interlibrary loan & get it now how vt incorporated gin to save time & money
TRANSCRIPT
Interlibrary Loan & Get It NowInterlibrary Loan & Get It Now
How VT incorporated GIN to save time & money
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MergerMerger
• May 2013 • Transferred from Access Services to
Collections & Technical Services • Part of EAT (Electronic Access Team)• Started pilot program, Purchase on Demand
(POD)• For articles and books (print & electronic)• Greatly expanded the Get It Now program
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CostsCosts
• Depending on the publisher, prices range from $24.00 to $56.00 per article – few are over this amount
• Prices can also vary by journal title from the same publisher
• Copyright fees can range from $20 up to over $100; not including lending library charges
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PublishersPublishers
• Bentham• British Medical Journals• Brill• Cambridge University Press• Elsevier• Emerald Publishing• Future Medicine
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PublishersPublishers
• Human Kinetics• Informa Health• IOS Press• Inderscience• Nature Publishing Group• Sage• Sage UK
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PublishersPublishers
• Springer• Taylor & Francis• Taylor & Francis UK• Wiley• WoltersKluwer
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Journal PackagesJournal Packages
• Journal
subscriptions
constantly
increasing
• The Library chose not to subscribe to
particular journal packages due to cost
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WorkflowWorkflow
Previously:
• Unavailable articles would either have to be cancelled or purchased directly from the publisher
• Time consuming to purchase via a variety of publisher web sites, logins, passwords (IT required password), accounts, etc.
• Time needed to enter orders in ILS• Reconciling monthly credit card statement
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WorkflowWorkflowNow:• Check for availability
via GIN
TIP: If request does not have
ISSN, paste in ISSN (use OCLC),
close request & re-open
• First choice is GIN rather
than publisher
• Purchase using GIN
with IFM (ILLiad addon)
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IFMIFM• Do not have to use IFM, but it saves time• Need deposit account for GIN• Separate from CCC deposit account
• Without IFM, it is same process minus IFM payment authorization
• With IFM:• Do not have to monitor deposit account• Add funds when necessary• Receive monthly invoice & statement with
purchases and total due
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ILLiad RecordILLiad Record
Price, lender,
& GIN order #
automatically
populated in
ILLiad record
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WorkflowWorkflow• Article delivered directly to
patron (trusted sender)
without staff intervention
• Fees billed to library’s
IFM account
• GIN emails confirmation
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StatisticsStatistics• Get It Now Dashboard• Most requested journals for selected time period• Total number requests• Total Cost• Average price
per article
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Invoices / StatementsInvoices / Statements
• Sent twice monthly for 1st - 15th and 16th – EOM time periods
• Excel spreadsheet with journal title, article title, publisher, price, and more.
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Statistics BenefitsStatistics Benefits
• Data is used in Collection Development decisions regarding journal titles and/or package purchases
• Gaps in collections
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Benefits of Get It NowBenefits of Get It Now
• Previously unavailable articles due to ahead-of-print, embargos, and copyright limits are now accessible
• Processing time is decreased
• IFM method v. deposit account
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Benefits of Get It NowBenefits of Get It Now
• Variety of publishers; 9,000 journals
• Articles delivered quickly to patrons (in 1 to 8 hours -- most within 2 hours)
• Full-text: readable & consistent (no photocopy smudges, etc. & color if available)
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ConCon• Occasionally a request is cancelled
by GIN because the publisher does not provide PDFs for pre-release articles
• GIN sends email notifying of cancellation
• ILL is not charged until article is sent.
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Setting up an accountSetting up an account
• Contact Copyright Clearance Center
• http://www.copyright.com/rightsholders/get-it-now/
• A CCC representative will contact you to setup an account
• A service agreement document must be signed by authorized representative
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VT Purchase StatisticsVT Purchase Statistics• FY 2014/2015 • 1,506 articles purchased • $59,208 | avg $39.31/article
• High-Use Publishers:• Taylor & Francis UK
• 372 articles | $17,918 | avg $48.17/article
• Taylor & Francis• 262 articles | $12,300 | avg $46.95/article
• Sage• 89 articles | $3,456 | avg $38.83/article
• Informa Health• 72 articles | $2,884 | avg $40.06/article
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VT Purchase StatisticsVT Purchase StatisticsFY 2014/2015 • Most Requested Journals of the 699 titles we ordered
from:
• Journal of Elder Abuse & Neglect• International Psychogeriatrics• Mindfulness• Psychological Medicine• Journal of Gay & Lesbian Issues in Education• Qualitative Health Research• Medical Teacher• ChemSusChem• Clinics in Geriatric Medicine• Health Promotion Practice
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Other Libraries Using GINOther Libraries Using GIN
• VIVA• Eastern Mennonite (VEM)• George Mason (VGM)• James Madison (VMC)• Lynchburg College (VLY)• University of Virginia (VA@)• Virginia Commonwealth University (VCU)• William & Mary (VWM)
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Other Libraries Using GINOther Libraries Using GINOthers (can be any size school)
• Bucknell• California State University• Clemson• CUNY (City Univ. of NY)• Georgetown• Indiana State• Kansas State• Kent State• Michigan State• Northwestern• Oregon State• Pepperdine• Penn State
• Princeton• Syracuse• Texas A&M• Texas State• Univ. of Alabama• Univ. of Maryland• Univ. of Michigan• Univ. of Notre Dame• Vanderbilt• Villanova• Yale Law School
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Questions ???Questions ???
Thanks!!
Interlibrary Loan
Newman Library Sharon Gotkiewicz
Virginia Tech [email protected]
540-231-6344 Mary Lucado
[email protected] [email protected]
http://www.lib.vt.edu/ill