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Introduction to EngineeringProject Management - 1

AgendaLearn how to make a project design scheduleBegin to prepare a design schedule for your team

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Reference

Project Management and Teamwork by Karl Smith Chapters 4 and 6 Chapter 5 – How to be a project manager

Not applicable in our situation

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The Project Cycle

Conceiving and defining the project Planning the project Implementing the plan Completing and evaluating the project Operating and maintaining the project

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Good Project Management

Creating a working flow chart designed to represent different phases of your project

Creating a working spreadsheet of tasks, responsible parties, and a timeline for completing tasks

Implementing your work schedule to complete your project in a timely manner

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TasksBrainstorm to decide what your group’s

tasks will beAfter you have decided these tasks, break

them down into smaller parts where possible

Put these tasks in order from start to finish for the project

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Work Breakdown Structures

Work breakdown structures are useful in determining the order in which tasks must be completed

These structures outline what needs to be completed before another task can begin

The structure serves as a visual interpretation of your schedule

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Hints for Ordering Tasks

Look at the syllabus to see what your weekly assignments will be

These assignments will help to develop a timeline for your group

Work backwards from these assignment due dates

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Start with what major assignment or task needs to be completed for each week of the quarter

Then use your list of smaller tasks to fill in what needs to be done each day

Decide which tasks must be completed before another phase of your project is started and allow for that time

Hints for Ordering Tasks

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Work Breakdown Structures

Task 1

Task 1b

Task 1a

Final Project

Task 2

Task 3

Task 2b

Task 2a

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Work Breakdown Structure

Task 1 (1 Day(M)

Task 1b (1/2 Day(M)

Task 1a (1/2 Day(M)

Turn In Final Project

Task 2 (3 Days; TWR)

Task 3 (1 Day(R)

Task 2b (1 Day(R)

Task 2a (2 Days; TW)

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Managing Your Project

Each group will be required to create a spreadsheet incorporating the following things: Task # Task description Primary worker Secondary worker(s) Date due Projected date of completion Estimated & actual amount of time to complete task

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Blank Design Schedule

# Task Prim. Worker

Sec. Worker

All

Due Date

M T W R F Sa

Su

Est. Time

Actual Time

Date Done

1

2

3

4

5

6

7

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Example Design Schedule

# Task Prim. Worker

Sec. Worker

All Due Date

M T W R F Sa

Su

Est. Time

Actual Time

Date Done

1 1: Research X NA X 1 day 1 day 3/01

2 1a: Go to Internet

Joe Karen NA X ½ day

½ hour 3/01

3 1b: Go To Library

Karen Joe NA X ½ day

6 hours 3/01

4 2: Write Report X NA X X X 3 days

2 ½ days

3/04

5 2a: First Draft X NA X X 2 days

2 days 3/03

6 2b: Revisions X NA X ½ day

½ day 3/04

7 3: Complete Final Draft

X Friday X ½ day

½ day 3/04

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Assignment

In Class Brainstorm ideas for the design schedule Decide what each team member must do this

evening to finish the schedule tomorrowAt Home

Do your part of the schedule