cnam.ca

Keeping the Pace

Integrating Climate Change into an Asset Management Policy

Dustin CareyCapacity Building Officer, Municipalities for Climate Innovation ProgramFederation of Canadian Municipalities

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Climate and Asset Management Network

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Finance

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CAMN Cohort

Asset Management

Policy

Asset Management

Strategy

Asset Management Governance Framework

Develop or Refresh

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Climate And

Asset Management

Funding

CollaborativeSpace

Expertise Provision& Resources

Training

Flexibility

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Asset Management System Focus Areas

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Vision & Council Priorities

Strategic Asset Management Plan

Asset Management Plans

Operation and Maintenance

Long-Term Financial Plan

Capital Works

State of Infrastructure Reporting

Asset Management Policy

Risk Management Framework

Levels of Service Framework

Lifecycle Management Framework

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Population: 11,615

Incorporated: 1906

Area: 73.08 km2

Asset Value: $538M

Photos: www.summerlandtourism.com

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We are Responsible For:

• 145 km paved roads

• 15 km gravel roads

• 20 km sidewalks & walkways

• Level 4 water treatment plant

• 220 km water mains

• 6,000 water services

• 440 hydrants

• 80 km sanitary sewer pipes

• 2,400 sanitary sewer services

• 50 km of drainage pipes

• 11 dams

• 320 catch basins and drywells

• 7 lift stations

• 13 in-ground pressure reducing valve stations

• Landfill Operations

• Curbside Collection program

• 9 pump stations

• 3 in-ground storage tanks

• 20 parks

• 11 beaches and 2 boat launches

• 3 sports fields

• 50 municipal facilities

• Over 100 municipal properties

• Signage and banners

• 10 transit stops

• 170 Municipal vehicles and equipment

• 3 Cemeteries

• 2 Substations

• 344 km of conductor

• 3,923 power poles

• 1,446 transformers

• 1,368 street lights 9

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Why Participate in CNAM?

• Had recently started our Asset Management journey

• Ideal combination of education, networking, and financial assistance

• Excellent communications tool for council, staff, and residents

• Community’s strong commitment to taking climate action

• Get to hang out with the fellas from Corner Brook, NL!

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Since joining…

• Formed cross-departmental steering committee

• Offered AM training to council, management, engineering & GIS staff

• Completed current and future state assessments

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The District of Summerland’s Asset Management Framework

Adapted from Institute of Asset Management’s AM Anatomy 2012 Framework 13

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Our Experiences Taught Us

Have to start somewhere

• small steps are still steps

• do your homework & use your network

State it & Weight it

• add language to explain

• give value to enshrine

Interesting and innovative projects attract resources

• talented people want to do engaging work

• stakeholders need success stories

When you get into the ring…

• know your weight class

• go for the belt17

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CRD Initiatives – Asset Management & Climate Action

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Performance Management

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• Diet

• Calories

• Exercise

LEAD Measures LAG Measures

• Weight

GOAL

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Policy and Strategy Development

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POLICYObjectives

STRATEGY

PRINCIPLES

SustainabilityRisk &

ResiliencyFinancial Transparency

Continuous

Improvement

Service

DeliveryDecision

Making

Targets

Actions

Targets

Actions

Targets

Actions

Targets

Actions

Targets

Actions

Targets

Actions

Targets

Actions

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Corporate Climate Action Goals

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Climate lens: use a climate lens for Board decision-making that demonstrates how decisions align with the CRD’s GHG reduction target, climate action objectives and strategic priorities.

Management & operational decision making: integrate climate change considerations into CRD management and operational decision-making.

Metrics and reporting: Monitor, report and communicate metrics to enhance continuous improvement across the organization.

Adaptation: Accelerate corporate climate adaptation activities to enhance resilience and prepare for future climate change impacts.

Fleet Management: Achieve continuous, significant reductions in GHG emissions from the fleet and strive towards zero emissions for new fleet vehicles.

Existing buildings, facilities and infrastructure: Accelerate a reduction in energy use and GHG emissions in existing buildings, facilities and infrastructure.

New buildings, facilities and infrastructure: achieve high-performance standards and strive towards net-zero energy for all new construction.

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Performance Management – Asset Management & Climate Action

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LEAD Measures LAG Measures

GOAL: Sustainable Service Delivery

Actions:

Sustainable Service

Delivery Plan Template

Targets:

Service Sustainable

Service Delivery Plan

Actions:

Energy efficient assets

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Performance Management – Asset Management & Climate Action

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“What gets measured gets done.”

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CAMN Policies Included

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According to the Guide, there are typically four aspects to an AM Policy:

• Intent

• Scope

• Principles

• Responsibilities

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6%

9%

12%

31%

9%

18%

15%

REFERENCES TO CLIMATE CHANGE

Policy Purpose Policy Context

Policy Statement Principles

Alignment and Integration Action Statements and Strategies

Definitions

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42%

8%

32%

18%

CLIMATE REFERENCE FOCUS

Adaptation Only Mitigation Only Adaptation and Mitigation Non-descript

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Policy Purpose

City of Prince George

To support sustainable service delivery by providing direction on how the City:

• Effectively aligns corporate plans, strategies, and operations;

• Makes informed and transparent decisions about asset management, including the long-term planning, financing, operation, maintenance, upgrade, renewal, replacement and disposal of capital infrastructure assets;

• Builds resiliency to the impacts of climate change through decisions about asset management;

• Continuously improves its asset management processes and practices;

• Engages stakeholders in asset management.

City of Kitchener

To outline the Corporation’s position with regard to the Asset Management Program including roles and responsibilities related to Asset Management and the linkages to the Corporate Climate Action Plan.

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Policy Context

City of Saskatoon

Risks of Non-Compliance

e) The risk of not preparing appropriately for climate change events, changing climate realities, or events affecting asset resiliency. This risk could leave the City exposed to climate change events such as extreme flooding, or more financial investment required during the asset life cycle.

City of Kenora

In prioritizing capital investments, the Municipality must employ effective risk

management practices that include continually cataloguing and maintaining

an inventory of risks that may prevent the achievement of desired levels of

service. Risk analysis is based on the process of calculating both the

probability and consequence of asset failure. However, as a result of climate

change, the Municipality must also consider the exposure, vulnerability,

resiliency and adaptability of infrastructure classes to associated impacts. 29

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Policy Context - 2

City of Kitchener

Sustainability and Resiliency

Investments in community infrastructure, emergency planning and resource management (urban forests, source water) were historically based on a relatively stable climate and weather patterns. The effects of climate change are creating more extreme variations in local weather patterns and longer term changes to local climatic conditions. Infrastructure fails to perform as it should under these conditions in the following ways: invasive species migrate to new habitat and decimate local urban forests; frequent heat waves put vulnerable populations at risk; there increased risk of localized flooding and periods of drought; etc. This can have severe social environmental and economic consequences on local governments if the risk is not adequately managed.

Climate change is expected to affect a broad range of municipal assets and government services. Preparing for climate change is a matter of risk management and good governance and the development of effective asset management practices can improve community resilience and reduce the severity of these effects over time.

Incorporating sustainability and resiliency into asset planning identifies risks and better manages assets that pose a significant risk to the community from the effects of climate change, even though they may not be at the end of their lifecycle. In many cases there may be sound business cases for replacing assets early (an example is the replacement of the City’s roadway lighting). Further considerations of risk around the lifecycle costs/longevity of the assets impacted by items like procurement; maintenance and replacement processes; and decisions are important. By not considering sustainability may lead to short-term asset planning hence not aligning to climate adaptation strategies and goals

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Policy Statement

City of Corner Brook

Further, as the City of Corner Brook supports the consensus that emissions of greenhousegases (GHG) are impacting the Earth’s climate system in a negative way, the Asset Management Plan will consider potential impacts of climate change to the community by incorporating a means of mitigating the City’s impact on climate change, while at the same time, adapting to the impact that climate change will have on the City.

City of Prince George

6. The City's approach to asset management builds the City's resiliency to climate change and supports its climate change adaptation and mitigation goals.

• Climate change impacts are considered in land use planning, capital planning decisions, and City operations.

• Climate change impacts are considered in the design and/or rehabilitation of infrastructure and their business case options in order to evaluate trade-offs.

• The role of natural assets is considered in the City’s approach to climate change adaptation and mitigation.

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Policy Statement - 2

City of Saint John

The City shall maintain a strategy for the implementation of asset management practices across the organization. The strategy will incorporate the following asset management principles:

• Incorporating industry recognized asset management protocols.

• Defining levels of service…

• Considering the effects of climate change

City of Kenora

11. Infrastructure planning and investment should minimize the impact of

infrastructure on the environment and respect and help maintain

ecological and biological diversity, and infrastructure should be

designed to be resilient to the effects of climate change.

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Principles

Inclusions by:

• Town of Halton Hills

• City of Thunder Bay

• City of New Westminster

• Capital Regional District

• Cowichan Valley Regional Disrict

• City of Guelph

• District of North Vancouver

• County of Grande Prairie

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Principles - 2

Managing risks through:

• Understanding potential vulnerabilities to climate change;

4.2.4 Evaluate and take into consideration of risks associated with climate

change while assessing assets and analyzing true costs of long-term

service delivery.

i. The impacts of climate change and other environmental changes are understood, and adaptation, mitigation and compensation strategies will form part of the approach to evaluating actions and alternatives.

Integrate stakeholder input, climate change impact, environmental goals

and social and sustainability objectives into a comprehensive asset

management strategy.

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Action Statements and Strategies

City of Guelph

4.2.3 Corporate Asset Management Plan

As part of asset management planning, the following considerations are to be included:

• The actions that may be required to address the vulnerabilities that may be caused by climate change to the municipality’s infrastructure assets, in respect of such matters as:

o Operations, such as increased maintenance schedules;

o Levels of service; and

o Lifecycle management.

• The anticipated costs that could arise from the vulnerabilities described above;

• Adaptation opportunities that may be undertaken to manage the vulnerabilities described above;

• Mitigation approaches to climate change, such as greenhouse gas emission reduction goals and targets; and

• Disaster planning and contingency funding.

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Action Statements and Strategies - 2

City of Saint John

4.4. Define Asset Risks

Improve/increase the asset management activities and resources needed

to prioritize asset refurbishments, renewals and replacements based on

defined and quantified asset risks, including the risks and vulnerabilities

associated with climate change.

County of Grande Prairie

Incorporate climate change considerations when purchasing or acquiring new assets, and how they may affect the environment or the community. It is important that assets are resilient to expected variations in weather conditions, in response to climate data collected over time.

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Corporate Alignment

Other corporate documents referenced that the AM policy notes to

use in consideration, or that AM will help implement:

• Official Plan

• Corporate Strategic Plan

• EarthCare Sustainability Plan

• Climate Ready City: City of Thunder Bay Climate Adaptation

Strategy

• Energy Management Plan

• Climate Action Plan

• Asset Management Strategy (Climate Change Chapter)

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Definitions

• Asset Management Policy

• Corporate Asset Management

• Environmentally Sustainable

• Climate Change

• Resilience

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Use the Asset

Management Policy

Workbook in front of you

to inform the focus of

climate change inclusion

in your asset management

policy. The Key Words and

Samples on the reverse

side can help you develop

a Policy Statement.

Please fill out and detach

the survey when complete

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Questions?