introduction - mav.asn.au · web viewone of the challenges that all councillors face is finding...

2018 COUNCILLOR DEVELOPMENT TRAINING GUIDEwww.mav.asn.au/training

ContentsIntroduction ...................................................................................................................................... 3About the MAV ................................................................................................................................. 3Training

2018 Training Calendar ...............................................................................................................4Councillor Professional Development Training Pathways............................................................5Mayoral Training Program............................................................................................................8Performing in the Role of a Councillor and Roles and Responsibilities of a Councillor................9Decision-Making/Strategic Planning and Effective Meetings/Meeting Procedures.....................10Understanding Council Finances...............................................................................................11Public speaking.......................................................................................................................... 12Land Use Planning/Building.......................................................................................................13Negotiation and Influencing Capabilities....................................................................................14Managing Communications........................................................................................................15Rapid Reading........................................................................................................................... 16Governing for Success...............................................................................................................17Building Leadership....................................................................................................................18Diploma of Local Government (Elected Members).....................................................................19

Accredited and Corporate Training OptionsGraduate Diploma of Management Swinburne University..........................................................20The Australian Institute of Company Directors - Company Directors Course.............................21Registration and Payment Methods...........................................................................................22MAV Price List for Councillor Professional Development Training Programs............................23

2018 Councillor Development Training Guide

Introduction One of the challenges that all councillors face is finding time for learning and development while managing a large workload.

The MAV offers a range of professional development opportunities to assist councillors in their roles, and provide skills and shared experiences that enhance a councillor’s learning and understanding.

MAV Training’s councillor development program has been designed to provide the essential knowledge and skills to support councillors to perform their role as defined in the Local Government Act 1989.

With a range of flexible courses to choose from, including eLearning,non-accredited and accredited training, and working with established partners including the Australian Institute of Company Directors (AICD) and Swinburne University, there are a variety of ways to maintain and develop your professional capabilities.

About the MAV

The MAV is the legislated peak body for local government in Victoria. Formed in 1879, we have a long and proud tradition of supporting councils and councillors.

Our role is to:

advocate local government interests build the capacity of Victorian councils facilitate effective networks initiate policy development and advice support councillors promote the role of local government.

Our services include:

specialist advice and information councillor development opportunities insurance protection including risk, legal and claims advice CEO performance appraisal and recruitment advice governance support group procurement.

With a team of specialist staff, we can answer most of your questions. When we don’t have the answers, we’ll put you in touch with someone who can help you.

For any enquiries please contact us:

Address: Level 12, 60 Collins St, Melbourne 3000Phone: 03 9667 5555Email: [email protected] Fax: 03 9667 5550


2018 Training CalendarCourse Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec

Mayoral Training Program 9, 8 16, 23 6,27 11 1,

29

Performing in the Role of a Councillor/Roles and Responsibilities of a Councillor

22

Effective Decision-Making/Strategic Planning and Effective Meetings/Meeting Procedures

23

Understanding Council Finances 15 1 4

Strategic Negotiation and Influencing Capabilities 15 13

Managing Communications 15 23 9 21

Rapid Reading 16 17 24

Governing for Success 16 16, 19 20

Public Speaking8,16, 27

18

Land Use Planning/Building 8 25 17

Building Leadership 2 21 14MAV Diploma of Local Government

This course is currently under review and is expected to commenced in early 2018. Course information will be sent to the sector later this year

Swinburne University, Graduate Diploma of Management

Graduate Diploma of Management course is due to commence in early 2018

Australian Institute of Company Directors, Company Director Course

29,30,31

1,2

Disclaimer: Please note that rural locations, dates and venues will be added and may change due to varying circumstances, check with the events system for the updated training information


Councillor Professional Development Training PathwaysThe MAV offers broad range of professional development opportunities for councillors, council officers and local government stakeholders. The councillor development program provides two training pathways, an identified path for newly elected councillors, and returning councillors. Each training path provides a three-tiered, staggered, interlocking professional and personal development option:

1. Newly elected members training pathwayEssentials: MAV managed and delivered program.

Fundamental training options, providing essential skill development in key learning areas such as roles and responsibilities of a councillor, understanding council finances, and land use planning/building.

Professional development: MAV managed and delivered program with internal and external further education options.

Broad based professional and personal development focusing on a wide range of options; from leadership to governing for success.

Accredited training options: Internal and external accredited further education and corporate/business based, non-accredited options. Other training options include complementary undergraduate accredited further education and corporate training such as the Diploma of Local Government, and the Company Directors Course.

2. Returning councillor training pathwayProfessional development: MAV managed and delivered program.Intermediate professional and personal development focusing on a wide range of options; from leadership to governing for success.

Further accredited training options: MAV managed and delivered program with internal and external further education options.

Advanced complementary undergraduate accredited further education and corporate training.

Advanced accredited training options: External, further and higher education training options.

Senior and post graduate higher education pathway, with study streams from business to law.

.


1. Newly elected Councillor pathway options

A skills and professional development training pathway for newly elected councillors with very little experience in a civic leadership and governance role in local government.

Level 1Councillor Essentials (year one)

Perform in the role of a councillor Roles and responsibilities of a councillor Councillor Code of Conduct Conflict of Interest Effective decision- making and strategic planning Effective meetings and meeting procedures Understanding Council Finances Land Use Planning/Building Public Speaking Building Leadership

Level 2Professional development options (year one)

Governing for Success Managing Communications Negotiation and Influencing Capabilities

Level 3Accredited training option (year two - four)

Diploma of Local GovernmentFour Modules:

1. Fundamentals2. Business3. Governance4. Leadership

** Successful completion of all four modules (and units)**


2. Returning Councillor training pathway optionsA broad-based professional development training pathway for returning councillors withat least four years’ experience in a civic leadership and governance role in local government, who are looking to further develop skills in business and/or as a corporate director.

Level 1Councillor Essential’s and accredited training option (year one - two)

Councillor Code of Conduct

Conflict of Interest Effective meetings and

meeting procedures Understanding Council

Finances Land Use

Planning/Building Media training/managing

communications Any of the workshops

offered to newly elected councillors

Other Options:Diploma of Local Government Course modules (each module consists of three to four separate units)

1. Fundamentals2. Business3. Governance4. Leadership.

** Successful completion of all four modules (and units)**

Company Directors Course Course outline

Role of a board and the practice of directorship

Decision- making Board’s legal environment Risks and issues for

board effectiveness Putting learning into

practice.

Level 2Further accredited training options (year two)

Diploma/Advanced Diploma of Management and Leadership (external course)

Level 3Advanced accredited training options (year three – four)

Graduate Diploma of Management (Swinburne University)Course outline:

Organisational change management leadership and strategy Strategic and entrepreneurial marketing Accounting information and financial decision making Foresight leadership Leadership Business strategy Governance and corporate leadership Organisational change management leadership and strategy.

* Undertaken over 2.5 years part time


Mayoral Training Program Program OverviewThe Mayors Program provides mayors and deputy mayors with the opportunity to raise their performance to another level. It targets the special skills needed to perform the role of council leader.

In 2018, the MAV will be facilitating a series of peer-to-peer networking and professional development training events on issues of specific relevance to mayors and deputy mayors.

The program is designed to draw out real world challenges faced by mayors and builds on the experiences of past and current mayors by sharing wisdom and insights.

In a confidential and safe learning environment there will be a rich opportunity for participants to learn from and challenge each other, in order to further understand the complexities of being mayor and deputy mayor.

Program Outline This new professional and personal development program for mayors and deputy mayors is a series of training events and mayoral round table discus based events to provide mayors and deputy mayors with the skills, abilities and strategies to managing the compressed leadership role.

The training events will provide corporate based, training events in fundamental roles of a mayor as prescribed in the Local Government Act, 1989. Such as, managing the CEO, and the CEO performance review procedures, chairing a council meeting, leading council, good governance, managing conflict of interest and senior negotiation.

The peer to peer Mayoral Round Table events are facilitated sessions, providing a safe environment to discuss topical issues, providing opportunities for mayors/deputy mayors to address a diverse range of issue management topics, as pertains to the role of mayor.

DurationWorkshop dates, locations/venue and times are displayed on the event registration system. www.mav.asn.au/events/Pages/upcoming-events.aspx


Performing in The Role of A Councillor/Roles and Responsibilities of A CouncillorProgram OverviewThese units cover the competencies required to undertake the functions of an elected member in local government, and also explore the roles and responsibilities of a councillor. The workshop focuses on teamwork and working effectively with council team members, the role in the community and expectations of the role of elected members as prescribed in the Local Government Act 1989. The workshop addresses required protocols, limitations, procedures and strategies that meet council and legislative requirements.


Workshop Outline:Identify the role and working environment of elected members, function effectively as a councillor and provide support to council as an elected member.Demonstrate awareness of roles and responsibilities in performing council activities to uphold council’s legislative responsibilities.

Target Audience and Learning Outcomes councillors

executive/senior management

governance officers.

As a result of completing this program, participants should be able to understand:

how local government fits into the structure of government in Australia

how to distinguish between the strategic role of the council and the day to day role of the Administration

the funding model and legislative environment of local governments

council protocols, policy and procedures, as it pertains to relationship management according to roles and responsibilities

meeting procedures, including decision making processes

strategies to avoid conflicts of interest

public communication to accommodate language and cultural differences

external influences

issues for potential conflict of interest

procedures to support and action council decisions through delegation to councils administrative and specialist employees.



Decision-Making/Strategic Planning and Effective Meetings/Meeting ProceduresProgram OverviewThis unit identifies issues and issues management, explores risk management strategies and ethical decision-making, and the functions of council meeting procedures and legislative requirements. The unit examines meeting logistics, procedures and protocols. This workshop also addresses community expectations and the development of methods to ensure strategic planning is fulfilling community expectations and the requirements of the Council Plan.

Workshop Outline: identify problems or issues needing response, develop solutions to problems and evaluate

solutions

implement decisions, procedures to follow up decisions and resolutions

planning and conducting council meetings

understanding required legislative procedures and processes, such as maintaining confidentiality.


executive/senior management

governance officers.

As a result of completing this program, participants should have an understanding of:

problems requiring decisions to be made by council as categorised and prioritised

problems are identified by nature, possible causes and influencing circumstances

standard meeting procedures, such as agenda, minutes, and the recording procedures of the meeting

meeting procedures, protocols and rules/regulations

meeting functions in reference to confidentiality, how to address discussions, debates, and potential conflicts.



http://www.mav.asn.au/events/Pages/upcoming-events.aspx

Understanding Council FinancesProgram OverviewUnderstanding council finances is ideal for new councillors wishing to understand their responsibilities in managing council finances, and for those returning councillors wanting to refresh existing knowledge including recent changes to legislative arrangements.

As a councillor in local government, navigating through and understanding the complex financial documents and reports is a challenging task, in addition to knowing the right questions to ask of officers when council is faced with critical financial decisions. The workshop facilitator Mark Davies is an experienced local government financial expert, and has spent over 20 years working within government

Workshop Outline understanding of the planning and reporting framework

ability to read and interpret financial reports

ability to identify key indicators of financial performance

improved financial literacy.


executive management and senior management.


the role of council financial management as prescribed in the Local Government Act 1989

financial planning and reporting framework

the procedures and processes for annual budget development, management and monitoring

the rating strategy and rate capping.



Public SpeakingProgram OverviewThis program is designed to provide councillors and executives with fundamental skills and knowledge to more effectively present and speak publicly. The program and facilitation is provided by Spruikit, a professional development and corporate training company, which has been working in local government for over 15 years and has been an MAV councillor development training provider for over five years.

Workshop Outline: presentation skill development public speaking skill development understanding the audience and environment dealing with question and answer time managing self.


executive management.

As a result of completing this program, participants should be able to:

research and develop presentations

manage self – appearance, body image and nerves

handle questions and presenter critique.



Land Use Planning/BuildingProgram OverviewThis unit is designed to equip councillors and council staff with an understanding of the practice and procedure involved in planning and building matters which are relevant to the exercise of functions by councils. Specifically, this program will assist councillors to understand their role in the planning and building approvals process. The workshop is delivered by EWL Ebsworth Lawyers, and the facilitator (and program developer) is David Vorchheimer, a practicing lawyer with years of experience in land use planning and building, who has been working within the local government sector for many years.

Workshop Outline: overview of the planning system, planning schemes and the Victorian planning

provisions, structure and purpose planning scheme amendments, the process, the role for the minister and

Planning Panels Victoria planning permits, the process, conditions, delegation, complaint management,

compliance, infringements and the role of Victorian Civil and Administrative Tribunal (VCAT).

Target Audience and Learning Outcomes councillors executive management and senior management council/government officers working in planning/infrastructure and

work/technical services.As a result of completing this program, participants should have:

understanding of the planning system, procedures and processes of planning schemes and related legislation, planning panels and reporting frameworks

overall knowledge of planning permits, the processes, conditions, delegation, complaint management, compliance, infringements and the role of the VCAT.



Negotiation and Influencing CapabilitiesProgram OverviewThis interactive training program is delivered by corporate training provider NegotiationWise and their facilitators who have many years of negotiation and influencing experience.

This program presents three interlocking core components - plan, engage and decide - for successful collaborative negotiation. Participants will engage in interactive workshops to put into practice the learnings provided during the course of the program.

By utilising a collaborative approach to address problems, parties can develop solutions and opportunities to achieve a wise outcome. Participants will develop the skills to look for novel solutions to a problem while allowing the negotiating parties to come to a meaningful agreement.

Workshop Outline:This practical workshop will highlight methods and strategies to help the negotiating parties achieve a meaningful agreement.

Target Audience and Learning OutcomesThe target audience for this workshop is:

councillors

Through this workshop, participants will:

improve their understanding of the strategic negotiation and influencing process

develop key skills to implement a structured method to negotiate successfully

enhance their negotiation and influencing capabilities

have the ability to lead a negotiation

learn collaboration techniques to achieve meaningful commitments

improve their capability to manage stress and emotions, both in relation to themselves and the other party or parties.

As a result of completing this program, the participants will increase their ability to develop and manage relationships, create harmony amongst all stakeholders, develop and sustain long-term collaborative partnerships and secure successful outcomes in their negotiations.



Managing CommunicationsProgram OverviewThis workshop is designed for councillors and council staff who are challenged by presentations, and other forms of communication. Through completion of this workshop, participants will develop a deeper understanding of the role of communications and presenting your key message, strengthening communication within council and with external stakeholders, and improving presentation style across all platforms of communication. The workshop will support councillors with strategies, tools and resources to managing communications.

Through participating in group activities, a series of exercises and practicing principles and strategies, you will feel more confident in connecting with yourself, your message and your “messaging” on all communication platforms, situations and environments.

Workshop Outline:Through a series of individual and group interactive activities, group discussions and role play, councillors and council officers will learn the tools and methods to prepare communications for a diverse audience


council officers

local government stakeholders/community groups.

As a result of completing this program, participants will have learned:

awareness of ‘speech cycles’, and speech preparation

how to embody self-talk

personal affirmation and presenting your key message

how to ‘walk your talk’.



Rapid ReadingProgram OverviewThis course is designed for councillors and council staff who feel under pressure due to the quantity of written material that they need to read, and would like to improve their reading skills. It would also benefit those who find it difficult to concentrate, and those who need to improve their ability to remember the material they have read.

Workshop Outline:This workshop will provide participants with tools and resources to address reading at speed, scanning and study skills techniques, memory techniques, and note taking techniques; supporting learners to correct bad habits and to improve overall retention of information.


executive management and senior management

council officers.

As a result of completing this program, participants should be able to:

correct bad reading habits stemming from the past

increase your reading speed by up to 100 per cent or more

improve your comprehension of the subject matter

remember more of what you read

increase your levels of concentration

vary your style and method according to your purpose for reading

save a significant amount of time.



Governing for SuccessProgram OverviewThis workshop is ideal for all councillors and executive and/or senior council officers wishing to further develop their skills and abilities in managing critical relationships within a local government sector context.

The program will support participants with managing most critical aspects of any good relationship; from doing what’s necessary to develop and maintain relationships with all individuals that the council interacts with.

In this workshop, you will learn techniques for identifying stakeholders, analysing their influence on the council and developing strategies to communicate, set boundaries, and manage competing expectations. By successfully managing critical relationships, you will be better able to keep a lid on scope, understand tolerance for risk, and mitigate issues that would otherwise delay positive outcomes for council, and impacted stakeholders groups and individuals. Good stakeholder management is a testimony to your influence in an organisation, and a key component to healthy working relationships internally, externally and with the community, ensuring community engagement is a rich experience for council and community.

Workshop OutlineAs a result of completing this workshop, participants will have an improved understanding of the importance of managing critical relationships.

Target Audience and Learning Outcome councillors

executive management and senior management

local government stakeholders.


strategies and analytics to manage critical relationships, and to positively impact on other relationships

stakeholder engagement principles and practices to enhance relationship management

strengthened community engagement activities.




Building LeadershipProgram OverviewThis fundamental leadership program uses presentations and activities to address characteristics of a good leader, leadership styles (democratic and situational), and through group discussions, explores the ethical and professional integrity of leadership in the 21st century. The workshop will identify high level communication, time management and planning for positive outcomes.

TAFE Australia (North Coast TAFE) is a major contributor to Australia’s vocational training and education sector and is uniquely positioned to offer total training solutions to clients at a local, state or national level.

Workshop OutlineThe key objectives of this workshop are to provide councillors and CEOs with knowledge of what is good leadership in local government, and to learn the necessary ingredients of building successful leadership in council, with key stakeholders, other levels of government and community groups/communities.The key objectives of the workshop are:

leadership skills for leaders of today time management and prioritising your tasks and projects high level communication and conflict resolution planning for positive outcomes.

Target Audience and Learning Outcome councillors

CEOs.

As a result of completing this program, participants will have knowledge of:

21st century leadership in local government

essential skills and abilities required to build leadership in your role as a councillor or CEO

supporting tools and resources to assist in the development of your leadership capabilities

current leadership approaches and styles

ethical and professional leadership objectives

managing time and resources

managing personal and professional commitments and goals.



Diploma of Local Government (Elected Members)Program OverviewThe Diploma of Local Government (Elected Members) is a training package developed by the MAV to provide accredited training for elected members.

The Diploma of Local Government course offers with competency-based modules and units, covering topics including councillor foundations, leadership and governance.

The Diploma of Local Government is currently under review with information to be distributed to the sector later this year.

New Councillor Development Training Programs for 2018The councillor development training program will be offering the sector the following program and workshops:

These workshops will be available in 2018:

Budget management for council officers

Effective communication for council officers

Media training for councillors and council officers.

Managing Conflict of Interest Resolution training for Councillors

Councillor Code of Conduct

Understanding Integrated Water Management and Climate Change for Councillors


Accredited and Corporate Training OptionsGraduate Diploma of Management Swinburne UniversityProgram OverviewSwinburne’s Graduate Diploma of Management program, developed in consultation with the MAV, offers the opportunity to acquire contemporary management knowledge and skills together with the ability to apply that knowledge in an innovative and creative way to the local government sector.

The Graduate Diploma of Management allows you to develop your management skills and leadership capabilities particularly in the areas of leadership practice, strategy and governance. This program has been designed to build leadership and management capacity to better prepare you to engage and deal with the opportunities and challenges presented in your council, your community and beyond.

The course covers:

organisational change management leadership and strategy

strategic and entrepreneurial marketing

accounting information and financial decision making

foresight leadership

leadership for innovation

business strategy

governance and corporate leadership

organisational change management leadership and strategy.

Course Eligibility councillors

council officers.

Duration2.5 years part time – including graduate certificate.

Cost2017 Indicative course cost:

$3,233.00 per 12.5 credit-point of study.

Total program cost $25,864.00

Fees are reviewed each year and may increase without notice.

Provided the course meets minimum numbers, the next course is due to commence in early 2018.

For further information on the course email Simone Goodwin on [email protected] orcall 03 9214 8989.


Accredited and Corporate Training OptionsThe Australian Institute of Company Directors - Company Directors Course Program OverviewThe Company Directors Course is essential for the professional development of anyone who wants to further their directorship skills and knowledge. Participants include executive andnon-executive directors, CEOs and senior executives who report to boards. It is recommended that participants have completed the Foundations of Directorship program or have equivalent professional experience before enrolling.

The AICD Company Directors Course is endorsed by the MAV, and offers councillors a course to enhance and broaden their skills and abilities in their role as a councillor.

Key learning objectives include: the role of the board and the practice of directorship

decision making

director duties and responsibilities

the board’s legal environment

risks and issues for boards

strategy

financial literacy for directors and driving financial performance

achieving board effectiveness

putting learning into practice.

Program Eligibility councillors

executive and senior council officers.

Dates29, 30, 31 January and 1, 2 February 2018

LocationTraining Rooms 1101 and 1103, Level 11 MAV

Cost$7,672.00. This includes GST and 12 month membership to the AICD.

For more information go to:

www.mav.asn.au/events/professional-development/Pages/company-directors-course.aspx


http://www.mav.asn.au/events/professional-development/Pages/company-directors-course.aspx

Registration and Payment MethodsTo RegisterTo register for MAV training and events, visit www.mav.asn.au/events/Pages/upcoming-events.aspx and scroll to the Councillor professional development training program

Payment MethodsThere are two methods of payment offered.

1. Online registration payment options

2. Councillor Credit Points.

About Councillor Credit PointsThe MAV offers members the opportunity to purchase a pool of discounted councillor training credits with their annual MAV subscription. Councillor Credit Points (CCP) can be redeemed by councillors as payment for designated MAV workshops and events, including the entire MAV councillor training suite. The CCP program saves councils on training, with the exception of the learn local in-house training workshops and/or sessions. The CCP simplifies the administration process in gaining approval to attend events and training. For details regarding your council’s Councillor Credit Points, contact your Councillor Support Officer.

Other Information workshop capacity 15 participants per group

workshop minimum number of 10 participants

workshops to be cancelled if workshop doesn’t meet minimum participant numbers

if workshop is cancelled, the MAV will provide 7-10 days’ notice to participants and council.



MAV Price List for Councillor Professional Development Training Programs

Workshop Title Price (inc gst)

Mayoral Training Program $330.00

Performing in the Role of a Councillor/Roles and Responsibilities of a Councillor $330.00

Effective Decision-Making/Strategic Planning and Effective Meetings/Meeting Procedures $330.00

Understanding Council Finances $330.00

Land Use Planning/Building $385.00Public Speaking $385.00Governing for Success $330.00Strategic Negotiation and Influencing Capabilities $330.00Managing Communications $330.00Building Leadership $330.00Rapid Reading $385.00Other Training Programs Pricing (ex gst)Learn Local council training workshopsThis is a fee-for-service training program. The starting price is $3,000.00 and is based on a one-day training workshop, delivered at local councils. The price includes the facilitator and all materials.

$3,000.00 per day


Published by Municipal Association of Victoria

Level 12, 60 Collins Street, Melbourne VIC 3000

GPO Box 4326, Melbourne 3001

Telephone: 03 9667 5555

Facsimile: 03 9667 5550

Email: [email protected]

Website: www.mav.asn.au


mailto:[email protected]

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