GARY  COMMUNITY  SCHOOL  CORPORATION  OFFICE  OF  INNOVATION  AND  IMPROVEMENT  

 As  stated  in  Policy  316  “Student  Involvement  in  Decision-­‐Making”,  a  total  of  14  students  will  be  selected  per  year  as  Student  Representatives  to  serve  on  the  School  Board  of  Trustees.    Seven  Student  Representatives  will  be  Board  members  of   the   Intra-­‐City  Student  Council  and  seven  students  will  be  selected  at-­‐large   from  area  high   schools.     The   Student   Board  Representatives   calendar  will   begin   Fall   2014   (November)   through   Spring  2015  (May).    SCHOOL  BOARD  REPRESENTATIVE  2014  –  2015  PROCESS    

1. In   September   2014   information   about   the   application   process   for   serving   as   a   Student   Board  Representative   for   the   2014-­‐2015   school   year   will   be   sent   to   high   school   building   Principals,  Counselors,  and  Intra-­‐City  Student  Council  members.  

2. Application  materials  and  the  due  data   information  for  submission  will  be  available   in  the  principal’s  office  of  all  high  schools.  

3. Application  materials   should  be   returned   to  Dr.  Albert   J.  Holmes,  Executive  Director,   Innovation  and  Improvements/Federal  Programs  and  Grants,  from  principal’s  office  on  due  date.  

4. Dr.  Holmes  will  submit  applications  materials  to  the  School  Board  of  Trustees.  5. School  Board  members  will  submit  applications  materials  to  the  School  Board  of  Trustees.  6. All   selected   Student   Representatives  will   be   notified  with   a   letter   from   the   President   of   the   School  

Board  of  Trustees.  7. Student  Representatives  will  attend  an  orientation.  8. Student  Representatives  will   receive  an  Orientation  Manual   including  expectations  and  school  board  

committee  meeting  dates,  times,  and  locations.  9. At  the  end  of  the  school  year,  Student  Representatives  will  have  a  service  award  recognition.  

   SCHOOL  BOARD  STUDENT  REPRESENTATIVE  EXPECTATIONS    

1. Complete  an  application  process  by:  (A)  submitting  a  Letter  of  Interest  addressed  to  the  School  Board  of  Trustees;  (B)  provide  one  Letter  of  Recommendation  from  principal,  teacher  or  community/church  leader  and  (C)  submit  signed  permission  slip  from  parent/guardian.  

2. Attend  an  Orientation  meeting  with  parent(s)/guardian.  3. Attend  School  Board  meetings  on  a  rotating  basis.  4. Attend  selected  committee  meetings.  5. Be   prepared   for   committee   and/or   school   board   meetings   by   reading   and   studying   any   required  

materials.  6. Demonstrate  leadership  skills  and  scholastic  achievement.  7. Inform  and/or  solicit  input  from  students.  

 

     

 

GARY  COMMUNITY  SCHOOL  CORPORATION  BOARD  OF  SCHOOL  TRUSTEES  

School  Year  2014  -­‐  2015  

PRESIDENT  

Mrs.  Rosie  G.  Washington  –  6th  District  

VICE  PRESIDENT  

Mrs.  LaBrenda  King-­‐Smith  –  5th  District  

SECRETARY  

Mr.  Antuwan  Clemons  -­‐  At  Large  

MEMBER  

Mr.  Robert  L.  Campbell  –  2nd  District  

MEMBER  

Dr.  Marion  R.  Williams  –  4th  District  

MEMBER  

Ms.  Nellie  F.  Moore  –  3rd  District  

MEMBER      

Mrs.  Doretha  Rouse  –  1st  District  

 BOARD  COMMITTEE  &  REGULAR  MEETINGS  

SCHOOL  YEAR  2014  -­‐  2015  REGULAR  BOARD  MEETINGS  –  2ND  &  4TH  TUESDAY,  MONTHY  |    6:00  PM  

LOCATION:  GARY   AREA  CAREER   CENTER      PERSONNEL-­‐  OPEN   PORTION  MEETS   THE  2ND  &  4TH  MONDAY  OF   EACH  MONTH  |  5:00  PM  LOCATION:  SCHOOL  SERVICE  CENTER    COMMITTEE   MEMBERS  

• LaBrenda  King-­‐Smith,   Chairperson    • Antuwan    Clemons,  Member  • Rosie  G.  Washington,  Member  

   

EXECUTIVE  SESSION  MEETINGS  MEETS   THE   2ND  &  4TH  MONDAY  OF   EACH  MONTH   FOLLOWING  PERSONNEL  

                               PRESIDENT  OF  THE   BOARD,  CHAIRPERSON  

   

 COMBINED  MEETINGS  

MEETS   THE  1ST  AND  3RD  MONDAY  OF  EACH  MONTH  |  5:00  PM    

BUDGET/FINANCE  COMMITTEE    COMMITTEE   MEMBERS  

• Nellie  F.  Moore,  Chairperson    • Antuwan    Clemons,  Member    • Rosie  G.  Washington,  Member  

   

AND    

BUILDINGS  /  GROUNDS  /  MAINTENANCE  COMMITTEE    COMMITTEE   MEMBERS  

• Marion  R.  Williams,  Chairperson    • Robert  L.  Campbell,    Member    • Nellie  F.  Moore,  Member  

 

   

January  6,  2014  January  21,  2014  February  3,  2014  February  17,  2014  March   3,  2014  March   17,2014  March   31,  2014  April   14,  2014  May  5,  2014  May  19,2014  June   2,  2014  June   16,  2014  

June   30,  2014  July   14,  2014  August   4,  2014  August  18,  2014  September    2,  2014  September    15,  2014  October   6,  2014  October   20,  2014  November  3,  2014  November  17,  2014  December   1,  2014  December   15,  2014  

       

CURRICULUM,  INSTRUCTION  &  TECHNOLOGY  COMMITTEE    MEETS   THE  1ST  AND  3RD  THURSDAY   OF  EACH   MONTH  |  5  PM  

 COMMITTEE   MEMBERS  

• LaBrenda  Doretha    Rouse,  Chairperson  • Rosie  G.  Washington,  Member  • Nellie  F.  Moore,  Member  

   

January  2,  2014  January  16,  2014  February  6,  2014  February  20,  2014  March    6,  2014  March    20,  2014  April   3,  2014  April17,2014  May  12,2014  May  15,2014  June   5,  2014  June   19,  2014  

July   3,  2014  July   17,  2014  August   7,  2014  August   21,  2014  September    4,  2014  September    18,  2014  October    2,  2014  October   16,  2014  November  6,  2014  November   20,  2014  December   4,  2014  December   18,  2014  

   

STUDENT   &  FAMILY   SERVICES  COMMITTEE  BUS  SERVICE-­‐  FOOD  SERVICE-­‐  STUDENT   BOARD  MEMBERS        MEETS   ON  THE   2TH  THURSDAY   OF   EACH  MONTH  |  5  PM  

COMMITTEE   MEMBERS  • LaBrenda  King-­‐Smith,  Chairperson  • Doretha    Rouse,  Member  • Mr.  Robert    L.  Campbell  

   

January  9,  2014  February  13,  2014  March   13,  2014  April   10,  2014  May  8,  2014  June   12,  2014  

July   10,  2014  August  14,  2014  September    11,  2014  October   9,  2014  November  13,  2014  December  11,  2014  

         

POLICY/LEGISLATIVE  COMMITTEE  MEETS  ON  THE   4TH  THURSDAY   OF   EACH   MONTH  |  5  PM  

 COMMITTEE   MEMBERS  

• Antuwan   Clemons,   Chairperson  • Doretha    Rouse,  Member  • Rosie  G.  Washington,  Member  

 January  23,  2014  February  27,  2014  March  27,  2014  April24,  2014  May   22,2014  June  26,  2014  

July   24,  2014  August  28,2014  September    25,  2014  October   23,  2014  November  27,  2014*  *  Thanksgiving  Holiday    December  25,  20  14**  **  Christmas  

   

ROBERT’S  RULES  OF  ORDER  Basic  Principles  

 • Parliamentary  procedure  exists  to  facilitate  the  transaction  of  business  and  to  

promote  cooperation  and  harmony.  

• All  members  have  equal  rights,  privileges,  and  obligations.  

o The  majority  has  the  right  to  decide.  

o The  minority  has  rights,  which  must  be  protected  

• A  quorum  must  be  presented  for  the  group  to  act.  

• Full  and  free  discussion  of  every  motion  considered  is  a  basic  right.  

• Only  one  question  at  a  time  can  be  considered  at  any  given  time.  

• Members  have  the  right  to  know  at  all  times  what  the  immediately  pending  

question  is,  and  to  have  it  restated  before  a  vote  is  taken.  

• No  member  can  speak  until  recognized  by  the  chair.  

• No  one  can  speak  a  second  time  on  the  same  question  as  long  as  another  wants  

to  speak  a  first  time.  

• The  chair  should  be  strictly  impartial.  

                                 

 Adapted  from  Robert  Rules  of  Order,  10th  Edition    

PARLIAMENTARY  PROCEDURE  “LINGO”    

MOTION  A  proposal  or  resolution  by  a  member  that  the  assembly  take  a  certain  action  or  express  a  certain  view.    A  motion  is  considered  out  of  order  if  it  conflicts  with  the  constitution  or  by-­‐laws  of  the  group    MAIN  MOTION  A  motion  to  introduce  a  principal  subject.    Only  one  main  motion  may  be  considered  at  a  time  and  must  be  disposed  of  before  another  main  motion  may  be  considered.    MOTION  TO  LAY  ON  THE  TABLE  (OR  TABLING)  A  motion  to  lay  aside  a  pending  question  for  an  indefinite  amount  of  time.    MOTION  TO  TAKE  FROM  THE  TABLE  A  motion  enabling  the  assembly  to  resume  consideration  of  a  previously  tabled  item.    POINT  OF  ORDER  To  object  to  a  proceeding  as  being  in  conflict  with  the  rules  of  procedure.    The  chair  must  recognize  the  point.    PREVIOUS  QUESTIONS  A  motion  to  end  debate,  which  requires  the  assembly  to  vote  on  the  issue  at  hand.    The  motion  must  be  suspended,  requires  a  2/3  vote,  and  is  not  debatable.    FRIENDLY  AMENDMENT  A  small  change  to  an  original  motion.    Those  who  made  and  seconded  the  original  motion  must  agree  to  the  amendment.    MOTION  TO  ADJOURN  A  motion  made  at  the  conclusion  of  a  business  meeting  or  at  the  final  business  session.    MAJORITY  VOTE  More  than  half  of  the  votes,  or  50%  +1.    QUORUM  The  number  of  members  required  in  the  by-­‐laws  to  hold  a  legal  meeting.        

Adopted  from  the  ABC’s  of  Parliamentary  Procedure,  Arnold  Air  Society-­‐Silver  Wings        

HANDLING  A  MOTION    Three  Steps  By  Which  A  Motion  Is  Brought  Before  The  Group  

1. A  member  makes  a  motion  2. Another  member  seconds  the  motion  3. The  chair  states  the  question  on  the  motion.  

   Three  Steps  In  The  Consideration  Of  A  Motion  

1. The  members  debate  the  motion  (unless  no  member  claims  the  floor  for  that  purpose).  

2. The  chair  puts  the  question  to  a  vote  a. The  chair  restates  the  question  b. The  chair  takes  the  vote:  

i. “All  in  favor  of  the  motion,  say  aye.”  ii. “Those  opposed,  say  no.”  

A  vote  passes  with  a  simple  majority  (except  in  cases  of  Suspending  the  rules,  previous  question,  limit  or  extended  debate  &  amend  a  previous  adopted  motion),  which  requires  a  2/3  vote.  3. The  chair  announces  the  result  of  a  vote.    A  complete  announcement  should  

include;  a. Report  on  the  voting  itself,  stating  which  side  prevailed  (and  giving  the  

count  if  a  count  prevailed).  b. Declaration  that  the  motion  is  adopted  or  lost.  c. Statement  indicating  the  effect  of  the  vote  or  ordering  its  execution.  d. Where  applicable,  announcement  of  the  next  item  of  business  or  stating  

the  question  of  the  next  motion  that  consequently  comes  up  for  a  vote.    

                 

   

 Adapted  from  Robert  Rules  of  Order,  10th  Edition    

PARLIAMENTARY  PROCEDURES  AT  A  GLANCE    

To  Do  This   You  Must  Say  

May  You  Interrupt  The  Speaker?  

Must  You  Be  

Seconded?  Is  The  Motion  Debatable?  

What  Vote  Is  Required?  

Adjourn  meeting  *   I  move  that  we  adjourn   No   Yes   No   Majority  

Recess  meeting  I  move  that  we  recess  

until  No   Yes   No   Majority  

Complain  about  noise,  room  temp,  

etc*  

Point  of  privilege   Yes   No   No    No  Vote  

Suspend  further  consideration  of  

something  

I  move  we  table  it  

No   Yes   No   Majority  

End  debate  I  move  the  previous  question  

No   Yes   No   2/3  Vote  

Postpone  consideration  of  

something  

I  move  we  postpone  this  mater  until  

No   Yes   Yes   Majority  

Have  something  studied  further  

I  move  we  refer  this  matter  to  committee  

No   Yes   Yes   Majority  

Amend  a  motion  I  move  this  motion  be  amended  by    

No   Yes   Yes   Majority  

Introduce  business  (a  primary  motion)   I  move  that   No   Yes   Yes   Majority  

Object  to  procedure  or  personal  affront*   Point  of  order   Yes   No   No  

No  Vote,  Chair  Decides  

Request  information  Point  of  

information   Yes   No   No   No  Vote  

Ask  for  actual  count  to  verify  voice  vote  

I  call  for  a  division  of  the  house  

No   No   No   No  Vote  

Take  up  a  matter  previously  tabled*  

I  move  to  take  up  from  the  table  

No   Yes   No   Majority  

Reconsider  something  already  

disposed  of*  

I  move  we  reconsider  our  action  relative  to  

Yes   Yes   Yes   Majority  

Vote  on  a  ruling  by  the  Chair  

I  appeal  the  Chair’s  decision  

Yes   Yes   Yes   Majority  

*Not  Amendable    

Adapted  from  Robert  Rules  of  Order,  10th  Edition    

CHART  OF  PARLIAMENTARY  MOTIONS    

Motion   Requires  Second   Debatable   Amendable   Vote  Required    PRIVILEGED  MOTIONS  14.  Fix  Time  To  Which  To  Adjourn   Yes   No   Yes     Majority  13.  Adjourn   Yes   No   No   Majority  12.  Recess   Yes   No   Yes   Majority  11.  Raise  A  Question  Of  Privilege   No   No   No   None  10.  Call  For  The  Orders  Of  The  Day   No   No   No   None            SUBSIDIARY  MOTIONS  9.  Lay  On  The  Table   Yes   No   No   Majority  8.  Call  For  The  Previous  Questions   Yes   No   No   2/3  7.  Limit  Or  Extend  Debate   Yes   No   Yes   2/3  6.  Postpone  Definitely   Yes   Yes   Yes   Majority  5.  Refer  To  Committee   Yes   Yes   Yes   Majority  4.  Amend  The  Amendment   Yes   Yes   No   Majority  3.  Amend  Or  Substitute   Yes   Yes   Yes   Majority  2.  Postpone  Indefinitely   Yes   Yes   No   Majority    MAIN  MOTIONS  1.  Original                        Main  Motion  (Resolution   Yes   Yes   Yes   Majority                Bring  A  Question  Again   Yes   Yes   No   Majority                Reconsider   Yes   Yes   No   Majority                Take  From  The  Table   Yes   No   No   Majority  

             Rescind   Yes   Yes   Yes   Majority  With  Notice  

 INCIDENTAL  MOTIONS  |  No  Order  Of  Precedence    Parliamentary  Inquiry   No   No   No   None  Point  Of  Information   No   No   No   None  Point  Of  Order   No   No   No   None  Division  Of  The  Assembly   No   No   No   None  Appeal  From  Decision  Of  Chair   Yes   Yes   No   None  Modify  Or  Withdraw  A  Motion   No   No   No   Majority  Divide  A  Motion   Yes   No   Yes   Majority  Create  A  Blank   Yes    No   No   Majority  Suspend  The  Rules   Yes   No   No   2/3  Object  To  Consideration   No   No   No   2/3    

   

 

ADMINISTRATIVE  PROCEDURES  Student  Involvement  in  Decision-­‐Making  |  See  Policy  316  

   

Student  Representation   At  School  Board    Committee  Meetings  And  School  Board   Meeting  

 A  student  representative  is  not  a  member  of  the  board,  and  shall  not  have  voting  rights,  

attend  executive  sessions,  or  receive  an  honorarium.    Said  participants  shall  provide  for  a  

student   perspective   to   be   heard   at   the   table   and   for   feedback   to   students   regarding  

Board  discussion  and  decisions.  

 

A   total  of   fourteen  students  will  be   selected  per  year   as   student  representatives  to   the  

School   Board.   Seven   students  will   be  selected   from   the   Intra-­‐City  Student  Council   and  

seven   students   will   be   selected   at-­‐large   from   area   high   schools.   Assignments   to  

committees  will  be   based  on  student  interest.   Two  students  will  be  assigned  to  each  of  

the  Board  committees  with  the  exception  of  the  Personnel  Committee.   Students  will  also  

be  assigned  to  each  of  the  Board  meetings   on   a   rotating  basis   (each  student  will   attend  

two  Board  meetings   per   year).       The   student   representation   calendar  begins      September    

1st  and  ends    May  31st  of  each  year.  

 

The   Assistant   to   the   Superintendent  will   work   with   schools   to  develop  the  schedule  

of  participation.                              Adopted:     June  14,  1994  Amended:    July  8,  2003  Amended:    December  10,   2008    

 

INTRA-­‐CITY  STUDENT  COUNCIL    School  Year  2014  –  2015    

 

OFFICERS  (TBA)    

President                

Vice  President              

Corresponding  Secretary          

Recording  Secretary          

Treasurer                

SPONSORS    

Rosalyn  Lee             West  Side    

Leah  C.  Tennione-­‐Hogan         New  Tech  

Marilyn  Mixon             Lew  Wallace  

John  Rentel             Wirt/Emerson