Integrated Management System Integrated Management System (ZSZ)(ZSZ) - i - implementationmplementation processprocess

in the Polishin the Polish SAI SAI

Jacek Jezierski, NIK PresidentJacek Jezierski, NIK President

Annual Meeting of the Representatives Annual Meeting of the Representatives

of the Baltic, Nordic and Polish SAIs. of the Baltic, Nordic and Polish SAIs.

Druskininkai, 4 September 2008Druskininkai, 4 September 2008

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Before the implementationBefore the implementation Integrated Administrative Package (ZPA) Integrated Administrative Package (ZPA) of of

the PROKOMthe PROKOM Software SA company Software SA company 1995 – 20071995 – 2007 Main modules:Main modules:

HR Module HR Module - - KDXKDX Remuneration Module Remuneration Module - - PLXPLX Financial-AccountingFinancial-Accounting Module Module - - FKXFKX AssetsAssets Module Module - - STXSTX Materials ManagementMaterials Management Module Module - - GMXGMX Preliminary EstimatePreliminary Estimate Reports for the Ministry of FinancesReports for the Ministry of Finances

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Before the implementationBefore the implementation Integrated Administrative Package (ZPAIntegrated Administrative Package (ZPA))

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Some history …Some history … 03 November 200303 November 2003 –„Guidelines for the new –„Guidelines for the new

integrated administrative package” and analysis of integrated administrative package” and analysis of systems available on the market systems available on the market

19 September 200519 September 2005 – Project Team on – Project Team on implementing ZSZ in NIKimplementing ZSZ in NIK

20 January 200620 January 2006 – Tender Committee prepared a – Tender Committee prepared a tender for tender for the implementation of the Integrated the implementation of the Integrated Management System (ZSZ) in the Supreme Management System (ZSZ) in the Supreme Chamber of Control, together with maintenance Chamber of Control, together with maintenance service (service (negotiations over announcement) negotiations over announcement)

19 October 200619 October 2006 – signing of the contract with – signing of the contract with ComArch SA company ComArch SA company

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Progress of implementationProgress of implementation

Stage IStage I – completed on – completed on 31 July 200731 July 2007

Stage IIStage II – completed on – completed on 16 November 200716 November 2007

MaintenanceMaintenance – in progress– in progress… …

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New ZSZ: web-based interfaceNew ZSZ: web-based interface

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New ZSZNew ZSZ Egeria v.5.0Egeria v.5.0 system of ComArch SA system of ComArch SA companycompany

(graphic interface)(graphic interface) Structure of the system Structure of the system

Central systemCentral system• Servicing the headquarters and field unitsServicing the headquarters and field units

Three-level structureThree-level structure • Database levelDatabase level

Oracle Database Enterprise Edition 10gOracle Database Enterprise Edition 10g• Business logistics level (application server)Business logistics level (application server)

Oracle Application Server 10gOracle Application Server 10g• Presentation level (Internet browser)Presentation level (Internet browser)

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New ZSZ - Self-service portalNew ZSZ - Self-service portal Basic personal information on employees,Basic personal information on employees, Coordination of leave of each employee,Coordination of leave of each employee, Comprehensive service of trainings,Comprehensive service of trainings, Booking of available resources,Booking of available resources, Surveys Surveys and more ….and more ….

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Implementation of ZSZImplementation of ZSZ

Organisational units involved in Organisational units involved in implementation:implementation: Accounting DepartmentAccounting Department Human Resources DepartmentHuman Resources Department Logistic DepartmentLogistic Department Organisational Department Organisational Department Audit Strategy Department Audit Strategy Department NIK regional branches NIK regional branches NIK Training Centre in GoławiceNIK Training Centre in Goławice

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ConclusionsConclusions

Implementation fully successfulImplementation fully successful Single central system Single central system Simplifying and improvement of workSimplifying and improvement of work New possibilities for the managementNew possibilities for the management

Still more to do …..Still more to do …..

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THANK YOU !THANK YOU !