introduction to gef november 1, 2013 ramon de mesa operations officer operations and business...
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Introduction to GEFNovember 1, 2013
Ramon de MesaOperations OfficerOperations and Business Strategy Team
Link to PIF Template
PROPONENT
PROPONENT
GEF
AGENCY
GEF
AGENCY
GEF SecretariatProgram Coordination
Other GEF Agencies
Convention Secretariat
STAP
PM/TLRecommends
PIF/PFD ClearanceFor WPI
CEOClears PIF/PFD
For WPIsubmit
copy
10-day review
GEFSEC Review Sheet/ Bilateral Meeting
Document Revisions
• GEFSEC Tracking Sheet (yellow)• CEO letter to Agency on PIF Clearance• Final GEFSEC Review Sheet
• GEFSEC Tracking Sheet (yellow)• CEO letter to Agency on PIF Clearance• Final GEFSEC Review Sheet
10-day provisionFor PIF revisions
no no
yes
5-day
5-day
Te
ch
nic
al
co
mm
en
ts
PIF accessibleIn the
GEF Website
PIF accessibleIn the
GEF Website
Advisory, due 10 days after CEO clearance
Link to GEF Review Criteria
PPGApproval
If requested
Link to PIF Template
PROPONENT
PROPONENT
GEF
AGENCY
GEF
AGENCY
GEF SecretariatProgram Coordination
Other GEF Agencies
Convention Secretariat
PM/TLRecommends
PIF/MSP approval
CEOapproves PIF/MSP
submit
copy
10-day review
GEFSEC Review Sheet/ Bilateral Meeting
Document Revisions
• GEFSEC Tracking Sheet (yellow)• CEO letter to Agency on PIF/MSP approval• Final GEFSECReview Sheet
• GEFSEC Tracking Sheet (yellow)• CEO letter to Agency on PIF/MSP approval• Final GEFSECReview Sheet
10-day provisionFor PIF revisions
no no
yes
5-day
5-day
Te
ch
nic
al
co
mm
en
ts
MSP accessibleIn the
GEF Website
MSP accessibleIn the
GEF Website
Link to GEF Review Criteria
STAP
Link to PIF Template
PROPONENT
PROPONENT
GEF
AGENCY
GEF
AGENCY
GEF SecretariatProgram Coordination
Other GEF Agencies
Convention Secretariat
PM/TLRecommends
FSP endorsement
CEOendorses FSP
submit
copy
10-day review
GEFSEC Review Sheet/ Bilateral Meeting
Document Revisions
• GEFSEC Tracking Sheet (yellow)• CEO letter to Agency on FSP endorsement• Final GEFSECReview Sheet
• GEFSEC Tracking Sheet (yellow)• CEO letter to Agency on FSP endorsement• Final GEFSECReview Sheet
10-day provisionFor PIF revisions
no no
yes
5-day
5-day
Te
ch
nic
al
co
mm
en
ts
FSP accessibleIn the
GEF Website
FSP accessibleIn the
GEF Website
Link to GEF Review Criteria
STAPSTAP
Link to PIF Template
PROPONENT
PROPONENT
GEF
AGENCY
GEF
AGENCY
GEF SecretariatProgram Coordination
Other GEF Agencies
Convention Secretariat
PM/TLRecommendsEA approval
CEOapproves EA
submit
copy
10-day review
GEFSEC Review Sheet/ Bilateral Meeting
Document Revisions
• GEFSEC Tracking Sheet (yellow)• CEO letter to Agency on EA approval• Final GEFSECReview Sheet
• GEFSEC Tracking Sheet (yellow)• CEO letter to Agency on EA approval• Final GEFSECReview Sheet
10-day provisionFor PIF revisions
no no
yes
5-day
5-day
Te
ch
nic
al
co
mm
en
ts
EA accessibleIn the
GEF Website
EA accessibleIn the
GEF Website
Link to GEF Review Criteria
STAP
Trustee providesTrust fund status
CEO constitutesWork Program
STAPScreen
GEFOPMeeting
Council Review(4 weeks)
Council ApprovalAt Council Meeting
Council ApprovalBy Mail (Intersessional)
CALENDAR FOR NOVEMBER 2013 COUNCIL WORK PROGRAM
Events Date
Receipt deadline from Agencies for new PIF proposals for possible inclusion in the November WP (COB)
23-Aug
Deadline for technical clearances from the Teams (COB) 30-Aug
Deadline for GEFOBS clearances (COB) 2-Sep
CEO meeting with Team Leaders and Program Managers on WP; CEO constitutes the Work Program
9-Sep
PIF clearances and PPG approvals in PMIS Sep 9-13
Draft Cover Note to GEFOP 23-Sep
GEFOP meeting 26-Sep
Posting of Work Program/ Council Notification 30-Sep
Advance comments from Council 25-Oct
Response from Agencies on Council Comments 12-Jun
Council Meeting Nov 4-7
Council Approval 7-Nov
Additional Council comments in writing/Compilation 21-Nov
Process Flow for PIF Clearance/Approval and PPG Approval
Refer to OperationsFlow Charts Handouts
GEF Web Database
Work Program
Country Profile
Project Management Information System (PMIS)
For additional information about the GEF, Please visit the GEF website:
www.thegef.org
Subscribe to the Project Management Information System tohave access to project information, country resource allocations,STAP reviews, Council comments, etc.
