invenio ipad content management goodreader training
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In an increasingly mobile environment, flexibility and agility are increased by having access to your content whenever you want, wherever you are. Combining GoodReader and various “cloud” services (Dropbox, Box, Google Drive) makes this simple to do.TRANSCRIPT
Oct 13, 2013
In an increasingly mobile environment, flexibility and agility are increased by having access to your content whenever you want, wherever you are. Combining GoodReader and various “cloud” services makes this simple to do. | Donald R Tomoff
INVENIO ADVISORS
IPAD – CONTENT MANAGEMENT USING GOODREADER
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Session Outline
Overview ............................................................................................................. 2
What is the difference between Box, Dropbox, etc. and GoodReader? ..................................2
Content management? Do you have examples? ...................................................................3
What apps are available to manage content? .........................................................................3
App Navigation .................................................................................................... 4
Basic Setup .............................................................................................................................4
Gestures for Operating GoodReader ......................................................................................5
Getting Files Into GoodReader ...............................................................................................6
Getting files on Your iPad .......................................................................................................6
Layout and Features ...............................................................................................................6
Best Practices ................................................................................................... 10
Resources ......................................................................................................... 11
Magazine – “iPad Content Management Using GoodReader” .............................................. 11
PDF Sample Documents (Download from the Web) ............................................................. 11
Overview
What is the difference between Box, Dropbox, etc. and GoodReader?
Box and Dropbox, along with others, are “cloud storage” apps (think of it as your “network” drive at work – only offsite somewhere!). The content is not ON your iPad (although it can be…separate discussion). GoodReader is an app that houses the content locally on your device and provides the ability to annotate and modify in a number of ways (similar to “My Documents” on your PC).
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However, GoodReader can access your content stored in Box or Dropbox and make it easy to bring content onto your device.
Content management? Do you have examples?
Content management means using your iPad to store and access multiple types of content. For example, documents (PDF’s, MS Office files), photos and videos and music are all content that you want to manage wherever you are. You can sync content to your iPad through iTunes, but there will be many times where an alternative method is preferred.
This can be anything, but a few use cases I have seen in practice include:
1. Reference Library – this could consist of training materials, technical literature, business organization documents, board meeting minutes, contracts and other agreements, that you may want.
2. Sales literature – create a standard library of all internal information for your sales team that is then readily available when the interface with prospects.
3. Business intelligence and management reporting – information that is used to manage the business is provided or “pulled” to the iPads, so that information executives rely on is always updated and current.
4. Data portal – ability to link to a wealth of content that is in the “cloud” (think Box or Dropbox) that you may want to bring to your device for temporary purposes only (such as a client meeting, then remove it).
What apps are available to manage content?
As you would expect, tons of apps exist that manage all the content discussed above. MOST users want to know how to handle PDF’s and MS Office documents. We will discuss using GoodReader, which is one of the most favorably rated apps in the app store and my personal choice of app for this use.
Other apps that I use include Remarks (note taking and PDF’s), PDF Expert and iAnnotate. Here is a map that gives you just an idea of the choices:
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Link to Pearltrees Note Taking apps
App Navigation
Basic Setup
1. Consider installing on both smartphone and iPad a. Unfortunately, it will cost you $4.99 for each device.
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2. Change web Browser setting
Gestures for Operating GoodReader
Source: Charles Sturt University, http://doms.csu.edu.au/csu/file/bbff9359-fc67-61b1-8bcb-1b97cdb575e9/1/GoodReader%20User%20Guide.pdf
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Getting Files Into GoodReader
Tap this link to download a useful “GoodReader User Guide”
Getting files on Your iPad
1. Email 2. Copy files from a “Cloud” service 3. Download Files from the Internet 4. Connect the GoodReader App to a Cloud service
Layout and Features
1. Main screen
Source: Charles Sturt University, http://doms.csu.edu.au/csu/file/bbff9359-fc67-61b1-8bcb-1b97cdb575e9/1/GoodReader%20User%20Guide.pdf
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2. Main window layout a. Left side – Document list pane
i. Folders and documents b. Right side – Control panes
i. Preview
ii. Find files
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iii. Manage files
iv. Web downloads
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v. Connect to servers
3. Managing navigation when a document is open
a. “Floating” menu i. One tap will toggle menu on/off ii. Or simply wait, menu will disappear
b. Annotation toolbar i. “Anchor” it by tapping pin at top of bar
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Best Practices
• Customize app settings
• Maximize use of “Find Files” tool 1. Create and adhere to a consistent file naming convention (e.g., “2013-
1016-HBR-Social-Media-Tools.pdf”) 2. Set preference for length of “Recently” timing (under “Settings General”
– this setting can range from 1 day to 1 month in time. 3. “Star” files that you want quick access to for an extended period of time. It
makes them easier to filter on.
• Understand ALL of the “Manage Files” options
• Leverage the “cloud” capabilities – Connect to Servers
• Understand navigation of the annotation toolbar 1. “Pinning” the toolbar 2. Annotation tips document included here (this is a PDF to download)
• Use digital document (PDF) best practices 1. Naming conventions 2. Document should contain readable text, not simply a scanned image.
If a scanned document is used, it should be converted to readable text.
3. PDF should contain bookmarks to simplify navigation 4. Links (email addresses, website links, etc.) should be active links.
This means if I tap on it, the website should open up or an email address should open up my email app.
• Leverage ZIP archive file techniques into your content distribution.
• Integrate web tools/bookmarklets with GR
• Integrate your smart phone into the workflow!
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Resources
Magazine – “iPad Content Management Using GoodReader”
http://flip.it/sYZGj
PDF Sample Documents (Download from the Web)
Your Guide to iOS 7 (Source: www.makeuseof.com)
The Ultimate IFTTT Guide: Use the Web’s Most Powerful Tool Like a Pro (Source: www.makeuseof.com)