Introduction to MS Introduction to MS WordWord

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ObjectivesObjectives

After finishing this unit you will be able to:After finishing this unit you will be able to:• Open Microsoft WordOpen Microsoft Word• Open a new documentOpen a new document• Use the scroll bar to navigate the screenUse the scroll bar to navigate the screen• Write short letters and articlesWrite short letters and articles• Move the cursor within your documentMove the cursor within your document• Make corrections and changes to your textMake corrections and changes to your text• Change the format and font in your documentChange the format and font in your document

ObjectivesObjectives

After finishing this unit you will be able to:After finishing this unit you will be able to:• Use the scroll bar to look at portions of your document Use the scroll bar to look at portions of your document

not shown on the screennot shown on the screen• Use Spell Check to correct spellingUse Spell Check to correct spelling• Print your document.Print your document.• Save Your DocumentSave Your Document• Change the format, color and alignment of your textChange the format, color and alignment of your text• Use Cut, Copy and Paste to edit your documentsUse Cut, Copy and Paste to edit your documents• Trouble shoot common problemsTrouble shoot common problems• Recognize common terms associated with the computer Recognize common terms associated with the computer

and its functions.and its functions.

The Word ScreenThe Word Screen

The KeyboardThe KeyboardBackspaceBackspace

EscapeEscape F-KeysF-Keys

CTRLCTRL ALTALT ShiftShift EnterEnter Numeric Numeric KeypadKeypad

Removing Pop-Up MenusRemoving Pop-Up Menus• Sometimes you will Sometimes you will

depress the right mouse depress the right mouse by mistake or you will by mistake or you will click on a sensitive click on a sensitive portion of the screen. A portion of the screen. A pop up menu may appear pop up menu may appear similar to the one shown similar to the one shown at right. at right.

• To remove a Pop-up Menu To remove a Pop-up Menu from the screen, click from the screen, click once on blank space on once on blank space on your screen. The Pop-up your screen. The Pop-up Menu will disappear.Menu will disappear.

• Alternately, you can Alternately, you can simply tap the “Escape” simply tap the “Escape” key.key.

Removing Dialogue BoxesRemoving Dialogue Boxes Dialog boxes, like the one pictured below, appear on the Dialog boxes, like the one pictured below, appear on the

screen when the computer needs you to make a decision. screen when the computer needs you to make a decision. You will need to respond to the question asked before the You will need to respond to the question asked before the computer can go on, or close the dialog box and return to computer can go on, or close the dialog box and return to your previous action. your previous action.

To remove the dialog box either:To remove the dialog box either:– Answer the question; orAnswer the question; or– Click on the X in the upper right hand corner of the Click on the X in the upper right hand corner of the

dialog box to return to your previous action dialog box to return to your previous action

MS Word BasicsMS Word Basics Opening Microsoft Word Opening Microsoft Word

– Click once on the Microsoft Word icon on your Click once on the Microsoft Word icon on your desktop. That icon will be highlighted (change desktop. That icon will be highlighted (change color). color).

– Depress the Enter Key on your keyboard. A blank Depress the Enter Key on your keyboard. A blank Microsoft Word document will appear.Microsoft Word document will appear.

Closing Microsoft Word Without SavingClosing Microsoft Word Without Saving– Left click on the small X in the upper right hand Left click on the small X in the upper right hand

corner of your screen. A Dialog Box, similar to corner of your screen. A Dialog Box, similar to the one shown on the previous page, will appear the one shown on the previous page, will appear asking whether you want to save your document.asking whether you want to save your document.

– Left click “No” (Microsoft Word will close without Left click “No” (Microsoft Word will close without saving your document. We will discuss how to saving your document. We will discuss how to save your document later in the program.save your document later in the program.

Entering Blank LinesEntering Blank Lines Depress the ENTER key several times to enter Depress the ENTER key several times to enter

blank lines at the top of your document. If you blank lines at the top of your document. If you have editing marks turned on, each time you have editing marks turned on, each time you press ENTER a paragraph sign will appear on the press ENTER a paragraph sign will appear on the screen to indicate you gave a command to the screen to indicate you gave a command to the computer to enter a blank linecomputer to enter a blank line..

TIP: Sometimes when you depress the Enter Key TIP: Sometimes when you depress the Enter Key you will enter more blank lines in your document you will enter more blank lines in your document than you want. You can eliminate these spaces by than you want. You can eliminate these spaces by depressing the Delete Key at the beginning of the depressing the Delete Key at the beginning of the blank line or pressing backspace at the end of the blank line or pressing backspace at the end of the blank line – it makes no difference which.blank line – it makes no difference which.

MS Word Basics (Cont.)MS Word Basics (Cont.) Beginning a New Paragraph.Beginning a New Paragraph.

– To begin a new paragraph press the ENTER key To begin a new paragraph press the ENTER key once; to create extra space between paragraphs, once; to create extra space between paragraphs, press the ENTER key twice to insert a blank press the ENTER key twice to insert a blank paragraph in your document.paragraph in your document.

IndentingIndenting– To indent at the beginning of a paragraph, To indent at the beginning of a paragraph,

depress the TAB key. An arrow at the beginning depress the TAB key. An arrow at the beginning of your paragraph will indicate that you have of your paragraph will indicate that you have depressed the TAB key to indent.depressed the TAB key to indent.

– Note: If you decide you don't want to indent or by Note: If you decide you don't want to indent or by mistake you indented more than you meant to, mistake you indented more than you meant to, you may erase the indent by depressing you may erase the indent by depressing BACKSPACE.BACKSPACE.

Moving the (Blinking) Cursor to a Moving the (Blinking) Cursor to a New LocationNew Location

The location of the cursor indicates The location of the cursor indicates the point at which you may enter the point at which you may enter information or make a change to your information or make a change to your document. Usually the cursor will be document. Usually the cursor will be located just at the end of the last located just at the end of the last word you typed. word you typed.

If you want to make a correction, or If you want to make a correction, or change in your document at some change in your document at some other location, you must first move other location, you must first move the cursor to that location. There are the cursor to that location. There are two ways to do this. two ways to do this.

Making A Correction Using the I-Beam and MouseUsing the I-Beam and Mouse

– Using the mouse, place the I-Beam at the location Using the mouse, place the I-Beam at the location where you want to make a change. Be precise.where you want to make a change. Be precise.

– Left click the mouse. The cursor will move to that Left click the mouse. The cursor will move to that same location.same location.

Using the Arrow KeysUsing the Arrow Keys– Use the ARROW KEYS (Use the ARROW KEYS ( ) to move the cursor to ) to move the cursor to

the point where a correction needs to be made.the point where a correction needs to be made.

Note: Your document is defined by the area on Note: Your document is defined by the area on which you have keyed characters or inserted which you have keyed characters or inserted spaces. You can only move the cursor to a location spaces. You can only move the cursor to a location within your documentwithin your document..

More Word BasicsMore Word Basics Making a Correction or Addition within Making a Correction or Addition within

Your DocumentYour Document– Using either the I-Beam or mouse, or the ARROW Using either the I-Beam or mouse, or the ARROW

keys, move the cursor to the location at which keys, move the cursor to the location at which you wish to make a change.you wish to make a change.

To Erase an error:To Erase an error:– Use the BACKSPACE if the error is to the left (or Use the BACKSPACE if the error is to the left (or

in back) of the cursorin back) of the cursor– Use the DELETE key if the error is to the right Use the DELETE key if the error is to the right

(or in front) o the cursor, (or in front) o the cursor, – Add words or punctuation as required. (Word Add words or punctuation as required. (Word

will make room for your addition).will make room for your addition).

Using the Scroll BarUsing the Scroll Bar As you develop longer As you develop longer

documents or use E-mail documents or use E-mail or the Internet, you will or the Internet, you will need to use the scroll bar need to use the scroll bar to scroll down or up to to scroll down or up to review parts of your review parts of your document that are off the document that are off the screen. You will usually be screen. You will usually be using the Vertical Scroll using the Vertical Scroll Bar to move down or up Bar to move down or up vertically. However, there vertically. However, there is also a Horizontal Scroll is also a Horizontal Scroll Bar, which will let you see Bar, which will let you see different parts of your different parts of your document that may be too document that may be too wide for the screen.wide for the screen.

Vertical Scroll Bar

Horizontal Scroll Bar

ScrollingScrolling Scrolling Up in Your DocumentScrolling Up in Your Document

– Locate the Vertical Scroll Bar on the right side of your Locate the Vertical Scroll Bar on the right side of your screen.screen.

– Place the Mouse Pointer on the Up Arrow at the top of the Place the Mouse Pointer on the Up Arrow at the top of the Vertical Scroll Bar.Vertical Scroll Bar.

– Hold the left mouse down until the Vertical Scroll Bar returns Hold the left mouse down until the Vertical Scroll Bar returns to the beginning of your document.to the beginning of your document.

Scrolling Down in Your DocumentScrolling Down in Your Document– Locate the Down Arrow at the bottom of the Vertical Scroll Locate the Down Arrow at the bottom of the Vertical Scroll

Bar.Bar.– Place the Mouse Pointer on the Down Arrow.Place the Mouse Pointer on the Down Arrow.– Hold the left mouse down until you reach the end of your Hold the left mouse down until you reach the end of your

document.document.

Note: Your document is defined by the area on which Note: Your document is defined by the area on which you have keyed characters or inserted spaces. You can you have keyed characters or inserted spaces. You can only move the cursor to a location only move the cursor to a location within your documentwithin your document..