Introduction to Programme Management

Thu 2 Feb 2017Midlands Branch & ProgM SIG

1830 - Keynote: Roy Hill1910 – Intro to Second Edition1930 – Networking & Refreshments2000 - Close

5 Bs

Bells

Bleeps

Bites

Bogs

Briefing

Keynote – Roy Hill, Interim CEO HS2

After the Inspiration – the Perspiration!

Aka

Now you have seen the view

from the top, what does the first

rung on the ladder feel like?

Introduction to Programme Management

https://www.apm.org.uk/book-shop/

Why Programme Management, Why Now?

Project Management is about products –

Programme Management is about change

and benefits

National Infrastructure Plan - Autumn 2016

– 728 Projects & Programme

– >£500,000M – of which >50% in next 5 years

Second Edition

Joining the DotsIntroduction to Programme Management

Definitions & Context

APM

A group of related projects and change management activities that together achieve beneficial change for an organisation.

Managing Successful Programmes (MSP)A temporary, flexible organisation created to coordinate, direct and oversee the implementation of a set of related projects and activities in order to deliver outcomesand benefits related to the organisations strategic objectives.

Satisfying Business Needs

Is there a need for change?Is there an ability and culture for change?Is there a wider perspective of change?

Is there a business need?

... address complexity and uncertainty?

... manage tensions between corporate objectives, business as usual and change delivery?

How can we…

Programmes vs Strategy vs portfolios vs projects

Identify

Is there a vision of a changed future?Is this a shared single vision?Is it in line with what is needed?

What are the benefits to be gained?Who benefits, what do they benefit, how much benefit, when do they benefit?

What is going to change?How are we going to bridge the gap from now to then?

Define a blueprint for the future

Where (and how) is transition to steady state to be achieved?

Define a programme

Benefits

Outcomes

Tranches – step changes in capability

Define a dossier of projects

Do the right projects, do the projects right

What benefits can we achieve & when? Any quick wins?

What elements of the future state need to be put in place - is there a sequence?

What are the intermediate steps to achieve? Are there funding or decision gates? Are we driving down uncertainty?

What do we need to produce, how, when and who by?

Defining the Tranches

Change programme vs. steady-state activities

Tranches and projects

How it works together

Managing the Tranches

Create a clear structure

StrategicProgramme boundaries and approvalsInfluenced by/affect other teams & key external stakeholders

L1

L0

L2

L3

ProgrammeOverall programme definition and inter-project boundary management

ProjectFocus on delivery of individual project outputs and support to programme outcomes

SupplierSpecific project workpackagesSupplier activities

Managing Interdependencies

Project A

Project B

Inte

rface

Activities

InterdependenciesSigned

“Handshake

Document”

Reference

Scope (details)

Agreed Dates

Commit/ accept Programme-wide

Interdependencies

database

Programme

Integrated

Master

Schedule

Integration Review(e.g. changes or technical

ramifications of new

understanding)

Programme Review(e.g. schedule implications to

programme milestones)

Interdependencies: Threats and

Opportunities are captured and

categorised within Programme

Risk and Opportunity Register

(Programme risks)

Responsibilities, roles & actors

Governance and leadership

Making the change

Managing integration & relationships

Engaging with stakeholders

An effective PMO

Need strong integrated leadership and boundary scanning: Sponsor(ing Group), Senior Responsible Owner, Board

Must be able to transition effectively to new practices:Business Change Manager(s)

No programme exists in isolation:Know your stakeholders and their objectives; keep them informed

The ringmaster around whom the performers interact:The Programme Manager

Nobody notices a smooth running machine

7 Perspective of P3M3

Resource

Management

Benefits

Management

Organisational

Governance

Management

Control

Stakeholder

Management

Risk

Management

Financial

ManagementP3M

Discount code for the Introduction to Programme Management (Second edition)

20% off - PRO20

Valid until the end of May 2017.

Introduction to Programme Management

https://www.apm.org.uk/book-shop/

ProgM Events

• Webinar - Intro to Programme Management14th February

• Programme Management Conference2nd March, Derby

https://www.apm.org.uk/event/

Programme Management Conference

In our increasingly connected, globalised and digital

world, the need for collaboration to deliver project

and programme success is growing.

2nd March 2017, Derby

Speaker Programme

Q&A

This presentation was delivered

at an APM event

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