Integrating PCF with SAP

Stewart GrahamSAP Savants

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SAP Cost Reporting and PCF Integration• Introduction

– Stewart Graham – SAP Savants• SAP since 1995• Specialise in PM,MM,PS,CO and QM• Consulting and bespoke development

– Today we will :• Review SAP Modules that contributes to Cost Reporting• Review SAP Data that contributes to Cost Reporting• Review how PCF would integrate with SAP – Larger

Projects and TARS• Review how SAP can be used for smaller projects

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PCF / SAP Integration

Why is cost reporting so difficult ?

Why can’t I look at my maintenance order spend for the month

Why can’t I accurately forecast my project spend

Let’s start by looking at the key modules and there contributing data

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PCF / SAP Integration

COPM

MM PS

Controlling

Materials Management

Plant Maintenance

Project Systems

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PCF / SAP Integration

COPM

MMPS

Controlling

Materials Management

Plant Maintenance

Project Systems

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PCF / SAP Integration

CO• Cost Centers -> Cost Center Groups• Cost Elements -> Cost Element Groups• Planned Costs• Planned versions• Actual Costs• Statistical Postings• Settlements• Assessments• Forecasts• Activities

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PCF / SAP Integration• Projects• WBS Elements -> ‘Real’ & Statistical• Capital• Expense• Planned Costs• Planned versions• Budgets• Commitments• Actual Costs

PS

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PCF / SAP Integration

MM• Material Masters• Service Masters• Requisitions• Purchase Orders• Contracts• Reservations• Vendors• Receipts / Returns• Issues – Direct (reservation) and Indirect (cost object)• Service Entries

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PCF / SAP Integration

PM• Notifications• Maintenance Orders• Technical Objects (EQs and Flocs)• Revisions• Order Types & Maintenance Activity Types• Planned Costs• Components (Materials)• Confirmations• Actual Costs• Settlement rules• Assignments to WBS elements

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PCF / SAP Integration

COPM

MMPS

Controlling

Materials Management

Plant Maintenance

Project Systems

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PCF / SAP IntegrationToo much to understand ...

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PCF / SAP Integration

Project

WBS A WBS B

WBS A.2WBS A.1

Order 001 Order 002 Order 003

Order 004

Confirmations Service Entries

Goods Receipts

GoodsIssues Allocations

AccountingDocuments

PO X

PO Y

PO Z

PO ?X

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PCF / SAP Integration

PCF API

API

Client Configuration

API

APIvN.N

Database

BAPI Layer

Get Project

Get CO

BAPI SAP environment

Project

WBS A WBS B

WBS A.2WBS A.1

Order 001 Order 002 Order 003

Order 004

PO X

PO Y

PO Z

Confirmations Service Entries

Goods Receipts

GoodsIssues Allocations

AccountingDocuments

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PCF / SAP Integration• Overview - Get BAPIs (Project / CO - controlling ). Time stamped so that they can pull

delta/incremental/information

– Get Project• Set up project in PCF• Connect to an SAP Object(s)

– PS Project(s)– PS WBS Element(s)– PM Revision(s)– PM Maintenance Order(s)– CO Internal Orders(s)

• Identify free radicals (unassigned POs)• Extract data on a schedule / on demand

– Get CO• For the defined PCF project• Pull CO documents• Pull extended attributes of the CO document

– Confirmation get the AFRU data (work center, personnel no, text …)– Goods receipt (material details, vendor, who) ….

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Improving reporing in SAP

COPM

MMPS

Controlling

Materials Management

Plant Maintenance

Project Systems

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SAP reporting … made betterToo much to understand ...

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SAP reporting … made better

Click here ...

To get the detail down here ...

no more drill through

Click here to get the procurement

status

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SAP reporting … made better

Click any level in the hierarchy

Too see all planned materials.

WBS and/or Orders

Apply filter for all or only those that

may cause problems

Click button to show calendar view of costs ...

think outlook

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SAP reporting … made betterMove forwards or backwards in timeChange reporting

period to weeks