introduction to the sas external portal for chas · 2020. 12. 3. · introduction to the sas...

Introduction to the SAS External Portal for Certificate Holders and Applicants #27100205

Introduction to the SAS External Portal for CHAs

Applicant Demonstrations

Applicant Demonstrations

The menu buttons to the right represent the main Applicant functions within the SAS External Portal.

Select the buttons to learn more and view demonstrations.

* If you have not yet registered for SAS, and would like to view user registration demonstrations, return to the Course Menu by clicking the Home icon at the top left of this screen and then select First Time User.

Configuration Data Demonstrations

Configuration Data Demonstrations

Applicants use the SAS Configuration tab to enter their Configuration Data to set up their Operating Profile and to enter data for the Repair Station Form 8310-3.

Select a demonstration below to continue

• Set up Configuration Data


• Repair Station Form 8310-3

Submitting Documentation Demonstration

Submitting Documentation Demonstration

Applicants use the SAS Document Management functionality to submit documentation to the FAA.

Select the demonstration below to continue.

• Submit Documentation

Data Collection Tool Demonstrations

Data Collection Tool (DCT) Demonstrations

Applicants use SAS DCT functionality to generate, perform, update, and resubmit returned DCTs.

Select a demonstration below to continue.

• Generate DCTs

• Perform DCTs

• Update and Resubmit DCTs


Schedule of Events Demonstration

Schedule of Events Demonstration

Applicants use SAS Schedule of Events functionality to set a timeline for the certification process.

Select the demonstration below to continue.

• Submit Schedule of Events

Applicant Demonstration: Setting Up Configuration Data

Setting Up Configuration Data

Setting Up Configuration Data


What is Configuration Data?

What is Configuration Data?

Configuration Data is a set of unique characteristics or attributes that define an Applicant’s Scope of Operation (Operating Profile).

Examples of Configuration Data include:

For Air Carriers:

• Route Structure

• Fleet Size

• Domestic or International

• Extended Operations

• Personnel/Training/Airworthiness Agreements

For Air Agencies:

• Repair Station Ratings

• Facility Locations

• Number of Repairmen


Configuration Data Categories

Configuration Data is grouped into three categories.

• OPSS Authorizing Documents: includes information on how an Applicant’s operation will be conducted

• Vitals: includes basic information about the organization's base of operations and senior management, route structure, fleet type, fleet size, domestic versus international operations, extended operations, etc.

• Contractors: includes information about maintenance providers and flight training providers contracted by an Applicant

Configuration Data is Used to Generate the Operating Profile

Configuration Data is used to generate the Operating Profile

• The Operating Profile is a list of functions an Applicant performs. This includes a list of all DCTs that are applicable to the Applicant

• Applicants’ Configuration Data is used to generate an organization's Operating Profile


Demonstration Introduction

The Applicant’s Configuration Data will vary depending on the Applicant's 14 CFR part; however, the site navigation is the same for all 14 CFR parts

The following demonstration shows a SAS External Portal user entering Configuration Data in the SAS External Portal.

Configuration Data Selection on the SAS Menu

Select Configuration Data from the SAS Menu.


Operations Specifications Paragraphs

This screen displays the OPSS Authorizing Documents paragraphs for a 14 CFR part.

The checkboxes represent which paragraphs are proposed.

Checkbox Descriptions

The greyed-out checked boxes represent paragraphs that always apply to the Applicant in this 14 CFR part.

The unchecked boxes represent paragraphs that an Applicant may request.


Select Paragraphs

To request an addition to the proposed OPSS Authorizing Documents, select the desired paragraph.

Save the Operations Specifications

Once selections are complete, select the Save button. This saves the OPSS Authorizing Documents to the proposed Operating Profile.


Reset Button

If the Reset button is selected, it will return OPSS Authorizing Documents to the most recently saved update for the Applicant.

Operating Profile tab

The requested additions to the proposed OPSS Authorizing Documents are now listed in the Operating Profile tab.


Question View Link

To view the actual questions in the Operating Profile, select the Question View link.

Vitals tab

To request an addition to the proposed Vitals, navigate to the Vitals sub-tab.


Table of Contents

To quickly navigate within the Vitals sub-tab, use the Table of Contents.

Add Required Data

In the fields provided, enter required data. If there is no data, enter a value of “0”.


Example of Marking a Field

For the following example, the field of Aircraft Training will be checked.

Select Save

Save input data using the Save button.


Update to Vitals

The update to Vitals adds questions to the Operating Profile. To view the changes to the proposed Operating Profile, select the Operating Profile tab.

Question View link

To view the actual question(s) included in the Operating Profile for a selected Element, select the Question View link.

The questions will appear on the right pane of the screen for the Element selected on the left pane of the screen.


Contractors Sub-tab

The Contractors sub-tab allows Applicants to manage their list of contractors.

Demonstration Completion

You have now completed this demonstration.

Select an option below.

• Replay Current Demonstration

• Go to Next Demonstration

• Return to Demonstrations

To return to the Course Menu, select the Home button at the top left corner of your screen.


Applicant Demonstration: Repair Station Form 8310-3

Repair Station Form 8310-3




• 14 CFR part 145 Applicants are not required to use the electronic template located on the SAS Menu of the SAS External Portal to submit Form 8310-3

• The signed paper copy is required to be submitted and can be attached using the Messaging feature in the SAS External Portal

The following demonstration shows a SAS External Portal user providing information for the Repair Station Form 8310-3.


Repair Station Form 8310-3 on the SAS Menu

Select Repair Station Form 8310-3 from the SAS Menu.

Create 8310-3 Button

Select the Create 8310-3 button.


New Tab for Form 8310-3

This will open a new tab for Form 8310-3.

Repair Station Form 8310-3 -- Section 1

Section 1 of Repair Station Form 8310-3 contains Repair Station Name, Number, Location, and Address.

Fill out all the required fields marked with an asterisk.


Repair Station Form 8310-3 -- Sections 2 and 3

Section 2 contains Reasons for Submission. Fill out this required section, which is marked with an asterisk.

Section 3 contains Ratings Applied for.

Repair Station Form 8310-3 -- Sections 4 and 5

Section 4 contains the List of Maintenance Functions Contracted to Outside Agencies.

Section 5 contains the Applicant Certification. Fill out all the required fields marked with an asterisk.


Submit Button Form 8310-3

After the form has been completed, select the Submit button.

Warning Pop-up Box

A Warning pop-up box appears. Select the OK button.


Confirmation Screen Form 8310-3

A confirmation screen will appear. Select the OK button.








Applicant Demonstration: Submitting Documentation Using

Document Management

Submitting Documentation Using Document Management

Submitting Documentation to the FAA in Document Management


Document Management allows SAS External Portal users to submit documentation to the FAA.

• Documents cannot be more than 40 MB per upload, but unlimited uploads are allowed

• Four folders are provided

The following demonstration shows how SAS External Portal users navigate the SAS External Portal to submit documents to the FAA through Document Management.


Document Management on the SAS Menu

Use the SAS Menu to navigate to Document Management.

Document Management Folders

Document Management contains Formal Application, Other Certification, Configuration Changes, and Data Collection folders.


Initial Certification Folders

There are two folders containing documents related to Initial Certification.

• The Formal Application folder is where the Applicant uploads documents required for the formal application:

• The Applicant must upload each document individually

• The Submit Documents button will only become active after the CPM is assigned and the Applicant uploads all required documents

• The Applicant and the FAA may transfer documents back and forth between each other, but all documents must be submitted as a group.

• The Other Certification folder is where the Applicant uploads supporting certification documents that are not listed as part of the Formal Application folder; the Applicant can upload individual documents. These documents must be submitted as a group.

Configuration and Data Collection Folders

There are also folders for configuration and data collection documents in Document Management.

• The Configuration Changes folder and Data Collection folder in Document Management contain documents which are read-only

• The Configuration Changes folder will only contain documents after the certification process is complete


• The documents in these folders are automatically added to the Document Management folders when attachments are uploaded in the following SAS Modules:

o Configuration (SAS Module 1)

o Data Collection (SAS Module 4)

Formal Application Folder

The main tile displays the contents of the currently selected folder.

In this example, the Formal Application folder is open.

Upload Button

To upload a required document, select the Upload button.


Browse Button

Select the Browse button.

Select Document Field

The selected file is visible in the Select Document field.


Upload Button

Select the Upload button to upload the file.

Newly Uploaded File

The newly uploaded file is now visible under File Name.


Four Document Statuses

There are four document statuses in the Formal Application and Other Certification folders.

Uploaded: The document has been uploaded.

Submitted: The Applicant has submitted the form to the FAA for review.

Returned: The document has been reviewed by the FAA and returned for correction.

Accepted for Review: The document has been accepted for review/full Design Assessment.








Applicant Demonstration: Generating DCTs

Generating DCTs

Generate DCTs


Applicants use the SAS External Portal to generate DCTs

Applicants should enter Configuration Data including OPSS Authorizing Documents, Vitals, and Contractors prior to generating DCTs to ensure properly scoped Data Collection Tools. Applicants must generate DCTs as part of Initial Certification.

The following demonstration shows how an Applicant generates DCTs.


Demonstration: Generating DCTs

Select Certification Request from the SAS Menu.

Select Generate DCTs

Select the Generate DCTs button to generate DCTs.

If the Operating Profile changes after DCTs have been generated, the Applicant must Generate DCTs again to include any updates.


Information Pop-up Window

An Information pop-up window will appear.

Select OK.

Applicant Demonstration: Performing DCTs

Performing DCTs

Performing DCTs



Applicants use the SAS External Portal to perform DCTs.

• Applicants may use the SAS External Portal to submit their respective DCTs

• Applicants can only submit DCTs after a Certification Project Manager (CPM) has been assigned

• Applicants can generate, perform, and submit only Element Design DCTs (ED DCTs)

The following demonstration shows how Applicants perform DCTs.

Select DCTs from SAS Menu

Select Data Collection Tools from the SAS Menu.


Select DCT Screen

The Select DCT screen displays all of the DCTs that are available to complete and submit to the FAA.

Optional Columns Button

The Optional Columns button displays additional columns for the DCT.


# of Questions Column

The # of Questions column displays how many questions are within each DCT.

# Completed Column

The # Completed column displays how many questions have already been completed.


Not Started

The DCT Status displays the current DCT status, in this example, Not Started.

DCT Title

To view a DCT, select its Title.


Prepare DCT Tab

This is the Prepare DCT tab.

Review and Print DCT

Users can print the scoped DCT template by selecting the Review and Print DCT link in the DCT-to-Go panel. This link is also available on the Perform DCT tab.


Select Continue

Read and review the information on the screen. Select Continue to begin entering data.

Enter Common Data Fields Tab

This is the Enter Common Data Fields tab.


Common Data Fields

Enter the appropriate common data fields.

Select the Save button.

Select the Perform DCT Tab

Select the Perform DCT tab.


Left Pane

The left pane is the list of DCT questions.

Right Pane

The right pane identifies additional information for the question to be answered.


Different Views on the Perform DCT Tab

The Perform DCT tab allows for List View, Question Detail View, and Full View.

List View

The List View shows the Question ID.

The Question ID is the most useful identification to reference a specific DCT Question. The Question ID is helpful in communications between the FAA and Certificate Holders and Applicants.


Question Selection

To answer, select a question.

Four Types of Responses

There are four types of responses: Positive, Negative, Flagged, and N/A.


Icons for Each Response Type

There are icons for each type of response on the Perform DCT tab.

Green Plus Sign

Positive Response: The Applicant’s design meets the criteria specified by the DCT question.

Red Minus Sign

Negative Response: The Applicant’s design does not meet the criteria specified by the DCT question.

Blue Flag

Flagged: The Applicant can remind themselves to collect more data to answer the question, or more follow-up information is required.

Tan “N/A” Box

N/A Response: This question does not apply to the Applicant’s scope of operations.

Response Selection

Select a response.


Positive Response Status

As this was a positive response, a green plus sign appears in the Response Status.

Design/Manual Reference

Any positive response will require a Design/Manual Reference to be entered.


Negative Response Status

A red minus sign appears in the Response Status for a negative response.

Response Details

A negative response will require Certificate Holders and Applicants to enter response details and a supporting comment.

Select the Response Details button.


Checkboxes for Response Details

Select the checkboxes for all the response details that apply to this question under Select All Those that Apply.

Supporting Comment Field

After selecting response details, enter required supporting comments in the Supporting Comment field.


Select OK Button

Select the OK button to return to the Perform DCT tab.

Response Detail will Appear

The selected response detail will appear next to the Response Details button.


Supporting Comment will Appear

The supporting comment will appear in the Supporting Comment field. If this is blank, enter the required supporting comment.

N/A Box

An N/A box appears in the Response Status for an N/A response.

An N/A Response Status will require a Response Detail to be selected.


Check DCT Tab

The Check DCT tab is used to ensure that all required information has been entered.

Identifies Questions

The Check DCT tab identifies questions which require further action before the DCT can be submitted.


Blue Tracking Bar

The green tracking bar will show how many questions are Complete.

Icons for Each Review Reason

There are icons for each of the three review reasons on the Check DCTs tab.

• Blue Flag: Flagged for comment

• Yellow Box Highlight: Question left blank

• Red Required Box: Missing required fields


Flagged Question

A flagged question must be cleared and the question answered before the DCT can be submitted.

Select the Clear Flag button to remove the blue flag from the Response Status column.

Missing Required Field

This is an example of a question that contains a Missing Required Field.


Missed Question

This is an example of a Missed Question. Select this question to answer it in the right pane.

Submit DCT Tab

The DCT will not appear on the Submit DCT tab if there are any errors (questions requiring review) on the Check DCT tab.


DCT Ready Example

This is an example of a DCT ready to be submitted to the FAA.

DCT Checkbox(es)

Select the checkbox(es) of the DCT(s) to submit to the FAA.


Submit to FAA Button

Select the Submit to FAA button.

The Applicant no longer has access to DCTs after the FAA formally accepts the submitted DCTs.





• Go to Next Demonstration




Applicant Demonstration: Updating and Resubmitting DCTs

Updating and Resubmitting DCTs

Updating and Resubmitting DCTs


Applicants use the SAS External Portal to update and resubmit DCTs.

• If the FAA returns a DCT to an Applicant, the Applicant may update the DCT and resubmit the DCT in the SAS External Portal

• A notification will appear in the Notification tile alerting the Applicant of a returned DCT

The following demonstration shows how Applicants update returned DCTs.


Data Collection Tools on the SAS Menu

Select Data Collection Tools from the SAS Menu.

Returned DCT Status

Notice the DCT Status is Returned.

Select the title of the returned DCT.


Data Reviewer (DR) Filter

SAS automation has a filter feature to easily identify which questions have Data Reviewer comments.

The Data Reviewer (DR) selections can be filtered utilizing the filter icon.

Filtered for Y

In this example, the Y was selected to filter in the questions with Data Reviewer (DR) comments.


Update Returned DCTs

Applicants can update their returned DCTs.

• An Applicant can update a returned DCT after addressing the Data Reviewer comments from the FAA

• An Applicant will utilize the same process followed when submitting the original DCT

Submit the Updated DCT

After the Data Reviewer comments have been addressed, mark the checkbox(es) next to the Label of the DCT(s) and select the Submit to FAA button.








Applicant Demonstration: Submitting a Schedule of Events

Submitting a Schedule of Events

Submitting a Schedule of Events



Applicants must submit a Schedule of Events.

• Applicants must submit a Schedule of Events to the FAA to set a timeline for the certification process

• The Schedule of Events cannot be submitted in the SAS External Portal until the FAA assigns a Certification Project Manager to the project

The following demonstration shows how a SAS External Portal user navigates the SAS External Portal to submit a Schedule of Events.

Demonstration: Schedule of Events from the SAS Menu

Select Schedule of Events from the SAS Menu.


Event Status and Original Proposed Date (Appl) Fields

Enter data in the Original Proposed Date (Appl) and Event Status fields.

Calendar Icon

Selecting the calendar icon opens a calendar to select dates.

Request a date to be scheduled for the event.


Individual Event Item Statuses

There are five event status options.

• Planned: Applicant has entered a date for the event.

• Revised: The event date has been revised.

• Baselined: The event date has been accepted.

• Completed: The event is complete.

• N/A: The event does not pertain to the Applicant.

Schedule of Events Buttons

The Schedule of Events includes buttons at the bottom of the page to Reset, Save, and Submit to FAA.


Schedule of Events Status

There are six Schedule of Events statuses. The status of the Schedule of Events is displayed in the SOE Status field at the top right of the SAS screen.

• Draft: The Applicant has saved but not submitted the form.

• Submitted: The Applicant has submitted the form to the FAA for review.

• In Review: The FAA is reviewing the form.

• Returned: The FAA has returned the form to the Applicant for modification.

• Accepted: The FAA has accepted all dates on the form.

• Completed: All events on the form are complete.




