhibiting at any exhibition, companies are quite likely to have specific and unique requirements that may not be covered in this Exhibition Manual. If you require any special services which are not included in this kit, please contact our office.

Show management will be "on-site" during the installation, the open days of the exhibition, and the dismantling. Before and during this time we can be contacted in Tashkent at:Exhibition organizer:

Exhibition operator:EXPO POSITIONTel.: + 99871 1204347, 1204337Fax: + 99871 1204349Mobile: +99897 1306232Е-mail: uzbekistan@expoposition.comContact person: Elena Zeleneva

Exhibitor Manual1. General information, exhibition place and open timesA) LOCATION OF FAIRThis exhibition is being held at “Youth Creativity Palace”. The actual address is:2, Mustakillik avenueUzbekistan Tashkent Reference point:Subway station “Mustakillik” Location of exhibition hall on Google maps:

Exhibitor ManualB) EXHIBITION DATES AND TIMES

INSTALLATION SCHEDULE:Monday, 3 April 2017 10:00 - 18:00

OPEN SHOW HOURS:Tuesday, 4 April 2017 10:00 - 17:00 Wednesday 5 April 2017 10:00 - 17:00Thursday, 6 April 2017 10:00 - 16:00

DISMANTLING SCHEDULEThursday, 6 April 2017 16:00 – 23:00

OPENING CEREMONY Tuesday, 4 April 2017 10:00

C) EXHIBITION BADGESThe cost of participation includes individual exhibition badges that are included with this Exhibition Services Kit. Companies will receive 1 exhibition pass per 3 sqm’s of exhibition space rented. You will receive your exhibition badges at the exhibition at the organizer’s stand. Please order your exhibition badges in form Exhibitor Staff Badges on the page 17.

D) CAR PARKING The hall does not have car parking spaces in close proximity to the building but during mantling and dismantling period the parking nearby the venue will be open.

E) SECURITYAs in most trade fairs, pilferage is always a problem. This problem is most severe on the last day of installation, the last few closing hours before and after the official closing (often exhibitors leave their stand to make transportation and other arrangements). Please take special care during these times, always lock away your exhibits, and never leave your personal valuables in the booth. Show management is not responsible for any losses or damages of your exhibit.

F) EXHIBITOR RESTAURANTCafe for exhibitors and visitors will be straight on the exhibition site. Also there are a lot of cafes near the hall.

G) EXHIBITOR RECEPTIONThis year we are planning to hold the exhibitor reception on XXX at a site to be announced. It is planned to start at 7.30 pm and finish at midnight. This reception will include a buffet dinner and cocktails. As we must provide both food and drinks, it is critically important that we know in advance the number of guests who will be attending. We provide free tickets to the extent of two tickets per 1 stand. Additional paid tickets are available at a cost of US$ 60.00 each. To receive additional tickets you must place your order for tickets using Exhibitor Welcome Reception Party - Order Form on the page 18.

Exhibitor Manual

2. Stand Equipment, Layout & FurnitureTo ensure that your stand is equipped, designed and constructed exactly as you require, it is essential that you give us precise instructions no later than March 6, 2017.

Please be aware that: 1. Changes or revisions may not be accepted on any orders after March 6, 2017.2. Additional advance orders may not be accepted after March 6, 2017.3. Payment must be made on all orders before March 6, 2017. Orders not paid for by the March 6, 2017 deadline risk cancellation. 4. On-site orders may cost an additional percentage over standard cost and will only be started after all advance ordered jobs are finished. Also materials for on-site orders may not be available.5. Water pipes and electrical cables may be inside your stand or near its entrance.

PAVILION LAYOUT AND UTILITY INFORMATIONThe exhibition hall is professional site with excellent conditions. However their are only a limited number of power, water and air connections and consequently water, power and air cables may be routed through your stand.

RAW EXHIBITION SPACE Raw exhibition space does not include any services for water and power. These services must be ordered on the furniture and equipment order form no later than March 6, 2017. All water hoses, drain hoses, electrical cables, distribution boxes and other supplies which connect your equipment to the pavilion point of supply must be provided. Show management is under no obligation to supply any connection or other materials. Labor to make connections will be made available at an additional charge.

STANDARD SHELL SCHEMEIf you ordered a standard shell scheme booth package, your stand will be equipped with the following furniture per 9 sqm’s of space ordered:

* Stand units with hardwall panels framed in aluminum, optional office (per 20 sqm stand), * Full grey carpeting throughout stand and office,* One small table with three chairs,* Three adjustable spotlights, Also each participant will receive, a 220V, 50 Hz. electrical outlet, one waste paper basket and a company identification sign (up to 10 letters).

On the following page are 2 drawings showing the standard shell scheme layout of 9 and 20 square meters stand. Also included is a blank 2.1 Stand & Equipment Layout Order Form for you to draw your specific layout. We require this form no later than March 6, 2017. If we do not receive your specific requirements prior to this date, your stand will be configured as shown in the enclosed drawings or as determined by show management. If you require additional furniture items (eg: showcases, shelves, etc.) and have not made prior arrangements, please order them using the furniture drawings and the Furniture & Additional Services Order Form found later in this section. Additional furniture or equipment ordered on site will only be available after all advance orders are filled.

Exhibitor Manual

Standard shell scheme layout of 9 and 20 square meters stand

(Back of stand )

Exhibitor Manual

(Front of stand)

Exhibitor Manual2.1 Stand & Equipment Layout Order FormCOMPANY NAME: STAND NUMBER:

Using the grid shown below where the distance between each dot equals one meter or one half meter (or other drawing as desired by the exhibitor) please use this grid to indicate the location of walls, offices, shelves, showcases, furniture, electrical connections, telephone, etc.

(BACK OF STAND)

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(FRONT OF STAND)

(Approved by) (Date)

Exhibitor ManualPlease send or fax this information no later than four (4) weeks before the opening of the exhibition.

2.2 Furniture & Additional Services Order FormCompany name Stand Number

SIGN ITEM#

ITEM DESCRIPTION QUANTITY

COST US$

TOTAL COST

220 Wall panel (1,0mX2,5m) 44.00221 Wall panel (0,5mX2,5m) 33.00222 Organic glass panel (1,0mХ1,6m) 80.00223 Organic glass panel (0,5mХ1,6m) 70.00240 Lockable Folding Door

(1 free per 20 sqm..) (1,0mХ2,5m)96.80

242 Curtain (grey or blue) (1mX2,5m) 38.50243 Fascia panel white, height 30 cm 15.00244 Fascia panel radial white, height 30 cm 30.00250 Ceiling grating 46.20303 Conference Chair (3 free per 9 sqm.) 13.20

306 Bar Stool 25.30

311 Table (70cmХ70сm) (1 free per 9 sqm.) 13.20

312 Table ( 70сm. Х 120сm.) 25.30

314 Table round (d=70 сm) 25.30

315 Table round (d=70 сm, h=130) 38.50

318 Cupboard (50сmХ100сmХ110сm) 77.00

320 Cupboard (50сmХ100сmX70сm) 63.80

321 Info Counter (50сmХ100сmХ110сm) 90.20

322 Info Counter radial 108.90

323 Hinged shelves for leaflets, 3 sections 19.80

324 Floor shelves for leaflets, 5 sections 25.30

331 Clothes Rack 13.20340 5 Shelf Unit (50сmХ100сmХ250сm) 96.80

341 5 Shelf Unit (50cmХ50cmХ250cm) 77.00

350 Refrigerator (150 Cubic Liters) 165.00

351 Refrigerator (240 Cubic Liters) 275.00

377 Waste Basket (1 free per stand) 8.00

380 Shelf on Wall (1m x 30сm) 19.80382 Display Podium small (50cmХ100cmХ70m) 101.00

Info

Exhibitor Manual383 Display Podium (1mХ0,5mХ0,8m) 136.00

384 Podium radial R=50см, small 51.70

385 Podium radial R=100см, 77.00

386 Podium swivel, d=4 м 535.00

394 Glass Showcase (1mХ0,5mХ1,1m) 90.20

396 Glass Showcase (1mХ0,5mХ1,8m) 115.50

398 Glass Showcase (1mХ0,5mХ2,5m with light) 140.80

399 Lock for showcases, info counters and cupboards

13.20

400 Carpet /sqm 10.45516 Spotlight ( 1 free per 3 sqm.) 25.30

600 Water connection with kitchen unit (55cmХ55cm) and boiler

319.00

915 Electrical Outlet, 220 Volts ( 1free per stand) 58.30

917 Electrical Outlet, 380 Volts 108.90

919 Additional power Charge /Kw 7.00933 DVD player 63.80934 LCD monitor 50’ 390.00935 LCD monitor 42’ 451.00936 LCD monitor 30’ 220.00937 TV rack low (50cmХ50cmХ70cm) 38.50

938 TV rack high (65cmХ45cmХ110cm) 46.20

940 Screen (2mХ3m) 63.80

950 Pasting of surfaces (walls, furniture and etc.) with oracal

/sqm 27.00

TOTAL AMOUNT:

(Date) (Approved by)

Please send or fax this information no later four (4) weeks before the opening of the exhibition.Orders or alterations received after this date may not be processed.

Exhibitor Manual3. Company Identification Sign Order Form

COMPANY NAME: STAND NUMBER:

All exhibitors contacting for stand building through the organizer will be provided with their company name (up to 10 letters) written in English or Russian on the stand fascia. The official language of Uzbekistan is Uzbek, however almost all business dealings are done in either Russian or English.

All company signs are printed in black, blue or red. If the color is not specified it will be black. Please complete the area below, in English or Russian, exactly as it should appear on your stand fascia:

(free symbols) (extra payable symbols)

Name:

Color:

If you would like to have your company logo reproduced on your company fascia the cost is US $54.00.

We must receive a copy of the "camera ready art work" no later than Four (4) weeks before the opening of the exhibition. However, remember that it is usually cheaper and better to bring your own logo. These can be placed on the fascia next to your name.

If additional fascia signs are ordered the cost is $2.50 per 1 letter.

ITEM QUANTITY OF LETTERS COST TOTAL COST

Additional fascia signs $2.50

Logo on fascia sign $54.00

TOTAL COST

Director of the firm (organization)

(Date) (Approved by)

Please send or fax this information no later four (4) weeks before the opening of the exhibition. Orders after this date will not be accepted.

Exhibitor Manual4. Hotel & Travel InformationTaking into consideration increasing stream of exhibitors and visitors coming to the exhibitions, our company would like to offer you special exhibition prices for accommodation in below mentioned hotels. You can book hotel through 4.1 Booking Request (see it after the hotels description) by sending it to our office or directly to the hotel via e-mail or fax. During a couple of days you will receive hotel confirmation. Availability of rooms is limited. The prices, given below, are valid only if you use our Form. We would also like to advise you that all foreigners staying in Uzbekistan more than 72 hours must have their passport stamped by the OVIR (a government visa registration authority). If you stay in hotel you will receive this stamp in your passport automatically.

1"HILTON TASHKENT" Hotel *****For the discerning traveler, Hilton Tashkent provides five-star amenities and attentive service to make your stay feel like a true getaway. Walk into the bright and spacious lobby decorated with muted tones and feel a sense of peace. Business travelers appreciate the short walk to the UzExpo Centre and the International Business Centre.107A, AMIR TEMUR ST., TASHKENT, UZBEKISTANTEL: +998-71-1207000 FAX: +998-71-1206459Lowest Room Rate: Single room $170.00/night

Double $220.00/night(Including VAT tax and full American breakfast)

2. "RAMADA TASHKENT" Hotel ****"The Park Turon" is a new Hotel in Tashkent city with its comprehensive range of modern facilities supported by an excellent service. It’s a newly reconstructed and well-furnished Hotel just 8 km from Tashkent International Airport.

Address: A.Kodiriy str., 1Tel: +998 71 140 60 00Fax: +998 71 140 60 30E-mail: office@theparkturon.com Website: www.theparkturon.com

Lowest Room Rate: Single room $99.00/nightDouble $120.00/night(Including VAT tax and full American breakfast)

Hotel offers airport-hotel transfer, it is available at $30.00 per car (up to 2 persons) one way.

3. "RADISSON BLU TASHKENT" Hotel ****ravellers staying with us enjoy proximity to several businesses and tourist attractions, many of which can be reached on foot. After a day of meetings or sightseeing, retreat to one of our inviting rooms and suites where guests enjoy Free high-speed, wireless Internet access. Order a refreshing beverage by the outdoor pool, or enjoy delicious international cuisine at one of 3 on-site dining and bar options. Complimentary access to the fitness center and friendly concierge services come with every reservation. Radisson Blu Hotel, Tashkent also offers conference space for corporate meetings, seminars or social events for up to 250 attendees.Lowest Room Rate: Single room $130.00/night

Double $160.00/night

4. Hotel Uzbekistan***

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Exhibitor ManualFor three decades Hotel "Uzbekistan" has been cordially accepting visitors from all over the world, demonstrating a combination of high quality services along with Eastern hospitality. Hotel architecture characterizes a blend of European and Eastern styles. It is one of the most reputable buildings in Tashkent.Architecture of the hotel combines tradition and modernity of European and Oriental styles. This is one of the most respectable buildings in Tashkent.Hotel "Uzbekistan" is situated in business centre of the city, by metro station "Amir Temur". It is 10 km away from International Airport, 7 km away from Northern Railway Station and 12 km away from Southern 45, Мusakhanov str.,Tashkent, Uzbekistan, 100047Tel.: (+998 71) 113-1111, 113-1012, 113-1113Fax: (+998 71) 1131100, 113-1090E-mail: reservation@uzbekistanhotel.uz, marketing@uzbekistanhotel.uz

Lowest Room Rate: Single Room $55.00* per night Double Room $75.00* per night

(Including VAT tax and including full American breakfast)Hotel offers airport-hotel transfer, it is available at $10.00 per person one way.

*payment in US$ cash only

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Exhibitor Manual4.1 Booking Request

Hotel:

Room type: standard _____________________________________________________________________________________First Room

First Guest Name: Arrival DepartureDate Date

Second Guest Name: Arrival DepartureDate Date

______________________________________________________________________________________________________

Second Room

First Guest Name: Arrival DepartureDate Date

Second Guest Name: Arrival DepartureDate Date

______________________________________________________________________________________________________Airport-Hotel Transfer:

Flight number: Arrival date: Arrival time:

______________________________________________________________________________________________________

Hotel Confirmation Requirement:This is simply a booking request form and no rooms will be held for you until you are contacted by the hotel and make payment arrangements. Formal confirmation will be sent directly from the hotel. To receive this confirmation, please complete the section below and include the contact name, address, telephone, fax and e-mail address of the person to whom should be sent details of the confirmation.

Contact Person: Company:

Telephone: Fax:

E-mail

To ensure room availability, e-mail or fax this information as soon as possible.

Exhibitor Manual5. Visa InformationIn order to enter Uzbekistan, all non-CIS citizens must have a valid Uzbekistan visa. To receive this visa, first you must send us - visa application filled in and downloaded from the official site of Ministry of International Affairs http://evisa.mfa.uz/ . - a letter from your company that specifies your position in the company and the reason for your travel to Uzbekistan- a photocopy of the identification page (page with photo) of your passport.

After your visa is officially approved by the Ministry of Foreign Affairs in Uzbekistan, you must use the “Visa Invitation Letter” which we will email to you to make a formal application for a visa.

Once your visa approval is given by the Ministry of Foreign Affairs in Uzbekistan, we will send by email to you a “Visa Invitation Letter” which will also include a visa approval number. At the same time, the Ministry of Foreign Affairs in Uzbekistan will send E-mail confirmation of your visa approval (an approval number) to the Uzbekistan embassy at which you stated on the visa application that you would apply for your visa.

When you receive the “Visa Invitation Letter”, you must then make your formal application for a visa at the Uzbekistan embassy. At this time you must submit to the Uzbekistan Embassy, your passport (not a photocopy but your original passport), the Visa Invitation Letter which we send you, passport photos, a Uzbekistan Visa Application Form, and the relevant visa processing fee. Typically, the faster you need the visa to be issued, the more money you will be charged for the visa which is stamped onto a page in your passport.

Only citizens of countries without the Embassy of Uzbekistan on their territory can apply for visa to be stamp in passport in the Airport of Tashkent, Uzbekistan. By they also need to receive visa support letter from us y emal before their flight to Tashkent.

To start this process, first you must complete visa application filled in at the official site of Ministry of International Affairs http://evisa.mfa.uz/ which includes the name of the Uzbekistan embassy to which you will send your passport when you make your formal application for a visa. Then we need to receive by e-mail this application along with a letter from your company that specifies your position in the company, a letter from your company that specifies the reason for your travel to Uzbekistan, and a photocopy of the identification page of your passport. Once we receive these four (4) pieces of information, we will arrange to make an application on your behalf at the Ministry of Foreign Affairs in Uzbekistan for you to be granted an Uzbekistan visa. This governmental approval process can take up to fourteen working (14) days for all countries except Turkey and China. For Turkey and China visa support process can take up to 30 days.

Exhibitor ManualAs you can see this is quite a long and complicated process, and it takes a considerable amount of time. As consequence, making your request for a “Visa invitation Letter” is one of the things that you must not delay. We urge you to please complete on the following page and fax it to our USA office as soon as possible. The cost for each “Visa invitation Letter” is US$ 50.00 for a person.

How to fill in a visa application:

Enter the information requested into the appropriate spaces on the form. Please answer all questions.  All information filled in must be in English only. Instead letters like Ã, Ö, â, ç, ğ, ñ, ü, ş please enter A, O, a, c, g, n, u, s. Review the information you entered for accuracy. To fill a form for a next person (for group and in same visa data, up to 10 persons) press Add Next Person Press the Continue button to save and print the form. 

Save the form and send it via e-mail to EXPO POSITION s.r.o. uzbekistan@expoposition.com

!Fill in the form only at the official site of Ministry of International Affairs http://evisa.mfa.uz/ , as after the filling of the application individual number and bar-code will be given to you. Ministry of International Affairs will use this number and bar-code in processing of your application.

Exhibitor Manual6. Official Catalogue Listing & AdvertisingAn official exhibition catalogue will be produced by the organizer s.r.o. which will list all exhibition participants. Each participant will be provided with the listing free of charge. This listing will consist of: company name, full mailing address, telephone, fax and telex numbers, and up to fifty (50) words of product description in Russian and English.

The listing will be printed in English and the local business language with both texts supplied by the exhibitor. Where no translation is provided, the listing will only be printed in one language. Translation services are available at the cost of $20.00 per 50 words.

In addition to this free service, exhibitors can order additional information to be printed in the catalogue. The cost of these services is as follows. Additional office locations ($30.00), additional product description words ($1.00/word) and company logo ($35.00).

Also color and black & white display advertising is available. With respect to display advertising the costs are shown on the “Catalogue Information and Order Form”. These costs assume that the publisher receives camera ready art work and does not include any charges for design, layout, specifying or color separations. All printing material will be kept by the publisher for two months, unless the advertiser requests it to be returned.

In the case of any omissions or errors on the part of the publisher or its representatives or agents, including but not limited to partial or complete illegibility of the print, incorrect insertion, wrong pavilion or stand numbers; the participants claim for damages shall be restricted to the amount paid to the publisher for the actual service containing errors or omissions. Reprints may not be demanded. Errors for one service (eg: translation) do not constitute a reason for non-payment of other services.

The publishers make no guarantee to forward copy proofs to individual participants, nor to amend the catalogue if any corrections are sent less than four (4) weeks before the opening of the exhibition.

Exhibitor Manual.

6.1 Catalogue Information Order FormCOMPANY NAME:

ADDRESS:

TELEPHONE: FAX:

E-MAIL: WEB:

Free Description (50 words in English - Please type)

Free Description (50 words in Russian - Please type)

Additional Product Description Words: Words @ $1.00/Word $

Translation Services: Words @ $20.00/50 word $

Company Logo: Logos @ $35.00/Logo $

Additional Office Locations: Locations @ $30.00/Location $

2nd Cover (inside front) (4 color) Advertisement @ $ 390.00 / Ad $

4th Cover (back cover) (4 color) Advertisement @ $390.00 / Ad $

3rd Cover (inside back) (4 color) Advertisement @ $ 390.00 / Ad $

One Page Advertisement (4 color) Advertisements @ $ 325.00 / Ad $

One Page Advertisement (B&W) Advertisements @ $ 260.00 / Ad $

TOTAL COST $

(Date) (Approved by)

Exhibitor Manual7. Exhibitor Staff BadgesBadges are for identification purposes and are required for entry into the pavilion during installation, and dismantling hours. Badges are supplied free to the extent of one badge per 3 square meters. If you would like to receive these badges with your name and company printed, then please complete the application below and send it to our office in Uzbekistan.

COMPANY NAME: CONTACT:

ADDRESS:

COUNTRY: TEL:

Exhibit Personnel: First and Last Names1.

2.

3.

4.

5.

6.

7.

Additional Badges required over the 3 free badges per 9 sqm of space rented @ $5.00/Badge = $

(Date) (Approved by)

Please send or fax this information no later than Four (4) weeks before the opening of the exhibition.

Exhibitor Manual

8. Exhibitor Welcome Reception Party - Order Form

COMPANY NAME: STAND NUMBER:

This year we are planning to hold the exhibitor reception on XXX, in a location yet to be decided.

This reception will include a buffet dinner and cocktails. It will start at 7.30 pm and finish at midnight. As we must provide both food and drinks, it is critically important that we know in advance the number of guests who will be attending. We provide free tickets to the extent of two tickets per stand.

Tickets will be distributed at the exhibition. Additional tickets are available at a cost of USD 60.00 each. Tickets can be ordered in advance by completing the section below, paid for on site in Tashkent in cash in US dollars.

Free tickets: 2 tickets

Paid tickets: tickets x $60.00/ticket = $

(Date) (Approved by)

If you require this service, please send or fax this information no later than two (2) weeks before your arrival.

Exhibitor Manual

9. Business Forum Participation Form (Deadline 6 March, 2017)The organizer would like to offer you free opportunity to present your company at the special conference area at the exhibition This area for 30 persons will be equipped with the following facilities: microphone, LCD projector linked with the computer. If you would like to use this opportunity please reserve time according to the below form. You can use the conference area up to 2 hours during 3 days of exhibition.

Company: ____________________________________________________________________________Stand #: ______________________________________________________________________________Contact person:______________________________________________________________________Tel. ____________________________ Mob. ___________________________

Date:___May

Duration:___15 min.___30 min.___45 min.___60 min.

Time: Type:

___ Presentation___ Master-class

Theme: Technical facilities:___Couch___LCD-projector ______________other

Date:___May

Duration:___15 min.___30 min.___45 min.___60 min.

Time: Type:

___ Presentation___ Master-class

Theme: Technical facilities:___Couch___LCD-projector ______________other

Date:___May

Duration:___15 min.___30 min.___45 min.___60 min.

Time: Type:

___ Presentation___ Master-class

Theme: Technical facilities:___Couch___LCD-projector ______________other

Name____________________Signature_____________Date_____________Please fill in this form and send it before 6 March, 2017:In case we do not receive this form before this time we can not guarantee the availability of conference area because of occupied schedule.