internet advancement ore-ida council boy scouts of america
TRANSCRIPT
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Internet Advancement
Ore-Ida CouncilBoy Scouts of America
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Internet Advancement is providedto allow units to directly record
and manage records concerningranks, merit badges, and awardswith the Boy Scouts of America
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Features• Simple and intuitive interface• Works from any Internet-connected PC with
Internet Explorer• Will be updated with the latest rank, merit
badge, and award options
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Benefits to Scouting Units• Immediate entry and validation of advancement
records• Prints a convenient advancement report for the
council’s and unit’s records• Access current unit roster and unit advancement
history• Eliminates need to stand in line at the Council
Service Center to have advancements checked
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Units will:
• Have one unit advancement processor register to use Internet Advancement
• Obtain a unit ID from the council• Same ID as Good Turn for America
• Enter ranks and awards appropriate to their unit type
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Submitting Advancement Reports
• You set your own scheduleThe council recommends submitting
the report at least once per month, before the month end
• The unit should submit one final reporteach December
• Required before purchasing awards
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Ranks, Awards, and Merit Badges• Scout ranks, awards, and Merit Badges may be
entered through Internet Advancement- Nominated awards, such as meritorious action
awards, cannot be entered- Eagle Scout rank cannot be entered with Internet Advancement and must be completed through the council- Ranks must be added in sequence based on unit type and program
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Welcome page
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First Time User Log In
The unit ID does not change.
Obtain the Unit IDfrom the council. This is required in order to continue.
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Unit Advancement Processor Registration Information
Each unit has one unit advancement processor.
Each unit can only have one Advancement Processor.
Enter the individual’s information here.
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Returning User Log In
Use the same Unit ID as when you originally registered, along with the password specified at initial registration.
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Internet Advancement Overview
Note that you can begin your work and return at later time to
finish.
Clicking this button will retrieve the current
advancement and roster for your unit.
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Load Roster Options
This option allows youto load your advancement
records previously recordedin TroopMaster
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Entering Advancements
Print your ownmembership cards.
Click these buttons to enter advancements.
Various reports are available
here.
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Select Members for Advancement after Load Roster
Once finished
updating, click next to
proceed.
Simply click these buttons to
enteradvancement
for each youth.
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Record Youth Ranks
Make sure you enterdates in as required.
The system willautomatically check
for eligibility.
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Sample Validation Message for Record Youth Ranks date earned
An example of avalidation check.
This was receivedbecause the Star
rank advancementis not a minimum
of four monthsafter the First
Class rank date.
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Record Youth Merit Badges
Merit Badges areorganized into
groupsalphabetically.
Click theappropriate
group to update.
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Record Youth Merit Badges
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Record Eagle Required Youth Merit Badges
An alternativeway to enter
required MeritBadges. You canuse/view either
method.
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Record Youth Awards
Nominated awards, such as meritorious action awards, cannot be entered.
Many awardscan also be
entered. Simplytype in the date
earned.
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Submit Advancement Report page
Final step of theprocess.
Once ready,click here toimmediatelyupdate theinformationin the BSAdatabase.
Before submitting, you may wantto review the advancement
report to ensure correctness.
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Print Advancement Report
You must print out the Advancementreport, have required signatures, and submit
the original to the Council. You also usethis report to pick up the earned awards
at the Scout Shop.
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Advancement Report Package for signature and turn in to council
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Other Reports Available• Unit Roster
The Unit Roster is the current roster of adult leaders and youth members. The information is current from the time the unit advancement processor clicks the Load Roster button.
• Unit Advancement SummaryThe Unit Advancement Summary is the history of ranks, meritbadges, and awards, appropriate to the unit type, recorded forthe current members of the unit.
•Membership CardsTemporary BSA Membership Cards can also be viewed and
printed.
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Help for Unit Advancement Processors• Frequently Asked Questions
- Link appears on banner at top right of each page in Internet Advancement and displays the current FAQ for unit users.
• Internet Advancement Help- Help link on each page
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Merit Badge multiple person entry– Available to troop, team, crew, and ship for eligible
youth members.
– The selected Merit Badge is awarded to one or more
members at the same time.– The selected Merit Badge uses the same date earned for all members (changes must be made to appropriate records individually)
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Update Member
- Change E-Mail is a new feature and the link will follow Change Password
- Units will be able to update/change an e-mail address without having to contact the council to reset the profile
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The user must know their registered e-mail address; enter the new e-mail address, and confirm the entry by entering it again.
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Common Problems
• A Scout’s name does not appear in the list! – The Scout must be registered for this unit.
• I can’t enter an award date for my Cub Scout. – Make sure that a date for Bobcat rank is entered first – this is required for Cub Scouts
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Common Problems (continued)
• My Webelos Scout is listed under Cub Scouts – This is a display problem and has to do with the yearly registration
• When I try to log in the first time, it says that someone has already registered – Only 1 person can be registered for a unit
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Common Problems (continued)
• I am the new Advancement person – the previous person is no longer around and I don’t have the password! – Contact Advancement and they can reset the account for you
• When I try to load roster, I get a message about a “duplicate primary key”?! – Contact Advancement to get this fixed
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TroopMaster
• Information entered in TroopMaster can be uploaded directly – Initially populate TroopMaster with all of your unit’s information and advancement (get file from Council)
– When ready to upload new advancements, run report 4403 (Reports | Awards)
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What should I do now?
1.Appoint the unit advancement processor
The unit advancement processor will then: 2. Obtain the unit ID from the Ore-Ida Council, 208-376-4884 3. Go to the council Web site and enter Internet Advancement 4. Review instructions, Help, and FAQ 5. Register as a new user 6. Review current Unit Advancement Summary 7. Gather youth advancement records and begin entry