intermediate/advanced - nova southeastern university · 2012-04-20 · our text. press the key...
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Intermediate/Advanced
Faculty Development Workshop
FSE Faculty retreat
April 18, 2012
R
emote D
esktop Sharing Q
uick Reference G
uide for Moderators
The Moderator or a Participant m
ay request control of another participant’s desktop at anytim
e during a session. Both the person
requesting control
and the
person being
requested m
ust have
application sharing permission.
To Request C
ontrol of a Participant’s Desktop
1. In the P
articipants’ window
, select the participant from w
hom you
wish to request desktop control.
2. R
ight-click (Control-click for M
ac users) on the participant’s nam
e and select Request D
esktop Control from
the context m
enu.
3. The P
articipant will receive a m
essage indicating someone has
requested control. The participant can:
a. A
ccept by clicking Yes
b. R
efuse by clicking No
c. Select A
llow all other requests until I quit and
then click Yes
d. A
dd a Password and then click Yes
4. Y
ou will now
have control of the Participant’s desktop.
Confirm
ation that you are remotely controlling the
Application S
haring session is the presence of a magenta
border in the Application S
haring window
. This border is displayed to you (the rem
ote controller) only and the red arrow
will display on top of the A
pplication Sharing privilege.
.
Return C
ontrol of a Participant’s Desktop
The participant can take control back by selecting the Ctrl key plus
the Space bar or by click the
button located in the tool bar. The participant controlling the application can give control back by
clicking the button.
Request C
ontrol of Shared Applications
If you give control of the shared application back to the participant and later w
ish to gain control again:
1. S
elect the participant in the Participants’ w
indow.
2. R
ight-click and select Request C
ontrol of Shared A
pplications
Terminate R
emote D
esktop Sharing
There are two w
ays to stop Rem
ote Desktop S
haring:
1. S
elect the Participant’s nam
e, right-click and select Term
inate Rem
ote Desktop S
haring.
2. The P
articipant may also choose to stop the application
sharing session by clicking the button.
Tips
A
Participant can alw
ays refuse to give control over their desktop. The M
oderator will receive a m
essage saying R
emote Start R
efused.
S
imulated keystrokes can be sent using by select the
button. The sim
ulated keystrokes will be sent to the host
machine and interpreted appropriately. For exam
ple, sending C
trl+Escape to a W
indows platform
will result in the
Start m
enu popping up. The host machine w
ill accept these keystrokes as long as they are not in the Filtered K
eystrokes list.
If a P
articipant requests control of a shared application while
someone else is controlling the application, they w
ill receive the R
emote C
ontrol Failed message.
R
emem
ber you must have the A
pplication Sharing
permission (
) to be able to request control and to give control.
In the P
references dialog box, you are able to define your preferred prom
pt for Rem
ote Desktop Sharing to ensure the
level of security you wish. There are three options available
from Tools > P
references (or Ellum
inate Live! > Preferences
on a Mac).
o Y
ou can always be prom
pted to allow som
eone to take control of your desktop
o Y
ou can set a password so that the user requesting
control has to enter a password before control is
given
o Y
ou can allow users to take control autom
atically
Ideas for using R
emote D
esktop Sharing
H
elp Desk staff are able to use R
emote D
esktop Sharing to
take over a caller’s desktop. In this way the help desk can
imm
ediately diagnose the problem and fix it for the caller.
C
onduct real-time virtual lab sessions. V
irtual lab applications m
ake it possible to view and fully-interact w
ith all of the applications on one com
puter from any other
computer. C
onduct hands-on training session just as you w
ould in a physical lab.
S
ometim
es in an instructional setting it is easier for the teacher to take control of a student’s com
puter and to fix the problem
for the student rather than describing how to fix the
problem. U
se Rem
ote Desktop S
haring in this type of situation.
©
2010 Elluminate Inc. A
ll Rights R
eserved. For m
ore information visit w
ww
.elluminate.com
W
hiteboard Tools Q
uick Reference G
uide E
lluminate Live! provides pow
erful and versatile whiteboard tools
that allow all users to draw
or write on the w
hiteboard. Multiple users
can interact
on the
whiteboard
simultaneously.
M
oreover, the
whiteboard is object oriented m
eaning that all objects placed on the w
hiteboard can be edited. The moderator controls access to the
whiteboard.
Available W
hiteboard Tools
The w
hiteboard tools
are located
on the
left-hand side
of the
whiteboard.
A
ttributes Panel
The attributes panel is displayed along the bottom of the W
hiteboard w
indow and is available w
hen you select a whiteboard tool. S
ome
attributes are comm
on to all objects, and some are dependent upon
which tool has been selected. These attributes allow
you to edit your object. E
xamples are color, line thickness, font, bold/italics, etc.
Pen Tool To use the Pen tool, click on the pen (
) and select the color and line thickness from
the attributes panel. Press and hold dow
n your m
ouse button and drag the cursor to where you w
ant to end your line. H
ighlighter Tool To use the highlighter click on the H
ighlighter () and select the
color and line thickness from the attributes panel. P
ress and hold dow
n the mouse button and drag the cursor to w
here you want to
end the highlighter stroke.
Line Tool To draw
a straight line, click the Line tool () and select the color
and line thickness from the attributes panel. P
ress and hold down
the mouse button and drag the cursor to w
here you want to end the
line. You can draw
a horizontal, vertical or 45 degree angle by holding dow
n your Shift key w
hile drawing the line.
Text Tool To enter text, click the Text tool (
) and select the color, size, bold and/or italics from
the attributes panel. Click the w
hiteboard to place an insertion point, and then type your text. P
ress the <Enter> key w
hen you are done typing each line of text. Text Editor To enter m
ultiple lines of editable text, click the Text tool () and
select the color, size, bold and/or italics from the attributes panel.
Click the w
hiteboard to place an insertion point, and then type your text. P
ress the <Enter> key when you are done typing each line of
text. Ellipse or R
ectangle Tools To draw
either an ellipse or rectangle click on either of the tools (,
, ,
) and select the color and if applicable the line thickness from
the attributes panel. Press and hold dow
n the mouse button
and drag your cursor until the shape is the desired size. You can
draw a perfect circle or rectangle by holding dow
n the Shift key w
hile draw
ing either an ellipse or rectangle. Laser Pointer To use the laser pointer, click the Laser P
ointer () and select an
image from
the attributes panel to use as your pointer. As you hold
down your m
ouse and move the pointer on the w
hiteboard, or single click anyw
here on the whiteboard, the participants w
ill see the m
ovement or im
age. Eraser Tool
To erase foreground objects, click on the Eraser tool (
). You w
ill be presented w
ith a Confirm
Erase dialogue box w
here you have three options:
M
y Objects -- only erase foreground objects you created
A
ll Objects -- erase all foreground objects
C
ancel -- cancel the erase The eraser tool is only available w
hen there are objects in the foreground. Loading Im
ages
To load an Image on the w
hiteboard click the Load Image
tool (). Y
ou can load any JPE
G, G
IF, Anim
ated GIF or
PN
G file.
Loading Clip A
rt To load clip art to the w
hiteboard, click the Clip A
rt tool () and
choose from the available clip art collections.
Loading a Screen Capture
Use the S
creen Capture tool (
), to capture your desktop or selected area of your desktop to a JP
EG
or PNG
file and load this file on the w
hiteboard.
Selection Tool To select an object on the screen, click the S
election tool () and
then click on the object. The selected object will appear w
ith a border around it. You can select m
ore than one object by using your Shift
key while clicking on each object. To de-select the object, click on a
blank space on the whiteboard, or click on the selection tool again.
Manipulating O
bjects G
rouping Objects
Click the selection tool (
) and hold down the Shift key w
hile you select the objects you w
ould like to group. Then click the Group
button (). To ungroup objects, use the selection tool (
) to select the grouped objects and then click the ungroup (
) button. M
oving Objects to the B
ackground/Foreground O
nly the
moderator
can m
ove objects
into the
background or
foreground. Objects placed in the background cannot be deleted by
participants. Click the selection tool (
) and select the object you w
ish to send to the background. Click (
) to move the selected
objects to the background. To m
ove objects in the background to the foreground, click the move
all objects button (). This button is only available if there are
objects in the background. C
ut/Copy/Paste/D
elete Objects
Click on the selection tool (
) and select the object(s) you wish to
manipulate. Then right m
ouse click anywhere on the w
hiteboard (for M
ac users, hold down your C
ontrol or Com
mand key and click on
your mouse).
You w
ill have the following abilities:
C
ut Object(s) - cut object on the w
hiteboard and place on clipboard
C
opy Object(s) - copy object from
the whiteboard on to
clipboard
Paste O
bject(s) - paste a previously cut or copied object onto the w
hiteboard
Delete O
bject(s) - delete object from the w
hiteboard
© 2010 Ellum
inate Inc. All R
ights Reserved.
For more inform
ation visit ww
w.ellum
inate.com
U
sing Live Video
Quick R
eference Guide
The Video feature of E
lluminate Live! enables you to transm
it video broadcasts to others in a session. This is video you send live via a video cam
era (e.g., web cam
) – not to be confused w
ith a pre-recorded video (movie) that you can play using the
Multim
edia feature.
The Video w
indow has the follow
ing components:
Steps for Using Live Video
1. C
lick on the E
nable Video button in the Toolbar.
2. C
lick on the S
how V
ideo Window
button in the Toolbar. To open the V
ideo window
.
3. C
lick on the Preview button to start your cam
era and display in your im
age. No one but you w
ill see this video transm
ission.
4. S
elect the Image Q
uality you want to transm
it. The options are C
oarse Grays, C
oarse Color, M
edium
Grays, M
edium C
olor, Fine Grays and Fine C
olor.
5. C
lick on the Transmit button to send the video to
others in the session.
Expanding
The Video w
indow can be expanded to reveal the V
ideo C
ontrol panel. To do so, click on the S
how V
ideo Control
Panel button. W
hen you are done setting the controls, you can hide the panel by clicking on the
Hide V
ideo Control P
anel button.
Resizing
The Video pane has three different sizes: sm
all (160 x 120 pixels), m
edium (320 x 240 pixels) and large (640 x 480
pixels). Toggle between the sizes
Stopping Video Transmission
To stop transmitting video:
1. B
ut keep the Video w
indow open; release the Transm
it button by clicking on it. N
o images w
ill be transmitted.
2. To close the video w
indow; C
lick the H
ide Video
Window
button in the toolbar.
Viewing Video w
ith Multiple Sim
ultaneous Cam
eras
By default, only one session attendee at a tim
e can transmit
video in an Ellum
inate Live! room. M
oderators, however, can
override the default and configure Video to allow
up to six cam
eras simultaneously.
To configure the number of sim
ultaneous cameras, do the
following:
1. From
the Tools menu, select V
ideo > Maxim
um
Sim
ultaneous Cam
eras. The Maxim
um S
imultaneous
Cam
eras dialog will open.
2. S
elect the number of sim
ultaneous cameras you w
ould like to perm
it in the room and click on O
K. (The default is 1
simultaneous cam
era, unless otherwise configured by the
session creator in the session scheduling server.)
3. O
nce the video transmission has been started, participants
can click Transmit to activate their video. A
thumbnail w
ill appear for each participant (up to five) at the bottom
of the video w
indow.
Recording and Playback
If a session with m
ultiple simultaneous cam
eras is recorded, the video from
all cameras is saved and, w
hen playing the recording, you can choose w
ho to show in your m
ain view
pane. If Moderators used Follow
me during the recording,
their camera changes w
ill also occur in the recording.
© 2010 Ellum
inate Inc. All R
ights Reserved.
For more inform
ation visit ww
w.ellum
inate.com
In-Session Invitation Q
uick Reference G
uide for Moderators
The In-Session Invitation feature of Ellum
inate Live! enables M
oderators, from w
ithin a live session, to invite people into the session by sending them
email or instant m
essenger invitations. The invitations contain a link to join the session.
Sending an In-Session Invitation
To send an email invitation to a participant:
1. O
pen the Invite New
Participants window
by clicking the
button in the Moderator Toolbar.
2. (O
ptional) Edit the invitation text as desired.
3. C
lick on the Com
pose Email button. A
new m
essage com
position window
for your default mail application w
ill open. It w
ill be populated with the inform
ation from the Invite
New
Participants dialog.
4.
Enter the em
ail address of all those to whom
you wish to
sent the invitation and click on Send. The invitation w
ill be em
ailed to guests imm
ediately.
Copying the Session Link to an A
pplication
To copy the session link so you can paste it into another application (such as an instant m
essaging application), follow the steps below
:
1. O
pen the Invite New
Participants window
by clicking on the
In-Session Invite button.
2. C
lick on Copy Link button.
3. O
pen the other application such as Instant Messenger and
paste the link. The recipient will be able to join your session.
No usernam
e or password is required.
Tips If the C
ompose E
mail button does not open your em
ail application, you m
ay not have a mail application set as your
default. If required, consult your system adm
inistrator for help setting a default em
ail application.
If your default mail application opens but the text is copied
into the new m
essage incorrectly, you have two courses of
action: 1.
Try changing your Em
ail Encoding Invitation O
ption under P
references. 2.
Select K
eep this dialog open in the Invite New
P
articipants window
, manually open your em
ail application and copy and paste the text from
the Invite N
ew P
articipants dialog into a new m
essage com
position window
in your email application.
© 2010 Ellum
inate Inc. All R
ights Reserved.
For more inform
ation visit ww
w.ellum
inate.com
Presentation M
ode Q
uick Reference G
uide for Moderators
As a
Moderator,
you can
change the
view
of the
Whiteboard
or an
Application Sharing window
so it fills the entire Ellum
inate Live! window
. This is called Presentation M
ode. When you use Presentation M
ode, everyone in the session autom
atically will have the sam
e full-window
view –
until either they “opt out” or you end Presentation Mode and return the
content to a normal view
.
Displaying W
hiteboard Content in Presentation M
ode
1. O
pen the Present C
ontent dialog box by clicking the P
resent C
ontent button.
2. S
elect Whiteboard. If you w
ish your own view
of the Whiteboard to be in
Presentation M
ode, select Present to Self.
3. C
lick on the Present button.
4. To stop P
resentation Mode, click the
terminate button.
Presentation Mode View
To return to the default view or to activate your audio w
ithout exiting the P
resentation Mode view
, click the Controller Tab, w
hich will appear in the
upper right hand portion of the window
. It will expand to display tw
o buttons.
Click the
button to exit Presentation M
ode and to “Return to non-
presented layout.” The Participant can return to P
resentation Mode by
clicking the return button.
Click the
button to activate your microphone.
Moderator View
If the Moderator does not select Present to Self and has their w
indows
locked, the Whiteboard w
indow w
ill be surrounded by a yellow border
containing text to indicate that it has been placed in Presentation Mode.
There will also be an indicator in the bottom
right-hand side of the M
oderator’s screen to confirm the W
hiteboard is being show to P
articipants in P
resentation Mode.
The Moderator can sw
itch to the presentation view at anytim
e by clicking the
button.
Displaying A
pplication Sharing in Presentation Mode
You can put your A
pplication Sharing w
indow into P
resentation M
ode either through the Present C
ontent dialog box or through the H
ost Applications dialog box. A
pplication Sharing w
ill appear in the P
resent Content dialog box only if an A
pplication Sharing session
has already been started.
Using the Present C
ontent Dialog
1. S
hare your application through the Application S
haring dialog box.
2. O
pen the Present C
ontent dialog box by clicking the
Presentation M
ode button .
3. S
elect Application S
haring.
4. C
lick on the Present button.
Using the A
pplication Sharing Dialog
1. O
pen the Application S
haring dialog box.
2. S
elect the application or region you wish to share.
3. S
elect the Show in Presentation m
ode option.
4. C
lick on the OK
button.
5. To stop P
resentation Mode but to continue A
pplication Sharing click
the button. To stop A
pplication Sharing click the
button.
D
isplaying Application Sharing Session in Presentation M
ode
Viewers of an application sharing session in Presentation M
ode will see the
controller in the top right corner of the Presentation M
ode window
.
To show the controller, click on the
slider. The controller has buttons to let the view
er Talk, opt out of Presentation M
ode, request remote control of the
shared application and scale the window
.
If you requested (and were granted) control of the application sharing
session, a magenta halo w
ill appear around the application.
Mini-C
ontroller
Participants can be m
oved in and out of Presentation M
ode from the M
ini-C
ontroller by click the Presentation M
ode button.
© 2010 Ellum
inate Inc. All R
ights Reserved.
For more inform
ation visit ww
w.ellum
inate.com
Loading Presentations
Quick R
eference Guide for M
oderators M
oderators can import P
owerPoint presentations (*.ppt, *pptx), and
OpenO
ffice presentations as well as the follow
ing image file form
ats *.bm
p, *.gif, *.jpg, *.jpeg, *.png, *.pict (Mac only) and *.tif to the
Whiteboard. P
rotected Whiteboard files (*.w
bp) and Whiteboard files
(*.wbd) can also be loaded to the W
hiteboard. O
nce imported, the presentation is available for all participants to
see, and can be marked up using the W
hiteboard drawing tools.
Loading a File
To load your presentation, you must have M
oderator status.
1. C
lick on the “Load Presentation” tool
in the Whiteboard
window
.
2. In the S
elect Screens dialog box, determ
ine where you w
ant to insert the file in relation to the C
urrent Screen or S
elected S
creens. The file can also replace a screen or become a sub-
topic of a screen.
3. C
lick OK
. The Load File dialog box appears.
4. N
avigate to the folder containing the file you want to load.
5. S
elect the file type you wish to load by scrolling through the Files
of type drop-down m
enu. The options are
a. P
owerP
oint File (*.ppt, *.pptx)
b. Im
age Files
c. P
rotected Whiteboard Files (*.w
bp)
d. W
hiteboard Files (*.wbd)
6. Locate the file or im
age you want to im
port, and select it. The file nam
e will appear in the File nam
e: text box. Click O
pen.
7. C
hoose the Import O
ptions – Faster Import, B
etter Quality, or
Best Q
uality. In most cases B
etter Quality is recom
mended.
8.
Select Include N
otes from the A
ccessibility Options to copy
the Pow
erPoint N
otes to the Ellum
inate Live! Notes w
indow.
9. S
elect the import screen size from
the Specify Import Screen
Size window
. The default is 1024 x 768. Click O
K.
10. Each
slide in
the presentation
is loaded
onto a
separate w
hiteboard screen as an image.
Activity Indicators
When you load a presentation, you m
ay see red and orange activity indicators next to your nam
e or a participant’s name. These colored
indicator lights represent if participants have received all of the content
R
ed: A red light next to a participant’s nam
e indicates that he or she has not received the content on their current screen. This light disappears once the participant has received the screen content from
the server.
Orange:
An
orange light
next to
a participant’s
name
indicates that he or she is still receiving the whiteboard
screens from the server. This light disappears once the
participant has received all of the whiteboard screens.
The w
hiteboard activity indicators are dynamic and are updated and
visible to all moderators throughout the session.
Best Practices
When you are loading P
owerPoint you have three Im
port O
ptions to select from: Faster Im
port, Better Q
uality, and B
est Q
uality. B
est Q
uality is
recomm
ended since
each P
owerP
oint slide is being converted into an image file.
W
hen loading a presentation, each slide is converted to a static im
age and loaded onto the whiteboard. If you w
ould like to include any transitions or anim
ations, use Application S
haring. In Pow
erPoint, go to S
lide Show
> Set U
p Slide
Show
> Browsed by an individual (w
indow)
M
any users create content using other presentation software
such as Keynote or P
hotoshop. Although you cannot im
port these
presentations directly
onto the
Ellum
inate Live!
whiteboard, you can save the slides in the presentation as
individual im
ages and
then load
the im
ages onto
the E
lluminate Live! w
hiteboard.
W
hen you load a presentation during your session, keep an eye on the indicator lights next to each participant’s nam
e so that you know
if any are delayed in receiving whiteboard
content. In particular, note the red indicator light as this m
eans the user does not see the current slide. These indicator lights allow
you to adjust the pace of your session accordingly.
© 2010 Ellum
inate Inc. All R
ights Reserved.
For more inform
ation visit ww
w.ellum
inate.com