16 March 2012

Introduction to

Contents

• Purpose of this presentation

• What’s the problem with “As Con” / asset design data?

• What does ADAC do?

• What is ADAC?

• Benefits of ADAC

• Frequently asked questions about ADAC

• Implementing ADAC

• In Summary: ADAC at a glance

• Where can I find more information?

Asset Design & As Constructed (ADAC)

Presentation Purpose

• Explain:

− What ADAC is (and isn’t)

− Where ADAC is going

− What ‘implementing ADAC’ means:

• Costs

• Benefits

• Implementation options

• Explore:

− Any other ideas or issues you want to discuss

The purpose of this presentation is to…

Current Situation

1. Multiple AM data standards / formats

− Need to create designs / as cons in multiple formats

− Inability to share or compare data between organisations

2. Re-work because of incomplete / inconsistent asset data:

− Not all data captured

− Data in the wrong format

− Spatial data & asset component data not consistent

3. Inability to re-use design data for survey / preparation of “as con”

4. Inability to use as con data for new design tasks

No national standard for asset design & as con data:

What does ADAC do?

ADAC saves you time, effort & money

ADAC V4

XML file

ADAC V4

XML file

Design

Drawings

CAD System

Physical Survey

Information

Survey Tools

GIS System

‘As Constructed’

Information

AM System

What is ADAC?

ADAC is not an asset management software package, it is…

• A set of tools that help you create & share high quality asset design &

as constructed information

The ADAC toolset consists of:

1. A data specification for asset design & as constructed data

• Roads / Drainage / Open Space / Water / Wastewater / Cadastre

2. An open standards transport mechanism (ADAC XML) to support data

transfer between almost any software that uses / creates asset data

3. A robust governance process for managing the quality, direction &

extension of ADAC

4. The collective experience of the ADAC Consortium members

• Templates, tools, examples & know-how

Benefits of ADAC

ADAC is in everyone’s interest…

• Councils & Utilities

− Supports improved asset management

− Minimises re-work (saves time, effort & money)

− Provides more choice re: software tools

− Enhances opportunities to collaborate with other organisations

• Asset Constructors / Contractors

− Simplifies doing business with Councils & utilities (one specification)

• Software Developers

− Provides an agreed data specification upon which to build functionality

− Promotes inter-operation of systems & tools

− Increases the size of the potential market for their products

Asset Management Context

Service Level

Management

Asset Lifecycle

Management

Asset Information

Management

Goal: To effectively

balance customers’

service expectations

with Council’s

capacity to pay

• How good does

the service need

to be?

• Asset & non-asset

based options

• Prioritisation

decisions

Goal: to manage assets

at the lowest possible

cost to meet agreed

levels of service & risk

Goal: To have enough good quality

information to support informed asset

management decision making

• Capture once & re-use

• Standardisation & benchmarking

• Fit for purpose

• New / upgrade / renewal decisions

• Appropriate intervention levels

More about ADAC

1. How does ADAC work?

2. I saw ADAC a while ago, what’s different now?

3. Where’s ADAC going in the future?

4. Who is behind ADAC?

5. What does ADAC cost?

Frequently asked questions

How Does ADAC Work?

ADAC core components:

• A data specification

− Sets out the data requirements for each asset type

− Created by asset managers for asset management

− Controlled & enhanced by a community of practice

• A data transfer mechanism

− Geometry elements & non-spatial data within the one file format

− Vendor neutral: non-proprietary (XML)

• not tied to a particular piece of software

• Supported by a number of software vendors

− Scalable implementation options

• can be set up to work with almost any system

ADAC & 3rd Party Software

Error

Report

ADAC V4

XML file

ADAC XML

Schema

Any

ETL Product

(e.g. SAFE

FME)

AM System

GIS System

Extract-Translate- Load (ETL) software

− Converts ADAC XML file to destination format

− Validates file against ADAC schema values

− Performs engineering & business rule validation checks

− Performs spatial proximity checks

− Generates error reporting

</adac:Pipe>

<adac:Pipe>

<adac:ObjectId>ala_DPipob_RCP_acad_07100004</adac:ObjectId>

<adac:ComponentInfo>

<adac:InfrastructureCode>DrainagePipe</adac:InfrastructureCode>

<adac:Owner>Council</adac:Owner>

<adac:Status>Design</adac:Status>

<adac:Notes>Design Values</adac:Notes>

<adac:SupportingFiles></adac:SupportingFiles>

</adac:ComponentInfo>

<adac:PipeStructure>

<adac:CircPipe>

<adac:Diameter_mm> 300</adac:Diameter_mm>

<adac:Material>CSP</adac:Material> 1<adac:Class>6</adac:Class>

<adac:JointType>FJ</adac:JointType>

</adac:CircPipe>

</adac:PipeStructure>

<adac:Cells>1</adac:Cells>

<adac:ConcreteCoverType>Standard</adac:ConcreteCoverType>

<adac:Grade> -7.983653</adac:Grade>

<adac:Length_m> 4.24618</adac:Length_m>

<adac:Geometry>

<adac:Polyline>

<adac:Path>

<adac:PolySegment>

<adac:Vertex>

<adac:X> 497328.88694</adac:X>

<adac:Y> 6973067.53185</adac:Y>

</adac:Vertex>

<adac:Vertex>

<adac:X> 497328.28302</adac:X>

<adac:Y> 6973063.32883</adac:Y>

</adac:Vertex>

</adac:PolySegment>

</adac:Path>

</adac:Polyline>

</adac:Geometry>

Metadata (data about the data)

• What type of information this is

• Used by programs to determine what to do with the

information that follows

Asset attribute data

• Non-spatial data about the asset

Geometry elements

• Spatial data about the asset

ADAC XML Elements

What’s New

• Increased flexibility

− Software independent transfer format (ADAC-XML)

• Our focus is on information content, not presentation

− Support for legitimate regional variation (enumeration)

• Coverage of more asset categories (e.g. open space)

• More ADAC compatible authoring tools becoming available

− KarelCAD (BlackBox22)

− 12d Solutions (12d model)

• Attracting more members – small, medium & large

− Queensland Motorways − Lockyer Valley Regional Council

− Tweed Shire Council − Queensland Urban Utilities

ADAC v4.0.0 has brought about a lot of changes…

ADAC Future

What’s the vision for ADAC?

• We see ADAC becoming the standard for asset design & as

constructed data right across Australia

• Expand ADAC specification

− Buildings & Site Improvements are next on the list

• Extend into the utilities sector

− Water & Waste Water specifications are already built in ADAC

• Provide the ability to feed data aggregation services

− State & National reporting / “Dial Before You Dig”

• Influence State & national agendas on asset reporting requirements

− Standardised reporting underpinned by uniform data standards

− More effective use of scarce asset management dollars

National AM Approach

Diagram source: http://www.alga.asn.au/policy/transport/congress/2010/ppt/Bruce_Lorimer.pdf

fits here

ADAC Costs

Non-member Member SRG

Cost Free $500 - $3,500 per annum Price on Application

Info &

Tools

• Overview presentation

• ADAC FAQ sheet

• Roll-out program

• Business case template

• Case study

• Sample Data dictionary

• Sample XML data

• Data standard & templates

• XSD file access

• Seed structures (GIS)

• Web forum access

• Toolshare

• Extended FAQ sheet

• ADAC Charter

• ADAC Newsletter

Support

• Nil • Member contact list

• Support guidelines

• In-house info day (IPWEA)

• In-house software vendor

briefing*

• GIS migration advice*

• Implementation

consultancy service*

(IPWEA)

• Peer review & support

(other SRG members)

Rights • Nil • Input into ADAC direction &

functionality (TRG & special

interest groups)

• SRG membership

• Input into ADAC approval

processes

* ADAC Membership does not include costs of software or third party implementation support providers

Who’s Behind ADAC?

• A mix of small, medium & large Councils & utilities

− 20 members and growing

• Not profit motivated

− Focused on advancing asset management practice

− Sharing with & learning from each other

• Operating under the governance of IPWEA

− ADAC governance model

− Role of the IPWEA

ADAC is managed by a consortium of member organisations…

The ADAC Consortium

ADAC Governance

Software

Developers

ADAC Data

Specification

ADAC XML

Schema

approves

defines

IPWEA

Strategic

Reference

Group

Technical

Reference

Groups

Special

Interest

Groups

reports to

communicates with

communicates with

oversees

• Cadastre

• Open Space

• Roads

• SWD

• Water

• Wastewater

• WSUD

ADAC & IPWEA

What is IPWEA’s role in the development & administration of ADAC?

• Not-for-profit industry body

− Different motive to commercial operators

• Promotion & development of good asset management practice

• Governance role

− Oversight of ADAC’s development, scope & direction

− Focus on the interests of members

• Quality Assurance role

− Strategic Reference Group

− Technical Reference Groups

• Advocacy role

− Promotion of ADAC as the standard right across Australia

Implementing ADAC

• What implementation options do I have?

− Low tech / no tech options

− Higher tech options

• Packaged software

• “Build your own” using common applications (e.g. MS Excel)

• How far (and how fast) do I go?

− Key success factors

• Implementation support options

− DIY

− Peer support (consortium members)

− 3rd party implementation partners

Implementation considerations…

Implementation Planning

Key success factors

• Understand your value proposition

− Need to be clear about scope (which assets) & extent (who it affects)

• Understand that its about more than implementing software

− Data specification & mapping

− Data collection methodology

− Process optimisation & enforcement

− Tools to support people (templates, guidelines, communication tools)

• Do your implementation planning

− SWOT & Risk Analysis

− Cost / Benefit Analysis

− Change leadership (organisational, project & technical)

Scope & Extent

Source: Gold Coast City Council

Specification Design Design

Approval Construction

Approval Construction

As Con Lodgement & Approval

Asset Management

Systems

IN

I Conditions of

Development

Permit (ROL /

MCU / OPW)

Drawing

Templates

Approved

Plans

Development

Permits

Supervision As Con

Acceptance

Assessment

Fees

Record

Keeping

Enforcement

II Conditions of

Contract

Drawing

Templates

Approved

Plans

Contracts

Supervision

Progress

Payments

As Con

Acceptance

Record

Keeping

Enforcement

III As Con Policy Drawing

Templates

Work Orders Supervision As Con

Acceptance

Record

Keeping

OU

T

Design

Standard

Drawings

Design Tools

OPW

Contracts

Maintenance

Management

Plans

Inspections Retrospective

As Con Data

Capture

Asset Register

(Creation)

Spatial Data Capture

Financial

Recognition

Phases: (I) Developer Contributed Assets (II) Constructed Assets (by Contract) (III) Constructed Assets (Day Labour)

Implementation Partners

• ADAC knowledge & experience

− Ability to hit the ground running – no learning curve

− Pre-defined processes for implementing ADAC

− Existing relationships with other ADAC members

• Project management experience

− Scope definition & benefits planning

• Cost / Benefit analysis, SWOT analysis

− Project management planning & execution (business case, PMP)

• Local government & utilities experience

− Understand business needs

− Understand change management issues (what, when & why)

− Ensuring knowledge / skills transfer

Why consider using a 3rd party ADAC implementation partner?

ADAC at a Glance

Key Components − ADAC data specification (release: v4.0.0)

− XML data transfer specification

Asset Classes

Covered

Currently Coming soon

Roads

Drainage

Open Space

Water

Waste Water

Cadastre

Buildings

Site Improvements

Bridges

Implementation

Options

− Variety of software & non-software options to suit different needs

− A range of software suppliers & implementation partners

Governance − Consortium of members with technical & steering groups

− IPWEA governance framework

Membership − 20 members (Councils & Utilities)

− A range of small, medium & large organisations

Alignment with

NAMS

− ADAC Case Study in the latest IIMM

− ADAC is the NAMS.AU supported direction for As Con data

ADAC as at 31 December 2011

More Information

Want to know more?

• ADAC website

www.adac.com.au

• General Enquiries

Adam Hain (IPWEA)

Phone: (07) 3000 2200 Email: ahain@ipweaq.asn.au

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