inter-agency collaboration: an innovative transition practice
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Inter-agency Collaboration: An Innovative Transition Practice. Introductory Remarks Simon Gonsoulin, Director, NDTAC. About NDTAC. Neglected-Delinquent TA Center (NDTAC) Contract between U.S. Department of Education and the American Institutes for Research - PowerPoint PPT PresentationTRANSCRIPT
Inter-agency Collaboration: An Innovative Transition Practice
Introductory Remarks Simon Gonsoulin, Director, NDTAC
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About NDTAC
Neglected-Delinquent TA Center (NDTAC)
Contract between U.S. Department of Education and the American Institutes for Research John McLaughlin,
Federal Program Manager, Title I, Part D Neglected, Delinquent, or At Risk Program
NDTAC’s Mission: Develop a uniform evaluation model
Provide technical assistance
Serve as a facilitator between different organizations, agencies, and interest groups
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Webinar Agenda
I. Introduction (Leslie Brock, NDTAC) (10 minutes)
II. North Carolina Department of Juvenile Justice and Delinquency Prevention Transition Model (Jane D. Young, Ph.D., Superintendent of Schools, NC Department of Juvenile Justice & Delinquency Prevention) (20 minutes)
III. Transitions: Serving Adjudicated Youth in Public Education (Tim Canter, Community Transition Specialist, Springfield Public Schools, OR) (20 minutes)
IV. Open Q & A (20 minutes)
Introduction to Collaboration in TransitionLeslie Brock
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EDJJ Definition of Transition
“A coordinated set of activities for the youth, designed with an outcome-oriented process, which promotes successful movement from the community to a correctional program setting, and from a correctional program setting to post-incarceration activities”
---Heather Griller-Clark (2006)
7Characteristics of Effective Transition Systems
• Coordinated service offerings
• A transition coordinator or specialist
• Transition plans created at first contact
• High levels of youth and family involvement
• Culturally sensitive practices
• High levels of agency involvement
8Characteristics of Effective Transition Systems
• Strong court involvement
• Agencies and schools work together
• Knowledgeable and well-trained staff
• Sufficient funding
• Well-designed tracking and monitoring system
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Defining Collaboration
Stages to Collaboration
Coexistence Communication Cooperation Coordination Coalition Collaboration
— Organizations have limited awareness of others
— Knowledge development and decision-making is done independently
— Aware of organization
— Loosely defined roles
— Little communication
— All decisions are made independently
— Provide information to each other
— Somewhat defined roles
— Formal communica-tion
— All decisions are made independently
— Share information and resources
— Defined roles— Frequent
communica-tion
— Some shared decision-making
— Shared ideas— Shared
resources— Frequent
and prioritized communica-tion
— All members have a vote in decision-making
— Members belong to one system
— Frequent communication characterized by mutual trust
— Consensus is reached on all decisions
Adapted from:Frey, B. B., Lohmeier, J. H., Lee, S. W., & Tollefson, N. (2006). Measuring Collaboration Among Grant Partners. American Journal of Evaluation, 27(3), 383–392.Houge, T. (1993). Community‑based collaboration: Community wellness multiplied. Bend, OR: Chandler Center for Community Leadership. Retrieved on May 26, 2008, from http://crs.uvm.edu/nnco/collab/wellness.html
10Moving Towards Collaboration: Innovative Practices
• Involve all pertinent agencies in the transition process
• Use team-based transition planning
• Institute formal agreements
• Establish regular and consistent communication with the youth and family
• Build relationships with community, businesses, and professional organizations
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New Resource from NDTAC!
Transition Toolkit 2.0: Meeting the Educational
Needs of Youth Exposed to the Juvenile Justice
System
Innovative practices at each stage of transition:
entry, residence, exit, aftercare
Each stage also includes practices specific to records transfer and family involvement
Self-Study and Planning Tool
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Other Resources from NDTAC
• Transition Toolkit 1.0
• Transition library page
• Transition Toolkit 2.0
• Mentoring Toolkit
For these and other resources, please visit NDTAC’s website:
http://www.neglected-delinquent.org
Leslie Brock [email protected] (650) 843-8107
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Presenters
Jane Young, Ph.D., Superintendent of the North Carolina Department of Juvenile Justice and Delinquency Prevention
Tim Canter, Community Transition Specialist at Springfield Public Schools, Oregon
Facilitator: Leslie Brock, NDTAC Technical Assistance Liaison
North Carolina Department of Juvenile Justice and Delinquency Prevention
Transition Model
Presented by:Jane D. Young, Ph.D.Superintendent of SchoolsNC Department of Juvenile Justice &
Delinquency Prevention
September, 2008NDTAC Webinar
Overview and Introduction
Three Stages of Supervision and Services for Juveniles Assessment Commitment Programming Post-Release Supervision
Efforts to have a seamless delivery system
Assessment and Treatment Planning
We can’t know where we’re goingWe can’t know where we’re going if we don’t know where we are!if we don’t know where we are!
Education Assessments Woodcock-Johnston III Hearing and vision screening Educational Screening and Records (requested by the court counselor)
Medical and Mental Health Assessments At the conclusion of all assessments, a planning conference
is held that involves the juvenile, family, court counselor, teachers, and social worker.
Community Connections
Role of the Court Counselor
Supervision
Continuity of Services
Communication
Specifics
Communicating/Inquiry/Counseling Planning and implementing the plan Assigning clear responsibilities Follow up
Tip: IntraTip: Intra-agency communication is as important -agency communication is as important
as as interinter-agency communication-agency communication
Written policy
Example from policy:When the Facility Director has approved the juvenile’s release,
the assigned Social Worker shall contact the Court Counselor to schedule a mutually agreeable date for the post release supervision planning conference and provide written notification to the court that ordered the commitment stating that release planning has been initiated.
Tip: Be clear in policy about expected steps.
Written policy
Each juvenile has a “Scholastic Development Plan” (Form YC 047) that provides a blueprint for the juvenile’s educational program and a basis for evaluation of juvenile progress.
Each juvenile should have an “Individualized Treatment Plan” (Form YC 028) that provides a blue print for the juvenile’s treatment programming and a basis for the evaluation of the juvenile’s progress.
Tip: Policy must be clear about what documentation is required.
Planning
Individually address the goals and needs of
juveniles and their families. We believe the latter is very important for
students who are minors. For example, transportation issues and supervision issues need to be addressed with the family.
Written policy
From policy: The transition plan must address, at a minimum:
1. Academic re-entry goals;
2. Career and employment goals; and
3. The recommended educational placement for the juvenile. Tip: Be specific. Do not assume that everyone is
knowledgeable about options for students.
A process, not a program
ExampleExampleCommunicating/inquiryCommunicating/inquiry: 16 year old student who last
finished eighth grade in public schoolPlanning and Implementing the PlanPlanning and Implementing the Plan: In what course
of study should the student enroll?….
PlanningPlanning: what happens after he earns a credential?Implementing the PlanImplementing the Plan: Who will do what?
Planning and Implementing
Planning:
If he/she earns a GED while in commitment status, what are the options for employment or further education upon re-entry?
Implementing
Who is responsible for this work? [Refer to policy if there are any questions.]
Tip: put it in writing!Tip: put it in writing!
Efforts to communicate
Quarterly parent newsletters written by educators
Leadership meetings among Education and Clinical staff in the agency
Attendance at “regular” education meetings at the state level
Resources in NC
Community college scholarship program School re-entry portfolio NCWise (online student information system) Juvenile Justice is an LEA
TipTip: communicate regularly and develop relationships with : communicate regularly and develop relationships with colleges and State Education Agencycolleges and State Education Agency
Web resources
ncdjjdp.org | The North Carolina Department of Juvenile Justice and Delinquency Prevention
Contains policy, forms, monthly teacher newsletter (“Teacher Talk”), and links to education websites
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Questions?
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Transitions:Serving Adjudicated Youth in
Public Education
Tim Canter, Community Transition Specialist,
Springfield Public Schools
Community Transition Specialist
Mentor
Teacher
Employment Specialist
Advocate
Attendance Tracker/Grade Tracker
Court Worker
How It Works
Employed by the School District
Funding through IDEA
Assigned at the Juvenile Department
Receives referrals from both the district and Juvenile Case Workers
Reports directly to the Director Level
Works with PO’s, Teachers, Administrators, SPED Case Managers, Families, Counselors and Everyone else
What I Do
Pre-Release
Immediate Post Release
Post Release
On-Going Support
Goal Areas
Education
Transportation
Recovery
Employment
Interests/Fun Things
Post High School Plan
Project Support
Was a partnership between the Springfield School District, University of Oregon and the Oregon Youth Authority
The project was grant funded
When the grant ended the position was continued due to its success
Traces:
Was a 5 year study conducted by Mike Bullis and others in 2002
The study found that youth with disabilities were 2 times more likely to re-offend
It also found that the transition out of closed custody facilities were more likely to fail when a youth had a disability
How do we work together
Successful transitions require communication and the ability as well as the desire to work together
Relationships between agencies as well as staffs are the back bone of success
CONFIDENTIALITY, Uh Oh
Get signed releases as soon as possible
Understand what is public information and what is not
Include all parties: Probation, Parole, Schools, Treatment Providers and other agencies as required
Develop streamlined approaches to the transfer of records
FERPA
The Federal Family Educational Rights and Privacy Act of 1974
Yes FERPA was updated in recent years to allow more sharing of information between Juvenile Justice and Education
In 1994 the Improving Americas Schools Act was passed
Teams
Form multidisciplinary teams
Allow those teams to share information
Be inclusive
Be open to new ideas
Look at established modules but make it your own
Lane County
In Lane County we have partnered in several ways
It starts with Administrators, Directors and Superintendents
Once there is support, select key staff
Draft a plan
Update the plan
Programs
The following are programs that have been formed in Lane County. If you have questions about them at a later date feel free to contact me at [email protected]
Educational Transition Team
Formed this year
Includes 3 school districts
Assigned staff are Transition Specialists and School Administrators
Meet weekly at the Juvenile Department
Discuss best placements and student supports
Is open to Juvenile Justice staff
RAP Court
Juvenile Drug Court
Staff include: Juvenile Court Judge, Probation Staff, Defense Attorney, Treatment staff, Educational Staff, Psychological Services Staff and a Mentorship program
Meets weekly
Springfield Supervision Team
Probation Staff
Intake Staff
Educational Staff
Meets weekly
MLK Jr. Education Center
Alternative School Program
Located at the Juvenile Justice Center
Supported by County, ESD, WIA, DOL and school district staffs
Other Ideas
Schedule both formal and informal meetings
Remember the spirit as well as the law when it comes to IDEA
Use the IEP process, You may need more than one meeting per year
Use Transition Plans and assessments as tools, not just sections to complete
Do whatever you can to keep youth involved
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Questions?
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To ask a question: Un-mute your phone by pressing *7 Re-mute your phone by pressing *6
You can also ask a question by typing it into the Question and Answer Pane located at the top of the screen.