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INTERNATIONAL CERTIFICATION SERVICES Master List of Documents

INTERNATIONAL CERTIFICATIONS SERVICES Page : 1 of 59 Issue : 01

Rev.No : 42 Date : 27/08/2013

I] A - Certification Manual Sr. No.

ID No. Title Issue No.

Rev. No.

Rev. Date Distribution

Retention Period

Location of Document

Responsible Person

Remarks

1. CM Quality System Manual 01 CM 0 List of Contents 01 61 27/08/2013 ** Current Rev.

till further Rev. + Previous Rev.

Certification Cell

Head of Certification Cell

CM 1 ISO Guide 62 & 66 01 03 25/01/2001 * Deleted CM 2 Revision Status

Record 01 61 27/08/2013 * Current Rev.


Certification Cell


CM 3 Policy, Objectives, Responsibilities & Organization Management

01 24 01/06/2013 ** - do - - do - - do -

Documents are part of ICS quality system. Copy-holder shall replace new issues and revisions by withdrawing / destroying proceeding issues & revisions. Prepared by:_______________________________ (Sign) Name: Manager – System Documentation Date: 27/08/2013

Approved by:___________________________ (Sign) Name: Chairman & Managing Director Date: 271/08/2013



Rev.No : 42 Date : 27/08/2013

Sr. No.


Rev. No.

Rev. Date Distributio

n

Retention Period


Responsible Person

Remarks

CM 3 ANNEX 1

Organisation Structure 01/06/2013 ** - do - - do - - do -

CM 3 ANNEX 2

Organisation Structure For Certification

01/06/2013 ** - do - - do - - do -

CM 3 ANNEX 2A

Organization Structure For Inspection

23/08/2013 ** - do - - do - - do -

CM 3 ANNEX 3

Objectives for 2013 05 30/01/2013 ** - do - - do - - do -

CM 4 Operational Requirements

01 11 23/08/2013 * - do - - do -

CM 4 Annex A

Cross Reference ICS Ref. Document & ISO/IEC 17021

01 01 24/12/2011 * - do - - do -

CM 4 Annex A

Cross Reference ICS Ref. Document & ISO/IEC 17021

01 00 23/08/2013

CM 5 Management System for Certification

01 34 23/08/2013 *** - do - - do -

CM 5 Annex A

Organization Structure 01/06/2013 *** - do - - do -

CM 5 Annex B_Cert

Activity Flow Chart 1 Activity Flow Chart 2

01 34 23/08/2013 *** - do - - do -

CM 5 Annex B_Insp

Activity Flow Chart 1 Activity Flow Chart 2

01 34 23/08/2013

CM 5 General Terms & 08 01/06/2013 *** - do - - do -



Rev.No : 42 Date : 27/08/2013

Annex C Conditions_FA/16 CM 5

Annex D ICS Objectives for 2013

05 30/01/2013 *** - do - - do -

CM 5 ANNEX E

Organization Structure For Inspection

01/06/2013 ** - do - - do -

CM5 Annex F

Conformity assessment Process – Certification of Management System

01 34 23/08/2013

CM5 Annex G

Conformity assessment Process – Inspection & Verification

01 00 23/08/2013

CM 6 Accreditation Group Of Industries & Service

01 01 28/12/1999 * - do - - do -

CM 7 Training & Qualification and Selection Of Audit Personnel

01 26 08/01/2013 ** - do - - do -

CM 8 Document Control 01 12 01/06/2013 ** - do - - do - CM 8

Annex A Master List of Documents

01 42 27/08/2013 ** - do - - do -

CM 9 Order Administration 01 10 24/12/2011 ** - do - - do - CM 10 Quality Records 01 04 18/07/2011 ** - do - - do - CM 10

Annex 1 Master List of Quality Records

01 01 19/07/2011 ** - do - - do -

CM 11 Technical Advisory Committee

01 12 20/11/2010 **** - do - - do -

CM 11 Annex 1

Organisation Structure

01/06/2013 **** - do - - do -

CM 11 Annex 2

Organisation Structure for

01/06/2013 **** - do - - do -



Rev.No : 42 Date : 27/08/2013

Certification CM 11

Annex 2A Organisation Structure for Inspection

23/08/2013 **** - do - - do -

CM 11 Annex 3

Impartiality 1 0 23/01/2008 **** - do - - do -

CM 12 Quality Management System Certification Process

01 19 26/04/2012 ** - do - - do -

CM 12A Certificate Procedures – EMS

01 16 26/04/2012 ****&AM

- do - - do -

CM 12B Hazard & Critical Control Point – Certification Process

01 19 26/04/2012 ****&AM

- do - - do -

CM 12B Annex 1

List Of Codex Product Standard List

01 03 07/07/2008 ****&AM

- do - - do -

CM 12B Annex 2

Guideline for Time Allocation with respect to FSMS/HACCP Audits

01 04 28/02/2009 ****&AM

Deleted

CM 12B Annex 3

Pre Requisite Program

01 02 11/11/2005 ****&AM

Current Rev. till further Rev. + Previous Rev.

Certification Cell

CM 12B Annex 4

Food Safety Regulatory Requirements & Code of Practices for Various Industries

01 01 07/07/2008 ****&AM

- do - - do -

CM 12B Annex 5

Rules for qualification of FSMS auditor according to product/service

01 03 05/03/2013 ****&AM

- do - - do -



Rev.No : 42 Date : 27/08/2013

category CM 12B

Annex 6 Classification of food chain categories

01 01 28/07/2011 ****&AM

Deleted

CM 12C Occupational Health & Safety Management System – Certification Process

01 07 08/01/2013 ****&AM


Certification Cell


CM 12C Annex 1

Audit Duration 01 00 DELETED reqts added to Annex_IV_OHSAS

****&AM

- do - - do - - do -

CM 12C Annex 2

OHS Competence 01 0 DELETED reqts added to CM 7

****&AM

- do - - do - - do -

CM 12D Product Certification CM 12E CE Marking 01 03 04/03/2010 ****&

AM - do - - do - - do -

CM 12F Information Security Management System

01 04 13/12/2011 ****&AM

- do - - do - - do -

CM 12G Social Accountability 01 00 24/12/2011 ****&AM

- do - - do - - do -

CM 12H Ship Recycling Management System

01 02 26/062012 ****&AM

- do - - do - - do -

CM 12 H Annex 1

Audit Duration - SRMS

DELETED reqts added to Annex_IV_SRMS

****&AM

- do - - do - - do -

CM 12 H Annex 2

SRMS Competence 01 02 26/06/2012 ****&AM

- do - - do - - do -

CM 12I Certification Procdure – GMP/cGMP/GAP

01 01 17/07/2012 ****&AM

- do - - do - - do -



Rev.No : 42 Date : 27/08/2013

CM12I Annex 1

List of Standards / Guidelines

01 00 04/06/2012 ****&AM

- do - - do - - do -

CM12I Annex 2

Pre Requisite Program

01 00 04/06/2012 ****&AM

- do - - do - - do -

CM121 Annex 3

Regulatory Requirements & Code of Practices for Various Industries

01 00 04/06/2012 ****&AM

- do - - do - - do -

CM12I Rules for qualification

of Audit Team according to product/service category for GMP/cGMP/GAP

01 01 17/07/2012 ****&AM

- do - - do - - do -

IM12J INSPECTION, VERIFICATION & CERTIFICATION SYSTEM MANUAL

01 01 23/08/2013 ****&AM

- do - - do - - do -

CM 13 Outsourcing 01 06 23/01/2008 * - do - - do - - do - CM 14 Control of Certificate 01 18 24/12/2011 ** - do - - do - - do - CM 15 Confidentiality &

Independence 01 01 21/04/2003 * - do - - do - - do -

CM 16 Complaints & Appeals 01 14 01/06/2013 * - do - - do - - do - CM 17 Management Review

& Internal Audits 01 09 01/06/2013 ** - do - - do - - do -

CM 18 Continual Improvement

01 01 02/01/2007 * - do - - do - - do -

Annexure – I

Abbreviation: 1 2 30/08/2000 AB, MD, MC,

- do - - do - - do -



Rev.No : 42 Date : 27/08/2013

DM Annexure

– II Accreditation Scope_JAS-ANZ (QMS & EMS)

1 2 16/06/2001 AB, MD, ED, DM

- do - - do - - do -

Annexure - IIA

Accreditation Scope_NABCB (QMS)

1 2 31/01/2003 AB, MD, ED, DM

- do - - do - - do -

Annexure – III

List of JAS – ANZ Procedures

DELETED

Annex– IV_QMS-EMS

Guide for Process To Determine Auditor Time for Audit (Auditor Time Chart for Quality Management System)

1 8 10/12/2010 MD, ED, DM, AM, SM, OM


Certification Cell


Annex– IV_EMS

Guide for Process To Determine Auditor Time for Audit (Auditor Time Chart for Environmental Management System)

1 0 20/10/2008 MD, ED, DM, AM, SM, OM

Deleted

Table 2 -Guide for auditor time for initial assessment (audit stage 1 &audit stage 2 together) (Auditor Time Chart for Environmental Management System)

Deleted combined as common Annex IV

Table 3 - Examples of Linkage business sectors and

Deleted combined as common



Rev.No : 42 Date : 27/08/2013

complexity categories of environmental aspects

Annex IV

Table 4: Multisite Certification

Deleted combined as common Annex IV

Annex– IV_OHSAS

Guide for Process To Determine Auditor Time for Audit (Auditor Time Chart for OHSAS Management System)

1 0 08/01/2013 MD, ED, DM, AM, SM, OM


Certification Cell


Annex– IV_ISMS

Guide for Process To Determine Auditor Time for Audit (Auditor Time Chart for Information Security Management System)

1 1 10/12/2010 MD, ED, DM, AM, SM, OM


Certification Cell


Annex-IV_HACCP-FSMS/ GMP/ cGMP/ GAP

Guideline for Time Allocation with respect to HACCP / FSMS / GMP/ cGMP/ GAP Audits

1 2 04/06/2012 MD, ED, DM, AM, SM, OM

- do - - do - - do -

Annex-IV_SRMS

Guideline for Time Allocation with respect to SRMS Audits

1 2 27/06/2012 MD, ED, DM, AM, SM, OM

- do - - do - - do -

Annexure- V

Mark of Prestige – Artwork – Certification

1 8 24/01/2011 MD, ED,

- do - - do - - do -



Rev.No : 42 Date : 27/08/2013

& Accreditation Mark (JAS-ANZ)

DM, AM, SM, OM,

Clients

Annexure - VA

Mark of Prestige – Artwork – Certification & Accreditation Mark (NABCB)

1 5 24/06/2008 MD, ED, AB, DM

- do - - do - - do -

Annexure VB

Figure 1 – Certification & Accreditation Mark_RvA

1 1 12/04/2004 MD,ED,

AB,DM

- do - - do - - do -

Annexure VB _DAC

Mark of Prestige – Artwork – Certification & Accreditation Mark (DAC)

1 1 30/01/2013 MD, ED, AB, DM

- do - - do - - do -

Annexure V_GMP/cGMP/GAP

Mark of Prestige – Artwork – Certification & Accreditation Mark

1 0 04/06/2012 MD, ED, AB, DM

- do - - do - - do -

Annexure -VI

List Of NABCB Procedures

DELETED

Annexure – VII

EMS Clauses-Cross References

DELETED

I] B – Inspection Manual Sr. No.


Rev No.

Rev Date Distributio

n

Retention Period


Responsible Person

Remarks

2. IM Inspection Manual



Rev.No : 42 Date : 27/08/2013

IM 01 Certification Of Materials, Components & Equipments (CMCE)

01 00 01/06/2001 MD, DM, AM


Inspection Cell

Head of Inspection Cell

RP 01 Recommended Practices

01 01 31/12/1999 MD, DM, AM

- do - - do - - do -

INSM Inspection System Manual

DELETED – NEW MANUAL ADDED AS IM12J

*** - do - - do - - do -

ERDMP Manual For Emergency Response and Disaster Management Plan for Oil & Gas Industry

01 01 01/06/2013 - do - - do - - do -

I] C – Administration Manual 3. AM Order Administration Remarks AM 5 Order Administration

System 01 01 15/07/199

9 MD,

DM, AM Current Rev. till further Rev. + Previous Rev.

Admin Dept

Head of Admin Dept.

I] D – Finance Manual Sr. No.


Rev No.

Rev Date Distribution

Retention Period


Responsible Person

Remarks

4. FM Finance Manual

Under Construction

II] A - Work Instructions (Certification) Sr. ID No. Title Issue Rev Rev Date Distri Retention Location of Responsible Remarks



Rev.No : 42 Date : 27/08/2013

No No. No. bution

Period Document Person

1. WI Work Instructions WI/C/01 Opening Meeting 01 03 17/11/2008 # Current Rev.


Certification Cell


WI/C/02 Closing Meeting 01 02 17/09/2004 # - do - - do - - do - WI/C/03 Audit Check List –

General 01 00 11/10/1999 # - do - - do - - do -

WI/C/04 Documents Check List 01 00 15/07/1999 # - do - - do - - do - WI/C/05 Document Review

Check List 01 00 15/07/1999 # - do - - do - - do -

WI/C/06 Audit Matrix –Verification

01 00 15/07/1999 # - do - - do - - do -

WI/C/07 Check List – Petrol Pump

01 00 07/03/2000 # - do - - do - - do -

WI/C/08 Verification Matrix – Oil & Gas

01 01 10/10/1999 # - do - - do - - do -

WI/C/09 Verification – Education Institute

01 00 31/10/1999 # - do - - do - - do -

WI/C/10 Checklist – Education Institute

01 02 10/12/2010 # - do - - do - - do -

WI/C/11 Guidelines – Drug & Pharmaceutical

WI/C/12 Guidelines – Banking & Associated Services

WI/C/13 Guidelines – HACCP 01 00 01/05/2000 # Current Rev. till further Rev. + Previous Rev.

Certification Cell


WI/C/14 Verification Matrix – Inspection

01 00 15/07/1999 # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

WI/C/15 Selection of Auditors, Specialists, Review & Approvals.

01 18 10/09/2010 # - do - - do - - do -

Annex-A to WI/C/15

Initial Competency Analysis

01 05 04/03/2010 # - do - - do - - do -

WI/C/16 Document Check list ISO 9001: 2000

01 00 25/01/2001 # Deleted

WI/C/17 Audit Matrix – ISO 9001: 2000

01 01 16/05/2003 # Deleted

WI/C/18 Document Review Checklist - ISO 9001:2000

DELETED

WI/C/19 Checklist/ Verification – Hospitals ISO 9000:1994

01 01 21/08/2001 # Deleted

WI/C/19A Checklist/ Verification – Hospitals ISO 9001: 2008

01 01 10/12/2010 # Current Rev. till further Rev. + Previous Rev.

Certification Cell


WI/C/20 Checklist Poultry Farm 01 00 10/07/2001 # - do - - do - - do - WI/C/21 Certification 01 00 20/07/2001 # - do - - do - - do - WI/C/22 Checklist Certification-

EMS 1st Stage Audit 01 01 09/01/2002 # - do - - do - - do -

WI/C/23 Surveillance Audit Checklist

01 01 19/07/2004 # - do - - do - - do -

WI/C/24 ICS _ Introduction 01 01 17/09/2004 # - do - - do - - do - WI/C/25 Checklist – Transition /

Transfer ISO 9001:2000 01 00 08/02/2003 # DELETED

WI/C/26 Guidelines for Audit Planning


Certification Cell


WI/C/27 Activities Involved in 01 00 14.11.2003 # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

Multisite Audit WI/C/28 Guidelines for Audit

Sampling 01 00 29.03.2004 # - do - - do - - do -

WI/C/29 Guidelines for Evaluation of Auditors used by Certification Cell

01 00 29.03.2004 Certification

cell

Deleted

WI/C/30 Sector Codes 01 00 22/07/2004 # Current Rev. till further Rev. + Previous Rev.

Certification Cell


WI/C/31 Risk Categorization for HACCP

01 04 26/06/2006 ***** Deleted

WI/C/32 OHSAS Checklist 01 00 15/04/2004 # Current Rev. till further Rev. + Previous Rev.

Certification Cell


WI/C/ 32A OHSAS Checklist (Additional)

01 01 10/12/2010 # - do - - do - - do -

WI/C/33 OHSAS Assessment Process

01 00 15/04/2004 # - do - - do - - do -

WI/C/34 Guidelines for IMS Auditing

01 03 13/12/2011 # - do - - do - - do -

WI/C/35 Checklist for Auditing of Food Safety Management System

01 04 26/06/2006 ***** - do - - do - - do -

WI/C/36 Guidelines for Approval of Audit Plan

01 00 04/03/2005 Certification

cell

- do - - do - - do -

WI/C/37 Guidelines for Contract Review-Marketing Handbook

01 02 10/12/2010 # - do - - do - - do -

WI/C/38 IAF / NACE Description 01 06 24/12/2011 # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

Of NABCB Scope WI/C/39 Applicable Statutory

Regulations 01 00 20/09/2006 # - do - - do - - do -

WI/C/40 Scope Of Registration / Certification

01 00 15/12/2006 - do - - do - - do -

WI/C/41 Applicable Indian Standards For Personal Protective Equipments In Plant

01 00 15/12/2006 # - do - - do - - do -

WI/C/42 Checklist for Information Security Management System

01 01 28/04/2008 # - do - - do - - do -

WI/C/43 Re-review Instructions 01 00 02/05/2007 # - do - - do - - do - WI/C/44 Procedure for Additional

Special Audit 01 00 10/05/2007 # - do - - do - - do -

WI/C/45 Evaluation of Auditor Mandays

01 00 12/05/2007 Certification Cell

- do - - do - - do -

WI/C/45_ISMS

Evaluation for auditor Mandays_ISMS

01 00 28/04/2008 # - do - - do - - do -

WI/C/46 Allotment of Standard Industrial Code

01 00 10/09/2007 # - do - - do - - do -

WI/C/47 Procedure for Review of Surveillance & Stage-1 Audit Report

Under Construction

WI/C/48 Non-value & value added corrective action


Certification Cell


WI/C/49 Guidelines for Technical Expert

01 01 17/11/2007 # - do - - do - - do -

WI/C/50 Procedure for Auditor Evaluation

01 00 03/10/2007 # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

WI/C/51 Guidelines on Reporting of Exclusions, Verification of Design & Development and Outsourcing

01 01 10/12/2010 # - do - - do - - do -

WI/C/52 Guidelines for Auditor Occupancy

01 00 17/11/2007 # - do - - do - - do -

WI/C/53 Guidelines for Structure of ISO 9001:2008 Audit Reports

01 01 10/12/2010 # - do - - do - - do -

WI/C/54 Guidelines for ISO 9001:2008 clause 1.2 Application

01 01 10/12/2010 # - do - - do - - do -

WI/C/55 Information for Granting Initial Certification

01 01 20/01/2009 # - do - - do - - do -

WI/C/56 Documents to be submitted to certification cell incase of 1st Stage, 2nd Stage and Surveillance Audit

01 00 17/11/2007 # - do - - do - - do -

WI/C/57 Manday Calculation for TS 16949

Under construction

WI/C/58 Guidelines for Categorisation of Risk for ISMS


Certification Cell


WI/C/59 Time Frame for Certification Process

01 00 07/08/2008 # - do - - do - - do -

WI/C/60 Guidelines for Categorization of Risk & Non Conformity for FSMS-HACCP

01 01 31/01/2009 # - do - - do - - do -

WI/C/61 Guidelines for Use of ICS and Accreditation

01 03 03/08/2009 # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

Bodies Logos by the Certified Clients.

WI/C/62 Guidelines for issue & usage of Holograms

01 00 12/06/2009 # - do - - do - - do -

WI/C/63 Guidelines for use of ICS-DAC Logo

01 00 30/09/2011 # - do - - do - - do -

WI/C/64 Prerequisite programmes on Food Safety – Part 1: Food manufacturing Audit check list ( ISO/TS 22002-1 : 2009)

01 00 31/3/2012 # - do - - do - - do -

WI/C/65 Guidelines for Communication with External and Interested Parties

01 00 27/06/2012 # - do - - do - - do -

WI/C/66 Guidelines for Competence Management

01 00 16/04/2013 # - do - - do - - do -

II] B - Work Instructions (Inspection) Sr. No.


Rev No.


Retention Period


Responsible Person

Remarks

2. WI Work Instructions TPI / CC &

CA / 001 Procedure For Handling Of Customer Complaints

01 1 DELETED ## Current Rev. till further Rev. + Previous Rev.

Inspection Cell




Rev.No : 42 Date : 27/08/2013

TPI / APP / 001

Procedure For Consideration & Resolution Of Appeals

01 0 DELETED

## - do - - do - - do -

TPI / DOC / 001

Procedure For Control Of Documents & Records

01 1 DELETED ## - do - - do - - do -

TPI / EQP / 001

Procedure For Dealing With Defective Equipment

01 1 01/06/2013 # - do - - do - - do -

TPI / HIS/ 001

Procedure For Avoiding Deterioration Or Damage To Inspection Items Under Custody

01 1 01/06/2013 ## - do - - do - - do -

TPI / IQA / 001

Procedure For Internal Audit And Management Review For T P I

01 1 DELETED ## - do - - do - - do -

TPI / SFT / 001

Procedure For Ensuring Safety During Performance Of Inspection Jobs

01 1 01/06/2013 # - do - - do - - do -

TPI / TRG / 001

Procedure For Training Of Personnel In T P I For Performance Of Inspection Jobs

01 3 DELETED ## - do - - do - - do -

TPI / IR & IRN / 001

Procedure For Job Allocation & Review Of Inspection Reports & Issue Of Inspection Release Notes

01 5 01/06/2013 # - do - - do - - do -

WI/I/01 Sampling 01 0 30/10/2010 # - do - - do - - do - WI/I/02 Calibration Check 01 1 01/06/2013 # - do - - do - - do - WI/I03 Selection of

Reviewers 01 1 DELETED # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

WI/I04 Audit For Retail Outlets 01 0 15/02/2011 # - do - - do - - do - WI/I/05 Review of WPS, PQR &

Welder Qualification Card

01 0 18/02/2011 # - do - - do - - do -

WI/I/06 Inspection of Tank Trucks

01 1 01/06/2013 # - do - - do - - do -

WI/I07 Inspection of Retail Visual Identity (RVI)

01 1 01/06/2013 # - do - - do - - do -

WI/I/08 Third Party Inspection of City Gas Distribution Pipelines

01 3 01/06/2013 # - do - - do - - do -

WI/I/09 Vendor Inspection 01 1 01/06/2013 # - do - - do - - do - WI/I/10 Casting & Forging 01 1 01/06/2013 # - do - - do - - do - WI/I/11 Third Party Inspection

of City Gas Distribution Pipelines (Backfilling)

01 1 01/06/2013 # - do - - do - - do -

WI/I/12 Pipeline Lowering

01 0 11/07/2011 # Deleted merged with WI/I/11

Deleted merged with WI/I/11

Deleted merged with WI/I/11

WI/I/13 Pipeline Trenching

01 3 01/06/2013 # - do - - do - - do -

WI/I/14 City Gas distribution through PE

01 0 06/07/2011 # - do - - do - - do -

WI/I/15 Gas Transportation Main Line

01 0 06/07/2011 # - do - - do - - do -

WI/I/16 TECHNICAL SPECIFICATION FOR INSTALLATION OF ABOVE

01 0 06/07/2011 # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

GROUND GI /Cu PIPING FOR DOMESTIC AND COMMERCIAL CONSUMERS

WI/I/17 TECHNICAL SPECIFICATION FOR CGD

01 0 06/07/2011 # - do - - do - - do -

WI/I/18 Under Construction WI/I/19 Under Construction WI/I/20 PNGRB Regulations-

ERDMP 01 0 08/07/2011 # - do - - do - - do -

WI/I/21 ERDMP – EMERGENCEY RESPONSE DISASTER MANAGEMENT PLAN

01 2 01/06/2013 # - do - - do - - do -

WI/I/22 Specific Hygienic and Sanitary Practices to be followed by Food Business Operators engaged in manufacture, processing, storing and selling of Milk and Milk Products

01 0 04/06/2012 # - do - - do - - do -

WI/I/23 General Requirements on Hygienic and Sanitary Practices to be followed by all Food Business Operators applying for License

01 0 04/06/2012 # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

WI/I/24 Sanitary And Hygienic Requirements For Food Manufacturer/ Processor/Handler

01 0 04/06/2012 # - do - - do - - do -

WI/I/25 Specific Hygienic and Sanitary Practices to be followed by Practices to be followed by Food Business Operators engaged in catering / food service establishments

01 0 04/06/2012 # - do - - do - - do -

WI/I/26 Sanitary And Hygienic Requirements For Street Food Vendors And Units Other Than Manufacturing/Processing

01 0 04/06/2012 # - do - - do - - do -

WI/I/27 GMP Checklist as per Food Drug & Cosmetic Act

01 0 04/06/2012 # - do - - do - - do -

WI/I/28 Checklist For GMP For Drug Industry

01 0 04/06/2012 # - do - - do - - do -

WI/I/29 Checklist for GMP for Pharmaceutical Manufacturing Facilities

01 0 04/06/2012 # - do - - do - - do -

WI/I/30 Specific Hygienic and Sanitary Practices to be followed by Food Business Operators engaged in manufacture, processing, storing and selling of Meat and

01 0 04/06/2012 # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

Meat Products WI/I/31 GMP Audit Checklist

For Manufacturers As Per Australian Pesticides And Veterinary Authority

01 0 04/06/2012 # - do - - do - - do -

WI/I/32 ICS- FSSAI- General Food Establishment Inspection report

01 0 04/06/2012 # - do - - do - - do -

WI/I/33 GMP-Inspection_Performa_ Checklist as per WHO

01 0 04/06/2012 # - do - - do - - do -

WI/I/33 Check Points for Technical Certification of New Old Installed PNG Service Pipe Line

01 0 26/06/2012 # - do - - do - - do -

WI/I/34 Basis For Computation Of Mandays For Erdmp Audit

01 03 18/06/2013 # - do - - do - - do -

WI/I/35 Acceptance Criteria Of Sample For Food / Gmp

01 01 16/04/2013 # - do - - do - - do -

WI/I/36 Work Instruction - Electro Fusion Machine used for jointing of PE Pipelines.

01 00 17/07/2012 # - do - - do - - do -

WI/I/37 Competence Requirements

01 00 23/08/2013 # - do - - do - - do -

WI/I/38 Check Points for Inspe ction Plan Approval

01 00 05/08/2013 # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

II] C - Work Instructions (Administration) Sr. No.


Rev No.

Rev Date Distributio

n

Retention Period


Responsible Person

Remarks

3. WI Administration Instructions

WI/A/01 Scale Of Fees 01 13 01/10/2011 MD, SM, DM, AM


Admin Dept.

Head of Admin Dept.

WI/A/01_ UGANDA

Scale of Fees for UGANDA

01 01 21/09/2011 MD, SM, DM, AM

- do - - do - - do -

WI/A/02 Planned Schedule of Activities

01 02 15/02/2005 MD, DM, AM

- do - - do -

WI/A/03 Pay scale – Region India

01 00 23/08/2001 MD, DM, AM

3 years HR Dept. Head of HR Dept.

WI/A/05 Checklist –Internal Audit

01 08 16/07/2013 *** 3 years Certification Cell


WI/A/06 Checklist – Internal Audit – HO

01 02 23/06/2006 MD, ED, DM

Deleted

WI/A/07 Corrective Action Request – category

01 00 16/02/2002 MD, ED, DM


Certification Cell


WI/A/08 Information Technology 01 00 16/02/2002 MD, - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

Management DM, AM

WI/A/09 Chart of Authorities 01 00 09/05/2002 MD, DM, AM

- do - - do - - do -

WI/A/10 Checklist_Internal Audit_ Inspection

Under construction

WI/A/11 Guidelines for preparing the Marketing Plan

01 00 18/12/2003 MD, DM, AM


Admin Dept.

Head of Admin Dept.

WI/A/12 Guidelines for preparing the operating Plan

01 00 18/12/2003 MD, DM, AM

- do - - do - - do -

WI/A/13 Inputs for MRM 01 00 15/07/2004 ## - do - - do - - do - WI/A/14 Guidelines for Planned

Dialogue 01 00 04/03/2005 MD,

SM, OM, DM, AM

- do - - do - - do -

WI/A/15 Guidelines for Travel & Subsistence Expenses

01 04 Under construction

WI/A/16 Communications 01 01 04/08/2008 # Current Rev. till further Rev. + Previous Rev.

Admin Dept.

Head of Admin Dept.

WI/A/17 Performance Appraisal 01 00 30/04/2005 # Current Rev. till further Rev. + Previous Rev.

HR Dept. Head of HR Dept.

WI/A/18 Station Mileage Under construction

WI/A/19 Guidelines for Overseas Deputation Allowance

01 01 01/03/2013 # Current Rev. till further

Admin Dept.

Head of Admin Dept.



Rev.No : 42 Date : 27/08/2013

Rev. + Previous Rev.

WI/A/20 Guidelines for Accreditation Audit at Branches

01 00 02/05/2006 # - do - - do - - do -

WI/A/21 Cross Frontier Operations

01 00 12/06/2006 MD, DM, AM

- do - - do - - do -

WI/A/22 Scale of Fees Empanelled Auditors

Under construction

WI/A/23 Procedure for Rolling Shield


Admin Dept.

Head of Admin Dept.

WI/A/24 Guidelines for Property Purchase

Under construction

WI/A/25 Guidelines for issue of Loan

Under construction

WI/A/26 Performance Criteria 01 01 17/01/2013 # Current Rev. till further Rev. + Previous Rev.

Admin Dept.

Head of Admin Dept.

WI/A/27 Training Expenses Calculation & Buy Back

01 00 16/10/2007 # - do - - do - - do -

WI/A/28 Guidelines for use of Hologram

01 01 17/12/2010 # - do - - do - - do -

WI/A/29 Internal Audit_Finance Dept.

01 00 01/02/2008 # 3 years - do - - do -

WI/A/30 Customer Focus Under Construction

WI/A/31 Leave Procedure 01 20/12/2010 # Current Rev. till further Rev. +




Rev.No : 42 Date : 27/08/2013

Previous Rev. WI/A/32 Discrepancy of

Impartiality 01 01 05/03/2010 # - do - - do - - do -

WI/A/33 Purchase 01 01 18/10/2010 # - do - - do - - do - WI/A/34 Risk Analysis 01 01 09/08/2010 # - do - - do - - do - WI/A/35 Retirement Age 01 00 29/10/2009 # - do - - do - - do - WI/A/36 Training Identification 01 00 17/02/2010 # - do - - do - - do - WI/A/37 Attendance Monitoring Under

construction

WI/A/38 ICS Social Group Under construction

WI/A/39 Liability Insurance 01 01 01/06/2013 MD/DT/AM/

DM


Admin Dept.

Head of Admin Dept.

WI/A/40 Outdoor Visit Log book Under construction

WI/A/41 Internal Audit Planning 01 00 16/04/12 MD, ED, DM

II] D - Work Instructions (Finance) Sr. No.


Rev No.


Retention Period


Responsible Person

Remarks

4 WI/F/01 Finance Operations

01 02 07/01/2011

## Current Rev. till further Rev. + Previous Rev.

Finance Dept.

Head of Finance Dept.



Rev.No : 42 Date : 27/08/2013

III] A – Formats (Certification) Sr. No.


Rev No.


Retention Period


Responsible Person

1. FC/01 Contract Review & Cost Estimate

01 06 04/06/2012 ## current cycle plus one full certification cycle.

Certification Cell


FC/02 Contract for Registration

01 10 04/06/2012 ## - do - - do - - do -

FC/03 Quotation Request Form

01 11 04/06/2012 ## - do - - do - - do -

FC/03A_ QMS Questionnaire 01 02 06/03/2010 ## - do - - do - - do - FC/03A Questionnaire EMS-

OHSAS-SRMS 01 03 01/12/2011 ## - do - - do - - do -

FC/03A_EMS

EMS Questionnaire for Manday Calculation

01 02 06/03/2010 ## - do - - do - - do -

FC/03a_ISMS

ISMS Questionnaire 01 01 12/03/2009 ## - do - - do - - do -

FC/03a_FSMS-HACCP/GMP/cGMP/GAP

FSMS / HACCP/GMP/cGMP/GAP Questionnaire

01 03 04/06/2012 ## - do - - do - - do -

FC/04 Audit / Survey Observation Sheet

01 03 18/04/2008 ## - do - - do - - do -

FC/05 Audit Log 01 01 20/11/2002 ## - do - - do - - do - FC/06 Audit Plan_QMS 01 03 23/07/2011 ## - do - - do - - do - FC/06A Audit Plan _Covering

letter 01 01 15/02/2013 ## - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FC/06aa Audit Plan _EMS 01 01 23/07/2011 ## - do - - do - - do - FC/06b Audit Plan _OHSAS 01 01 23/07/2011 ## - do - - do - - do - FC/06c Audit Plan_HACCP 01 02 23/07/2011 ## - do - - do - - do - FC/06d Blank FC/06e Audit Plan_ISMS 01 01 23/07/2011 ## current cycle

plus one full certification cycle.

Certification Cell


FC/06f IMS-Audit Plan – Stage-I

01 00 26/06/2008 ## - do - - do - - do -

FC/06f1 IMS-Audit Plan – Stage-II

01 00 26/06/2008 ## - do - - do - - do -

FC/06g SRMS-Audit Plan-Stage-I

01 01 23/07/2011 ## - do - - do - - do -

FC/07 Audit/Survey Attendance Register

01 02 29/02/2008 ## - do - - do - - do -

FC/08 Corrective / Preventive Action Request

01 05 29/02/2008 ## - do - - do - - do -

FC/09 Blank FC/10_QM

S Document Review Report

01 04 16/03/2009 ## current cycle plus one full certification cycle.

Certification Cell


FC/10e Document Review Report_ISMS

01 00 02/01/2007 ## - do - - do - - do -

FC/10_SRMS

Document Review Report

01 00 09/09/2009 ## - do - - do - - do -

FC/10_EMS


01 00 20/02/2010 ## - do - - do - - do -

FC/10_OHSAS


01 00 03/04/2010 ## - do - - do - - do -

FC/10_ IMS


01 00 21/03/2011 ## - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FC/10_ HACCP


01 00 21/03/2011 ## - do - - do - - do -

FC/10_ FSMS


01 00 21/03/2011 ## - do - - do - - do -

FC/11 Audit / Inspection Schedule

01 04 20/02/2010 ## - do - - do - - do -

FC/12 Declaration of Independence

01 05 29/02/2008 ## - do - - do - - do -

FC/13 Confidentiality Agreement

01 04 05/03/2010 ## - do - - do - - do -

FC/14Q-St-1

Audit Report –Stage-I 01 00 23/09/2008 ## - do - - do - - do -

FC/14Q-St-II

Audit Report –Stage-II 01 00 23/09/2008 ## - do - - do - - do -

FC/14Q-SA

Audit / Report –Surveillance Audit

01 00 24/09/2008 ## - do - - do - - do -

FC/14-E-OH

Audit / Survey Report –Stage-I

01 01 16/01/2013 ## - do - - do - - do -

FC/14-E-OH

Audit / Survey Report –Stage-II

01 01 16/01/2013 ## - do - - do - - do -

FC/14-E-OH

Audit / Survey Report – Preliminary /Surveillance / Recertification / Survey / Follow Up

01 00 28/05/2008 ## - do - - do - - do -

FC/14-H Audit / Survey Report –Stage-I

01 01 16/01/2013 ## - do - - do - - do -

FC/14-H Audit / Survey Report –Stage-II

01 01 16/01/2013 ## - do - - do - - do -

FC/14-H Audit / Survey Report –Surveillance

01 01 16/01/2013 ## - do - - do - - do -

FC/14-H Audit / Survey Report – Preliminary

01 00 20/01/2009 ## - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

Recertification / Survey / Follow Up

FC/14/-IMS

Audit / Survey Report – Preliminary /Stage-I/ Stage-II /___Surveillance / Recertification / Survey/ Follow Up

01 00 14/07/2008 ## - do - - do - - do -

FC/14/-ISMS


01 01 19/12/2008 ## - do - - do - - do -

FC/14_SRMS


01 00 08/01/2010 ## - do - - do - - do -

FC/14_Recertification

Audit / Survey Report – Recertification

01 00 27/01/2011 ## - do - - do - - do -

FC/14A Covering Letter for Audit Report

01 02 27/02/2003 ## - do - - do - - do -

FC/15-ST-I Report Review & Recommendation for Stage II – QMS Certification

01 00 23/09/2008 ## - do - - do - - do -

FC/15-ST-II

Report Review & Recommendation for Certification

01 00 23/09/2008 ## - do - - do - - do -

FC/15-SA Report Review & Recommendation for

01 00 24/09/2008 ## - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

Surveillance Audit



Rev.No : 42 Date : 27/08/2013

FC/15-

REC Report Review & Recommendation for Recertification Audit

01 00 27/01/2011 ## - do - - do - - do -

FC/15A Report Review &

Recommendation for Special Audit Review Report

01 00 11/05/2007

## - do - - do - - do -

FC/15B Report Review & Recommendation for Continuation of Certification / Suspension Cancellation

01 01 10/09/2007

## Deleted (compiled with FC15)

FC/16 Trade Mark License Agreement

01 14 04/06/2012

## current cycle plus one full certification cycle.

Certification Cell


FC/17 Certificate of Compliance-QMS

01 06 24/01/2011

#### - do - - do - - do -

FC/17A Certificate of Compliance-EMS

01 06 24/01/2011

#### - do - - do - - do -

FC/17B Certificate of Compliance_HACCP (RvA)

01 04 15/02/2008

#### - do - - do - - do -

FC/17C Certificate of Compliance_OHSAS

01 06 24/01/2011

#### - do - - do - - do -

FC/17D Certificate of Compliance_SA 8000

01 03 19/07/2010

#### - do - - do - - do -

FC/17E Certificate of Compliance_ISMS

01 04 24/01/2011

#### - do - - do - - do -

FC/17F Certificate of 01 04 24/01/201 #### - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

Compliance_IMS 1 FC/17G Certificate of

Compliance_Laboratory 01 00 05/05/200

8 #### - do - - do - - do -

FC/17H Certificate of Compliance_HACCP (Jas-Anz)

01 01 24/01/2011

#### - do - - do - - do -

FC/17H Certificate of Compliance_HACCP (DAC)

01 01 08/01/2013

#### - do - - do - - do -

FC/17I Certificate of Compliance_SRMS

01 01 25/11/2011

#### - do - - do - - do -

FC/17J Certificate of Compliance_BIFMA INTERNATIONAL

01 00 24/07/2010

#### - do - - do - - do -

FC/17K Certificate of Compliance_ITIL

01 00 24/12/2011

#### - do - - do - - do -

FC/17L Certificate of Compliance_GMP/ cGMP/GAP

01 01 17/07/2012

#### - do - - do - - do -

FC/18 Notice of System Failure – Stage 1

01 03 25/04/2008

## - do - - do - - do -

FC/19 Notice of System Failure – Stage 2

01 03 25/04/2008

## - do - - do - - do -

FC/20 Appeal Form 01 01 20/11/2002

MD, ED, DM

- do - - do - - do -

FC/21 Declaration of Independence – Appeal Panel

01 01 20/11/2002

MD, ED, DM

- do - - do - - do -

FC/22 Quotation & Contract Status

01 00 15/05/1999

## - do - - do - - do -

FC/23 List of Related Certification / Consultancy Bodies

01 02 01/11/1999

MD, ED, DM

DELETED - do - - do -



Rev.No : 42 Date : 27/08/2013

Potential Conflict of Interest

FC/24 Quotation for Certification - QMS

01 03 31/07/2009

## - do - - do - - do -

FC/24A Quotation for Certification - EMS

01 00 20/11/2002

## - do - - do - - do -

FC/24B Quotation for Certification - HACCP

01 00 20/11/2002

## - do - - do - - do -

FC/24F Quotation for Certification - OHSAS

01 01 20/11/2002

## - do - - do - - do -

FC/25 Complaint / Non Conformity and Corrective Action

01 05 07/07/2008

## - do - - do - - do -

FC/26 Auditor / Surveyor competence check list & record

01 01 20/11/2002

## Deleted

FC/27 Amendments Request / Record

01 00 15/07/1999

## Current Rev. till further Rev. + Previous Rev.

Certification Cell


FC/28 Check list – Document Review

01 00 15/07/1999

## - do - - do - - do -

FC/29 Verification matrix 01 00 15/07/1999

## - do - - do - - do -

FC/30 Check list – Verification Oil and Gas

01 01 10/10/1999

## - do - - do - - do -

FC/31 Check List – Certification of Educational Institute

01 00 15/07/1999

## - do - - do - - do -

FC/32 Auditor Experience in Quality Management System

01 01 03/11/2004

## Deleted

FC/33 Auditor / Surveyor 01 02 01/10/200 ## Deleted



Rev.No : 42 Date : 27/08/2013

Reviewer Evaluation Report

7

FC/34 Customer Feed Back 01 03 01/04/2008


Certification Cell


FC/35 Covering Letter – Certificate combined

01 08 24/01/2011

MD, ED, DM, TM

- do - - do - - do -

FC/35A Covering Letter – Certificate EMS

01 03 28/01/2008

MD, ED, DM

Deleted

FC/35B Covering Letter – Certificate HACCP

01 02 21/03/2005

MD, ED, DM, TM

Deleted

FC/35C Covering Letter – Certificate OHSAS

01 00 23/02/2004

MD, ED, DM

Deleted

FC/35D Covering Letter – Certificate Product Certification

01 00 23/02/2004

MD, ED, DM

Deleted

FC/35E Covering Letter – Certificate IMS

01 00 08/12/2004

MD, ED, DM

Deleted

FC/36 Auditor Surveyor Competence Assessment Calendar

01 00 31/05/2004

## 3 years for current and one year after separation for ex.

Certification Cell


FC/37 CE Assessment Report 01 00 27/08/2002


- do - - do -

FC/38 Declaration of Conformity

01 00 27/08/2002

## - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FC/39 CE Certificate 01 00 27/08/2002

## - do - - do - - do -

FC/40 Draft Certificate 01 00 06/09/2002

## - do - - do - - do -

FC/41 Status of Surveillance Audits

01 01 10/05/2010

## - do - - do - - do -

FC/42 Questionnaire – Product Certificate / CE Marking

01 00 12/09/2002

## - do - - do - - do -

FC/43 ANZ SIC code Up gradation, Training & Qualification

01 02 02/04/2003

## DELETED - do - - do -

FC/44 Withdrawal of Certificate of Compliance

01 00 20/11/2002

MD, ED, DM

current cycle plus one full certification cycle.

- do - - do -

FC/45 Declaration of independence – Complaints & investigation

01 00 29/01/2003

** 3 years - do - - do -

FC/46 Sector wise capability – Stations

01 00 22/07/2004

## - do - - do - - do -

FC/47 NABCB_QMS Certificate

01 00 12/08/2004

MD, ED, DM

current cycle plus one full certification cycle

- do - - do -

FC/47A NABCB_EMS Certificate

01 00 12/08/2004

MD, ED, DM

- do - - do - - do -

FC/48 Manday Calculation_ohsas

01 01 08/01/2013

## - do - - do - - do -

FC/49 HACCP / FSMS/GMP/cGMP/GAP Questionnaire

01 02 04/06/2012

## - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FC/50 Risk Analysis_HACCP 01 01 24/03/2005

***** Deleted

FC/51 Competency Established For Reviewer / Decision Maker

01 02 25/02/2009

***** 3 years Certification Cell


FC/52 HACCP Auditors & Competency

01 00 30/04/2005

***** - do - - do - - do -

FC/53 EVALUATION OF AUDITOR FOR QMS

01 00 01/06/2005

### - do - - do - - do -

FC/53a EVALUATION OF AUDITOR FOR EMS/OHSAS

01 00 01/06/2005

### - do - - do - - do -

FC/54 QMS – Audit Plan – Surveillance

01 01 24/10/2006

### current cycle plus one full certification cycle.

- do - - do -

FC/55 Verification Audit Report 01 00 16/01/2006

### - do - - do - - do -

FC/56 Data Capturing of Internal NCs for CA

01 00 08/06/2006

### 3 years - do - - do -

FC/57 Discrepancy in use of Mark of Prestige

01 01 15/02/2013

# current cycle plus one full certification cycle.

- do - - do -

FC/58 Technical Expert – On Site Evaluation

01 00 04/12/2006

# 3 years - do - - do -

FC/59 Re-review Report 01 02 18/07/2011 # 3 years - do - - do - FC/59_TA

C Re-review Report 01 02 14/12/2011 # - do - - do - - do -

FC/59A_TAC

Re-review Report 01 01 14/12/2011 # - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FC/60 Appl. for Cert. ISO TS 16949

01 00 12/11/2007 ### - do - - do - - do -

FC/61 Business Review Data Sheet (ISO/TS 16949:2002)

01 00 08/05/2007 ### - do - - do - - do -

FC/62 Process Status And

Interactions (Business Process Information Summary)

01 00 12/11/2007 ### - do - - do - - do -

FC/63 Risk analysis for Management of Impartiality

01 04 15/07/2011 ### 3 years - do - - do -

FC/64 Competency for Auditor-Specialist

01 05 01/02/2011 # - do - - do - - do -

FC/64A Competency for Inspector-Surveyor

01 05 20/02/2010 # - do - - do - - do -

FC/65 Part A

Witness Audit Checklist 01 06 16/08/2011 # - do - - do - - do -

FC/65 Part B

Witness Audit Checklist 01 06 16/08/2011 # - do - - do - - do -

FC/65_ INSP Part A

Witness Audit Checklist_Surveyors

01 02 16/08/2011 # - do - - do - - do -

FC/65_

INSP Part B

Witness Audit Checklist_Surveyors

01 02 16/08/2011 # - do - - do - - do -

FC/66 Recommendation for Certification

01 00 19/03/2008 # current cycle plus one full certification cycle.

- do - - do -

FC/67 Risk Analysis_ISMS 01 00 28/04/2008 - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FC/68 Under const - do - - do - - do - FC/69 Auditor Monitoring &

Witness Schedule for FC 65 for the year

01 00 19/03/2009 # 3 years - do - - do -

FC/70 Summary of Risk Analysis – Country wise

01 00 01/10/2009 # 3 years - do - - do -

III] B – Formats (Inspection) Sr. No


Rev No.


Retention Period


Responsible Person

Remarks

2. FI/01 Inspection Report 01 01 01/06/2010

MD, DM, AM

3 years Inspection Cell


FI/02 Inspection & Verification Schedule

01 01 04/11/1999

MD, DM, AM

- do - - do - - do -

FI/03 Technical Report 01 00 15/05/1999

MD, DM, AM

- do - - do - - do -

FI/04 Internal Audit Schedule 01 01 04/11/1999

MD, DM, AM

- do - - do - - do -

FI/05 Inspection Release Note

01 01 01/06/2010

MD, DM, AM

- do - - do - - do -

FI/06 Quotation Inspection 01 00 15/05/1999

MD, DM, AM

- do - - do - - do -

FI/07 Job Request 01 00 15/05/1999

MD, DM, AM

- do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FI/08 Order Conformation 01 00 15/05/1999

MD, DM, AM

- do - - do - - do -

FI/10 Inspection Codes 01 07 27/08/2013

MD, DM, AM

- do - - do - - do -

Fi/15 Report Review & Recommendation For Inspection / Survey

01 00 13/09/2012

### - do - - do - - do -

FI/16 Checklist/Inspection Report (Mechanical Equipments– nservice)

01 01 10/10/1999

MD, DM, AM

- do - - do - - do -

FI/17 Checklist/Inspection Report (Electrical Equipments–Inservice)

01 02 31/10/1999

MD, DM, AM

- do - - do - - do -

FI/18 Checklist/Inspection Report (Tackles-Inservice

01 01 10/10/1999

MD, DM, AM

- do - - do - - do -

FI/19 Checklist – Tool Room Machines

01 01 10/10/1999

MD, DM, AM

- do - - do - - do -

FI/20 Checklist- Mechanical Tools

01 01 10/10/1999

MD, DM, AM

- do - - do - - do -

FI/21 Checklist – Welding Tools & Tackles

01 01 10/10/1999

MD, DM, AM

- do - - do - - do -

FI/22 Product Certificate 01 00 01/01/2000

MD, DM

- do - - do - - do -

FI/23 Blank FI/24 Product Approval

Certificate 01 00 01/01/200

0 MD, DM, AM

current cycle plus one full certification

Inspection Cell




Rev.No : 42 Date : 27/08/2013

cycle. FI/25 Expediting Report 01 00 25/02/200

4 MD, DM, AM

3 years - do - - do -

FI/26 Corrective Action Request

01 00 26/01/2002

MD, DM, AM

- do - - do - - do -

FI/27 Qualification Crane Operator

01 00 24/02/2003

MD, DM, AM

- do - - do - - do -

FI/28 Painting Inspection Checklist

01 00 03/12/2003

MD, DM, AM

- do - - do - - do -

FI/29 Painting Inspection Report

01 00 03/12/2003

MD, DM, AM

- do - - do - - do -

FI/30 Certificate of Fitness For Lifting Appliances

01 00 10/03/2005

MD, DM, AM

- do - - do - - do -

FI/31 Daily Progress Report 01 00 10/08/2007

### - do - - do - - do -

FI/32 Field Memo 01 00 10/08/2007

### - do - - do - - do -

FI/33 Weekly Progress Report 01 00 10/08/2007

### - do - - do - - do -

FI/34 Time Sheet 01 00 10/08/2007

### - do - - do - - do -

FI/35 Paint Applicator 01 00 01/11/2007

### - do - - do - - do -

FI/36 Qualification of Personnel

01 00 01/03/2008

### - do - - do - - do -

FI/37 Tank Truck Inspection Report (Part- A)

01 09 16/11/2010

### - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FI/38 Tank Truck Inspection Report (Part- B)

01 09 16/11/2010

### - do - - do - - do -

FI/39 Tank Truck Inspection & Certification Report

01 04 29/11/2010

### - do - - do - - do -

FI/40 Exception Report 01 19/10/2009

### - do - - do - - do -

FI/41 Inspection Report - Retail Outlet Audit

01 05 14/11/11 ### - do - - do - - do -

FI/42 Check list - RO selling more than 100 KLPM

01 05 23/07/2010

### - do - - do - - do -

FI/43 Urban with Automation Observation sheet

01 06 05/09/2010

### - do - - do - - do -

FI/44 Urban without Automation Observation sheet

01 06 05/09/2010

### - do - - do - - do -

FI/45 Highway with Automation Observation sheet

01 07 05/09/2010

### - do - - do - - do -

FI/46 Highway without Automation Observation sheet

01 06 05/09/2010

### - do - - do - - do -

FI/47 Club Champ Outlet observation Sheet

01 01 14/11/2011

### - do - - do - - do -

FI/48 Surveyor Competency Chart

01 00 23/09/2009

### - do - - do - - do -

FI/49 Inspection Visit Slip 01 00 24/08/2013

### - do - - do - - do -

FI/50 Check List-Survey Observation

01 00 06/01/2010

### - do - - do - - do -

FI/51 Short Term Agreement 01 00 06/01/2010

### - do - - do - - do -

FI/52 High Level Check List For Inspection of Tower

01 00 06/01/2010

### - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

Crane FI/53 Low Level Check List

For Heat Exchanger 01 00 06/01/201

0 ### - do - - do - - do -

FI/54 Inspection Cell 01 00 06/01/2010

### - do - - do - - do -

FI/55 Execution 01 00 06/01/2010

### - do - - do - - do -

FI/56 Daily Progress Report 01 01 05/10/2011

### - do - - do - - do -

FI/57 List of Tank Truck Inspected

01 01 16/07/2010

### - do - - do - - do -

FI/58 Site Log Book - STEEL 01 00 16/11/2009

### - do - - do - - do -

FI/59 Site Log Book – PE 01 00 16/11/2009

### - do - - do - - do -

FI/60 Internal Checks 01 00 06/01/2010

### - do - - do - - do -

FI/61 Contract Review & Cost Estimate

01 01 15/09/2010

### - do - - do - - do -

FI/62 Records ISO 17020 01 00 22.02.2010

### - do - - do - - do -

FI/63 Application form for Crane Operator certificate

01 01 03/04/2012

### - do - - do - - do -

FI/64 Compensatory Off – Saturday-Sunday working details

01 00 01/09/2010

### - do - - do - - do -

FI/65 Checklist for Inspection of Pipe fittings

01 00 10/11/2010

### - do - - do - - do -

FI/66 Inspection Log 01 00 30/10/2010

### - do - - do - - do -

FI/67 Surveyor Kit 01 06 27/08/2013

### - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FI/68 Inspection Code Allocation / Upgradation

01 00 24/11/2010

### - do - - do - - do -

FI/69 Review of Reviewer 01 00 deleted MD, DM, AM

- do - - do - - do -

FI/70 Painting History Sheet 01 00 30/06/2011

### - do - - do - - do -

FI/70A LIST OF APPROVED SURVEYOR / AUDITORS FOR ERDMP

01 00 08/07/2011

MD, DM, AM - do - - do -

FI/71_E

RDMP LIST OF REVIEWERS FOR ERDMP

01 01 19/08/2013 MD, DM, AM

- do - - do -

FI/71_INSP

LIST OF REVIEWERS FOR INSPECTION

01 00 19/08/2013 MD, DM, AM

- do - - do -

FI/72_ERDMP

LIST OF APPROVERS FOR ERDMP (Cannot Approve Self Reviewed File)

01 01 19/08/2013 MD, DM, AM

- do - - do -

FI/72_INSP

LIST OF APPROVERS FOR Inspection (Cannot Approve Self Reviewed File)

01 00 19/08/2013 MD, DM, AM

- do - - do -

FI/73 TIMESHEET FORMAT FOR CGD PROJECT

01 00 30/09/2011 MD, DM, AM

- do - - do -

FI/74 INSPECTION REPORT & NOTE for BEML Project

01 00 20/01/2012 ### - do - - do -

FI/75 DAILY PROGRESS REPORT FOR PAINTING COATING

01 00 02/04/2012 ### - do - - do -



Rev.No : 42 Date : 27/08/2013

FI/76_stage 1

Check list for 1st visit (Reduced Levels)_IOCL Inspection

01 00 10/07/2012 ### - do - - do -

FI/76_stage 2

Check list for 2nd visit at the paver manufacturer_ IOCL Inspection

01 00 10/07/2012 ### - do - - do -

FI/76_stage 3

Check list for 3rd visit (leveled area second layer of BWM) _ IOCL Inspection

01 00 10/07/2012 ### - do - - do -

FI/76_stage 4

Check list for 4th visit (leveled area after putting sand before paver)_IOCL Inspection

01 00 10/07/2012 ### - do - - do -

FI/76_stage 5

Check list for 5th visit (leveled area after putting paver)_IOCL inspection

01 00 10/07/2012 ### - do - - do -

FI/77 Certificate Format for ERDMP

01 00 16/8/2012 MD, DM, AM

- do - - do -

FI/78 Certificate format for calibration

01 00 20/10/2012 MD, DM, AM

- do - - do -



Rev.No : 42 Date : 27/08/2013

III] C – Checklists (Inspection) Sr. No


Rev No.


Retention Period


Responsible Person

Remarks

CHL_I_01 Checklist for Casting Items

01 00 10.04.2010

### 3 years Inspection Cell


CHL_I_02 Checklist for Fabricated and Structural Items

01 00 10.04.2010

### - do - - do - - do -

CHL_I_03 Checklist for Forged Items

01 00 10.04.2010

### - do - - do - - do -

CHL_I_04 Checklist for Machined Items

01 00 10.04.2010

### - do - - do - - do -

CHL_I_05 Checklist for Inspection of M S Plates

01 00 10.04.2010

### - do - - do - - do -

CHL_I_06 Check list for RVI inspection at Vendor Premises

01 00 01.10.2010

### - do - - do - - do -

CHL_I_07 Checklist for RVI inspection at site

01 00 01.10.2010

### - do - - do - - do -

CHL_I_08 Checklist for ONGC material at Vendors Premise

01 00 09.10.2010

### - do - - do - - do -

CHL_I_09 Check List for Service Regulator

01 00 18.10.2010

### - do - - do - - do -

CHL_I_10 Checklist QAP for Canopy

01 00 22/12/2010

### - do - - do - - do -

CHL_I_11 Electrical Audit Checklist for RO

01 00 04/07/2011

### - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

CHL_I_12 EMERGENCY RESPONSE AND DISASTER MANAGEMENT PLAN (ERDMP) HAZARD IDENTIFICATION

01 00 05/07/2011

### - do - - do - - do -

CHL_I_13

INCIDENT PREVENTION MEASURES

01 00 05/07/2011

### - do - - do - - do -

CHL_I_14 MUTUAL AID / MOCK DRILLS

01 00 05/07/2011

### - do - - do - - do -

CHL_I_15 ERDMP RESPONSE MEASURES/INFRASTRUCTURE

01 00 06/07/2011

### - do - - do - - do -

CHL_I_16 Review and Updation of ERDMP

01 00 07/07/2011

### - do - - do - - do -

CHL_I_17 AVAILABILITY OF RESOURCES (INTERNAL / EXTERNAL)

01 00 07/07/2011

### - do - - do - - do -

CHL_I_18 ERDMP Recovery Measures

01 00 08/07/2011

### - do - - do - - do -

CHL_I_19 Check List for Third Party Assessment of CGD Network

01 00 08/07/2011

### - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

CHL_I_20 Check List for Third Party Assessment of CGD Network

01 00 08/07/2011

### - do - - do - - do -

CHL_I_21 Inspection of Underground Storage Tank

01 00 11/07/2011

### - do - - do - - do -

CHL_I_22 GSECL-Vendor Registration Inspection Report

01 01 26/08/2011

### - do - - do - - do -

CHL_I_23 QAP for Canopy 01 00 03/03/2012

### - do - - do - - do -

CHL_I_24 Checklist for Pipeline Integrity

01 00 01/08/2013

### - do - - do - - do -

CHL_I_25 CHECK-LIST FOR HOSE PIPE

01 00 13/08/2013

### - Do - - Do - - Do -

CHL_I_26 Checklist for Stamp Transfer

01 00 21/08/2013

### - Do - - Do - - Do -

CHL_I_27 Checklist for Dimensional Inspection

01 00 21/08/2013

### - Do - - Do - - Do -

CHL_I_28 Checklist for Destructive Test

01 00 21/08/2013

### - Do - - Do - - Do -

CHL_I_29 Checklist for Hydrotest

01 00 21/08/2013

### - Do - - Do - - Do -

CHL_I_30 Checklist for LPT 01 00 21/08/2013

### - Do - - Do - - Do -

CHL_I_31 Checklist for MPT 01 00 21/08/2013

### - Do - - Do - - Do -

CHL_I_32 Checklist for UT 01 00 21/08/2013

### - Do - - Do - - Do -

CHL_I_33 Checklist for RT Interpretation

01 00 21/08/2013

### - Do - - Do - - Do -

CHL_I_34 Checklist for 01 00 21/08/201 ### - Do - - Do - - Do -



Rev.No : 42 Date : 27/08/2013

Pneumatic Test 3 CHL_I_35 Checklist for Visual 01 00 21/08/201

3 ### - Do - - Do - - Do -

CHL_I_36 Checklist for Coated Pipe Steel

01 00 21/08/2013

### - Do - - Do - - Do -

CHL_I_37 Checklist for Coated Pipe Steel

01 00 21/08/2013

### - Do - - Do - - Do -

CHL_1_38 Checklist for CVT 01 00 22/08/2013

### - Do - - Do - - Do -

III] D – Formats (Administration) Sr. No


Rev No.


Retention Period


Responsible Person

Remarks

3. FA/01 Weekly Time Sheet 01 03 21/03/2009 ### 3 years Admin Dept.

Head of Admin Dept.

FA/02 Document Checklist 01 00 15/05/1999 ### - do - - do - - do - FA/03 ICS Personnel Check

list 01 05 28/10/2010 ### - do - - do - - do -

FA/04 TAC Members Checklist 01 01 20/10/2010 MD, DM, TM

- do - - do - - do -

FA/05 Interview/Selection Checklist/Record

01 03 30/06/2011 ### Till employee exists two years after separation

HR Dept Head of HR Dept.



Rev.No : 42 Date : 27/08/2013

FA/06 Annual Operating Plan 01 01 18/12/2003 ### 3 years Admin Dept.

Head of Admin Dept.

FA/07 Annual Assessment Form

01 04 14/12/2011 ### Till employee exists two years after separation

- do - - do -

FA/08 Annual Marketing Plan 01 01 18/12/2003 ### 3 years - do - - do - FA/09 Strategy & Plan 01 00 02/02/2002 ### - do - - do - - do - FA/10 Fax Message 01 00 15/05/1999 ### Current + last

year - do - - do -

FA/11 Leave Application Form 01 03 01/04/2010 ### Till employee exists two years after separation


FA/11A Application for One day Leave / Late coming / EG

01 01 08/12/2008 ### Deleted

FA/12 Appointment Letter 01 11 05/01/2010 MD, DM, AM

Deleted

FA/12A Salary Appraisal letter 01 04 05/01/2010 MD, DM, AM

Deleted

FA/12C Contract Agreement 01 01 24/08/2011 MD, DM, AM

Current + last revision


FA/12R Regular Appointment Letter

01 00 01/04/2010 MD, DM, AM

- do - - do - - do -

FA/12_R-C/ Annex-A

Roles & Responsibility 01 00 01/04/2010 MD, DM, AM

- do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FA/12_R-C/ Annex-B

Salary Structure 01 00 01/04/2010 MD, DM, AM

- do - - do - - do -

FA/12_R-C/ Annex-C

ICS Standard Terms & Condition of Appointment.

01 01 24/08/2011 MD, DM, AM

- do - - do - - do -

FA/13 Confidentiality Agreement

01 02 19/03/2009 MD, DM,

- do - - do - - do -

FA/14 Contract Agreement 01 10 04/11/2009 MD, DM, AM

Deleted

FA/14Empanelled

Contract Agreement 01 00 03/03/2009 MD, DM, AM

Deleted

FA/14_Specialist

Specialist Contract Agreement

01 00 02/07/2009 MD, DM, AM

Deleted

FA/14_Retainer

Retainership Agreement 01 00 31/08/2009 MD, DM, AM

Deleted

FA/14_Overseas

Overseas Contracts 01 01 01/04/2010 MD, DM, AM

Current + last revision


FA/15 Induction of New Employees

01 03 16/06/2013 ### - do - - do - - do -

FA/16 General Terms and Conditions (to be attached to quotation)

01 08 01/06/2013 ### current cycle plus one full certification cycle.

Admin Dept.

Head of Admin Dept.

FA/17 Training Plan 01 01 13/04/2004 ### 3 years HR Dept. Head of HR Dept.

FA/21 Participant Feed Back Form

01 00 15/01/2001 ### Current year + last year

Admin Dept.

Head of Admin Dept.



Rev.No : 42 Date : 27/08/2013

FA/22 Assessment Of Employees-Confidential Report

01 00 02/07/2001 ### 3 years HR Dept. Head of HR Dept.

FA/23 Curriculum Vitae on ICS Format (online)

01 01 23/03/2009 ### Current + last revision

- do - - do -

FA/23_ Annex-A

CV on ICS Format 01 00 19/03/2010 ### Current + last revision

- do - - do -

FA/24 Next of Kin – Personal Details

DELETED

FA/26 Internal Audit Report 01 01 04/08/2008 ### 3 years Certification Cell


FA/27 Monthly Progress Report

01 01 17/02/2009 ### Current year + last year.

Admin Dept.

Head of Admin Dept.

FA/28 IOM 01 00 22/11/2002 ### Current year + last year

- do - - do -

FA/29 Weekly Planning Progress Report

01 00 13/05/2004 ### Deleted

FA/30 Visit Report 01 00 15/10/2004 ### Current year + last year

Admin Dept.

Head of Admin Dept.

FA/31 Plan Dialogue – Preparation

01 00 04/03/2005 #### - do - - do - - do -

FA/32 Administration Circular 01 00 31/03/2004 MD, DM, AM

- do - - do - - do -

FA/33 Auditor Kit – QMS 01 21 02/04/2012 ### Current Rev. till further Rev. + Previous Rev.

Certification Cell


FA/33a Auditor Kit – EMS 01 20 16/01/2013 ### - do - - do - - do - FA/33b Auditor Kit – OHSAS 01 14 16/01/2013 ### - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FA/33c Auditor/Activity Manager Kit - HACCP

01 16 16/04/2013 #### - do - - do - - do -

FA/33d Auditor Kit - IMS 01 13 02/04/2012 #### - do - - do - - do - FA/33e Auditor Kit - ISMS 01 13 02/04/2012 #### - do - - do - - do - FA/34 Station Manager Kit 01 28 27/08/2013 #### Current Rev.


Certification Cell


FA/35 Checklist – Hand over of Charge (Station Manager / Incharge & Above

01 02 08/05/2009 MD, DM, AM

- do - - do - - do -

FA/35A Checklist – Hand over of Charge

01 02 08/02/2010 MD, DM, AM

- do - - do - - do -

FA/36 Exit Interview 01 00 01/06/2005 MD, DM, AM

3 years HR Dept. Head of HR Dept.

FA/37 Marketing Kit 01 21 10/12/2012 #### Current Rev. till further Rev. + Previous Rev.

Admin Dept.

Head of Admin Dept.

FA/38 Final Release / Settlement

01 00 19/05/2006 #### 3 years . HR Dept. Head of HR Dept.

FA/39 Check List – Cross Frontier Operation

01 00 12/06/2006 #### Current Rev. till further Rev. + Previous Rev.

Admin Dept.

Head of Admin Dept.

FA/40 Leave Register 01 00 12/06/2006 #### 3 years HR Dept. Head of HR Dept.

FA/41 Trophy Assessment Form

01 00 31/01/2007 MD, DM, AM

Current Rev. till further Rev. +

Admin Dept.

Head of Admin Dept.



Rev.No : 42 Date : 27/08/2013

Previous Rev. FA/42 Self Appraisal 01 01 13/03/2012 MD,

DM, AM



FA/43 Manpower Requirement Form

01 00 28/02/2007 ### - do - - do - - do -

FA/44 Purchase Order 01 00 28/02/2007 ### Current Rev. till further Rev. + Previous Rev.

Admin Dept.

Head of Admin Dept.

FA/45 Guest House Feedback Form

01 00 19/09/2007 ### - do - - do - - do -

FA/46 Training Calculation & Buy Back

01 00 16/10/2007 # - do - - do - - do -

FA/47 Auditor Award Assessment Form

01 00 05/12/2008 MD, DM, AM

- do - - do - - do -

FA/48 Training Evaluation 01 00 14/05/2008 # Current Rev. till further Rev. + Previous Rev.


FA/49 Complaint Form 01 01 21/03/2009 # Current Rev. till further Rev. + Previous Rev.

Certification Cell


FA/50 Complaint Investigation Report

01 02 24/01/2011 # - do - - do - - do -

FA/51 Internal Audit Plan 01 00 04/8/2008 # - do - - do - - do - FA/52 Auditors Document

Checklist 01 00 12/08/2008 # - do - - do - - do -

FA/53 Station/Dept. Input For CO Mgmt. Meeting

Under Construction



Rev.No : 42 Date : 27/08/2013

Agenda FA/54 AGENDA FOR

MANAGEMENT REVIEW MEETING, 2008


Admin Dept.

Head of Admin Dept.

FA/55 Attendance Register 01 00 06/02/2009 # - do - - do - FA/56 Outdoor Visit Log

Register 01 01 26/02/2009 # - do - - do -

FA/57 Supplier Questionnaire 01 00 21/03/2009 # - do - - do - FA/58 Purchase Indent/

requisition 01 00 21/03/2009 # Deleted

FA/59 List of Approved Suppliers


Admin Dept.

Head of Admin Dept.

FA/60 Performance Evaluation of Suppliers

01 00 21/03/2009 # - do - - do - - do -

FA/61 Ticket Requisition Form 01 00 04/04/2009 # - do - - do - - do - FA/62 Occupancy Log For

Auditors/Surveyors 01 01 20/02/2010 # Current Rev.


Certification Cell


FA/63 Occupancy Log For Marketing


Admin Dept.

Head of Admin Dept.

FA/64 Occupancy Log For Planners (Back Office)

01 00 08/04/2009 # - do - - do - - do -

FA/65 Occupancy Log For Finance


Finance Dept.


FA/66 Monthly Summary 01 00 10/04/2009 # Current Rev. Admin Head of



Rev.No : 42 Date : 27/08/2013

Sheet till further Rev. + Previous Rev.

Dept. Admin Dept.

FA/66a MRM Data Input 01 01 17/04/2010 # - do - - do - - do - FA/67 Employee Log Sheet 01 02 20/04/2010 # - do - - do - - do - FA/68 Station Performance

Review 01 00 20/10/2009 # - do - - do - - do -

FA/69 Interview Conducted 01 01 08/10/2010 # Current Rev. till further Rev. + Previous Rev.


FA/70 Training Matrix 01 01 25/10/2010 # - do - - do - - do - FA/71 Checklist – Stationary

for new employee 01 00 27/04/2010 # - do - - do - - do -

FA/72 No Dues Declaration from Exit Employee

01 00 28/04/2010 # - do - - do - - do -

FA/73 Indemnity Bond from Employee

01 00 15/06/2010 # - do - - do - - do -

FA/74 Minutes of Meeting (MOM)


Admin Dept.

Head of Admin Dept.

FA/75 Tender/Bid Opening Form

01 00 01/08/2010 # - do - - do - - do -

FA/76 Loan Agreement 01 00 20/08/2010 ## - do - - do - - do - FA/77 Salary Calculations 01 00 27/09/2010 ## - do - - do - - do - FA/78 Leave Card 01 00 27/09/2010 ## - do - - do - - do - FA/79 ICS Employee List 01 00 01/10/2010 ## - do - - do - - do - FA/80 Manpower Requirement

Status 01 00 08/10/2010 ## - do - - do - - do -

FA/81 Stationary Stock 01 00 15/10/2010 ## - do - - do - - do - FA/82 Software (Development

/ Change) Notification 01 00 22/11/2010 ## - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FA/83 Application for AWARD

NOMINATION - EDUCATION

01 00 22/11/2010 ## - do - - do - - do -

FA/84 Authorisation letter to carry and use equipments for inspection

01 00 20/04/2011 ## - do - - do - - do -

FA/85 Authorisation letter for carrying out inspection

01 00 20/04/2011 ## - do - - do - - do -

FA/86 Checklist for TAC Meeting

01 00 23/07/2011 ## - do - - do - - do -

FA/87 Affirmative Action 01 01/08/2013 ## - do - - do - - do - FA/88 Competence

Review_Station & Cert cell and related fucntions

01 00 22/12/2011 ## - do - - do - - do -

FA/89 Declaration of training received and provided

01 00 10/01/2012 ### -do- -do- -do-

III] E – Formats (Finance) Sr. No

ID No. Title Issu No.

Rev No.


Retention Period


Responsible Person

Remarks

4. FF/01 Representation 01 01 08/03/2001

### Current Rev. till further Rev. + Previous Rev.

Finance Dept.


FF/02 Weekly Expense Sheet 01 03 11/10/2008

### - do - - do - - do -

FF/03 Outstation Travel Exps. 01 03 11/10/2008

### - do - - do - - do -

FF/04 Draft Invoice 01 01 08/03/200 ### - do - - do - - do -



Rev.No : 42 Date : 27/08/2013

1 FF/05 Invoice 01 01 08/03/200

1 ### - do - - do - - do -

FF/06 Invoice & Payment Status Report

01 01 08/03/2001

### - do - - do - - do -

FF/07 Station Cash Book 01 02 01/04/2010

### - do - - do - - do -

FF/08 Station Bank Book 01 01 01/04/2010

### - do - - do - - do -

FF/09 Sales Register 01 02 01/04/2010

### - do - - do - - do -

FF/10 Purchase Register 01 02 01/04/2010

### - do - - do - - do -

FF/11 Monthly Expense Budget

01 00 08/03/2001

### - do - - do - - do -

FF/12 Fixed Asset Register 01 00 30/07/2001

### - do - - do - - do -

FF/13 Request For Issuance of Credit Note

01 01 08/03/2001

### - do - - do - - do -

FF/14 Annual Budget 01 02 07/02/2008

### - do - - do - - do -

FF/15 Payment / Receipt/ Journal Voucher

01 01 01/06/2000

### - do - - do - - do -

FF/16 Receipt Voucher 01 01 01/06/2000

### - do - - do - - do -

FF/17 Form 16 (A) –TDS – IT Format

- As per Govt. Noti.

MD, DM, AM

- do - - do - - do -

FF/18 Purchase Order 01 00 02.02.2002

### - do - - do - - do -

FF/19 Request Form for Issuance / Cancellation of DD/ P.O / BG

01 00 02/09/2006

MD, DM, AM

- do - - do - - do -



Rev.No : 42 Date : 27/08/2013

FF/20 Request Form for Personal Loan

01 00 18/08/2006

MD, DM, AM

- do - - do - - do -

FF/21 Employees Declaration for TDS u/s.192

01 00 18/08/2006

MD, DM, AM

- do - - do - - do -

FF/22 Daily – Monthly collection Report

01 01 01/04/2010

### - do - - do - - do -

FF/23 Sales Order Request 01 00 26/06/2009

### - do - - do - - do -

FF/24 Requisition For Invoice 01 00 26/06/2009

### - do - - do - - do -

FF/25 Requisition For Fund 01 01 25/03/2010

### - do - - do - - do -

FF/26 Debit Note 01 00 26/06/2009

### - do - - do - - do -

FF/27 Job Card 01 00 26/06/2009

### - do - - do - - do -

FF/28 1st Outstanding Reminder Letter

01 00 16/03/2011

### - do - - do - - do -

FF/29 2nd Outstanding Reminder Letter

01 00 16/03/2011

### - do - - do - - do -

FF/30 3rd Outstanding Reminder Letter

01 00 16/03/2011

### - do - - do - - do -

FF/31 Certificate for Financial Risk Management System

01 01 16/03/2011

## - do - - do - - do -

FF/32 Presentation to TAC as per ISO 17021 & IS0 17020 requirements related to Finance

01 00 01/08/2013

## - do - - do - - do -

Legend:



Rev.No : 42 Date : 27/08/2013

AB – Accreditation Body MD – Managing Director ED – Executive Director (Certification) DM – Manager Documentation DT – Director Technical

SM – Station Manager TAC – Technical Advisory Committee OM – Manager Operations AM – Activity Manager PM – Project Manager

Distribution: * - AB, MD, ED, DM, ** - AB, MD, ED, DM, SM *** - AB, MD, ED, DM, SM, Clients **** - AB, MD, ED, DM, TAC ***** - AB, MD, ED, AM, DM, TAC & Auditor (need based)

# - MD, ED, DM, SM/Auditor-Surveyor (need based) ## - MD, ED, DM, OM, SM, PM ### - MD, DM, SM, AM #### - MD, ED, DM

Note: Method of Disposal for the above documents will be by the authorized personnel as indicated by the Managing Director.