INTRODUCTION

In our life today, computer is one of the many inventions that greatly affected our

way of living. In fact, it is regarded as an essential tool in many areas including business,

industry, government, sciences, education, school, home, and in almost any organization

and establishment that exists. It can perform operation and process data rapidly,

accurately and reliably and by using these machines, spending a lot of time and effort in

doing certain task is minimized. One amazing device gaining popularity nowadays is the

used of computerized system. It resulted from the collaboration of multiple scientific

fields which attempted to monitor all records of students, faculty and staff. Currently,

monitoring records can be identified by means of different special activities. This

developed system also used to monitored student, faculty and staff records especially in

special activities. Computerized monitoring system is a system that manages and

monitors the students, faculty and staff records in a certain establishment. It maintains a

daily record of a student’s, faculty and staff of the institution of their different special

activities and accomplishment. This study is conducted for the existing manual

monitoring system in the form of a fully developed computerized system. Employers

monitor their staff in one way or another to check the quality and quantity of their

employees' work (http://www.studymode.com/essays/Attendance-Monitoring-System-3-

730858.html).

Jose Rizal Memorial State University-Tampilisan Campus, College of Agriculture

and Technology still using the existing traditional manual system in dealing their daily

transactions which the personnel in-charge commonly encountered some errors in

storing, updating, and retrieving students, faculty, staff records and their special activities

that causes the delay of transactions and or submission of reports, misrepresentation and

losses of information hinder important monitoring and or tracing the students, faculty’s,

staff’s individual records and special activities.

In order to give solution to the problems encountered by the personnel in-charge

at the Office of the College of Agriculture and Technology of Jose Rizal Memorial State

University-Tampilisan Campus. The researchers proposed computerized system in

monitoring of students, faculty, staff records and special activities in order to be more

systematic, accurate, efficient, reliable and fast way in generating data records.

The Problem

Statement of the problem

The study shall aim to develop a system that the performance of personnel in-

charge in monitoring students, faculty and staff records and special activities at the office

of the College of Agriculture and Technology of Jose Rizal Memorial State University-

Tampilisan Campus.

Specifically, the study shall aim to answer the following questions:

1. What are the problems possibly encountered at the office of the College of

Agriculture and Technology in their daily transaction using the existing traditional

manual system?

2. What is the level of acceptability on the features of the proposed system?

3. What is the profile of the proposed system in terms of:

a. Accuracy

b. Efficiency

c. Reliability

d. Speed

Significance of the study

The study shall help the College of Agriculture and Technology of Jose Rizal

Memorial State University-Tampilisan Campus improve their performances in

monitoring students, faculty, staff records and giving information’s with regards to

special activities which is impost by the school or university in a systematic way of

transactions.

It specifically benefits the following:

Students. It provides easier and faster way in acquiring information’s with

regards to their individual records and the special activities impost by the school.

Faculty/Staff. It is easy for them to acquire information’s with regards to the

students enrolled in their subject’s and some special activities impost by the school.

Personnel In-Charge. It provides the personnel in-charge more accurate,

efficient, reliable, easier and faster way recording, retrieving and monitoring students,

faculties, staff’s records and the special activities in a very short of time.

Dean College of Agriculture and Technology Office. The propose system shall

increase the personnel’s productivity and lessen their job which makes more time to do

their daily task in monitoring and giving information’s on special activities to the

students, faculty and staff.

Scope and limitation of the study

The study shall be conducted at the Office of the College of Agriculture and

Technology of Jose Rizal Memorial State University-Tampilisan Campus, located at

Znac, Tampilisan, Zamboanga del Norte. The study shall focus in monitoring students,

faculty, staff records and special activities. It also focuses on the recording, retrieving and

generation of reports such as: list of all student individual records; list of all faculty and

staff in the College of Agriculture and Technology; list of all students enrolled in the

College of Agriculture and Technology; list flag raising ceremony attendance; list of all

department meetings and the list of class work attendances.

The researchers shall use the System Development Life Cycle (SDLC) method in

developing the system. The respondents of the study shall be the students, faculties,

staff’s and the personnel in-charge at the Office of the College of Agriculture and

Technology.

The researcher’s shall seek fifty (50) respondents to answer the questionnaires

that the researchers shall use in the study. The researchers shall also use the frequency

count as the tool in the treatment of the data.

The study shall feature the making of the monitoring system as an instrument in

monitoring; recording, retrieving and giving information’s to special activities at the

College of Agriculture and Technology. In addition, the study shall also feature the

making of special activities such as: flag ceremony attendances, department meetings and

the school classwork activities.

Time and place of the study

The study shall be conducted at the Office of the College of Agriculture and

Technology of Jose Rizal Memorial State University-Tampilisan Campus, Znac,

Tampilisan, Zamboanga del Norte from July 2014 to January 2015.

Definition of Terms

In order to give further understanding of the study the following terms with their

definitions are presented below:

Accuracy. It refers to the degree of veracity while in some contexts precision may

mean the degree of reproducibility. Accuracy is dependent on how data is collected and

usually judged by comparing several measurements from the same or different sources

(http://en.wikipedia.org/wiki/Accuracy).

Activities. It refers to administrative activities relating to the admission,

attendance, advising and counseling, completion of course work and requirements, and

ultimately graduation and the attainment of a degree

(www.wisc.edu/adac/general/medrec_ada.html ) .

Attendance. It refers to the expected attendance of all student/faculty/staff of the

College/School Department on every element of their programme. This also refers to a

lecture, seminars, workshops, practical sessions and any form of summative formative

assessment (https://www.uwl.ac.uk/sites/attendance_monitoring_policy.pdf).

Classwork. It refers to the activities of educating or instructing; activities that

impart knowledge or skill (http://www.thefreedictionary.com/classwork).

Computerized. It refers to a process, or store (information) in a computer or

system of computers (http://www.thefreedictionary.com/computerized).

Context diagram. It refers to a diagram that defines the boundary between the

system, or part of a system, and its environment, showing the entities that interact with it

(http://en.wikipedia.org/wiki/ContextDiagram).

Database (Access 2007). This refers to a collection of data, typically describing

the activities of one or more related organizations (Carlos, et al., 2009).

Data Flow Diagram (DFD). It shows what kinds of information will be input to

and output from the system, where the data will come from and go to, and where the data

will be stored (http://www.thefreedictionary.com/DataFlowDiagram).

Department meeting. It refers to describe the activities, responsibilities, or

possessions of a department in a government, company, or other organization

(http://dictionary.reverso.net/english-cobuild/departmental%20meeting).

Dry-run. It refers to a preliminary operation to ensure that is properly set up and

creating workspaces properly a rehearsal of a planned action or activity

(http://www.ask.com/question/dry-run).

Efficiency. It describes the extent to which time, effort or cost used for the

intended task or purpose. It is often with the specific purpose of relaying the capability of

a specific application of effort to produce a specific outcome effectively with a minimum

amount or quantity of waste, expense, or unnecessary effort

(http://en.wikipedia.org/wiki/Efficiency).

Faculty. It refers to the collection group of people one line to manage work; an

example of this would be like a teacher is a type is a member of school faculty

(http://en.wikipedia.org/wiki/Faculty).

Faculty records. It refers to the collection, availability and disclosure of the

contents of personnel files is governed by regulations established by the University and

applicable laws. It also refers to the documents relating to the terms and conditions of

employment of individual faculty and staff members

(http://spg.umich.edu/policy/201.46).

Features. It refers to a computer program or hardware that contains a distinct

property of desirable function that expands the capabilities of the system

(http://en.wikipedia.org/wiki/Features).

Hardware. This refers to physical components of a computer that you can actually

touch, such as the keyboard, monitor, and central processing unit (CPU), mouse and

printer (Albano, et al., 2003).

Gantt chart. It refers to a type of bar chart that illustrates the project schedule and

shows the start and finish dates of the terminal elements and summary elements of a

project. It illustrates also the current schedule status using percent-complete shadings and

a vertical line (Wallace, et al., 1922).

Graphical User Interface (GUI). This refers to a type of interface that allows users

to interact with electronic devices through graphical icons and visual indicators such as

secondary notation, as opposed to text-based interfaces, typed command labels or text

navigation (Martinez, 2011).

Information. It refers to a restricted technical sense, is a sequence of symbols that

can be interpreted as a message (http://en.wikipedia.org/wiki/Informaiton).

Level of acceptability. It refers to a series of pre-defined standards related to the

performance of an individual product, service or system that enables someone to easily

determine the subject’s capability to perform its function within an acceptable range

(http://www.businessdictionary.com/definition/acceptability-criteria.html).

Monitoring system. It refers to the fundamental principle of a system that allows

users to capture data, process and disseminate information in a systematic way

(http://www.fukuoka.unhabitat.org/docs/publications/pdf/peoples_process/ChapterVII-

Monitoring_Information_System.pdf).

Personnel In-Charge. This refers to a person of an organization that has a full

authority to; enter a record of, a deferred payment for something

(http://en.wikipedia.org/wiki/Personnel_In_Charge).

Profile. It refers to a visual display of personal data associated with a specific

user, or a customized desktop environment. A profile refers therefore to the explicit

digital representation of a person's identity (http://en.wikipedia.org/wiki/Profile).

Record. It refers to an account, as of information or facts, set down especially in

writing as a means of preserving knowledge (http://www.thefreedictionary.com/Record).

Reliability. This refers to the ability of a system or components to perform its

required functions under stated conditions for a specified period of time

(http://en.wikipedia.org/wiki/Reliability).

Report. It refers to a formal account of the proceedings or transactions of a group

(www.thefreedictionary.com/Report).

Software. This refers to a set of instructions or programs that tells the computer

how to do a specific task (Albano, et al., 2003).

Speed. It measure of how fast the information moves from or to a certain data

storage. It also measure on how fast is the system response to the needs of end user

(http://en.wikipedia.org/wiki/Speed).

Staff. It refers to a group of persons, as employees, charged with carrying out the

work of an establishment or executing some undertaking

(http://dictionary.infoplease.com/staff).

Student. It refers to a learner, or someone who attends an educational institution

(http://en.wikipedia.org/wiki/Student).

Student record. It refers to any record, with certain exceptions; this record can

contain a student's name, or information from which an individual student or students can

personally (individually) be identified. These records include: files, documents and

materials in whatever medium (handwriting, print, tapes, disks, microfilm, microfiche)

which contain information directly related to students and from which students can be

identified (www.wisc.edu/adac/general/medrec_ada.html).

System. It refers to the method used in realizing the proposed system

(http://www.Wikipedia/FreeEncyclopedia.org.com).

System analysis. It refers to engineering techniques that breaks down complex

technical and social problems into basic elements whose interrelations are evaluated and

programmed, with the aid of mathematics into a complete and integrated system

(http://www.yourdictionary.com/system-analysis, 2010).

System Development Life Cycle (SDLC). It refers to a methodology used to

describe the process for building information systems, intended to develop information

systems in a very deliberate, structured and methodical way, reiterating each stage of the

life cycle (Elliott, et al., 2004).

Visual Basic 6.0. It refers to a computer programming system developed and

owned by Microsoft Visual Basic. It is originally created to make it easier to write

programs for the windows computer operating system (Jung, et al., 1999).

REVIEW OF LITERATURE

In our life today, computer is one of the many inventions that greatly affected our

way of living. In fact, it is regarded as an essential tool in many areas including business,

industry, government, sciences, education, school, home, and in almost any organization

and establishment that exists. It can perform operation and process data rapidly,

accurately and reliably and by using these machines, spending a lot of time and effort in

doing certain task is minimized. Attendance Monitoring System is a system that manages

and monitors the attendance of an employee in a certain establishment. It serves as a time

log that is set up as a computerized database. It maintains a daily record of a person's

arrival and departure time from work or school. This study is conducted for the existing

manual attendance monitoring system in form of a fully developed computerized

attendance monitoring system of the La Salette of Ramon High School Department and is

intended to be used by the institution’s administrators, members of the faculty and staff

(http://www.studymode.com/essays/Attendance-Monitoring-System-3-730858.html).

The significant increase in the number of Faculty and Staff has created not only

job opportunities for teaching and non-teaching professions, but also resulted to the

different problems stemmed from this trend. To resolve this problem, the management of

the university has implemented numerous changes. These changes involve adopting and

acquiring new technologies such as the computerization of the different transactions

particularly the newly implemented enrollment. This helps the colegio to reduce

administration time and associated costs. Monitoring of students attendance, specifically

those pertaining to special activities is one of the problems that need immediate actions.

Every academic year, the university has its scheduled activities and every student is

required to attend most of the time. This includes orientation activity for the first year

students and transferees, intramurals, seminar-workshops, and other related special

activities. Using Computerized Attendance Monitoring System to replace the manual

attendance monitoring of Colegio de San Juan de

Letran(http://www.studymode.com/essays/Students-Attendance-Monitoring-

792445.html).

Alumni recording system may be used to create a network of support from

alumni, primarily through organized alumni groups; to track alumni; to monitor their

achievements, activities, and recognitions; to create statistics; to reply to information

requests; and to provide information on the accomplishments of previous students. This

series may include but is not limited to membership lists with names, addresses,

employer names and addresses, and positions; minutes, by-laws and directories of clubs

in many Oregon communities and several major cities throughout the United States;

promotional materials concerning annual gatherings; homecoming plans and programs;

data cards and files for individual alumni; degree recipient lists; outstanding alumni lists;

student leader lists; class officer lists; foreign student rosters; international alumni club

records; and notes, memoranda, and related correspondence concerning general alumni

affairs (Valina, 2009).

MATERIALS AND METHODS

Materials

The study shall use one (1)set of computer with the following specifications,

namely: Processor: Intel(R) Celeron(R) CPU B815 @ 1.60GHz 1.60 GHz, Memory

(RAM): 2.00 GB, System Type: 32-bit Operating System, Mouse: 4TECH (3D Optical

mouse), Keyboard: Clicker brand, Monitor: Samsung Flat Screen AOC (18 inches) black

colour, Printer: Canon iP2770, DTS Model AVR-Ultra Power.

The researcher shall use the required software such as: MicrosoftWord (2007) for

the documentation of the study, Microsoft PowerPoint (2007) for the presentation of the

study, Microsoft Access (2007) for the database as storage of the system and Visual

Basic 6.0 Software Program for the programming, designing and developing the

proposed system.

Methods

The researchers shall use the System Development Life Cycle (SDLC) for the

development of the system and for the design methodology of the study.

System Development Life Cycle (SDLC) is a common methodology for system

development, system analysis and system design of the study. This method composes of

high and equal balance between the process and the data. It is also use to easily design the

whole system and the structure of the program. These methods of the study consisted of

different phases stated below:

Project identification and selection phase

Project identification is the first step in the project cycle that determined the end

goal of the project and finalized prior to beginning the rest of the project planning. It

involves planning, analysis, design, coding, testing, implementation and maintenance.

Before making the project the researchers shall identify what was the project all about,

the sequences of the structure and process. The researchers shall also identify and shall

recognize the in and out and the errors of the project to influence the awareness of the

researchers and the users about the system flow and the possible problems that shall

occurred during the processes. Using these procedures, the researchers and users shall be

satisfied with all of its system requirements and shall create a whole perfect program.

Project planning phase

Planning phase was the first step in conducting the study. The researchers shall

made some decisions and discussions with the members of the group. The researchers

shall also determine how the process shall be done and what approaches shall be the best

for data gathering.

The researchers shall conduct interviews to the students, faculty and staff, internet

and library researches as part of data gathering to come up an analysis about the problems

encountered using the manual system that needs for some possible solutions.

The researchers shall make a schedule for the Gantt chart that shall determine the

project tasks from July 2014 to January 2015 as show in Figure 1 below.

ActivitiesMONTH

July Week

August Week

September Week

October Week

NovemberWeek

December Week

JanuaryWeek

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4Project Identification and Selection PhaseProject Planning Phase

Analysis Phase

Design Phase (Coding and Testing) PhaseImplementation PhaseMaintenance Phase

Fig.1. Gantt chart

Analysis phase

In this phase, all the data that shall be gathered and shall be carefully checked,

closely observed and shall be analyzed. Plans and opinions shall be formulated and shall

be used to another phase – the design phase. The best options to solve the problem shall

be identified as guide for the development of the system.

The following is the list of symbols that shall be used in the diagrams of the

study:

This is where all the data are stored in daily

transaction.

Represents the flow of data in the system.

Figure 2 shows the context diagram of the proposed monitoring system of

students, faculty and staffs to special activities that consists of four (4) different entities

Data flow

Process

Entity

Symbol used in processing and manipulation of

data.

Represents the beneficiaries and the user or anyone

involved in the system.

Data storage symbol

involved in the system namely: students, faculty and staff, personnel in-charge and the

dean of the College of Agriculture and Technology (CAT).

At first, the Student which is the first entity of the system contains three (3)

different flows which are the personal information, student enrolment form; the student’s

attendances and the personal information and the special activities.

The Faculty and Staff which is the second entity of the system contains two (2)

flows which are the faculty and staff information and the faculty and staff information,

special activities.

The third entity is the Personnel In-Charge which also contains eight (8) different

flows which are: the add/edit special activities; personal information, student enrolment

form, add/edit student information, add/edit student’s attendances; faculty and staff

information; add/edit faculty and staff information; add/edit faculty attendances and the

reports.

Lastly, the Dean of College of Agriculture and Technology (CAT) contains only

one (1) flow which is the reports.

Personal Info. / Student Enrolment Form

Student

Faculty/Staff

Dean CAT

Students Attendances

Personal Info. / Special Activities

Faculty/Staff Information

Personal Info. / Student Enrolment Form

Students Attendances

Student Information

Special Activities

Faculty/Staff Information

Faculty/Staff Information

Faculty Attendances

Faculty/Staff Info. / Special Activities

Reports Reports

0

MONITORING SYSTEM OF STUDENTS, FACULTY AND STAFFTO SPECIAL ACTIVITIES OF THE CAT OFJRMSU-TCStudents Attendances

Personnel In-Charge

Fig.2. Context Diagram of the proposed system

Figure3 shows the dataflow diagram of the proposed monitoring system of

students, faculty and staff to special activities of the College of Agriculture and

Technology of Jose Rizal Memorial State University – Tampilisan Campus, Znac,

Tampilisan, Zamboanga del Norte. As shown in the diagram below, the students shall

submit their personal information together with their enrolment form to the personnel in-

charge and the personnel in-charge shall add/edit personal information and enrolment

form and then shall save to the database. After that, the faculty and staff shall submit their

faculty and information to the personnel in-charge and then, the personnel in-charge shall

add/edit faculty and staff information and shall save to the database.

In the fifth process, the personnel in-charge shall add/edit special activities and

shall save to the database. After that, the students shall submit students attendances to the

personnel in-charge, then, the personnel in-charge shall add/edit student’s attendances

and shall save to the database. While, the faculty and staff shall also submit their faculty

and staff attendances to the personnel in-charge and also the personnel in-charge shall

add/edit faculty and staff attendances and save to the database.

Generally, after all the processes has successfully done, the personnel in-charge

shall then command the computer/system to generate and print reports and shall submit

the reports to the dean of the College of Agriculture and Technology, the personnel in-

charge shall also issue the faculty and staff information and the special activities to the

faculty and staff, and the personnel in-charge shall also issue the personal information

and the special activities to the students.

1

Submit Personal Info./Student Enrolment Form

6

Submit Students Attendances

3

Submit Faculty/Staff Information

8

Submit Faculty/Staff Attendance

4

Add/Edit Faculty/Staff Information

2

Add/Edit Personal Info. / Student Enrolment Form

9

Add/EditFaculty/Staff Attendance

10

Generate Reports

5

Add/Edit Special Activities

7

Add/Edit Student Attendances

Records

Fig.3. Data Flow Diagram of the proposed system

Design phase (Coding and Testing) phase

A set of one or more design elements shall be produced as a result of interviews,

workshops, and/or prototype efforts. It describes the desire software feature in details and

generally includes the hierarchy diagrams.

Personal Info. / StudentsEnrolment Form

Personal Info. / Students Enrolment Form

Students AttendancesStudents

Personnel In-Charge

Students Attendances

Faculty/Staff

Dean CAT

Faculty/Staff Information

Faculty/Staff Information

Faculty/Staff Attendance

Faculty/Staff Attendance

P e r s o n a l I n f o . / S t u d e

S p e c i a l A c t i v i t i e s

F a c u l t y / S t a f f I n f o r

S t u d e n t s A t t e

F a c u l t y / S t a f f

R e p o r t s

Per

son

al

Info

. /

Stu

den

ts

Enr

olm

ent

For

m

S p ec ia l A ctFac

ult

y/S

taff

In

for

mat

ionStu

den

ts

Atte

ndan

ces

Fac

ult

y/S

taff

A

ttend

an ceR e p o r t s

R e p o r t s

F a c u l t y / S t a f f I n

P e r s o n a l I n f o . / S p

Coding phase

Coding phase is a stage in implementing the codes in developing a system using

the Visual Basic6.0 Software Programs and divisions of modules shall be considered in

the entire software to handle the complexity of the programming use.

Testing phase

The propose study shall be performed and demonstrated by the researchers in

order to determine its development and functionality of the system. The researchers shall

also undergo actual testing through dry-run process in order to determine some errors that

may occur in the system.

Implementation phase

After testing the proposed system, the researchers shall recommend for the

installation and implementation of the system of the monitoring system of students,

faculty and staff to special activities. User’s manual and shall be distributed to the user of

the system as their guide, and shall conduct trainings in using the proposed system.

Maintenance phase

Since the program cannot be assured to be perfect and error-free anytime, the

researchers shall conduct system maintenance. In order to maintain the condition of the

system in case the system encounters bugs and errors, it shall be corrected by the

authorized system programmer. The researchers or the system programmer shall be liable

for any bugs and errors that the system might encounter and causes a malfunction in

some parts of the system. Upgrading and debugging of the system shall be implemented

to maintain system efficiency.

The Survey

After the dry-run or testing the system, the researchers shall conduct a survey on

the respondents of the study to gather data and feedbacks using a questionnaire’s. The

researchers shall seek fifty (50) respondents from the College of Agriculture and

Technology, thirty four (34) respondents from the student’s, fifteen (15) from the faculty

and staff and one (1) from the personnel in-charge, to answer the questionnaires that are

randomly evaluated the system. The distribution of the students, faculty and staff as

respondents is shown in table 1.

Table 1.Distribution of respondents

RespondentsPopulation

(cases)Percentage

Students 34 68.00Personnel In-Charge 1 2.00CAT Faculty/Staff 15 30.00TOTAL 50 100

Statistical treatment of data

The researchers shall gather data through distributing the questionnaires to the

respondents. The data gathered from the respondents shall be subjected to a statistical

treatment in order to answer the specific questions asked.

To answer the problem 1 frequency count and ranking shall be used.

To answer the problems 2 and 3, weighted mean shall be used.

∑fx

N

The formula is:

WM =

Where:

WM = Weighted Mean

∑ = Summation

x = Weight of each score

N = Number of respondents

F = Frequency

Scoring procedure

In order to determine the problems on the existing manual system, the researchers

shall list the problems possibly encountered by the personnel in-charge in the

questionnaires in order to answer question number 1. The respondents shall be asked to

just check the problems listed in the questionnaire that they encountered.

In order to determine the boundary on the level of acceptability on the features of

the monitoring system of students, faculty and staff to special activities the following

continuum shall be used. The responses shall be categorized into 5 which correspond to

the scores, 5, 4, 3, 2 and 1 in which 5 is described as Highly Acceptable (HA), 4 as

Moderately Acceptable (MA), 3 as Acceptable (A) and 2 described as Less Acceptable

(LA) and 1 described as Not Acceptable (NA).

Rating scale and description on the level of acceptability on the features of the monitoring system of students, faculty and staff to special activities

Range Rating Scale Narrative Description

5 4.21 – 5.00 HA Highly Acceptable

4 3.41 – 4.20 MAModerately

Acceptable

3 2.61 – 3.40 A Acceptable

2 1.81 – 2.60 LA Less Acceptable

1 1.00 – 1.80 NA Not Acceptable

In order to determine the boundary of numerals on the profile of the monitoring

system of students, faculty and staff to special activities in terms of accuracy, the

responses shall be categorized into 5 which correspond to the scores, 5, 4, 3, 2, and 1 in

which 5 is described as Highly Accurate (HA), 4 described as Moderately Accurate

(MA), 3 as Accurate (A), 2 as Less Accurate (LA) and 1 described as Not Accurate (NA).

Rating scale and description on the accuracy of the monitoring system of students, faculty and staff to special activities

Range Rating Scale Narrative Description

5 4.21 – 5.00 HA Highly Accurate

4 3.41 – 4.20 MA Moderately Accurate

3 2.61 – 3.40 A Accurate

2 1.81 – 2.60 LA Less Accurate

1 1.00 – 1.80 NA Not Accurate

To determine the boundary of numerals on the profile of the monitoring system of

students, faculty and staff to special activities in terms of efficiency, the responses shall

be categorized into 5 which correspond to the scores, 5, 4, 3, 2, and 1 in which 5 is

described as Highly Efficient (HE), 4 described as Moderately Efficient (ME), 3 as

Efficient (E), 2 as Less Efficient (LE) and 1 described as Not Efficient (NE).

Rating scale and description on the efficiency of the monitoring system of students, faculty and staff to special activities

Range Rating Scale Narrative Description

5 4.21 – 5.00 HE Highly Efficient

4 3.41 – 4.20 ME Moderately Efficient

3 2.61 – 3.40 E Efficient

2 1.81 – 2.60 LE Less Efficient

1 1.00 – 1.80 NE Not Efficient

To determine the boundary of numerals on the profile of the monitoring system of

students, faculty and staff to special activities in terms of reliability, the responses shall

be categorized into 5 which correspond to the scores, 5, 4, 3, 2, and 1 in which 5 is

described as Highly Reliable (HR), 4 described as Moderately Reliable (MR), 3 as

Reliable(R), 2 as Less Reliable (LR) and 1 described as Not Reliable (NR).

Rating scale and description on the reliability of the monitoring system of students, faculty and staff to special activities

Range Rating Scale Narrative Description

5 4.21 – 5.00 HR Highly Reliable

4 3.41 – 4.20 MR Moderately Reliable

3 2.61 – 3.40 R Reliable

2 1.81 – 2.60 LR Less Reliable

1 1.00 – 1.80 NR Very Reliable

To determine the boundary of numerals on the profile of the monitoring system of

students, faculty and staff to special activities in terms of speed, the responses shall be

categorized into 5 which correspond to the scores, 5, 4, 3, 2, and 1 in which 5 is described

as Very Fast (VF), 4 described as Moderately Fast (MF), 3 as Fast (F), 2 as Slow (S) and

1 described as Very Slow (VS).

Rating scale and description on the speed of the monitoring system of students, faculty and staff to special activities

Range Rating Scale Narrative Description

5 4.21 – 5.00 VF Very Fast

4 3.41 – 4.20 MF Moderately Fast

3 2.61 – 3.40 F Fast

2 1.81 – 2.60 S Slow

1 1.00 – 1.80 VS Very Slow

REFERENCES

ALBANO, G.A., R.R. ATOLE, and R.Y. ARIOLA, 2003. Introduction to Information Technology. Trinitas Publishing Inc. Trinitas Complex, Pantoc Road, Pantoc, Meycauyan 3020 Bulacan.

CARLOS, P. and R. CORONEL, 2009. Database System. Course Technology, a part of Cengage Learning First Philippine reprint 2009.

ELLIOTT, S. and R. RODFORD, 2004.System Analysis and Design5th Edition. The McGraw-Hill Companies, Inc. 1221 Avenue of the Americas, New York, NY, 10020.

JUNG, F. and K. JEFF, 1999. http://www.amazon.com/keywords=Computers. Retrieved on October 10, 2011.

MARTINEZ, W. L., 2011. Graphical user interfaces. WIREs Comp Stat, 3: 119–133. doi: 10.1002/wics.150.

VALINA, C., 2009. Network-Based Student Permanent Record Keeping and Enrolment System. Balian National High School.

VECCHOLI, L. 1998. Evaluating Student Records Management Software. College Park, MD: ERIC Clearinghouse on Assessment and Evaluation.

WALLACE, C. and H. GANTT, 1922. The Gantt chart, a working tool of management. New York, Ronald Press.

Internet sites:

http://dictionary.infoplease.com/staff.

http://dictionary.reverso.net/english-cobuild/departmental%20meeting.

http://en.wikipedia.org/wiki/Accuracy.

http://en.wikipedia.org/wiki/ContextDiagram.

http://en.wikipedia.org/wiki/Efficiency.

http://en.wikipedia.org/wiki/Faculty.

http://en.wikipedia.org/wiki/Features.

http://en.wikipedia.org/wiki/Informaiton.

http://en.wikipedia.org/wiki/Personnel_In_Charge.

http://en.wikipedia.org/wiki/Profile.

http://en.wikipedia.org/wiki/Reliability.

http://en.wikipedia.org/wiki/Speed.

http://en.wikipedia.org/wiki/Student.

http://spg.umich.edu/policy/201.46.

http://www.ask.com/question/dry-run.

http://www.ask.com/question/dry-run.

http://www.businessdictionary.com/definition/acceptability-criteria.html.

http://www.fukuoka.unhabitat.org/docs/publications/pdf/peoples_process/ChapterVII-Monitoring_Information_System.pdf.

http://www.studymode.com/essays/Attendance-Monitoring-System-3-730858.html.

http://www.studymode.com/essays/Students-Attendance-Monitoring-792445.html.

http://www.thefreedictionary.com/classwork.

http://www.thefreedictionary.com/computerized.

http://www.thefreedictionary.com/DataFlowDiagram.

http://www.thefreedictionary.com/Record.

https://www.uwl.ac.uk/sites/attendance_monitoring_policy.pdf.

http://www.Wikipedia/FreeEncyclopedia.org.com.

http://www.yourdictionary.com/system-analysis, 2010.

www.thefreedictionary.com/Report.

www.wisc.edu/adac/general/medrec_ada.html.