introduction - ipm dubai · introduction this manual provides essential information for ipm dubai...

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Introduction

This manual provides essential information for IPM DUBAI 2013 exhibitors. It contains de-

tailed instructions about all aspects of the exhibition.

All exhibitors must complete and return the appropriate forms within the deadlines.

Proper use of the manual ensures that exhibitors derive maximum benefit from their participa-

tion. The organizers cannot undertake to provide a full service for exhibitors unless this manu-

al is properly read and all instructions carried out.

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Content

1 DATES AND TIMES TO CONSIDER ............................................................... 1

1.1 Latest Dates ......................................................................................................... 1

1.2 Exhibition Timetable ............................................................................................. 2 1.2.1 Build Up ...................................................................................................................... 2 1.2.2 Show Opening Hours ..................................................................................................... 2 1.2.3 Breakdown ................................................................................................................... 2

2 TRANSPORTATION OF EXHIBITS ................................................................ 3

2.1 Freight and Shipping Contractors ......................................................................... 3

3 PROMOTIONS AND PUBLICITY ................................................................... 4

3.1 Advertising ........................................................................................................... 4

3.2 Press Office .......................................................................................................... 4

3.3 Exhibition Catalogue ............................................................................................. 4

3.4 Exhibitor Branding Opportunities ......................................................................... 4

4 STAND CONSTRUCTION AND SERVICES...................................................... 5

4.1 General Specification of the Stand Packages ........................................................ 5 4.1.1 Site ............................................................................................................................ 5 4.1.2 Stand Construction ........................................................................................................ 5 4.1.3 Floor Covering .............................................................................................................. 5 4.1.4 Fascia ......................................................................................................................... 5 4.1.5 Name Panel .................................................................................................................. 5 4.1.6 Electricity..................................................................................................................... 5

4.2 Stand-Building Regulations .................................................................................. 5 4.2.1 Shell Scheme ............................................................................................................... 5 4.2.2 Space Only................................................................................................................... 5 4.2.3 Height of the Hall .......................................................................................................... 6 4.2.4 Floor Loading Capacity ................................................................................................... 6 4.2.5 Flammable Gases/Toxic Chemicals ................................................................................... 6 4.2.6 Fire Precautions ............................................................................................................ 6

4.3 Stand Shell Scheme Packages .............................................................................. 7 4.3.1 Specification of Stand Finishing........................................................................................ 7

5 SUPPLEMENTARY STAND SERVICES ........................................................... 9

5.1 Audiovisual Equipment ......................................................................................... 9

5.2 Electrical Requirements ........................................................................................ 9

5.3 Display Aids and Furniture.................................................................................. 10

5.4 Telecommunication Services .............................................................................. 10

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5.5 Rigging, Banners and Graphics ........................................................................... 10

6 ADMISSION TO EXHIBITION .................................................................... 11

6.1 Invitation Tickets ............................................................................................... 11

6.2 Exhibitor Identification/Badges ......................................................................... 11

6.3 Contractor Identification/Badges ....................................................................... 11

7 GENERAL SERVICES ................................................................................. 12

7.1 Service-Personnel ............................................................................................... 12

7.2 Flowers and Plants ............................................................................................. 12

7.3 Photography ....................................................................................................... 12

7.4 Security .............................................................................................................. 12

7.5 Catering .............................................................................................................. 12

7.6 Stand Cleaning ................................................................................................... 12

7.7 Business Centre .................................................................................................. 12

8 ACCOMMODATION, TRAVEL AND TRANSPORTATION ................................ 13

8.1 Official Travel Agents ......................................................................................... 13

8.2 Passports and Visas ............................................................................................ 13

9 GENERAL INFORMATION ......................................................................... 14

9.1 Smoking ............................................................................................................. 14

9.2 Banking .............................................................................................................. 14

9.3 Currency ............................................................................................................. 14

9.4 Language ............................................................................................................ 14

9.5 Health regulations .............................................................................................. 14

9.6 Transportation .................................................................................................... 14

9.7 General Rules ..................................................................................................... 14

FORM 1: CATALOGUE ENTRY, PREVIEW AND EXHIBITOR BADGES ................ 16

FORM 2: SHOW CATALOGUE ADVERTISING ................................................. 17

FORM 3: SPONSORSHIP OPPORTUNITIES AND ADVERTISING ..................... 18

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FORM 4: APPROVAL SPACE ONLY STAND ..................................................... 19

FORM 5: STAND PACKAGE AND FASCIA DETAILS ......................................... 21

FORM 6: AUDIOVISUAL EQUIPMENT ........................................................... 22

FORM 7: ELECTRICAL ORDER ...................................................................... 23

FORM 8: FURNITURE AND DISPLAY AIDS .................................................... 25

FORM 9A: TELECOMS .................................................................................. 26

FORM 10A: RIGGING, BANNERS AND GRAPHICS ......................................... 29

FORM 10B: GRAPHICS PRINTING & INSTALLATION .................................... 34

FORM 11: INVITATION TICKETS ................................................................. 35

FORM 12: CONTRACTOR BADGES ................................................................ 36

FORM 13: SERVICE PERSONNEL .................................................................. 38

FORM 14A: VASES AND BUCKETS ................................................................ 39

FORM 14B: FLORISTS ................................................................................. 40

FORM 14C: PLANTS AND FLOWERS ............................................................. 41

FORM 15: STAND CATERING ....................................................................... 43

FORM 16A: 3 DAY STAND CLEANING ........................................................... 49

1 Dates and Times to Consider

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1 Dates and Times to Consider 1.1 Latest Dates

Operation Latest Date

Seafreight Arrival

General Cargo For Live Plants

November 1, 2013 November 1, 2013 or as per agreement

Airfreight Arrival

For General Cargo For Plants For Cut Flowers

November 7, 2013 or as per agreement November 4, 2013 or as per agreement November 11, 2013 or as per agreement

No. Title of Form Latest Date 1 Catalogue Entry, Electrical Show Preview and Exhibitor Badges September 29, 2013 2 Show Catalogue Branding Opportunities September 29, 2013 3 Sponsorship Opportunities and Advertising September 29, 2013 4 Approval Space Only Stand September 29, 2013 5 Stand Package and Fascia Details September 29, 2013 6 Audio-Visual Equipment September 29, 2013 7 Electrical Order September 29, 2013 8 Furniture and Display September 29, 2013 9 Telecoms September 29, 2013 10 Rigging, Banners and Graphics September 29, 2013 11 Invitations Tickets September 29, 2013 12 Contractor Badges September 29, 2013 13 Service Personnel September 29, 2013 14 Fruits and vegetables According Equipment September 29, 2013 15 Catering 48 hours before 16 Stand Cleaning September 29, 2013

1 Dates and Times to Consider

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1.2 Exhibition Timetable

1.2.1 Build Up For exhibitors without Turnkey Stand Friday, November 15 and

Saturday, November 16, 8 a.m. to 8 p.m. For exhibitors with Turnkey Stand Saturday, November 16 , 11 a.m. to 8 p.m.

1.2.2 Show Opening Hours Sunday, November 17 10 a.m. – 6 p.m. open to trade visitors Monday, November 18 10 a.m. – 6 p.m. open to trade visitors Tuesday, November 19 10 a.m. – 6 p.m. open to trade visitors

1.2.3 Breakdown Tuesday, November 19 Breakdown begins at 6 p.m.

Halls open for removal of product from 6 p.m. to 12 p.m. Wednesday, November 20 Breakdown continues

Halls open from 8 a.m. Exhibits to be cleared by 3 p.m.

NB: Shell scheme stands will be dismantled from 8 a.m. on Wednesday and exhibitors occupying shell stands should ensure that their products and dis-plays are removed promptly. From Friday, November 15, the organizers will be available in the organizers office at the Dubai World Trade Center, Hall 3 & 4.

2 Transportation of Exhibits

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2 Transportation of Exhibits

2.1 Freight and Shipping Contractors Schenker Deutschland AG Düsseldorf has been nominated by the organizers, Messe Es-sen GmbH and planetfair Dubai LLC., as official freight forwarder for the IPM DUBAI 2013. Please find below our short version of our transport guidelines with the important deadlines in Dubai: Official Forwarding Agent: Schenker Deutschland AG Großenbaumer Weg 8 40472 Düsseldorf Phone: +49 211 650459-32 – Mr. Marc Duebelt E-Mail: [email protected] Transport Guidelines (Short Version): Latest submission of invoice for live plants and cut flowers for import permit application 13th October 2013 or 2 weeks prior shipment departure from origin whichever is earlier Latest Arrival Deadlines for Seafreight General Cargo 1st November 2013 Latest Arrival Deadlines for Seafreight Live Plants 1st November 2013 or as per agreement Latest Arrival Deadlines for Airfreight General Cargo 7th November 2013 Latest Arrival Deadlines for Airfreight Live Plants 4th November 2013 or as per agreement Latest Arrival Deadlines for Airfreight Cut Flowers 11th November 2013 or as per agreement Forwarding local agent in Dubai/Onsite Handling:

Masstrans Freight LLC P.O. Box 127315, Dubai, U.A.E Tel: +971 4 8855902 Fax: +971 4 8855903 Mobile: +971 55 224 6145 (Urgent Cases) E-Mail: [email protected]

ATTENTION ! All the above mentioned dates are estimated dates. You will find the fixed

dates in your coming transport guidelines. Please note that we will give the transport guidelines with the complete in-formation for the documentation and your company address to the Schenker office in charge in your country. You will get all further information directly

from the exhibition department in your country. Our colleagues will get direct-ly in contact with you.

For the period of the move-in, show and move-out, our delegates will be at show-site in order to control and supervise the exhibition handling.

3 Promotions and Publicity

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3 Promotions and Publicity

3.1 Advertising An extensive visitor promotion campaign will be conducted to bring the exhibition to the attention of potential visitors throughout the Middle East and beyond. This will in-clude direct marketing, an advertising program in the major Arabic and English lan-guage newspapers in the region, Pan Arab magazines and selected international publi-cations as well as a press conference. An intensive PR campaign will inform the media of the event. Exhibitors are invited to supply the organizers with product related news and interesting company profile.

3.2 Press Office The organizers will operate a press accreditation throughout the exhibition for the local and regional general media and international trade journals. Exhibitors are invited to supply approximately 12 press packs. The Press Office will also issue regular press releases during the show, and publish the in-house Show News during the event. Exhibitors are welcome to inform the Press Of-fice of suitable stories.

3.3 Exhibition Catalogue A comprehensive catalogue will be published containing an alphabetical list of exhibi-tors, their agents or principals where applicable, a description of their exhibits and a product guide, together with advertisements. Please submit your catalogue entry and product index information (please use Form 1) online under http://www.ipm-dubai.net/intranet on September 29, 2013 latest. It is important that all details are complete, accurate and legible. This includes the company name as it will feature on the stand fascia (please use Form 5), as well as all address details, telephone, fax, e-mail, website and contact name. The catalogue will continue to be used by professionals as a work of reference after the show; therefore, accurate information is vitally important. Exhibitors are also invited to advertise in the exhibition catalogue: Please complete Form 2 and send it back immediately.

3.4 Exhibitor Branding Opportunities Exhibitors’ branding opportunities (like website banners, branding the desks at the reg-istration areas, lanyards, exhibition bags, in-hall-banners and many more) are availa-ble. This can be offered separately upon request. There are lots of opportunities allowing you to promote your company and your prod-uct which can be customized especially to your company needs. All branding opportunities are available on a first come first serve basis. To send requests please use Form 3.

4 Stand Construction and Services

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4.1 General Specification of the Stand Packages

4.1.1 Site Dimensions and site area are as indicated on the floor plan.

4.1.2 Stand Construction Rear and side walls in modular aluminum system framing 2.5 m H x 1m W with infill wall panels white plastic finish and 70 mm deep aluminum beams to form ceiling grid. Height 2.43 m to underside of ceiling beams. No fixings may be made to the walls but brackets are available to carry display panels, signs etc. from the top of the wall.

4.1.3 Floor Covering Carpet is laid directly onto hall floor. Color as per design specification.

4.1.4 Fascia 30 cm high at 2.2 m to the underside, to each open elevation. Comprising aluminum frame with infill, fitted between dividing walls with additional supports at corners and where fascia panel exceed approximately 1.5 m in length (Please use Form 5). Deadline for providing fascia name is September 29, 2013. Any change in fascia name after September 29, 2013 will be charged Euros 70 per each fascia (Please use Form 4).

4.1.5 Name Panel The company name as specified with Form 5 will be applied directly to the fascia. Nei-ther alterations to the shell scheme name panel will be permitted nor will the organizer allow exhibitors’ display material to be applied to the fascia.

4.1.6 Electricity Plug sockets 24 hrs etc. have to be ordered and paid additionally because the plug sockets contained in the stand packages are not for 24 hours use (Please use Form 7).

4.2 Stand-Building Regulations

4.2.1 Shell Scheme All stand constructions and displays must be contained within the shell scheme struc-ture and may not exceed 2.4 m in height. No projections into gangways will be permit-ted. If you prefer an individual stand please directly get into contact with us. The organizer will be pleased to design a special stand for you.

4.2.2 Space Only Stand construction and display work to “Space Only” stands inside the hall may not ex-ceed 2.74 m in height without the written permission of the Organizer. Exhibitors who are making their own arrangements for the erection of the stand have to take into consideration that they need to have their own walls as well as floor cover-ing. It is forbidden to use the walls of the neighboring stands. The companies are re-minded that where their stand abuts another exhibitor’s area the back of any dividing walls, panels or exhibits must be painted white or masked to present a neat appear-


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ance. All space only exhibitors are responsible for ensuring that their stand number is clearly displayed. A legalized fire-certificate has to be available for the fire-authorities onsite! Exhibitors proposing to construct a double-decker stand must submit full structural drawings to a scale of at least 1:200, showing plans, front and side elevations, sections where necessary, details of staircases, handrails and load-bearing calculations. These must be submitted to the organizer the latest by September 29, 2013 and will be con-sidered by the hall owners’ consultant engineers and construction may not commence until approvals are held by the exhibitor. Visitors will not be allowed access to any dou-ble-deck stand constructed without approval and found to be unsatisfactory in design or to be unsafe. Dimensioned drawings of all Space Only stands must be sent to the organizer for ap-proval the latest by September 29, 2013. The organizer reserves the right to reject a design likely to unreasonably affect nearby exhibitors’ sites in any way.

Exhibitors employing stand building contractors must ensure that the company is ap-proved by the organizer. It will not be possible for exhibitors to obtain on-site services or labor for the erection of their stands and displays, unless prior arrangements have been made. All materials used by the stand building contractor and displays shall be either:

Non-combustible material Flame resistant plastic Flame resistant boarding Timber of any thickness, treated so as to be flame resistant Timber of any thickness of more than 25 mm Chipboard or block board more than 18 mm thick

All textile materials used for decorative finishes to stands: Shall be able to pass a test for flammability or for surface spread of flame Shall be fixed taut or in tight pleats to a solid backing Shall be secured at floor level Shall not ignite when subjected to a flame after 10 seconds Shall not have an afterglow when subjected to a heat source for 10 seconds

Any paint used should be water-based and the use of paint sprayers in the halls is not permitted. A legalized fire certificate has to be available for the fire-authorities on-site!

4.2.3 Height of the Hall The height of Hall 3 & 4 (to lowest beam) is 7.5 m.

4.2.4 Floor Loading Capacity The floor loading capacity in the halls is 2000 kg per square meter. Exhibitors with heavier exhibits should send full details, including the exact position of the exhibit, to the organizers to ascertain whether special weight spreading facilities are necessary. Individual load-bearing columns etc. should not be located on floor duct covers.

4.2.5 Flammable Gases/Toxic Chemicals Exhibitors wishing to incorporate the use of flammable gases or toxic chemicals as part of their exhibits should check with the organizer in advance, in order to establish the health and safety regulations and the restrictions which are placed by the hall authori-ties regarding such usage.

4.2.6 Fire Precautions The exhibition halls have a fully equipped sprinkler system as well as fire hoses and ex-tinguishers. All construction materials should be non-flammable. Full fire, emergency and accident procedures will be provided in the Welcome Pack.


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4.3 Stand Shell Scheme Packages

4.3.1 Specification of Stand Finishing Stand Package A: Features Calculated for Size of 9 sqm1:

Carpet, loop pile Walling and ceiling support as required Pylons, paint finished with logo motif on top and show name Free standing lockable counter – 1 no Round table – 1 no Chairs, leather – 4 nos Waste basket Spotlight, 3 nos with track base, incl. electric power consumption Power point (socket) – 1 no Fascia name with fascia on truss system 4 m Low Height Podium

Price: EUR 79.00 per sqm

1 The quantity of the different elements of the stand packages will certainly be adapted to the size of the stand.


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Stand Package B: Features Calculated for Size of 9 sqm:

Carpet, loop pile color option to be decided Walling and ceiling support, as required Pylons, paint finished with logo motif on top and show name Free standing lockable counter – 1 no Round table – 1 no Chairs, leather – 4 nos Waste basket Spotlight, 3 nos with track base, incl. electric power consumption Power point (socket) – 1 no Fascia name with fascia on truss system Shelves – 4 nos.

Price: EUR 79.00 per sqm

5 Supplementary Stand Services

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5.1 Audiovisual Equipment For audiovisual equipment please use Form 6.

5.2 Electrical Requirements The stand building company, appointed by the organizers, will be solely responsible for the installation of the mains supply cable to each stand but it is the exhibitor’s respon-sibility to supply a mains distribution board, fused isolator or circuit breaker, fitted with an earth leakage protector of not more than 30 Ma. Wiring installations shall be effectively bonded to earth and all wiring shall be 3 core twin and earth, not less than 1.5 mm cross section and be in PVC, elastomeric or other approved plastic sheathing. Joints shall not be made except when connecting into a cir-cuit and insulated screwed connectors shall be used and totally enclosed in insulated enclosures. All wiring shall be effectively protected and fixed to prevent damage and risk of injury. Cables placed under carpets are prohibited unless suitably protected against mechanical damage. The costs of mains supplies to ‘space only’ stands are not included in the ‘space only’ price and exhibitors are advised to order such supplies using Form 7 by September 29, 2013. Any orders for mains supplies received after October 16, 2013 will be sub-ject to a 20 % surcharge. Three-phase supplies and connections on 24 hours supply have to be ordered addition-ally and, however, will be charged extra. The standard mains supplies at the exhibition are: single phase 220 volts 50 Hz and three phase 380 volts 50 Hz. General lighting is provided in the hall. However, additional lighting may be considered necessarily and exhibitors are recommended to consider their needs and order accord-ing to their requirements using Form 5. All on-site electrical work must be carried out by the stand building company, appoint-ed by the organizer and, in the event of exhibitors installing electrics to their own pre-fabricated displays; such installations must conform to IEE Regulations and will be sub-ject to inspection and approval before connection to the mains supply. The organizer reserves the right to disconnect any installation which, in their opinion, is dangerous or likely to cause annoyance to visitors or other exhibitors. Electrical installations to shell stands require special fastenings, clips and brackets to fit the aluminum extrusions. Under no circumstances may exhibitors modify this work or carry out their own installation. Please complete and return Form 7 by September 29, 2013 giving details of electrical work indicating on the grid plan page No 24.


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5.3 Display Aids and Furniture Display aids can be ordered by the organizer. Please use Form 8. A limited range and quantity of furniture is available for hire. Exhibitors are advised to order immediately to avoid disappointment. Order received after October 23, 2013 will be subject to 20 % surcharge. An illustration of furniture available for hire is supplied with Form 8. Please complete and return Form 8 giving details of furniture required by September 29, 2013.

5.4 Telecommunication Services Exhibitors requiring telecommunication services on their stands should apply to IPM DUBAI using Form 9A. Application, using Form 9 A, may also be made for facsimile machines, ISDN, PC and Internet connections. You can also order DSL Internet using Form 9B. Orders should be 16 days prior to show date otherwise 100 % surcharge will apply. A statement, including a printout of line usage, and any refund will be sent to exhibi-tors by the organizers once the statement is received from DWTC. Should line usage exceed the units allocated under the advance bond, exhibitors will have the opportunity to purchase additional units.

5.5 Rigging, Banners and Graphics Hangings, Banners and Graphics can be ordered by request through Form 10A and upon the approval of DWTC (see Form 10A for details).

6 Admission to Exhibition

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6 Admission to Exhibition

6.1 Invitation Tickets The organizers will supply, free of charge, complimentary invitation tickets to exhibitors for mailing to their clients. Please use Form 11, which should be completed and sent back to the organizers. Admission to the exhibition will be free to all trade and professional visitors.

6.2 Exhibitor Identification/Badges Exhibitor passes and badges will be prepared by the organizers and issued free to stand representatives of exhibiting companies. These passes are not transferable. To order exhibitor badges please use Form 1. Exhibitor passes will be distributed with the Exhibitor Welcome Packs, available for col-lection during the build-up from the organizer’s office in the exhibition hall.

6.3 Contractor Identification/Badges Contractor passes and badges will be provided only by the DWTC and issued under DWTC conditions. Strict security is maintained in the exhibition halls and personnel must be in possession of the necessary identification pass to gain entry. DWTC contractor badge will be charged as listed information in Form 12. Passes may be ordered using Form 12 which should be returned by September 29, 2013.

7 General Services

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7 General Services

7.1 Service-Personnel The organizer can make arrangements for temporary staff including interpreters, re-ceptionists, secretaries and general assistants. Costs are as follows: Hostesses/Reception Staff EUR 180 per day Interpreters/Translators EUR 300 per day For personnel orders please use Form 13.

7.2 Flowers and Plants Flowers and plants can be ordered by Form 14.

7.3 Photography Exhibitors who require stand photography are recommended to contact us in advance of the exhibition. Exhibitors who wish to employ their own photographers should con-tact the organizer’s office to arrange authorizations and passes.

7.4 Security General security arrangements for the exhibition will be controlled by the organizers in conjunction with the hall owners. While the organizer will make all reasonable arrangements for security, they will not take responsibility for any loss or damage which may occur. The responsibility for the security of a stand, its exhibits and contents (including personal property) is that of the exhibitor and appropriate insurance should be affected by the exhibitor. It is recom-mended that a member of staff should be present on the stand at least half an hour before the exhibition opens and again until all visitors have left the halls. The stand should not be left unmanned at any time during the open periods. We would also be very pleased to submit you an individual offer for security services for your stand. In case you are interested please contact the organizers.

7.5 Catering Facilities are situated in the exhibition halls. The organizers have arranged an on-site catering service for daily delivery to exhibitors’ stands. Please note that exhibitors and visitors are not allowed to bring their own food and beverages into the halls. Exhibitors wishing to offer food and beverages of any kind to visitors must obtain all supplies from the Dubai World Trade Centre. It is strictly prohibited to bring foodstuffs and beverages into the halls from outside suppliers. Please send order directly to DWTC using Form 15.

7.6 Stand Cleaning Exhibitors will be responsible for cleaning of their stand equipment and displays. Stand cleaning is available on request. Please send order directly to DWTC using Form 16.

7.7 Business Centre There is a Business Centre at the exhibition complex equipped with a photocopier and a fax machine. The centre will be open during build-up and during the opening hours of the exhibition.

8 Accommodation, Travel and Transportation

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8 Accommodation, Travel and Transportation IPM DUBAI organizers offer with the following travel partners a special travel package to IPM DUBAI exhibitors. Please send all your travel requirements to our travel partners and they will reply asap.

8.1 Official Travel Agents For IPM DUBAI Exhibitors from the Middle East, Africa & Asia: Emeco Tourism LLC Ms. Yamina Aoucher 104, Al Fattan Plaza P.O. Box 35256 Dubai UAE Phone: +971 4 2822422 Fax: +971 4 2865084 E-Mail: [email protected] , [email protected] For Emergency calls : 00971 506 40 26 17 Emeco Tourism LLC offers hotel rooms and apartments according to your requirements and budget at very competitive rates, Visas and any other travel requirements. For IPM DUBAI Exhibitors from all other countries: Westtours Reisen GmbH Ms. Sarah Gerber Adenauerallee 76 53113 Bonn, GERMANY Phone: +49 228 91531-42 Fax: +49 228 91531-16 E-Mail: [email protected] www.westtours.de Westtours-Reisen offers besides prepared packages individual travel concepts accord-ing to your requirements.

8.2 Passports and Visas VISA: NO VISA REQUIRED FOR EU-PASSPORT HOLDERS For immigration at Dubai Airport you just need to present your passport (6 months val-id). For other nationalities requiring visa, we will issue official invitation letters. Emeco Tourism LLC as well as Westtours-Reisen provides visa support on condition that the accommodation is booked with them. By resolution of the Arab League, Arab States do not recognize the validity of a passport containing Israeli stamps.

9 General Information

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9.1 Smoking Please note that smoking is not permitted in the whole area of DWTC.

9.2 Banking A full range of banking services is available in Dubai. Normal working hours are 8.00 a.m. – 1.00 p.m. six days a week. Saturday and Sunday are normal working days – Friday is the weekly holiday.

9.3 Currency The UAE unit of currency is the Dirham (AED). The Dirham is valued against the US Dollar at AED 3.6725 = 1 US Dollar (fixed rate).

9.4 Language The official language is Arabic but English is very widely spoken in business circles.

9.5 Health regulations There are no health regulations for the UAE, with the exception of visitors traveling from an area infected with Smallpox, Yellow Fever or Cholera.

9.6 Transportation Car rent is possible. Please contact the travel agency. Taxis are available at several Taxi-Pick-Up-Points. International driving licenses are accepted in the United Arab Emirates. British, German and USA licenses are valid in Dubai. The car hire company can advise on the simple procedures for obtaining a temporary UAE license. If you plan to obtain a temporary li-cense, it is useful to have at least 2 spare passport-sized photographs.

9.7 General Rules Exhibitors must ensure that all gangways adjoining the stand are not blocked during build up and break down to a degree which inhibits the movement of other exhibitors and freight. The exhibitor is also responsible for ensuring that no product or display is placed in the aisle adjacent to his stand throughout the open hours of the exhibition. The organizers reserve the right to restrict the area of scaffolding or plant and limit the times during which it shall remain in the halls or on the stand. No part of any stand or exhibits including fascia, signs, lighting, corner posts or other fittings shall project into or overhang any gangway or adjacent stands, obscure any fire or exit signs, or be sus-pended from the roof. Additionally, any display or other items attached must not pro-ject over the frontage of space taken by another exhibitor. It is strictly prohibited to affix nails, hooks, tacks, screws, adhesives, paint or similar items to the floor, walls, ceilings or other parts of the premises. No cement, mortar, resins or adhesives may be applied directly to the hall floors. Audio-visual displays, amplifiers, videos and neon signs may only be used with the Or-ganizers prior written consent. Exhibitors are requested to keep noise levels, music system volumes etc. down. Volume levels should not interfere with normal conversa-tion on neighboring stands. Exhibitors are not permitted to paste or otherwise affix or exhibit advertisements anywhere in the Exhibition halls except on their own stands. In addition, exhibitors may not distribute handbills, advertisements, photo-graphs or oth-er printed matter from the aisles and the outside areas of the Exhibition.


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Exhibitors are not permitted, and shall not permit others, to connect or otherwise inter-fere with the electrical, gas, water or other fittings of the hall and shall not introduce into or use in the halls any supplementary plant for the generation or supply of elec-tricity or for artificial lighting or generating power. Exhibitors providing their own dis-plays must ensure that these are completely finished including pre-mounting of sam-ples, exhibits, lettering, and photographs before delivery to the exhibition halls. Exhibitors are not permitted to change or alter their displays during the open periods of the exhibition. Such changes or alterations should be carried out when the exhibition is closed to visitors and only with the permission of the Organizers. All stand building contractors must hold an appropriate Public Liability Insurance policy. The use of cellu-lose thinners or other flammable solvents is prohibited within the halls, as is the use of paint sprayers. No flammable liquids or gases, fuel or mineral oils shall be brought into the halls without written consent from the organizers. Bottled gases may only be used if approved in advance, and only one bottle will be al-lowed on a stand at any time. Bottles may not be exchanged while the exhibition is open to the public. Spare bottles must be stored in an approved lockable store provid-ed by the hall owners. Displays and equipment using naked flames, equipment involving any risk of fire, or equipment creating fumes, exhaust or smoke may only be staged with prior written consent from the organizers. Welding, metal cutting, grinding and brazing may only take place within the halls if written consent has been obtained in advance from the organizers. No animals of any kind may be brought into the halls or incorporated in on-stand dis-plays. Machinery shown “at work” should be suitably guarded to ensure that members of the public are kept at a safe distance. Any equipment with hot surfaces should be guarded and should display notices warning “Hot Surface”. The use of non insulated catenaries or non insulated pole low voltage lighting systems is prohibited. Electrical equipment shall be guarded to prevent accidental contact with live metal, moving parts, live terminals and accidental short-circuiting. It is prohibited to take electrical supplies from sockets located in the hall walls. It is prohibited to display equipment of any kind incorporating radioactive materials. Any exhibitor proposing to include pyrotechnics or lasers in their display must submit details for approval at least one month in advance of the event. Gas filled balloons may only be used on, or distributed from, exhibitors’ stands provided they are weighted to give a neutral buoyancy or are of rubber construction (as opposed to foil) to ensure limited life. Any damage to the air-handling units in the halls caused by balloons will be charged directly to the exhibitor concerned. Submissions for approvals in any of the above should be made initially to the organiz-ers.

Form 1: Catalogue Entry, Preview and Exhibitor Badges

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Form 1: Catalogue Entry, Preview and Exhibitor Badges

DATE DUE: September 29, 2013 The entry in the official catalogue and the electronic show preview of IPM DUBAI 2013 is included in the participation fee and comprises:

Company and contact details Company profile (approximately 100 words) Product group classification One four colour company or brand logo One picture of your products or services (only electronic preview ) List of ALL EXHIBITOR PERSONNEL who will be present in Dubai in connection

with your participation at the exhibition to get you exhibitor badges The more qualified information of your company we receive, the more efficient we can promote IPM DUBAI 2013 to attract buyers to your stand: THIS INFORMATION HAS TO BE SUBMITTED ONLINE UNDER: http://www.ipm-dubai.net/intranet/ We will provide username and password by separate email. You can edit your data af-ter ticking the “edit main data” button and upload files as often as you wish until the deadline. Upload instruction for pictures and logos:

Do not upload files bigger than 2 MB Use only pictures using the RGB colour code (CMYK or similar is not accepted)

Exhibitor Badges notes:

Official Exhibitor Badges should be worn by stand personnel on site at all times. These badges should be collected from the Organizers Office upon arrival at the

show. Just registered exhibitors and co-exhibitors can order badges. Orders from not registered companies will be proved by telephone from the or-

ganizer. Should you face any problem entering the data online, please contact: Exhibitors from Middle East, Africa & Asia: PLANETFAIR LLC, PO BOX 29278, DUBAI, UAE Mr. Tarek Sibai, phone: +971 4 33145-70, e-mail: [email protected] All other Exhibitors: MESSE ESSEN GmbH, Messehaus Ost Norbertstraße, 45131, Essen, Germany Mr. Xiang Zhi/Ms. Anna Grannass phone: +49 201 7244-727/-232, e-mail: [email protected], [email protected]

Form 2: Show Catalogue Advertising

17

Form 2: Show Catalogue Advertising

DATE DUE: September 29, 2013

PLEASE COMPLETE AND FAX IMMEDIATELY TO: Exhibitors from Middle East, Africa & Asia: PLANETFAIR LLC, PO BOX 29278, DUBAI, UAE Mr. Tarek Sibai, phone +971 4 33145-70, fax +971 4 33145-80, e-mail: [email protected] All other Exhibitors: Mr. Xiang Zhi/Ms. Anna Grannass Phone: +49 201 7244-727/-232, fax: +49 201 7244-435, E-mail: [email protected] , [email protected]

COMPANY NAME

CONTACT NAME

Pre-payment or onsite in cash or credit card before delivery of services! Please reserve display advertising in the Show Catalogue as indicated below (tick as appropriate): Advertising Rates EUR Special Positions EUR

Full page - 4 color 1.420,00 Inside cover (front or back) 1.500,00

Half page - 4 color 1.012,00 Outside back cover 1.800,00

Full page - Mono 910,00

Half page - Mono 501,00 Technical Specification for the Advertisements in the official catalogue:

Bleed Area (mm) Trim Area (mm) Type Area (mm)

Full Page (W x H) 191 x 290 181 x 280 171 x 270

Half Page (W x H) 191 x 148 181 x 138 171 x 128

Quarter Page (W x H) 98.5 x 148 88.5 x 138 78.5 x 128

All the files to be provided in any of the below mentioned formats in CMYK color mode

1. Adobe Illustrator (including all the linked files and fonts or outlines)

2. Adobe Photoshop (at least 300 dpi CMYK in actual size)

3. Adobe InDesign (including all the linked files and fonts)

4. High Resolution PDF Files

Advertisers must book their advertisements immediately!

Separated film positives to arrive in Dubai by September 29, 2013.

Any Special Instructions Different format please contact the Organizers.

Any amendments / additional work on artwork / films will be charged at cost.

Signed

Date

Form 3: Sponsorship Opportunities and Advertising

18

Form 3: Sponsorship Opportunities and Advertising



COMPANY NAME

CONTACT NAME

Exhibitors’ branding opportunities (like website banners, branding at the desks of the registration areas, banners at the registration areas and the entrance, lanyards, exhibi-tion bags, in hall-banners and many more) are available. This can be offered separately upon request. If you are interested in any branding opportunities, please fill in this form, send it to us and we will resend you the whole documents and pricing.

Signed

Date

Form 4: Approval Space Only Stand

19


DATE DUE: September 29, 2013 PLEASE COMPLETE AND FAX IMMEDIATELY TO: Exhibitors from Middle East, Africa & Asia: PLANETFAIR LLC, PO BOX 29278, DUBAI, UAE phone +971 4 331 4570, fax +971 4 331 4580, e-mail: [email protected] All other Exhibitors: Mr. Xiang Zhi/Ms. Anna Grannass Phone: +49 201 7244-727/-232, fax: +49 201 7244-435, E-mail: [email protected] , [email protected] Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting): EXHIBITION DETAILS Exhibition Name Exhibition Date Hall No Stand No. Stand Name ORDER CONTACT DETAILS (we require details so we can contact you about your order) First Name Last Name Job Title Company Name Company Address

Company City Postal Code Country Direct No Mobile No Fax No E-Mail (Important service information will be sent to this address!) Signature Account ID Space-only Stands Space-only stands, stands with a ceiling, stands incorporating a mezzanine level or raised area above 300mm All the following information MUST be provided (USE TICK BOX)

YES NO YES NO Perspective Drawing Height of Stand Full Stand Dimensions Glass Partition / Glazing Elevations Drawings (front, side and back) Ceiling / Roof

Plan (Layout) Drawing Use of Fabric / Material (fire certificate must be provided)

Structural Material Details Storage Space Connection Details Mezzanine Details (above 300mm) Base Plate Sizes and Specifications (if appli-cable)

Any Special Display Loading Allowance Accessible Ramp Undertaking Letter (refer to note below) Corners of Stands Rounded


20

Double Decker Stands

All the following information MUST be provide (USE TICK BOX)

YES NO

Structural Drawings, Design Calculations and General Arrangement of Structure

Design of Members / Elements (beam, column, slab)

Design of Connections and Base Plate (considering anchor of base plate with permanent flooring is not allowed)

Architectural Drawings i.e. Plan, Elevation, Sections

Elevations Drawing (front, side and back)

Sections (where necessary)

Design of Handrail and Staircase Details

Connection Details

Base Plate Sizes (Use min 400 x 400 x 12mm Mild Steel Plate)

Structural Materials Details

Undertaking Letter (Refer to note below)

A charge of AED 1000.000 applies to each submission and will be charged to the exhibitor accordingly

NOTE: FOR INCONVENTIONAL STANDS/SPACE FRAME (E.G. WHERE THE STRUCTURAL MATERIALS USED ARE OTHER THAN HOT ROLLED SECTIONS/STANDARD STEEL SECTIONS AVAILABLE IN THE MARKET) OR IF REQUESTED BY DWTC, THE CONTRACTOR/EXHIBITOR HAS TO SUBMIT AN UNDERTAKING LETTER TO DWTC ENGINEERING FOR ITS STRUCTURAL RIGIDITY, STABILITY AND SAFE DESIGN STATING THE STRUCTURE IS ‘’ FIT FOR PURPOSE’’

DWTC ( Venue management ) will review this submission (provided the complete information required has been provided) and get back to the organizer as follows: - 10 working days for space-only stands from the date of submission was received - 15 working days for double-storey stands from the date the submission was received

CONDITIONS Submission documentation should explain the method of building the stand Submissions for double-decker stand – note 50% charges will be applied if the submission is incomplete Drawings/details should be submitted at least 30 days before the start of the tenancy The main beam erection shall be completed 24 hours before the opening of the event All measurements in the submitted drawings shall be as per standard international (IS) unit system Regardless of an NOC from DWTC, the organizer and the contractor will be fully responsible for the stability of the structure Any late submission is subject to 100% surcharge All requirements should be routed through the event organizer

For organizers / Venue use only Approved Engineering comments

Approved with comments

Rejected

Incomplete submission

Re-submit

Signature On behalf of the Exhibitor

Signature On behalf of Engineering

Signature On behalf of Hall Operations

Signed

Date

Form 5: Stand Package and Fascia Details

21

Form 5: Stand Package and Fascia Details

DATE DUE: September 29, 2013 Exhibitors from Middle East, Africa & Asia: PLANETFAIR LLC, PO BOX 29278, DUBAI, UAE Mr. Tarek Sibai, phone +971 4 33145-70, fax +971 4 33145-80, e-mail: [email protected] All other Exhibitors: Mr. Xiang Zhi/Ms. Anna Grannass Phone: +49 201 7244-727/-232, fax: +49 201 7244-435, E-mail: [email protected] , [email protected]

COMPANY NAME CONTACT NAME

Pre-payment or onsite in cash or credit card before delivery of services! Stand Package We would like to order the following Stand Package: Price EUR 79,00 per sqm Our stand has got____________ sqm. Please tick the required Stand Package (See Specifications on pages 8 - 9) □ Package A □ Package B □ Package C Name on Fascia

The following is the correct company name, country colors and names to appear on the fas-cia board of our stand: Please TYPE OR PRINT company name in CAPITAL LETTERS and in ENGLISH: Please Specify the country that should appear on the fascia of your stand

Signed

Date

Bloom in Country Color and Country Name

Company Name

Form 6: Audiovisual Equipment

22

Form 6: Audiovisual Equipment



COMPANY NAME

CONTACT NAME

Pre-payment or onsite in cash or credit card before delivery of services!

The prices for rental of the below mentioned equipment are for the duration of the exhibi-tion (3 days)!

QTY TYPE OF EQUIPMENT PRICE TOTAL

32” LCD Screen with speakers, floor stand & DVD Player 200,00 EUR

42” Plasma Screen with speakers, floor stand & DVD Player 270,00 EUR



Laptop 110,00 EUR

19” Monitor 100,00 EUR

PLEASE NOTE: All above rates are inclusive of delivery, installation, testing, commissioning & dismantling charges with cables & connectors. Power points should be ordered separately!

Signed

Date

Form 7: Electrical Order

23

Form 7: Electrical Order



COMPANY NAME

CONTACT NAME

PLEASE NOTE:

Package-charges cover single phase main connection/supply + current consumed. Plug-Sockets, three phase and 24 hour supply to be ordered and charged extra. 24 Hour Supply to be ordered separately ( Current Rate + 30 % ) Space only charges do NOT cover main supply, which must be ordered separately. Prices include current consumed.

Orders after October 16, 2013 will be subject to availability + 20 % surcharge Pre-payment or onsite in cash or credit card before delivery of services

ELECTRICAL FITTINGS EXCLUDING MAINS SUPPLY QUANTITY: ITEM: PRICE: TOTAL: 100 W spot light 40,00 € 100 W arm spotlight 48,00 € 300 W floodlight 58,00 € 70 W Metal halide 50,00 € 13 amp socket with top 45,00 € Extension Cord 12,00 € Multipoint adaptor 3,00 €

MAIN SUPPLIES TO STANDS QUANTITY: ITEM: PRICE: TOTAL: 15 amp single phase mains 150,00 € 30 amp single phase mains 280,00 € 15 amp three phase mains 390,00 € 30 amp three phase mains 700,00 € 60 amp three phase mains 1200,00 €

QUANTITY: ITEM: PRICE: TOTAL: Single phase distribution board 200,00 € Three Phase Distribution Board 300,00 €

Signed

Date

24

STAND ORIENTATION GRID PLAN FOR ELECTRICAL ORDER

Hall Entrance

Neighbouring Stand N

umber

Nei

ghbo

urin

g S

tand

Num

ber

Neighbouring Stand Number

Form 8: Furniture and Display Aids

25

Form 8: Furniture and Display Aids DATE DUE: September 29, 2013

PLEASE COMPLETE AND FAX IMMEDIATELY TO:

Exhibitors from Middle East, Africa & Asia: PLANETFAIR LLC, PO BOX 29278, DUBAI, UAE Mr. Tarek Sibai, phone +971 4 33145-70, fax +971 4 33145-80, e-mail: [email protected] All other Exhibitors: Mr. Xiang Zhi/Ms. Anna Grannass Phone: +49 201 7244-727/-232, fax: +49 201 7244-435, E-mail: [email protected] , [email protected]

COMPANY NAME

CONTACT NAME

Pre-payment or onsite in cash or credit card before delivery of services! N.B: Orders received after October 16, 2013 will be subject to a 20 % EXTRA charge

Qty Display Description Price EUR Total EUR Carpet needle punch (roll) 10,00 /sqm Fascia board with company name 75,00 /each Standard table, all white. Size 800 mm x 800 mm x H 730mm 38,00 Leather Chair ( Black ) 33,00 High Stool small

in Black [ ], White[ ] (please tick choice) 45,00

Waste bin 7,00 Single wall panel. Size W 1000 mm x H 2500mm 45,00 Podium , Size W1000 mm x D 1000 mm x H 500 mm 40,00 Podium , Size W1000 mm x D 1000 mm x H 750 mm 50,00 Podium , Size W1000 mm x D 1000 mm x H 1000 mm 60,00 Exhibit base, Size W500 mm x D500 mm x H 250 mm 30,00 Exhibit base, Size W500 mm x D500 mm x H 500 mm 40,00 Exhibit base, Size W500 mm x D500 mm x H 750 mm 50,00 Wall display panel. Size W 1200mm x H 900mm

in red [ ], blue [ ] (please tick choice) 50,00

Flat Shelf. Size W 1000 mm x D 300mm x H 18 mm 20,00 Slopped Shelf. Size W1000 mm x D300mm x H18 mm 20,00 Information Counter. Size W1000 x D 500 x H750 mm 65,00 Lockable cupboard. Size W1000 mm x D500 mm x H900 mm 70,00 Full Glass Showcase, Size W1000 mm x D400 mm x H1000mm 100,00 Glass Showcase New Line Hexacase

Size W800 mm x D600 mm x H2000mm 155,00

Small refrigerator (size 490 mm x 460 mm x 830 mm) with the 24 hours power supply

240,00

Logotype, colored 90,00 Carpet in alternative color

in red [ ], blue [ ] sand [ ], black [ ] (please tick choice) 6,00 / sqm surcharge

Laminated wall panel 2500mm x 900mm in silver [ ], grey [ ], or black [ ], (please tick choice)

50,00 / m surcharge

Literature rack ( free Standing) 3 x A4 35,00 Literature rack ( free Standing) 6 x A4 Folding Door Size W 1000 mm x H 2000 mm 70,00 Normal Wooden Door Size W 1000 mm x H 2000 mm 80,00

Glass Display Refrigerator on request, please send your request with the needed size before 29 of September N.B: please note that power supply need to be ordered separate-ly with the fridge accordingly of the fridge capacity

Signed Date

Form 9A: Telecoms

26

Form 9A: Telecoms

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)

Please Return Completed Forms to DWTC’s Exhibitor Services: Helpline: +971 4 308 6333 • E-mail: [email protected]

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting) EXHIBITION DETAILS

Exhibition Name Exhibition Date

Hall No. Stand No. Stand Name

ORDER CONTACT DETAILS (we require these details so we can contact you about your order)

First Name

Last Name Job Title

Company Name

Company Address

Company City Postal Code Country

Direct No. Mobile No. Fax No.

E-mail (important service information will be sent to this address)

Onsite Contact Name Onsite contact No.

Ways to Pay: (Please select)

CREDIT CARD - You can now pay by credit card through our secure on-line payment facility. On confirmation of your order we will e-mail you a link to our website that will allow you to pay by VISA or MasterCard with ease.

COMPANY CHEQUE - If your company is based within the UAE, we will accept payment by company cheque. You need to allow for 5 working days to ensure that the funds have cleared on time and as such postdated cheques are not accepted.

BANK TRANSFER - If you prefer you can pay by bank transfer. On selecting this method we will e-mail you the Bank Transfer Form that will detail our account information and the charges you should allow for. You need to allow for 7 working days to ensure that the funds have cleared on time.

Conditions of Sale: 1) Dubai World Trade Centre holds the exclusive rights to all data and telecommunication services within DWTC.

2) All orders for data and telecom services must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams. Cancellations or amendments to confirmed and paid orders are not permitted.

3) The advance “More than 3 weeks prior” rates are charged 3 weeks and more prior to the start date of the event. Items must be paid within 5 days of ordering or will be automatically cancelled.

4) The standard “Less than 3 weeks prior” rates are charged within 3 weeks and less prior to the start date of the event. Items must be paid within 24 hours of ordering or will be automatically cancelled.

5) Orders placed on-site once build-up has commenced are subject to availability and charged at the standard “Less than 3 weeks prior” rates plus 50%.

6) Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being pro-vided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing [email protected].

Form 9A: Telecoms

27

A World of Possibilities: Dubai World Trade Centre is expert in delivering all your telecommunication and data services requirements during the exhibition. For ease you can order directly using this form. However if you have more complex requirements such as di-rect external lines, leased lines, wired networks then please contact us and we will be delighted to quote for you.

Please contact us to discuss your requirements on +971 4 308 6333 or by e-mail at [email protected]

Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following: Wireless internet networks installed by exhibitors and their contractors can only function on 2.4GHz, however DWTC does not recommend this for product demonstration due to interference from multiple networks and is unable to offer any technical support on this frequency. Dubai World Trade Centre operates a “Clean Air” policy on wireless internet networks functioning on 5GHz and will reserve the right to switch off any unauthorized 5GHz wireless networks. The “5GHz Wireless Internet Access” product only operates on the 5GHz wireless band. To know if your device supports 5GHz radio you can search www.gsmarena.com to see the specifications of your smartphone or tablet under DATA _ WLAN. If it has “Wi-Fi 802.11 b/g/n” then it only supports 2.4GHz, if it has “Wi-Fi 802.11 a/b/g/n” then it supports 5GHz.

Any orders for internet access must have the required information detailed in full before the order will be processed.

Item Description Connection speed

More than 3 weeks

prior Less than 3 weeks prior Quantity Total cost

Wired internet

1 MB 3,430.00 4,460.00

2 MB 4,430.00 5,760.00

4 MB 5,930.00 7,710.00

Number of users

5GHz Wireless internet access

1 - 4 500.00 500.00

5 – 49 360.00 360.00

50 – 99 250.00 250.00

100 - 200 200.00 200.00

Additional network ports 250.00 250.00

Network switch and configuration 1000.00 1300.00

SUBTOTAL

REQUIRED INFORMATION

Type of stand Shell scheme Single-storey space only Double-storey space only

Type of device Laptop computer Desktop computer Tablet Smart phone Quantity of

devices

Internet usage E-mail Internet browsing Video/ Voice calling e.g. Skype

Video streaming Others

Clean Air policy

Received and understood Received but have

questions Not received

I have detailed my requirements below and ask that a DWTC specialist calls me back to discuss:

Form 9A: Telecoms

28

Points to note:

1) Wired Internet: a. A computer or device with a RJ45 network interface is required to use DWTC wired internet connections. b. Internet lines are activated on the last day of build-up. Please advise if you require the service prior to this date.

2) Wireless Internet: Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following; a. Wireless internet networks installed by exhibitors and their contractors can only function on 2.4GHz, however DWTC

does not recommend this for product demonstration due to interference from multiple networks and is unable to offer any technical support on this frequency.

b. Dubai World Trade Centre operates a “Clean Air” policy on wireless internet networks functioning on 5GHz and will re-serve the right to switch off any unauthorized 5GHz wireless networks.

c. The “5GHz Wireless Internet Access” product only operates on the 5GHz wireless band. To know if your device sup-ports 5GHz radio you can search www.gsmarena.com to see the specifications of your smartphone or tablet under DATA _ WLAN. If it has “Wi-Fi 802.11 b/g/n” then it only supports 2.4GHz, if it has “Wi-Fi 802.11 a/b/g/n” then it sup-ports 5GHz.

d. Any orders for internet access must have the required information detailed in full before the order will be processed. 3) Telecom:

a. Telephone lines such as direct external lines (DEL), point of sale lines (POS) and ISDN do not include per unit call charges which will be deducted from the deposit after the event or charged to the ETISALAT subscribers

b. Telephone lines are automatically programmed to allow for international calls unless otherwise requested. c. ISDN lines are supplied without the required ISDN modem. d. A UAE bank account is required for a point of sale (POS) lines which are supplied without the required credit card ma-chine. e. A power socket is required for fax and credit card machines.

4) General: a. It is essential that you inform your stand contractor that telecommunication or data lines have been ordered. b. Any equipment supplied is the responsibility of the exhibitor during the event and should be returned on the last day of

the event. Any loss or damage incurred will be charged to the exhibitor.

TELECOM LINES

Item Description Deposit Advance:

More than 3 weeks prior

Standard: Less than 3 weeks prior

On-site rate No. of lines Total cost

Telephone line and handset through PABX 3,000.00 825.00 1,175.00 1,765.00

Fax line and machine through PABX 3,000.00 880.00 1,255.00 1,885.00

ISDN 3,000.00 1,005.00 1,430.00 2,145.00

Point of sale line 1,005.00 1,430.00 n/a

SUBTOTAL

TELECOM LINES for UAE ETISALAT ACCOUNT HOLDERS

Item Description Advance:



On-site rate No. of lines Total cost

Telephone line and handset 550.00 785.00 1,180.00

ISDN 550.00 785.00 1,180.00

Point of sale line 550.00 785.00 1,180.00

ETISALAT Subscriber name

ETISALAT Subscriber number

SUBTOTAL

GRAND TOTAL

Form 10A: Rigging, Banners and Graphics

29


Please Return Completed Forms to DWTC’s Exhibitor Services:

Helpline: +971 4 308 6333 • E-mail: [email protected]

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting) EXHIBITION DETAILS




First Name

Last Name Job Title

Company Name

Company Address




On-site Contact Name On-site Contact No.

Ways to Pay: Payment should be made only on receiving your pro-forma invoice; (Please select)


COMPANY CHEQUE - If your company is based within the UAE, we will accept payment by company cheque. You need to allow for 5 working days to ensure that the funds have cleared on time and as such postdated cheques are not accepted. Cheques can only be deposited at Exhibitor Services in Concourse 1 of Dubai World Trade Centre.

BANK TRANSFER - If you prefer you can pay by bank transfer. On selecting this method we will e-mail you the Bank Trans-fer Form that will detail our account information and the charges you should allow for. You need to allow for 10 working days to en-sure that the funds have cleared on time.

Conditions of Sale: 1) Dubai World Trade Centre holds the exclusive rights to all primary rigging services within DWTC.

2) All rigging orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams and are inclusive of installation and tear-down. Cancellations or amendments to confirmed and paid orders are not permitted.



5) Rigging orders placed on-site once build-up has commenced are charged at the standard “Less than 3 weeks prior” rates plus 50% subject to availability.

6) Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing [email protected].


30

A World of Possibilities: Dubai World Trade Centre’s Event Services division is expert in delivering all your banner and graphic printing and rigging requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements such as trussing, lighting rigs and complex banner installations then please contact us and we will be de-lighted to quote for you.

Please contact us to discuss your requirements on +971 4 308 6333 or e-mail us at [email protected] BANNER AND GRAPHIC PRINTING

Item Description Advance:



Quantity Total

Roll up banner of size 85cm x 200cm 550.00 550.00 Roll up banner of size 150cm x 200cm 875.00 875.00

Pop up banner of size 400cm x 300cm 3,950.00 3,950.00

Pop up banner of size 300cm x 300cm 2,750.00 2,750.00

Free standing direction sign 50cm x 70cm double sided 350.00 350.00

Digital print applied directly to the wall 2.4m x 1m 360.00 360.00

Digital print mounted to wooden frame 3m x 2.4m 1,800.00 1,800.00 Digital printed Flexpro banners

Single sided: 2m x 1m 300.00 300.00

Double sided: 2m x 1m 400.00 400.00

Single sided: 3m x 1.5m 675.00 675.00

Double sided: 3m x1.5m 900.00 900.00

Single sided: 4m x 2m 1,200.00 1,200.00

Double sided: 4m x 2m 1,600.00 1,600.00

Single sided: 5m x 2.5m 1,875.00 1,875.00

Double sided: 5m x 2.5m 2,500.00 2,500.00

Single sided: 6m x 2.5m 2,250.00 2,250.00

Banner Size Advance:



On-site rate

Quantity Weight Total

Cost

Pole width up to 2000mm 455.00 650.00 975.00

Pole width above 2000mm to 5000mm 685.00 975.00 1,465.00

Pole width above 5000mm to 6000mm 910.00 1,300.00 1,950.00

Pole width above 6000mm to 7000mm 1,095.00 1,560.00 2,340.00

1) Up to 2m2 lightweight box / circular banner 910.00 1,300.00 1,950.00

2) Up to 4m2 lightweight box / circular banner 1,365.00 1,950.00 2,925.00

3) Greater than 4m2 lightweight box / circular banner P.O.A. P.O.A. P.O.A.

PRIMARY RIGGING CHARGES

Description Advance:



On-site rate Quantity Total

Cost

Drop wire 320.00 455.00 685.00

Drop wire – hoist & fix 410.00 585.00 880.00

Roof point (30-250kg) 595.00 845.00 1,270.00 6mm catenary wires 35.00 50.00 75.00 Special roof point (change from standard height) 775.00 1,105.00 1,660.00 Please specify the exact weight of each roof point Kg Please specify the total weight of the structure Kg

SUB TOTAL


31

RIGGING PLANS

(Please select)

Drop wire – 6 mm wire rope fitted with a quick term connector. The wire will be left for the contractor to lift the item to the desired height (for banners, lightweight pieces and truss weighting 30 kg or less). Drop wire (hoist & fix) – 6mm wire rope fitted with a quick term connector. DWTC will hoist and fix your trussing, banners or set pieces to the desired height and later will be responsible for the tear-down. Roof point (30 kg to 250 kg) – For heavy items weighing more than 30 kg. DWTC will supply a roof point for the contractor to attach their own manual or electric hoist. All roof points will be installed at approximately 40cm below the bottom roof truss within the halls. Any request for a change of standard height will be classed as a special roof point.

AVAILABLE RIGGING POINT HEIGHTS IN THE HALLS

Exhibition Halls 1 and 2 7100 mm

Rigging points under the air wall (between Exhibition Halls) 6800 mm

Rigging points under the bulk head (between Exhibition Halls 2 and 3) 4800 mm

Exhibition Halls 3 and 4 9700 mm


Exhibition Halls 5, 6, 7 & 8 7100 mm


Za’abeel Hall 1 6450 mm

Za’abeel Hall 2 and 3 7000 mm

Sheikh Rashid Hall 12250 mm

Sheikh Maktoum Hall 6500 mm

Sheikh Saeed Hall 1, 2 & 3 9600 mm

Trade Centre Arena 13600 mm

SECONDARY RIGGING CHARGES

Description Advance:



On-site rate

Quantity

Total Cost

Electric chain hoist (CM Lodestar with safety) per event 700.00 1,000.00 1,500.00

Manual chain hoist (Yale/Vittal) per event 280.00 400.00 600.00

Light duty truss - per metre per event– 30 x 30cm2 140.00 200.00 300.00

Medium duty truss - per metre per event – 40 x 40cm2 210.00 300.00 450.00

Circular truss 2m diameter 1,400.00 2,000.00 3,000.00




SUBTOTAL

GRAND TOTAL


32

Points to note:

1. Banner & Graphic Printing:

a. All orders must be accompanied with the artwork detailing the CMYK / Pantone references and sizes of the items.

b. Artwork can be supplied in the following files: Adobe Illustrator; EPS; High Res PDF or TIF. c. Banner printing does not include rigging. d. Any amendments and changes on-site to the approved and agreed artwork will be subject to a surcharge

2. Banner Rigging:

a. All banners need to be supplied with poles in vinyl welded or sewn sleeves. b. All banners must be delivered two days prior to the build-up of the event. Delivery should be made to DWTC,

Saturday to Thursday 08:00 until 17:00 hours. c. All banners will be disposed of immediately after the last day of tear-down. d. Dubai World Trade Centre is not liable for the loss or damage to banners during transportation, storage, installa-

tion and de-rig.

3. Rigging Plans: a. All orders for rigging must follow the required guidelines and be submitted with a clear and precise rigging plan at

the time of ordering. Any changes required due to incorrect rigging plans will be subject to a surcharge. b. All rigging plans must show the location of each rigging point in relation to the stand using metric measurements. c. All rigging must be within the perimeter of the stand. d. The exact weight of each rigging point must be detailed in kilograms in addition to the total weight in kilograms of

the structure. e. The type of structure or banner material must be detailed along with the metric width, height and length. f. The stand orientation must be detailed by showing the location of the main entrance and by the stands or walls on

the other neighboring three sides. g. The height from the floor to the bottom of the structure or banner when fully suspended must be shown using met-

ric measurements.

4. Installation: a. DWTC rigging hours are Saturday to Thursday 08:00 until 17:00. Any requests outside these hours are subject to

availability and surcharge. b. Rigging not ready for completion by 17:00 on the last day of build-up will be the responsibility of the contractor to

install. c. Any damage to DWTC equipment by third party contractors will be charged.

5. Health and Safety:

a. DWTC’s Rigging team is not liable for secondary rigging installed by third party contractors. b. During build-up, gangways must be kept clear to allow access by the Rigging team. c. No stand structure is allowed to be attached to the DWTC ceiling as either a precautionary, or as an added safe-

ty, measure. d. Any bottom rigging lifting equipment or lifting eyes that are not stamped, rated, approved with a valid test certifi-

cate will not be accepted.

Form 10B: Graphics Printing & Installation

33

STAND ORIENTATION GRID

Hall Entrance

Neighbouring Stand Num

ber

Nei

ghbo

urin

g S

tand

Num

ber

Neighbouring Stand Number

PLEASE SPECIFY THE FOLLOWING:

Desired height from floor to the bottom of the structure or banner:

Size of the structure or banner:

Stand on left side:

Stand on right side:

Stand at rear:


34




COMPANY NAME

CONTACT NAME

NOTES: *Please note that Pre-payment is required after order by latest November 8, 2013. *Orders onsite requires cash or credit card payment before the delivery of service + extra 25% surcharge (subject to availability). *Rates are included installation.

Qty BANNER AND GRAPHIC PRINTING ( Section 1) Price EUR Total EUR Single wall panel. Size W 1000 mm x H 2500mm 110,00 Podium , Size W1000 mm x D 1000 mm x H 500 mm 75,00 Podium , Size W1000 mm x D 1000 mm x H 750 mm 85,00 Podium , Size W1000 mm x D 1000 mm x H 1000 mm 95,00 Exhibit base, Size W500 mm x D500 mm x H 250 mm 65,00 Exhibit base, Size W500 mm x D500 mm x H 500 mm 75,00 Exhibit base, Size W500 mm x D500 mm x H 750 mm 90,00 Information Counter. Size W1000 x D 500 x H750 mm 80,00 Lockable cupboard. Size W1000 mm x D500 mm x H900 mm 65,00 Pylon: H 3000 m x W 500 m 45,00 Wall display panel. Size W 1200mm x H 900mm 110,00

SUBTOTAL

BANNER AND GRAPHIC PRINTING (Section 2) Qty Item Description PRICE EUR Total EUR Roll up banner of size 85cm x 200cm 140,00

Roll up banner of size 150cm x 200cm 200,00

Pop up banner of size 400cm x 300cm 980,00

Pop up banner of size 300cm x 300cm 650,00

Free standing direction sign A3 size (vertical or horizontal) 60,00

SUBTOTAL

GRAND TOTAL

Signed

Date

Form 11: Invitation Tickets

35

Form 11: Invitation Tickets



COMPANY NAME CONTACT NAME

Please indicate in the space below the number of free visitor invitation tickets that you require:

50 tickets

100 tickets

150 tickets

Other Quantity

Mailing address for invitation tickets:

NAME:

COMPANY:

ADDRESS:

TEL:

Signed

Date

Form 12: Contractor Badges

36

Form 12: Contractor Badges



COMPANY NAME

CONTACT NAME

Contractor Badges should be issued by DWTC with 20 Dhs/day charges. Contractor badges will be provided under DWTC rules as mentioned in this below page. DWTC Conditions for Supplying Contractor Badges International Contractors (Non UAE Based)

All contractor staff must report to either the cashier’s cabin at the Za’abeel service yard or at Al Wasl re-ception to avail of a temporary contractor badge in exchange of a passport copy. The badge will be valid for a maximum of 15 days. AED 200.00 will be charged per badge; these AED 200.00 represent an en-trance fee of AED100.00 and a refundable deposit of AED100.00. The refundable deposit can be claimed upon returning the badge within 15 days from the date of payment. In the event the badge is not re-turned at the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception, the deposit will not be refunded. Local Contractors (UAE Based)

Group Application A contractor may also apply for DWTC contractor badges for the company’s entire team any time before the build-up starts. A representative of the company should submit the application at the cashier’s cabin at the Za’abeel service yard along with each staff’s original proof of identity (a UAE labour card or a UAE national ID card or a UAE driving licence or a UAE government organi-sation ID card) that will be kept at the cashier’s cabin at the Za’abeel service yard until the con-tractor badges are returned. As of 1 September 2011, each of these contractor badges will be charged AED 20.00 and is valid for a day (from 00:01 to 24:00). A fee of AED 100.00 will be payable at the cashier’s cabin at the Za’abeel service yard for any lost contractor badge.

Individual Application All contractor staff must report to the cashier’s cabin at the Za’abeel service yard to avail of a temporary contractor badge in exchange of a valid proof of identity which can be either a UAE labour card or a UAE national ID card or a UAE driving licence or a UAE government organisation ID card. This proof of identity will be kept at the cashier’s cabin at the Za’abeel service yard until the con-tractor badge is returned. As of 1 September 2011, each of these contractor badges will be charged AED 20.00 and is valid for a day (from 00:01 to 24:00). A fee of AED 100.00 will be

37

payable at the cashier’s cabin at the Za’abeel service yard for any lost contractor badge. Please list below all contractor personnel who will be present in Dubai in connection with your participation at the exhibition. PLEASE PRINT IN BLOCK LETTERS.

Card Number (for DWTC use) Full Name Passport Number Visa Number Nationality

Collection Points

• Cashier’s cabin at the Za’abeel service yard for temporary and international contractor badges • Al Wasl reception for international contractor badges (this facility will be in operations upon prior ap-

proval) • Loading docks of Sheikh Maktoum, Sheikh Rashid and Sheikh Saeed Halls for pick-up drivers deliver-

ing goods (this facility will be in operations upon prior approval) Notes

• DWTC contractor badge is the property of DWTC and must be used in accordance with the agreed terms and conditions

• Under no circumstances can a contractor be admitted into the halls without showing a valid DWTC contractor badge

• DWTC contractor badge bearers enter the complex at their own risk and DWTC holds no responsibil-ity for any injury to persons or damage to a vehicle or property

• Access to contractors will be restricted to the specific halls wherein build-up and tear-down are re-quired.

Signed

Date

Form 13: Service Personnel

38

Form 13: Service Personnel



COMPANY NAME

CONTACT NAME

Pre-payment or onsite in cash or credit card before delivery of services! We herewith order:

Service-Personnel Language Qty. Dates EUR/day Total amount EUR Interpreter 300,00

Hostess 180,00

Signed

Date

Form 14A: Vases and Buckets

39

Form 14A: Vases and Buckets DATE DUE: September 29, 2013

Should you face any problem with reply or delay please contact: Exhibitors from Middle East & Indian Subcontinent: PLANETFAIR LLC, PO BOX 29278, DUBAI, UAE Mr. Tarek Sibai, phone +971 4 33145-70, fax +971 4 33145-80, e-mail: [email protected] All other Exhibitors: Mr. Xiang Zhi/Ms. Anna Grannass Phone: +49 201 7244-727/-232, fax: +49 201 7244-435, E-mail: [email protected] , [email protected] Pre-payment or onsite in cash or credit card before delivery of services! Please specify sizes of vases as the above available. We herewith order:

Vases Qty. EUR Total

25 x 40 cm 10,00

25 x 60 cm 10,00

20 x 20 cm 10,00

Plastic Bucket

50 x 60 cm 6,00

Total amount EUR

Please note that the Vases & Buckets can only be rented and are not for sale!!!! Please order Vases & Buckets before September 29, 2013. Any Order after September 29, 2013 or onsite order is subject to availability and cannot be guaranteed.

To be returned by fax, registered mail

or via e-mail before 16th of October

2013 _________________________

To: BLOOMS

P. O. Box 51980, Dubai – UAE

Tel: +9714 3946094

Fax: +9714 3946093

Email: [email protected]

Company Name: .......................................

Address: ..................................................

...............................................................

Tel: .........................................................

Fax: Stand No..................

E-mail: …………………………………………………

Website: http://www.................................

Signed Date

Form 14B: Florists

40

Form 14B: Florists



COMPANY NAME

CONTACT NAME

Pre-payment or onsite in cash or credit card before delivery of services! We herewith order assistance of a florist for the decoration of our stand:

Duration EUR / day

Time of start (please specify)

Qty. Total amount EUR

day (8 hours) 190,00

Please note the following:

Please order florist before October 29, 2013. Order will be depending on availability Any Order after October 29, 2013 or onsite order is subject to availability and cannot

be guaranteed.

Signed

Date

Form 14C: Plants and Flowers

41

Form 14C: Plants and Flowers DATE DUE: November 6, 2013

Please fill in the order form and print in block letters

Item & Code # DESCRIPTION SIZE Quantity/ Unit Price in Dirhams

Item & Code # DESCRIPTION

FRESH PLANT (RENTAL ONLY) SIZE Price in Dirhams

1 Exotica/Picus 5 ft approx. 200 2 Point to the sky 5 ft approx. 200 3 Areca/ Paradise found 5 ft approx. 300 4 Starlit serenade 5 ft approx. 200 5 Dragon Claw 5 ft approx. 200 6 Mass Arena 5 ft approx. 200 7 Mister Mixed 4 ft x 1m long 350 8 Monster Mixed 3ft x 1 m long 350 9 Master mixed 4 ft x 1m long 350

Item & Code

# DESCRIPTION

ARTIFICIAL PLANTS /TREE (RENTAL ONLY)

Price in Dirhams SIZE

1 Picus tree 175 7 ft. approx. 2 Draceana Plants 150 5 ft. approx.

3-4-5-6 Mixed greenery Small-Medium- Large 80-95-110 2 ft., 3 ft., 4ft., 7 Palm Tree (large) with artificial leaves 1,750 3- 5m Height

Item & Code #

DESCRIPTION FRESH FLOWERS (FOR SALE)

Price in Dirhams

RECEPTION FLOWER

1 CLEAR TULIPS 300 2 RED EXOTIC 250 3 SIMPLY RED 200 4 TALL AND SLIM 175 5 CLEAR CALLA 250 6 BOLD BEAUTY 250 7 CLEAR TULPIS 250 8 TALL WHITE 250 9 BENDED CALLA 250 10 WHITE BEAUTY 250 11 LILY IN A GLASS 250 12 TALL GLASS 400

Long Center Pieces

13 ROYAL BEAUTY 250 14 SIMPLE BEAUTY 250 15 ELEGANT BEAUTY 250 16 CLASSIC GOLD 250

To be returned to: BLOOMS

by fax, or via e-mail before 7th November 2013

P. O. Box 51980, Dubai – UAE

Tel: +9714 3946094

Fax: +9714 3946093

Email: [email protected]

Company Name: ...........................................................Address: ....................................................................... .......................................................................................Tel: ................................................................................Fax: ................................... Stand No. .........................E-mail: ...........................................................................Website: http://www. .......................................................

Form 14C: Plants and Flowers

42

Item & Code

# DESCRIPTION

FRESH FLOWERS (FOR SALE) Price in Dirhams

17 DOUBLE BEAUTY 200 18 300 19 150 20 250 21 200

Coffee Table Arrangement

22 CUTE 100 23 SIMPLY CALLA 75 24 EXOTIC TULIPS 75 25 SIMPLY WHITE 75 26 SQUARE TOUCH 150 27 ORANGE TOUCH 150 28 BLUISH CALLA 120 29 GREEN PASSION 85 30 WHIT EXOTIC 100 31 RED BUNCH 150 32 FLOATNG CHERISH 85 33 TRIAD PASSION 250 34 CHERISH PINK 75 35 ELEGANT CALLA 175

FLORAL / PLANTS HIRE The floral/plants hire Contractor BLOOMS offers a selection of natural & artificial plants at very competitive prices. Fresh flowers are available upon request and will be arranged into

bouquet or in any kind of arrangement you require. Please fill up the form and mention your requirements of specimen plants and arrangements

and will send you all photos for the above mentioned

Signed

Date

Form 15: Stand Catering

43

Form 15: Stand Catering Please Return Completed Forms to DWTC’s Exhibitor Services:


Please Return Completed Forms to DWTC’s Exhibitor Services:


Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)

EXHIBITION DETAILS




First Name

Last Name Job Title

Company Name

Company Address





Ways to Pay: (Please select)




Conditions of Sale: 1) Dubai World Trade Centre holds the exclusive rights to all catering services within DWTC. Food and beverage, logo bottled water and samples are not permitted to be brought into DWTC by any organizer, exhibitor, contractor or other entity hired as part of the event.

2) All catering orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirham. Cancellations or amendments to confirmed and paid orders are not permitted.



5) Successful delivery of your order is dependent on the correct stand number and name of the exhibiting company being provided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing [email protected].


44

A World of Possibilities: Dubai World Trade Centre’s Catering division is expert in delivering all your catering requirements during the exhibition. For ease you can order directly using this form by filling out the quantities you require on each day and at what time. However if you have more elaborate plans, such as a lavish breakfast buffet, sumptuous lunch or sophisticated evening cocktail reception, then please contact us and we will be delighted to create a bespoke menu for you for one day or for the entire event. Some examples are shown below:

e.g. All day reception menus from AED 230.00 per person based on a minimum of 25 people, ideal for refreshments throughout the day: Breakfast Menu Croissants, Danish pastries Pastrami sandwich Chicken mayonnaise sandwich Cheese & tomato sandwich Orange juice Tea and coffee

Lunch Crudités Chicken breast on peach & vanilla chutney Quail egg with chive mousse Asian marinated duck breast Goats cheese with shallot compote Smoked turkey breast mousse with chutney

Dessert Orange tarts with almonds crunch Cheese cake Strawberry tartlets Mini Paris-Brest French chocolate éclairs

Afternoon Tea Assorted luxury sandwiches English cake Broccoli and cheese quiches French pastries Fruit kebabs

e.g. Buffet lunch menus from AED 180.00 per person based on a minimum of 25 people, ideal for a more substantial lunch: Belgium endives salad, yoghurt and orange dressing Mediterranean salad with Romaine lettuce, Grilled halloumi cheese Glass noodle salad with shrimps and lemongrass Hommous Fattoush Roasted baby eggplants and tahina Garden greens, vinaigrette

Kebab selection: Shish tawook, lamb kofta, jojo kebab Emincé of veal in mushroom cream sauce Toulouse fish stew with mussels Vietnamese wok fried beef with broccoli Vegetable rigatoni with tomato sugo Basmati rice

New York carrot cake Chocolate truffle mousse Passion fruit yoghurt cake Vanilla cream profiterole on raspberry sauce

e.g. Canapé collections from AED 220.00 per person based on a minimum of 25 people, ideal for cocktail receptions:

Cold Canapés Crudités Smoked turkey breast & pomegranate Quail egg with chive velvet cream Gulf prawns with coriander dip Hommous on crispy mini Arabic bread Tabouleh in cherry tomato Chervil cream cheese and avocado with capsicum relish

Hot Canapés Teriyaki chicken skewers with soy chive glaze Vegetable samosa Mini kofta kebab Leek and blue cheese tartlets Pepper crusted beef mignons Lamb kebbeh

Dessert Canapés Assorted Arabic sweets and pastries Mini fruit tartlets Lemon curd tarts Apple jalousie

Crème caramel

e.g. Light buffet lunches from AED 125.00 per person based on a minimum of 25 people, ideal for entertaining clients on your stand: The Thai Collection The Italian Collection The Indian Collection The Chinese Collection

Thai style open sandwiches King prawn and pineapple skew-

ers

Schezwan crusted salmon Skewered lemongrass chicken

Phad Thai style stirfried noodles

Sticky chicken wings Assorted savouries

Buffalo mozzarella on ciabatta croûte

Cocktail assorted bruschetta

Mediterranean quiche with fresh basil

Salami of meat & fruits Melon & turkey ham

Prawn & penne pasta salad

Roasted bell peppers

Punjabi vegetable samosa Shahi paneer tikka kebabs

Tandoori chicken, royal chaat Hara bhara salads, coriander dips

Luckhnawi chicken biryani

Adraki chaamp Mahi tikka hasrati Navratan pulao

Kashmiri sabzi kofte

Gulab jamuns Fruit platter

Fried shrimps on iceberg lettuce Chinese cabbage and bean sprout salad

Green beans and peppers with sesame oil

Cantonese roast duck Chinese broccoli, cauliflower with oyster sauce

Sweet and sour chicken Wok fried rice with tofu

Shanghai fried noodles with mushroom

Sago coconut milk with fruits Lychee and mandarin mousse

The Arabic Collection The English Collection The Turkish Collection

Feta cheese and plum potato Mini cheese manakish

Lamb kebbeh

Lebanese chicken cutlets Hammour sayadiah

Oriental rice

Fattoush Hommous

Fresh fruit platter

Duck tartlets Assorted savory scones

Platter of bloomer sandwiches

Huntsmen pie with chutney Minted new potatoes

Fresh garden salad Strawberry tartlets

English cheese board

Antep Ezme - Finely chopped tomato with Bodrum chili paste and capsicum Haydari - Labneh with golden brown sautéd butter and dry mint

Kasik Salata - Diced tomato, cucumber, red onion, capsicum, walnut and pomegranate syrup Coban Salata - Sun ripened tomato, red cabbage, onion, with fresh lemon and olive oil

Sulu Kofta – Boiled Turkish kofta and carrot and yoghurt

Burghul Pilav - Burghul sautéd with onion, capsicum, tomato paste and dry mint Bezalya - Sauted minced lamb cooked with green beans

Imam Bayildi - Eggplant stuffed with minced lamb and baked in the oven with tomato sauce

Sutlac - Rice slowly cooked in fresh milk with cinnamon then baked in the oven and served cold Keskul - Milk simmered with vanilla and fresh eggs topped with sliced almond

Please contact us to discuss your requirements on +971 4 308 6333 or e-mail us at [email protected].


45

Item Unit

Advance: More than 3

weeks prior

Stand-ard:Less than 3 weeks prior

Fri Sat Sun Mon Tue Wed Thu Requested Delivery Time

BAKERY Please write the quantity of items in the days columns Khidri stuffed dates 400gms 150.00 210.00

Kholas large stuffed dates 400gms 175.00 245.00

Assorted Danish pastries 20pcs 95.00 130.00

Assorted croissants 20pcs 95.00 130.00

Assorted muffins 15pcs 110.00 155.00

Assorted donuts 15pcs 110.00 155.00

Assorted breakfast pastry 45pcs 175.00 250.00

Sliced tea cake 10pcs 105.00 145.00 Assorted small cakes 30pcs 175.00 245.00 Butter cookies 50pcs 110.00 155.00

American cookies 25pcs 130.00 180.00 Chocolate brownies 15pcs 110.00 155.00 CONFECTIONARY Wrapped mint candy 1kg 150.00 210.00

Chocolate truffles 20pcs 130.00 180.00

Quality Street chocolate box 370g 1pc 65.00 90.00

Bateel date chocolates 322g 120.00 170.00

Bateel praline chocolates 220g 115.00 160.00

Traditional Arabic sweets 400g 155.00 220.00

Turkish baklava 600g 135.00 190.00 Reception package Including assorted Lays crisps (15), Best salted peanuts (15), assorted chocolate bars (15) and Quality Street chocolate box (1)

1 290.00 410.00

FRUIT Sliced fruit platter 30pcs 110.00 155.00 Seasonal fruit basket 4kg 140.00 195.00 SANDWICH PLATTERS Classic sandwiches 30pcs 175.00 245.00 Luxury sandwiches 30pcs 200.00 285.00 Vegetarian sandwiches 30pcs 175.00 245.00 Mixed sandwiches 30pcs 185.00 260.00

Savory mixed bagels 15pcs 210.00 300.00

Savory mixed wraps 30pcs 180.00 255.00 COLD CANAPÉS Smoked salmon & cream cheese 30pcs 210.00 300.00

Guacamole & lollo rosso 30pcs 195.00 275.00

Tiger prawns with thyme & lemon 30pcs 210.00 300.00

Fresh tuna & pesto 30pcs 210.00 300.00

Smoked turkey & pineapple 30pcs 175.00 245.00 Brie & pear 30pcs 175.00 245.00 Assorted sushi 18pcs 205.00 290.00

Duck breast with orange & ginger 30pcs 195.00 275.00 Teriyaki chicken with plum dip 30pcs 195.00 275.00 Antipasti platter 1.2kg 170.00 240.00

International cheese platter 1kg 155.00 220.00


46

Item

Unit


weeks prior

Stand-ard:Less than 3 weeks prior


HOT CANAPÉS Please write the quantity of items in the days columns Thai green curried prawns 30pcs 200.00 285.00

Tandoori chicken & mango salsa 30pcs 195.00 275.00

Chinese chicken dim sum 30pcs 195.00 275.00

Lamb kebbeh 30pcs 180.00 255.00

Chicken satay with peanut dip 30pcs 195.00 275.00

Provencale beef skewers 30pcs 200.00 285.00

Pacific scallop ceviche 30pcs 210.00 300.00

Leek & potato quiche 30pcs 155.00 220.00

Crispy duck spring rolls 30pcs 195.00 275.00

Cheese burrek 30pcs 195.00 275.00

Sausage rolls 30pcs 155.00 220.00 DESSERT CANAPÉS Chocolate éclair 30pcs 175.00 245.00

Passion fruit tartlets 30pcs 155.00 220.00

Chocolate mousse cups 20pcs 165.00 235.00

Crème caramel cups 25pcs 155.00 220.00

Apple pie 30pcs 150.00 210.00 Chocolate dipped fruits 30pcs 175.00 245.00

Fruit kebabs 30pcs 165.00 235.00

White chocolate cheese cake 30pcs 175.00 245.00

French pastries 30pcs 155.00 220.00 Assorted French macaroons 20pcs 195.00 275.00 COLD DRINKS: Please note that refrigerators should be ordered through your stand contractor Pepsi 24cans 105.00 145.00

Diet Pepsi 24cans 105.00 145.00

7up 24cans 105.00 145.00

Mirinda 24cans 105.00 145.00

Perrier 24btls 270.00 385.00

Red Bull 24cans 320.00 455.00

Club soda 24cans 105.00 145.00 Flavoured iced tea 24cans 175.00 245.00 Local mineral water (1.5ltr) 12btls 105.00 145.00

Evian still mineral water (500ml) 24btls 230.00 325.00

Acqua Panna still water (500ml) 24btls 230.00 325.00 San Pellegrino sparkling water (500ml) 24btls 285.00 405.00

Local mineral water (600ml) 24btls 105.00 145.00

Granini orange juice 24btls 155.00 220.00

Granini pineapple juice 24btls 155.00 220.00

Fresh orange juice 1.5 l 150.00 215.00

Fresh cocktail juice 1.5 l 160.00 225.00

Fresh mango juice 1.5 l 195.00 275.00

Fresh watermelon juice 1.5 l 150.00 210.00

Fresh lemon and mint juice 1.5 l 150.00 210.00 Fresh pineapple juice 1.5 l 150.00 210.00


47

Item Unit


weeks prior

Standard: Less than 3 weeks

prior


HOT DRINKS Please write the quantity of items in the days columns Tea flask 1.8 l 95.00 130.00 Suleimani tea flask 1.0 l 90.00 125.00 Hot water flask 1.8 l 70.00 95.00 Twinings tea bags 25 60.00 80.00 Twinings tea package A selection of Twinings tea bags (25), flasks of hot water (2) and platter of butter cookies (1)

1 280.00 400.00

Coffee flask 1.8 l 105.00 150.00 Arabic coffee flask 1.0 l 95.00 130.00 Arabian hospitality package Traditional Arabic coffee server (8hrs, 10 flasks), Khidri stuffed dates and Arabic sweets (4 platters each)

1 3,100.00 4,400.00

Traditional Arabic coffee server 8hrs 1,000.00 1,400.00 Dallmayr coffee machine (per day) 1 455.00 650.00

Dallmayr coffee packet 100cups 820.00 1170.00

Dallmayr milk packet 100cups 230.00 325.00

Flavoured tea packet 100cups 230.00 325.00

Dallmayr chocolate powder 100cups 230.00 325.00 Nespresso single pour coffee ma-chine (per day) 1 250.00 355.00

Coffee capsules, sugar, milk & cups 200cups 2,000.00 2,855.00 Nespresso double pour coffee ma-chine (per day) 1 400.00 570.00

Coffee capsules, sugar, milk & cups 350cups 3,500.00 5,000.00

Coffee machine staffed by a barista Priced by quotation SUNDRY ITEMS Crockery, cutlery & glassware Priced by quotation

Disposable cups 25 20.00 25.00

Disposable tumblers 25 20.00 25.00

Disposable knives 25 10.00 15.00

Disposable forks 25 10.00 15.00

Disposable teaspoons 25 10.00 15.00

Disposable dessert spoons 25 10.00 15.00

Disposable stirrers 100 10.00 15.00

Disposable plates (small) 25 20.00 25.00

Disposable plates (large) 10 20.00 25.00

Paper napkins 50 15.00 20.00

Refuse bags 10 20.00 25.00 Cold water dispenser includes first 5 gallon water (1), disposable cups (100), requires a 13amp socket

1 185.00 260.00

Mineral water (refill) 5gallon 35.00 50.00 Ice cubes 2.5kg 30.00 40.00 Service personnel 8hrs 410.00 585.00 Stewarding 8hrs 230.00 325.00 EXHIBITOR MEAL OPTIONS: Boxed meal delivered to your stand Hot, vegetarian meal and water 1person 35.00 50.00

Hot, non-veg meal and water 1person 45.00 60.00

Luxury sandwich and water 1person 35.00 45.00

Sit-in meal voucher 1person 70.00 85.00


48

PREMIUM RECEPTION MENUS: Breakfast, Light Lunch; Afternoon Tea & Evening Reception Specially created for upscale and elaborate exhibition stands, the catering team has custom designed menus for breakfast, lunch, afternoon tea and evening receptions. Each menu is presented using stylized crockery, cutlery and glasses and comes with excellent service staff to make sure that your guests are fully cared for whilst maintaining the order of your stand. To enjoy this new addition to the stand catering offering, simply mention the quantity of each meal on each day and leave the rest to us

Item Minimum Qty

Advance: More than 3 weeks prior per person

Standard: Less than 3 weeks prior per person

Day 1 Qty

Day 2 Qty

Day 3 Qty

Day 4 Qty

Day 5 Qty Total

Please write the quantity of items in the days columns Breakfast Min 20pax 75.00 100.00

Light lunch Min 20pax 150.00 195.00

Afternoon tea Min 20pax 75.00 100.00

Evening reception Min 20pax 150.00 195.00

Form 16A: 3 Day Stand Cleaning

49

Form 16A: 3 Day Stand Cleaning Please Return Completed Forms to DWTC’s Exhibitor Services:


EXHIBITION DETAILS




First Name

Last Name Job Title

Company Name

Company Address





Ways to Pay: Payment should be made only on receiving your pro-forma invoice; (Please select)




Conditions of Sale: 1) Dubai World Trade Centre holds the exclusive rights to all cleaning services within DWTC.

2) All cleaning orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams. Cancellations or amend-ments to confirmed and paid orders are not permitted.



5) Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing [email protected].

A World of Possibilities:

Form 16A: 3 Day Stand Cleaning

50

Points to note:

1) The Complete Cleaning Solution includes vacuuming or wet mopping of floors; dusting of counter tops and furniture; emptying of bins, cleaning of walls, glass and partitions (except clear acrylic partitions).

2) The Basic Cleaning Solution includes vacuuming or wet mopping of floors; dusting of counter tops and furniture and emptying of bins.

3) All cleaning is carried out at night, not during the exhibition open hours to ensure the stands are ready prior to the opening of the exhibition. It will be performed on the night before the opening day of the event and each night thereafter.

4) Double decker stands will be charged on the total floor space per m2.

5) The role of the Stand-by Cleaner is to ensure that your stand is kept clean and presentable at all times and free from the accumulation of waste.

6) The rubbish skip rental is for the removal of waste materials, excluding labour, generated during the build-up and tear-down of the exhibition. Please note that there are road restrictions on the movement of skips on Fridays.

7) DWTC’s Cleaning division unfortunately is unable to clean exhibits.

8) DWTC’s Cleaning division cannot be held liable for any loss or damage related to the cleaning of the exhibition stand.

9) DWTC’s Cleaning division does not supply cleaning materials to exhibitors or their contractors.

10) In order to guarantee quality of service, exhibition stands must be clear of all contractors’ work and materials by midnight on the last day of build-up.

END OF THE EXHIBITORS MANUAL

IPM DUBAI 2013

Dubai World Trade Centre’s Cleaning division is expert in providing all your cleaning requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements such as floor refinishing, carpet sham-pooing, laundry and dry cleaning then we will be delighted to provide a quote for you.

Stand Cleaning Advance:



Area in m2

No. of days Total Cost

Complete Cleaning Solution per m2 per day 1 – 2,999 m2 8.00 10.00 3 days

Basic Cleaning Solution per m2 per day 1 – 2,999 m2 4.00 5.00

SUBTOTAL

Please contact us to discuss your requirements on +971 4 308 6333 or e-mail us at [email protected]

Item description Advance:



No. of hours

No. of days Total Cost

Stand-by cleaner for a min 8 hours (only available with stand cleaning order) 55.00 70.00

Rubbish skip rental (per 18m3 skip) 750.00 975.00 --

SUBTOTAL

GRAND TOTAL

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