introduction to central services branch building a caring correctional system that truly belongs to...

Introduction to Central Services BranchBuilding a caring correctional system that truly belongs to all

DEPARTMENT OF CORRECTIONAL SERVICES ANNUAL REPORT 2006-07

Building a caring correctional system that truly belongs to all

CONTENTS

• Background

• Regional Performance highlights

• Regional performance

– Administration

– security

– Corrections

– Care

– Development

– Social Reintegration

– Facilities

• Challenges

• Report of the Auditor-General

Background• Issues raised by Parliament in 2005/06 included.

– Alignment of Strategic Plan, ENE & AR– Poorly formulated performance indicators

• Process in DCS– Ensure planning processes feed into each

other – Mid-term Strategic Review feeds into ENE

(targets refined & revised to ensure they are SMART & are aligned to Strategic plan

– Ensure alignment of operational plans & quarterly reports to strategic plan

Background– Ensure Quarterly reports are generators of

AR– Alignment of terminology used in all

planning documents – Ensure understanding of government wide

planning cycle & statutory requirements across department

– Engagement of operational levels of department in planning process

• Development of M&E process – working with TAU, starts from defining logic frame for DCS & hierarchy of activities, outputs and outcomes and moves to indicators for each

• Programme Performance Information (PPI) framework of NT being piloted in DCS - refinement of indicators

PERFORMANCE HIGHLIGHTS 06-07 Inaugural Annual Corrections week launched

Profiling best practices Strengthening community relations and involvement

Increase in number of sites accredited to provide Anti-Retroviral medicine.

A comprehensive framework & policy on social reintegration developed

Compliance Improvement Risk Management The strategy on recruitment and retention of scarce

skills has been finalized and is applied on a decentralized basis in the Regions.

REGIONAL PERFORMANCE

6 regions• Gauteng – RC Adv Mqobi (recent appointment)• Limpop Mpumalanga North West (RC – P Gillingham• Eastern Cape (RC – N Jolingana)• Western Cape (RC – J Smalberger• KwaZulu-Natal (N Nhleko)• Free State/Northern Cape (RC – Z Modise)


ADMINISTRATION

• Cascading of new communication strategy to regions - marketing, stakeholder relations, internal communication & media liaison

• Vetting conducted in EC, FS/NC, GP, KZN, and LMN regions – Approval of establishment of Vetting Field Work Units

• 21 policies aligned with White Paper & approved

– implementation plans prepared for regions

– Training scheduled for 2007/08

• 358 litigations in following all regions including Head Office: 89 claims, 154 arbitrations and 115 motion applications.


SECURITY• Total number of escapes for 2006/2007 financial year is 94 escapees

– Gauteng – 25 escapees - constitutes 27%– KZN – 20 escapees – constitutes 21%– EC – 18 escapees – constitutes 19%– WC – 12 escapees – constitutes 12%– FSNC – 11 escapees – constitutes 12%– LMN – 8 escapees – constitutes 9%

• Over 50% in unnatural deaths – increase in violence on inmates by other inmates and by officials

• Regions have gained from new security installations – 66 have CCTV installed– 35 have security fences installed

REGIONAL PERFORMANCECORRECTIONS • Overcrowding – most overcrowded regions are:

– Gauteng at 169.07%, E Cape at 162.51%, W Cape at 139.18%, LMN at 124.93%, KZN at 122.78% and N Cape/FS at 122.38%

• DCS has aligned 40 identified courts with 22 correctional centers for further roll out of Video Postponement (all six regions covered)

• Facilities for women and children account for 3.35% of DCS population

• Children in custody in following facilities: - E Cape : 431 (0 Youth Development Centres (YDC))- Gauteng : 334 (3 YDC)- KZN : 534 (2 YDC)- LMN : 143 (2 YDC)- N Cape/FS : 282 (2 YDC)- W Cape : 422 (4 YDC)


DEVELOPMENT • 1811 offenders participated in the President’s Awards

Programme in four regions – Western Cape; Eastern Cape; Free State / Northern Cape & Gauteng.

• Participation in Formal education, skills development and SRAC high in all regions

• Training for agriculture and workshops fell short of the target set


CARE• Eight sites accredited for implementation of anti-

retroviral treatment for HIV positive offenders in – KZN (4 sites) – Gauteng (1 site)– Eastern Cape (1 site)– Free State Northern Cape (2 sites)

• Health Care for offenders – provided to all offenders in the regions

• Results of HIV/AIDS prevalence survey to assist regions in dealing with officials and inmates affected – Identified as a Risk factor and regions report quarterly on

mitigating this risk


SOCIAL REINTEGRATION• 52 Parole Boards have been established in all regions.• Posts for 13 Chairpersons and 11 Vice-Chairpersons

are vacant – in the process of advertising• Regions organising workshops to sensitise

communities, NGOs and other state departments on social reintegration


FACILITIES• Construction of Kimberley Correctional Centre

commenced on 14 November 2006• Feasibility study for construction of for five centers

completed in Nigel, Klerksdorp, Paarl, Port Elizabeth and Port Shepstone correctional centres

Challenges

• Filling up of RC posts– Changes at Executive level impacted on performance at

regional level

– All RC posts have been filled

• Violent escapes

• Budgeting processes between HQ and Regions

• Alignment of planning and reporting processes

• Development of region specific operational plans

• Improving recruitment and retention process at regional level

• Training for security officials

2. STATE OF EXPENDITURE PER PROGRAMME AS AT 31 MARCH 2007

NATIONAL

Budget R'000

Expenditure R'000

% SpentVariance

R'0001 Administration 2,668,061 2,562,802 96.1% 105,2592. Security 2,931,981 2,931,981 100.0% 03. Corrections 731,049 722,000 98.8% 9,0494. Care 1,114,156 1,090,692 97.9% 23,4645. Development 365,553 347,054 94.9% 18,4996. Social Reintegration 324,258 319,166 98.4% 5,0927. Facilities 1,696,454 1,277,491 75.3% 418,963

Total Expenditure 9,831,512 9,251,186 94.1% 580,326

2. STATE OF EXPENDITURE PER GFS CLASSIFICATION AS AT 31 MARCH 2007

NATIONAL

Budget R'000

Expenditure R'000

% SpentVariance

R'000Compensation of employees 5,609,544 5,606,623 99.9% 2,921Goods and services 2,815,036 2,665,338 94.7% 149,698Interest and rent on land 99 40 40.6% 59Financial transactions in assets and liabilities - 3,723 0.0% -3,723Current transfers and subsidies 44,708 36,095 80.7% 8,613Payments for capital assets 1,362,125 939,367 69.0% 422,758

TOTAL EXPENDITURE 9,831,512 9,251,186 94.1% 580,326

3. STATE OF EXPENDITURE PER REGION AS AT 31 MARCH 2007 PER PROGRAMME

HEAD OFFICE

Budget R'000

Expenditure R'000

% SpentVariance

R'0001 Administration 1,544,024 1,443,962 93.5% 100,0612. Security 51,119 73,204 143.2% -22,0853. Corrections 17,458 12,663 72.5% 4,7964. Care 20,178 8,773 43.5% 11,4055. Development 8,313 11,193 134.6% -2,8806. Social Reintegration 7,043 3,945 56.0% 3,0997. Facilities 1,553,387 1,142,621 73.6% 410,766Special Function: Thefts and Losses 0 0 0.0% 0


3.STATE OF EXPENDITURE PER GFS CLASSIFICATION AS AT 31 MARCH 2007

HEAD OFFICE

Budget R'000

Expenditure R'000

% SpentVariance

R'000Compensation of employees 383,106 381,754 99.6% 1,352Goods and services 1,549,337 1,465,798 94.6% 83,539Interest and rent on land 97 40 41.6% 56Financial transactions in assets and liabilities - 1,777 0.0% -1,777Total current payments 1,932,539 1,849,368 95.7% 83,171Current transfers and subsidies 12,131 4,131 34.1% 8,000Payments for capital assets 1,256,854 842,863 67.1% 413,991



GAUTENG

Budget R'000

Expenditure R'000

% SpentVariance

R'0001 Administration 196,531 209,115 106.4% -12,5852. Security 637,355 621,716 97.5% 15,6393. Corrections 172,130 170,989 99.3% 1,1414. Care 346,380 340,228 98.2% 6,1535. Development 94,044 85,997 91.4% 8,0476. Social Re Integration 57,349 56,615 98.7% 7347. Facilities 36,919 35,477 96.1% 1,442



GAUTENG

Budget R'000

Expenditure R'000

% SpentVariance

R'000Compensation of employees 1,135,336 1,134,903 100.0% 433Goods and services 378,246 361,040 95.5% 17,206Interest and rent on land 0 0 0.0% 0Financial transactions in assets and liabilities 0 71 0.0% -71Total current payments 1,513,582 1,496,014 98.8% 17,568Current transfers and subsidies 8,521 6,956 81.6% 1,565Payments for capital assets 18,605 17,167 92.3% 1,438



KWA-ZULU NATAL

Budget R'000

Expenditure R'000

% SpentVariance

R'0001 Administration 166,886 164,887 98.8% 1,9992. Security 489,709 489,091 99.9% 6183. Corrections 117,720 117,171 99.5% 5504. Care 188,288 184,011 97.7% 4,2775. Development 43,260 39,385 91.0% 3,8756. Social Re-Integration 45,168 45,176 100.0% -87. Facilities 18,804 17,078 90.8% 1,726



KWA-ZULU NATAL

Budget R'000

Expenditure R'000

% SpentVariance

R'000Compensation of employees 836,802 836,431 100.0% 371Goods and services 210,542 203,475 96.6% 7,068Interest and rent on land - - 0.0% 0Financial transactions in assets and liabilities - 114 0.0% -114Total current payments 1,047,344 1,040,019 99.3% 7,325Current transfers and subsidies 6,125 6,695 109.3% -570Payments for capital assets 16,365 10,085 61.6% 6,280



EASTERN CAPE

Budget R'000

Expenditure R'000

% SpentVariance

R'0001 Administration 193,976 184,582 95.2% 9,3932. Security 373,788 372,520 99.7% 1,2683. Corrections 119,779 119,050 99.4% 7284. Care 130,662 128,678 98.5% 1,9845. Development 38,655 35,714 92.4% 2,9426. Social Reintegration 41,998 41,596 99.0% 4017. Facilities 16,433 14,355 87.4% 2,078

TOTAL EXPENDITURE 915,290 896,496 97.9% 18,794


EASTERN CAPE

Current payments Budget R'000

Expenditure R'000

% SpentVariance

R'000Compensation of employees 721,446 721,415 100.0% 31Goods and services 171,495 152,837 89.1% 18,658Interest and rent on land 2 - 0.0% 2Financial transactions in assets and liabilities - 52 0.0% -52Total current payments 892,943 874,303 97.9% 18,640Current transfers and subsidies 4,577 5,040 110.1% -463Payments for capital assets 17,770 17,152 96.5% 618



WESTERN CAPE

Budget R'000

Expenditure R'000

% SpentVariance

R'0001 Administration 208,081 197,327 94.8% 10,7542. Security 592,475 588,817 99.4% 3,6583. Corrections 85,716 85,092 99.3% 6254. Care 183,897 190,679 103.7% -6,7825. Development 73,137 73,004 99.8% 1336. Social Reintegration. 62,108 61,645 99.3% 4637. Facilities 35,089 33,588 95.7% 1,501



WESTERN CAPE


Expenditure R'000

% SpentVariance

R'000Compensation of employees 1,004,327 1,004,115 100.0% 212Goods and services 207,426 194,322 93.7% 13,104Interest and rent on land - - 0.0% 0Financial transactions in assets and liabilities - 304 0.0% -304Total current payments 1,211,753 1,198,741 98.9% 13,012Current transfers and subsidies 4,291 4,685 109.2% -394Payments for capital assets 24,460 26,726 109.3% -2,267



LM/NW&MP

Budget R'000

Expenditure R'000

% SpentVariance

R'0001 Administration 189,243 193,724 102.4% -4,4822. Security 443,662 443,135 99.9% 5273. Corrections 83,544 82,542 98.8% 1,0024. Care 127,559 123,139 96.5% 4,4205. Development 60,302 54,684 90.7% 5,6186. Social Reintegration 66,497 66,340 99.8% 1567. Facilities 14,265 13,116 91.9% 1,149



LM/NW&MP


Expenditure R'000

% SpentVariance

R'000Compensation of employees 803,332 803,083 100.0% 249Goods and services 160,303 154,459 96.4% 5,843Interest and rent on land - - 0.0% 0Financial transactions in assets and liabilities - 1,365 0.0% -1,365Current transfers and subsidies 5,085 4,189 82.4% 897Payments for capital assets 16,351 13,585 83.1% 2,766



FREE STATE/NORTHERN CAPE

Budget R'000

Expenditure R'000

% SpentVariance

R'0001 Administration 169,323 169,204 99.9% 1192. Security 343,873 343,497 99.9% 3773. Corrections 134,701 134,493 99.8% 2084. Care 117,191 115,183 98.3% 2,0085. Development 47,841 47,077 98.4% 7646. Social Reintegration 44,098 43,850 99.4% 2487. Facilities 21,556 21,256 98.6% 301



FREE STATE / NORTHERN CAPE


Expenditure R'000

% SpentVariance

R'000Compensation of employees 725,195 724,923 100.0% 272Goods and services 137,688 133,408 96.9% 4,280Interest and rent on land - - 0.0% 0Financial transactions in assets and liabilities - 40 0.0% -40Current transfers and subsidies 3,979 4,399 110.6% -420Payments for capital assets 11,721 11,789 100.6% -68


Report of Auditor-General

Progress on 2005/06 qualifications:

Housing loan guarantees Not a qualification in 2006/07 financial year Monitoring on a monthly basis continues

APOPS Not a qualification in 2006/07 financial year Matter resolved

Report of Auditor-General (Cont…)

Progress on previous qualifications (Cont): Medical expenditure

Life certificates sent to continuation members

Receivables BAS functionality enhanced to include

responsibility information Judge White cases – remarkable progress

Report of Auditor-General (Cont…)

Progress on previous qualifications (Cont):

Asset Management Approval received to migrate to LOGIS

Asset management

Capital assets

Improvements/additions to buildings not on

WAT but in disclosure note

No reconciliation between 3 systems (WAT;

PAS; & BAS)

WAT not updated with all additions

QUALIFICATIONS – 2006/07

Asset management (Cont…)

Capital assets (Cont…)

In certain instances assets captured at incorrect

amounts on WAT

Disclosing disposal at book value & not at cost

Not all assets could be traced to their physical

location

Not all assets were bar-coded

QUALIFICATIONS 2006/07 (Cont…)


Buildings & other fixed structures

Disclosed improvements/additions for buildings

registered in DPW name

Insufficient audit evidence provided for capital

works-in-progress

QUALIFICATIONS - 2006/07 (Cont…)


Intangible assets

No disclosure of intangible assets

No asset register for intangible assets

QUALIFICATIONS – 2006/07 (Cont…)

Medical expenditure

Dependants’ information not on life certificates

In certain instances contributions made for

deceased members


Receivables

Not all files were submitted for audit purposes

for non-current debts

No evidence on debtor files that statements

were sent

Reconciliations not performed between

PERSAL & BAS


Receivables

Debts not always recovered on service

termination

Debts not always recovered from staff debtors


Accruals

Understatement of accruals in disclosure note


THANK YOU

Age of Hope: A National Effort for Corrections, Rehabilitation &

Social Re-integration of Offenders

Age of Hope: a National Effort for Corrections, Rehabilitation

& Social Re-integration of Offenders

THANK YOU

introduction to central services branch building a caring correctional system that truly belongs to...

Documents

w cape

e cape

regions marketing

overcrowded regions

planning process development

planning documents

alignment of strategic

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