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Integrated Library System (ILS)Group 5:Leung Chui Ting 11010975Yuen Miu Kwan 11013435Chan Ying, Sarah 12001058Cheung Chor Ying 11014431Wan Ka Wai, Sean 11008199

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Agenda

•Introduction•Application in HKBU library•Pros & Cons of the system•Conclusion

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Introduction

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Integrated Library System (ILS)

•An enterprise resource planning system•Usually comprised:

▫A relational database▫Software to interact with database▫Patrons & staff graphical user interfaces▫Different modules (e.g, acquisition)

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Integrated Library System (ILS)

•Client-server computing model▫Distribute applications▫All the personal computers throughout the

library can access the system (user-friendly interface)

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ILS Purpose

•Automation•Acquire information•Store & organize information•Disseminate information•Track all of the above activities

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ILS Components

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OPAC

• Displays Electronic Bibliographic Catalog of Library Holdings with an interface for both the user and administrator•Advantages:

▫Access points/Search Capabilities (By keyword, subject, author, title)▫Records, Search Logs, Stats▫Online, Off-Campus, 24/7 Access (and by more than one person at a time)

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Circulation

ITEMS Information hold BORROWER Information

ID number Name, address, phone number

Loan-period category Date registered

Call number Expiration date

Location of item Date of last circulation activity

Media type circulation status Borrowing category

• Allows tracking of borrowed materials & indicates items’ change in status, holds & reserves• Data holds for tracking (examples below)

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Cataloging

•Classifying and indexing materials•Tools needed to create, edit, and refine

the information that describes your collections.

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Acquisition

•Allow the ordering, receiving and invoicing of materials

•Support a number of budgeting aspects in modern libraries

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Serials

•Allow the procurement (and often supporting cataloging), receiving and claiming of items that are published regularly (most times).

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Application in HKBU Library

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Millennium

•Produced by Innovative interfaces, Inc.•Platform-independent•Written in JAVA

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Millennium

•Built on a client-server computing model•Deliver modular workflow functionality

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Modules included in Millennium

•Acquisitions of material for the library•Cataloging•Serials control•Circulation•Interlibrary loan (a form of resource

sharing)•Management of electronic resources

•Each patron & item has a unique ID in the database allows tracking

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System flow of Millennium library system•Step 1: Adding a new book

•Step 2: Transmitting the information of students from AR to library

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System flow of Millennium library system•Step 3: Importing the data to the

Millennium library system

•Step 4: When the books arrive in library, all data will show on the Millennium library system

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System flow of Millennium library system

•Step 5: Borrowing process of books

• Step 6: Returning process of books

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System flow of Millennium library system

•Step 7: Display the available books to the public

•Step 8: Reserving the book

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Pros and Cons

•Pros▫Automated systems reduce labor-intensive

clerical duties▫Provides information needed for planning

& management▫Integrates all the data in one databaseCall the books from any UGC funded

university▫Allow 24 hour access for library system

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Pros and Cons (Cont’)

•Cons▫Time-consuming in fixing errors ∵Sending the errors back to the Innovative

Millennium headquarter▫Significant amount of workload for library

IT staff Installation Configuration Updates

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Conclusion

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The Millennium integrated library system in HKBU

- a Client-server computing model

- Speed up administrative tasks Tracking the books in the library and relating to the Online Public Access Catalog (OPAC )

- Modules: Acquisition, Cataloging, Serials, Circulation OPAC

- Advantages outweigh disadvantages Beneficial in long term – cost effective

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Acknowledgements

We are going to take this opportunity to express my sincerely thanks to Information Service Section Assistant librarian Miss Angela Wong for her unlimited support and continuous guidance. During our meeting, Miss Angela Wong always shows her profession in library system. Without the support of Miss Wong, we cannot conduct such a successful and meaningful project.

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Q&A