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INVERELL SHIRE COUNCIL

NOTICE OF MEETING

CIVIL & ENVIRONMENTAL SERVICES COMMITTEE 4 October 2018 A Civil & Environmental Services Committee Meeting will be held in the Committee Room, Administrative Centre, 144 Otho Street, Inverell on Wednesday, 10 October, 2018 commencing at 9.00 am. Your attendance at this Civil & Environmental Services Committee Meeting would be appreciated.

P J HENRY PSM

GENERAL MANAGER

A G E N D A

SECTION A APOLOGIES CONFIRMATION OF MINUTES DISCLOSURE OF CONFLICT OF INTERESTS/PECUNIARY AND NON-

PECUNIARY INTERESTS PUBLIC FORUM BUSINESS ARISING FROM PREVIOUS MINUTES

SECTION B ADVOCACY REPORTS

SECTION D DESTINATION REPORTS

SECTION E INFORMATION REPORTS

SECTION F GENERAL BUSINESS

SECTION H CONFIDENTIAL MATTERS (COMMITTEE-OF-THE-WHOLE)

Public Forum

• Sam Bucknell to address the Committee on a proposal to establish an Inverell Volunteers network

• Representatives of the Inverell Transport Museum to address the Committee on funding for a Cultural and Events centre.

Quick Reference Guide Below is a legend that is common between the: • Inverell Shire Council Strategic Plan; • Inverell Shire Council Delivery Plan; and • Inverell Shire Council Operational Plan.

CIVIL & ENVIRONMENTAL SERVICES COMMITTEE MEETING

Wednesday, 10 October, 2018

Table of Contents SECTION/PAGE Higher Mass Limit Assessment - Warialda, Yetman, Bingara, Bundarra, Guyra, and Inverell-Bonshaw Roads

D 26

Petition Regarding Vegetation in Frazers Creek - Ashford Village D 12

Procurement of Bitumen and Aggregate Services – 2018-2019 Bitumen Resealing Program - Listing

D 2

Procurement of Bitumen and Aggregate Services – 2018-2019 Bitumen Resealing Program - Confidential

H 1

Residential Land Review D 4

Sewer Relining Program 2018/2019 E 1

Transfer of Crown Road – Carl Tomes Lane D 1

Urban Works Program D 22

Works Update E 2

MINUTES OF THE CIVIL & ENVIRONMENTAL SERVICES COMMITTEE MEETING HELD IN THE COMMITTEE ROOM, 144 OTHO STREET, INVERELL ON WEDNESDAY, 12 SEPTEMBER, 2018, COMMENCING AT 9.00 AM.

PRESENT: Cr D F Baker (Chairperson), Crs A A Michael (Acting Mayor), M J.Peters and J N McCosker.

Also in attendance: Crs J A Watts, C M Dight and P A King. Paul Henry (General Manager), Brett McInnes (Director Civil and Environmental Services), Scott Norman (Director Corporate and Economic Services), Justin Pay (Manager Civil Engineering) and Anthony Alliston (Manager Development Services).

SECTION A APOLOGIES:

Apologies were received from Crs P J Harmon and S J Berryman both of whom could not attend due to personal reasons. RESOLVED (Michael/McCosker) that the apologies from Crs P J Harmon and S J Berryman be noted.

1. CONFIRMATION OF MINUTES

RESOLVED (Peters/Michael) that the Minutes of the Civil and Environmental Services Committee Meeting held on 8 August, 2018, as circulated to members, be confirmed as a true and correct record of that meeting.

2. DISCLOSURE OF CONFLICT OF INTERESTS/PECUNIARY AND NON-PECUNIARY INTERESTS

There were no interests declared.

3. PUBLIC FORUM S13.5.6/11

At this juncture, the time being 9.04 am, the Chair welcomed the members of the public and opened the Public Forum Session by inviting members of the public to speak:

Greg Bannerman Inverell Boys Club

Seeking support for new Gymnasium Greg Bannerman from Inverell Boys Club (also know as Inverell Gymnastics) addressed the Committee seeking support to build a new gymnasium on the Council controlled reserve adjacent to the Inverell Rugby Club House. The current gymnasium was built in 1897 and has seen multiple different uses before it become the property of the Inverell Boys Club. The club has outgrown the building and can not accept any more registered gymnastic members because of a lack of space. They also have to strip the building of furniture and equipment to gain enough space to hold events; this will soon become more problematic as the building work on the adjoining land will block the rear access they have previously used. The Club is a volunteer based incorporated association and has no paid employees. They are seeking Council support for an application to the Lands Department to sight the new building on the Recreation Reserve. A concept design was presented with an estimated cost of construction of $500,000,

Minutes of Civil & Environmental Services Committee Meeting – 12 September 2018

Page 2 of 5

for which the Club seek grant funding. The Club owns the current building which they would sell to assist to fund the new building, although bridging finance would be required. They have the support of the Rugby Club who would like to share the facility, and the nearby schools. Macintyre High School already uses the current facility. There is also interest from early childhood facilities to run Kindy Gym Programs.

Tim Newberry Inverell East Rotary Club

Support for an observation deck in May Park Inverell. Tim Newberry from Inverell East Rotary Club addressed the Committee seeking support for the Club to construct an observation deck in May Park Inverell. Mr Newberry thanked Council for their previous support. The Club is seeking Council’s consent to construct the viewing platform in the Park. They have received a quote of $22,000 (materials and labour) and have committed $10,000 from Club funds towards the project. They have also made application to the District 9650 Rotary Club Foundation for financial assistance. They would appreciate Council’s assistance with identifying and making an application to any appropriate grant funding opportunities.

At this juncture, the time being 9.20 am, the Public Forum Session closed and the Committee resumed the balance of the Agenda.

4. BUSINESS ARISING FROM PREVIOUS MINUTES

Nil

SECTION B ADVOCACY REPORTS

Cr Michael Homework Centre at the Linking Together Centre

Cr Michael attended, on behalf of the Mayor, the Opening of the Homework Centre at the Linking Together Centre.

Cr Michael Modern Day Conflict Commemoration Service Cr Michael attended, on behalf of the Mayor, the Modern Day Conflict Commemoration Service. It was held 8 September 2018 and was organised by the Returned and Services League of Australia Inverell Sub Branch.

Cr Michael Gum Flat Movie Night Cr Michael attended the Gum Flat Movie Night, which was a great success and the Rock Climbing Wall was particularly popular.

Cr Michael Regional Bank Community Partnerships Presentation Cr Michael attended the Regional Bank Community Partnerships presentation where $71K was distributed to local Community Groups.

SECTION D DESTINATION REPORTS


Page 3 of 5

MCE 1. ROAD TRAIN ACCESS - RING STREET AND BYRON STREET - TRIAL OUTCOME S28.15.3/08

RESOLVED (Michael/Peters) that the Committee recommend to Council that Council approve the permit application for A – Double Modern Road Train (Type 1) access to the section of the route between the Ring Street Roundabout, along Ring Street to the land adjacent to the Silos complex, under the condition that permission is granted from the land owner for access to the site.

MCE 2. REQUEST FOR ROAD TRAIN ACCESS - YETMAN ROAD S28.15.3/08 RESOLVED (McCosker/Peters) that the Committee note their support for the General Manager to exercise his delegated authority to issue a temporary conditional permit for A - Double Road Train (Type 1) access to Yetman Road, between Inverell Saleyards and Oakwood to Stewarts Grain Trading, subject to the identified conditions.

GM 3. MAY STREET PARK - OBSERVATION DECK S21.8.41 RESOLVED (Peters/McCosker) that the Committee recommend to Council that: i) Council approve the concept of constructing an observation deck in the park, and

ii) Council seek funding opportunities for the residual of the construction costs, using

the Club’s financial commitment as ‘seed funding’.

MCE 4. GRAVEL AVAILABILITY - IMPACTS ON WORKS PROGRAM S28.26.2

RESOLVED (Peters/McCosker) that the Committee recommend to Council that: i) The standard gravel royalty rate for natural ridge gravels be increased to $3 (exc.

GST) per cubic metre; ii) Existing gravel pit owners be advised of the increase; and

iii) The new royalty rate be appropriately promoted in an attempt to attract new

gravel sources.

SECTION E INFORMATION REPORTS

1. PROJECT CONTROL GROUP MEETING MINUTES 22 AUGUST 2018 – MICHELL

LANE S28.11.2 + S28.7.18/60

2. PROJECT CONTROL GROUP MEETING MINUTES 22 AUGUST 2018 - WOOD STREET GILGAI DRAINAGE UPGRADE STAGE 3 S28.11.2 + S28.7.18/43

3. NSW CATTLE UNDERPASS SCHEME S14.18.6/11

4. MAINTENANCE GRADING 2017/2018 S14.18.6/11

5. WORKS UPDATE S28.21.1/11

6. NSW PLANNING AND ENVIRONMENT - POPULATION PROJECTIONS 2018 S14.16.9

7. PROJECT CONTROL GROUP MEETING MINUTES 14 AUGUST 2018 –OTHO STREET – (BYRON TO EVANS STREET) TCRP S28.11.2 & S28.7.18/56

RESOLVED (Michael/Peters) that the items contained in the Information Reports to the Civil & Environmental Services Committee Meeting held on Wednesday, 12 September,


Page 4 of 5

2018, be received and noted.

SECTION F GENERAL BUSINESS

Cr McCosker Council Kerb Side Pickup Program

Cr McCosker asked if a Council kerb side pickup program could be reconsidered. The Director Civil and Environmental Services replied that Council currently has “free to dump days” at the Landfill and an Electrical and White Goods Collection Service run in conjunction with the Service Clubs. The issue of a possible kerb side collection program will be considered by the Waste Management Sunset Committee and a recommendation will be made to Council.

Cr Peters Freight Strategy Cr Peters enquired as to the progress of the Freight Strategy. The Director Civil and Environmental Services replied that RMS would like to participate but is not willing to contribute funding. The Brief is partially prepared and amendments are being made in response to feedback received. RMS has provided a list of suitable consultants to seek quotes from and it is expected tender documents will go out in the next 4 weeks.

Cr Dight North Star – Yetman Road Intersection Cr Dight requested a watching brief on the North Star – Yetman Road Intersection and in particular to ensure sufficient room to turn large trucks south without crossing onto the wrong side of the road. This was noted by the Director Civil & Environmental Services.

Cr Peters Bruxner Highway between Seereys Creeks and Western Shire Boundary Cr Peters brought to the Committee’s attention the surface and in particular the bridge approaches on the Bruxner Highway between Seereys Creeks and Western Shire Boundary are in need of attention. This was noted by the Director Civil & Environmental Services.

Mr Paul Henry (General Manager)

Proposed Tingha Boundary Realignment The General Manager briefed Councilors on the progress of the proposed Tingha boundary Realignment. The matter is with the Minister for Local Government. She can refer the matter to the CEO of the Office of Local Government or the Local Government Boundary Commission; this decision will impact the amount of time it takes to receive a decision. Council staff have met with Armidale Regional Council Staff and held preliminary discussions in relation to the matter.

There being no further business, the meeting closed at 9.50 am.


Page 5 of 5

CR D F BAKER CHAIRPERSON

D 1 DESTINATION REPORTS D 1

TO CIVIL & ENVIRONMENTAL SERVICES COMMITTEE MEETING 10/10/2018

ITEM NO: 1. FILE NO: S28.10.SR134

DESTINATION 5: The communities are served by sustainable services and infrastructure S

SUBJECT: TRANSFER OF CROWN ROAD – CARL TOMES LANE

PREPARED BY: David Strugnell, Asset Management Coordinator

SUMMARY:

Council has been approached by Crown Lands to transfer Carl Tomes Lane to Council control. The Committee is asked to consider the transfer in line with Council’s Management Policy: Crown Roads – Transfer to Council.

COMMENTARY:

Carl Tomes Lane is a 1.16km long unsealed road providing access to two (2) rural homesteads, one of which is also accessible via Cherry Tree Hill Road. The road receives average traffic of seven (7) vehicles per day.

Councillors will recall that correspondence disputing the classification of Carl Tomes Lane was considered at the June 2018 Civil and Environmental Services Committee Meeting. At that time Council resolved to maintain the classification of Carl Tomes Lane as receiving “No Scheduled Maintenance” and to advise the residents of the lane of the process through which they could approach Crown Lands to transfer the road to Council. Mrs Margaret Hall of Cayunga Heights has since approached Crown Lands who have in turn requested that Council accept control of the road.

Of the criteria to be considered under Council’s Management Policy: Crown Roads – Transfer to Council, Carl Tomes Lane meets the following:

• Council has historically maintained (excluding private works agreements) the crown road as a public road, which is partly or wholly located within a crown road reserve;

• It is within the public interest, having consideration for: the number and use of the properties utilising the road.

If Council accepts the transfer of the road to its control, a new maintenance classification will need to be determined for the lane. Prior to the 2016 Rural Road Review, the lane was classified as “Rural Minor” and given the minimal traffic and access to only two homesteads, it would seem appropriate that the lane be returned to this classification. This would impose an additional maintenance grading cost of approximately $600 per annum which could be funded from the current budget. RELATIONSHIP TO STRATEGIC PLAN, DELIVERY PLAN AND OPERATIONAL PLAN:

Strategy: S.12 Provision of safe and efficient networks to ensure connectivity between populations

Term Achievement: S.12.02 A sustainable and strategic approach to the management of Council’s Assets is undertaken.

D 2 DESTINATION REPORTS D 2 TO CIVIL & ENVIRONMENTAL SERVICES COMMITTEE MEETING 10/10/2018

Operational Objective: S.12.02.01 To effectively plan, organise, direct and control the Council’s Works Program to ensure all works are carried out: In the most effective manner; To the highest possible standard; and within the vote provided by Council.

POLICY IMPLICATIONS:

Management Policy – Road Hierarchy to be updated to reflect the recommended changes to road classifications.

CHIEF FINANCIAL OFFICERS COMMENT:

Nil.

LEGAL IMPLICATIONS:

Nil.

RECOMMENDATION:

That the Committee recommend to Council that:

i) Council accept control of Carl Tomes Lane as a Council Public Road; and

ii) Management Policy – Road Hierarchy be amended to include the updated classifications for Carl Tomes Lane to “Rural Minor” for its entire length.

ITEM NO: 2. FILE NO: S28.28.5/02

DESTINATION 2: A community that is healthy, educated and sustainable C

SUBJECT: PROCUREMENT OF BITUMEN AND AGGREGATE SERVICES – 2018-2019 BITUMEN RESEALING PROGRAM - LISTING

PREPARED BY: Scott Hamilton, Project Engineer

SUMMARY: The purpose of this report is to request the Committee to consider a Confidential Report in relation to the process and outcome of the recent procurement of bitumen and aggregate services associated with the 2018-2019 Bitumen Resealing Program. The Committee is being asked to refer the matter to Closed Committee for consideration. COMMENTARY: Local Government Act 1993 (the Act), and the Local Government (General) Regulation 2005 makes provision for the closure of meetings to the public and media in specified circumstances. In particular s.10A of the Act provides that Council may close to the public and media so much of a


meeting as relates to the discussion and consideration of information identified in s.10A(2). The matters which may be closed to the public and media, as stated in the Act, must involve:

(a) Personnel matters concerning particular individuals (other than councillors.) (b) The personal hardship of any resident or ratepayer. (c) Information that would, if disclosed, confer a commercial advantage on a person with

whom the council is conducting (or proposes to conduct) business. (d) Commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret.

(e) Information that would, if disclosed, prejudice the maintenance of law. (f) Matters affecting the security of the council, councillors, council staff or council property. (g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (h) Information concerning the nature and location of a place or an item of Aboriginal

significance on community land. In considering whether to close a part of a meeting to the public and media, Councillors are also reminded of further provisions of s.10D of the Act which states: Grounds for closing part of meeting to be specified (1) The grounds on which part of a meeting is closed must be stated in the decision to close that

part of the meeting and must be recorded in the minutes of the meeting. (2) The grounds must specify the following:

(a) the relevant provision of section 10A(2), (b) the matter that is to be discussed during the closed part of the meeting, (c) the reasons why the part of the meeting is being closed, including (if the matter

concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

Having regard for the requirements stated in s.10D of the Act Councillors should note that the matter listed for discussion in Closed Committee includes information provided by the applicants which is considered to be commercially sensitive. The recommendation that this item of business be considered in Closed Committee is specifically relied on section 10A(2)(d)(i) of the Act as consideration of the matter involves: a) Commercial information of a confidential nature that would, if disclosed prejudice the

commercial position of the person who supplied it, and b) On balance, the public interest in preserving the confidentiality of the matter outweighs the

public interest in openness and transparency in Council decision-making by discussing the matter in open meeting.

RELATIONSHIP TO STRATEGIC PLAN, DELIVERY PLAN AND OPERATIONAL PLAN: Strategy: S.08 Civil infrastructure is secured, maintained and used to optimum benefit. Term Achievement: S.08.01 An asset management strategy is in operation for civil infrastructure that optimises its use and maintains it to agreed standards fit for its contemporary purpose.


Operational Objective: S.08.01.01 An Asset Management Strategy for Civil assets is developed, maintained and implemented. POLICY IMPLICATIONS: NIL CHIEF FINANCIAL OFFICERS COMMENT: NIL LEGAL IMPLICATIONS: NIL RECOMMENDATION:

That the Report in relation to the Procurement of Bitumen and Aggregate Services associated with the 2018-2019 Bitumen Resealing Program be considered at a Closed Committee as:

i) the matters and information are ‘commercial information of a confidential nature that

would, if disclosed, prejudise the commercial position of the person who supplied it.’ (Section 10A(2)(d)(i) of the Local Government Act, 1993);

ii) on balance the public interest in preserving the confidentiality of the information

outweighs the public interest in openness and transparency in Council decision-making by discussing the matter in open meeting; and

iii) all reports and correspondence relevant to the subject business be withheld from

access to the media and public as required by section 11(2) of the Local Government Act, 1993.

ITEM NO: 3. FILE NO: S18.6.51

DESTINATION 3: An environment that is protected and sustained E SUBJECT: RESIDENTIAL LAND REVIEW

PREPARED BY: Anthony Alliston, Manager Development Services

SUMMARY: Between August 2017 and October 2017, a Residential Land Review was undertaken for the purpose of updating Committee Members on residential land supply and demand in Inverell since the gazettal of the Inverell Local Environmental Plan 2012.


At the October 2017 Ordinary Meeting of Council it was resolved that a further review of residential land supply could be completed in 12 months time (October 2018). The purpose of this report is to provide Committee Members with a 12 month review of residential land supply and also update Committee Members on the status of the other Council initiatives for residential development, in particular the Water Contribution Subsidy Scheme introduced in October 2017. To cater for recent subdivision development, the Committee is requested to recommend that the Water Contribution Subsidy Scheme be extended an additional 12 months to the end of the 2019 calendar year and the number of lots eligible for the subsidy be raised from 50 to 75. COMMENTARY: Background The availability of residential land in Inverell has been the subject of some conjecture within the community in recent years. At the Joint Committee Meeting on 14 June 2017, the matter of residential land supply and associated fees and charges was raised as part of discussions around Council’s four (4) year Delivery Plan 2017-2021. A Residential Land Review was provided to the Civil and Environmental Services Committee on 9 August 2017. It was subsequently resolved (Res. 78/17) at the Ordinary Meeting of Council on 23 August 2017:

That a further report be presented to the October 2017 Civil and Environmental Services Committee Meeting, following a committee tour of available residential land and provision of this report to industry participants.

Councillors and Council staff conducted a tour of residential land in Inverell on 28 September 2017 prior to September 2017 Ordinary Meeting of Council. Following the tour of residential land, a further Residential Land Review report was considered by the Civil and Environmental Services Committee on 11 October 2017. At the Ordinary Meeting of Council on 25 October 2017, it was resolved (Res. 105/17) that:

i) Council continue in a facilitating role monitoring the situation and allow normal market forces to dictate the outcome. A further evaluation of residential land supply and take up could be completed in 12 months time;

ii) Council to investigate a partnership with a Community Housing Provider to possibly

facilitate the release of new social housing stock options in Inverell; iii) A report be brought back to the Committee for consideration on the options available

in respect of possibly reducing water contributions for developers; iv) A report be brought back to the Committee on a proposal to call for Expressions of

Interest for the identified Vernon Street land; and v) The support for Structure Plans to be prepared for new residential areas be

acknowledged. Discussion has been provided below is respect to each point in the above resolution.


Discussion Residential Land Review – 12 Month Update The Residential Land Review undertaken between August 2017 and October 2017 analysed residential and rural residential supply and demand from the 2012/2013 financial year to the 2016/2017 financial year. This review was based on the following data and information:

• The amount of “greenfield” land zoned for residential purposes and rural residential purposes under the Inverell Local Environmental Plan 2012.

• The review then tabulated dwelling construction and subdivision development data (i.e.

what had been developed) from 2012 to 2017 to then determine the residential and rural residential land (in hectares) that was still available for subdivision development.

• The dwelling construction and subdivision development information was obtained using data extracted from Council’s property information system for the purpose of the mandatory annual reporting to NSW Planning and Environment. This reporting is known as the “land and housing monitor”.

• The review did not include identification or analysis of the existing developed residential or

rural residential lands which are described as “infill” land. The Residential Land Review concluded that:

• The current supply of developed rural residential land meets the current demand; and

• Whilst there was sufficient amount of land zoned for standard density residential development, there was not an adequate supply of actual (physically) developed standard density residential land/lots in Inverell.

In an attempt to stimulate the development of standard density residential land, Council introduced a Water Contribution Subsidy Scheme in November 2017 (discussed below). Following the introduction of the Water Contribution Subsidy Scheme, a number of standard density residential subdivisions have now been initiated within Inverell, being:

• The commencement of construction of the subdivision of 10C Brewery Street, Inverell (Photo 1, D7) – 9 lots;

• The commencement of construction of Parklands Estate, formerly known as Stages 2 and 3 of Sapphire Estate (Photo 2, D7) - 32 lots; and

• The granting of development consent under DA-20/2018 for the subdivision of Lot 31 DP 876448 (off Vernon Street) - 22 lots. Pre-construction engineering work is currently underway.


Photo 1 – Subdivision works 10C Brewery Street, Inverell

Photo 2 – Parklands Estate, Inverell (Formally known as Sapphire Estate) – View from Onus

Avenue It is anticipated that the above subdivisions will be completed and market ready in early to mid 2019.


The Residential Land Review undertaken in 2017 has now been updated to reflect recent and projected development. Table 1 below shows:

• Residential land development between 2012/2013 and 2016/2017 – presented at the August 2017 Civil and Environmental Services Committee;

• An update for residential development undertaken within the 2017/2018 financial year; and • A projection of lots anticipated to be developed in the 2018/2019 year (based on the three

subdivisions underway). Table 1 – Development within the R1 General Residential Zone 2012/2013 onwards No. of

Dwellings Constructed

No. of Units Constructed

No. of Lots Approved

No. of Lots Developed

Available Land for Greenfield Development

2012/2013 11 8 26 15 198.1ha 2013/2014 9 5 42 8 197.9ha 2014/2015 25 6 33 13 197.9ha 2015/2016 8 3 11 10 197.9ha 2016/2017 9 6 21 18 197.9ha Total 62 28 133 64 - Yearly Avg. 12.4 5.6 26.6 12.8 - 2017/2018 (update)

11 7 28 6 195.9ha

Adjusted total

73 35 161 70 -

Adjusted yearly avg.

12.2 5.8 26.8 11.7 -

2018/2019 (projected)

- - - 63* 187.3ha

* Based on the three subdivisions currently underway (Brewery Street, Parklands Estate & Vernon Street) Based on Table 1:

• Residential development has remained constant in the 2017/2018 financial year; • With 3 larger subdivisions recently initiated, it is projected that there will be 63 standard

density residential lots developed and market ready within the next 12 months; and • Based on the data (Table 1) of 12 lots developed and 12 dwellings constructed per year,

the projected 63 lots to be developed in 2018/2019 would equate to an estimate of 5 years supply of standard density residential land.

Water Contribution Subsidy Scheme A report was considered at the Ordinary Meeting of Council on 22 November 2017 in relation to the water contribution for standard density residential subdivision. It was resolved (Res. 133/17) that:

i) A subsidy in the amount of $2,325 per lot is offered on the water contribution for all new standard density residential lots created and offered to the market;

ii) The subsidy applies for the period of the 2018 calendar year; iii) The subsidy is capped at a maximum of 50 lots; iv) The subsidy only applies in the R1 General Residential Zone; v) The subsidy not apply to multi-unit dwelling developments;


vi) The subsidy only applies for lot releases of 1 into 3 lots or greater; and vii) The subsidy only applies for lot releases that are considered Subdivision Certificate

ready and have a marketing arrangement in place. Following the introduction of the water contribution subsidy scheme three standard residential subdivisions have been initiated. The developers of these subdivisions are aware of the Water Contribution Subsidy Scheme and are hopeful of obtaining the subsidy as their respective subdivisions progress. Unfortunately, due to construction timeframes these subdivisions will not be “Subdivision Certificate ready” within the 2018 calendar year and will not qualify for the subsidy under the current terms (as above). To date, there have been no other subdivisions, which would qualify for the water contribution subsidy. On this basis, Committee Members may wish to consider recommending an extension of the subsidy for an additional 12 months to the end of 2019 calendar year. Additionally, the subsidy is currently capped at 50 lots. However, the total number of lots expected to be released and qualify for the subsidy is 63. Therefore, it is considered that the cap on the number of lots eligible for the subsidy be raised to 75. This would cater for the current 3 subdivisions, with scope for some additional smaller subdivision releases. It should be noted that the water contribution subsidy was introduced during the 2017/2018 financial year, whereby the subsidy amount of $2,325 was intended to reduce Council’s water contribution from $11,655 to $9,330. This was the base rate per lot which was first implemented in 2007/2008. In 2018/2019, Council standard water contribution per lot was indexed by CPI from $11,655 to $11,900. When the water contribution subsidy was introduced in October 2017, it was also intended to increase the subsidy by the CPI to continue levying the water contribution at the base rate of $9,330. Therefore: Table 2 – Water Contribution Subsidy Scheme

Period Standard Contribution Per

Lot

Subsidy Per Lot Subsidised Contribution Amount

Per Lot 27/10/2017 to

30/6/2018

$11,655.00 $2,325.00 (x 50 = $116,250.00)

$9,330.00

1/7/2018 to 31/12/2018 (current)

$11,900.00 $2,570.00 (x 50 = $128,500.00)

$9,330.00

1/1/2019 to 30/6/2019 (option)

$11,900.00 $2,570.00 (x 75 = $192,750.00)

$9,330.00

Note: Council’s water contribution and subsequently the subsidy will increase by CPI after July 2019. Partnership with a Community Housing Provider to possibly facilitate the release of new social housing stock options in Inverell Since October 2017, Council’s General Manager has held ongoing discussions with Homes North in relation to the construction of additional social housing stock in Inverell. At this stage, however, Homes North have been unsuccessful in attracting the necessary funding from the State Government Social Housing Fund.


Council will continue to liaise with, and look for opportunities with, Homes North in respect to public policy and the provision and development of additional social housing opportunities in Inverell. The Committee will be kept informed of any developments in this area. Call for Expressions of Interest for the identified Vernon Street Land In light of three standard residential subdivisions totalling 63 lots being initiated, Council have held off in calling for Expressions of Interest for the Vernon Street Land. In this respect there is a long-term Council position that it does not wish to compete in the land development market. Whilst Expressions of Interest have been held off, Council Staff are reviewing the potential subdivision design and application process to enable action in response to changes in the land development market. Structure Plans for New Residential Areas At the Ordinary Meeting of Council on 28 March 2018, Council resolved to engage King and Campbell Pty Ltd to prepare Structure Plans for identified New Residential Areas around the Inverell Township (Res. 20/18). The following actions have been undertaken in relation to the Structure Plans:

• The Communication Strategy, Inverell Shire Council Structure Plan for New Residential Areas 2018 was endorsed at the Ordinary Meeting of Council on 23 May 2018 (Res. 48/18);

• In June 2018 notification letters advising of the preparation of the Structure Plans were sent to all property owners within the New Residential Areas;

• A two-day “drop-in” information session was held in September 2018 for: - Property owners within the New Residential Areas; - Property owners adjacent to the New Residential Areas; and - Industry stakeholders (real estate, developers, builders, etc.).

King and Campbell Pty Ltd are currently reviewing the feedback received from the information session for incorporation into further development of the Draft Structure Plans. Conclusion The 12 month review of residential land supply indicates that residential construction has remained constant in the previous 12 months; however, there is expected to be a large increase in residential lots available for development in the next 6-12 months. This follows the introduction of a Water Contribution Subsidy Scheme in October 2017. The Water Contribution Subsidy Scheme was introduced with the goal of stimulating residential development. Since its introduction, 3 large subdivisions have commenced within Inverell, with 2 subdivisions under construction and another in the pre-construction engineering phase. The subdivisions will provide 63 lots, which based on development trends in recent years will provide up to 5 years of residential land supply. On face value the Water Contribution Subsidy Scheme appears to have had a positive impact. The 3 large subdivisions currently underway will not be Subdivision certificate ready in 2018 and the total number of lots will exceed the current water subsidy cap. Therefore, Committee Members may wish to consider:

• Extending the water subsidy scheme an additional 12 months to the end of the 2019 calendar year; and

• Raising the cap on the number of lots from 50 to 75.


In relation to the other residential land initiatives:

• Council will continue to liaise with Homes North to facilitate additional social housing in Inverell;

• Council has held off calling for expressions of interest for Vernon Street to avoid competition in the land development market; and

• The Structure Plans for New Residential Areas are underway. RELATIONSHIP TO STRATEGIC PLAN, DELIVERY PLAN AND OPERATIONAL PLAN: Strategy: E.03 Protect, rehabilitate and manage all impacts on the built and natural environment. Term Achievement: E.03.01 Industrial and residential estate areas designed constructed and maintained to deliver ecologically sustainable outcomes. Operational Objective: E.03.01.01 To establish measures and processes to protect the built environment and safety of the residents of the Shire through both direct control and education. POLICY IMPLICATIONS: Any additional action proposed by Committee Members in response to the Residential Land Review may require preparation of a formal policy. CHIEF FINANCIAL OFFICERS COMMENT: Any subsidy offered on water contributions would need to be offset by a commensurate donation from the general fund. The model previously adopted had a maximum financial impact of $116,250. That being a maximum 50 blocks at a contribution of $2,325. As mentioned in the report it is unlikely that any blocks will be subdivision certificate ready in 2018 so the expectation is that as it stands there will be no actual cost The current proposal would have a maximum financial impact of $192,750; a maximum of 75 blocks at $2,570. The likely source of funding for this would be Council’s industry development fund with an associated budget of $227K for 2018/19. This consists of revotes of $127K and recurrent funding of $100K per annum. LEGAL IMPLICATIONS: Nil RECOMMENDATION:

That Committee recommend to Council that the Water Contribution Subsidy Contribution Scheme be updated consistent with the following:

i) A subsidy in the amount of $2,570 per lot is offered on the water contribution for all

new standard density residential lots created and offered to the market; ii) The subsidy applies for the period of the 2018 and 2019 calendar years;

iii) The subsidy is capped at a maximum of 75 lots;

iv) The subsidy only applies in the R1 General Residential Zone;


v) The subsidy not apply to multi-unit dwelling developments; vi) The subsidy only applies for lot releases of 1 into 3 lots or greater; and

vii) The subsidy only applies for lot releases that are considered Subdivision Certificate

ready and have a marketing arrangement in place.



SUBJECT: PETITION REGARDING VEGETATION IN FRAZERS CREEK - ASHFORD VILLAGE

PREPARED BY: Justin Pay, Manager Civil Engineering

SUMMARY: Council is in receipt of a petition from a number of Ashford residents concerning the potential flooding risk from Frazers Creek due to current vegetation and sedimentation levels. The committee is being requested to determine a course of action in response to the petition. COMMENTARY: Council is in receipt of a petition from a number of Ashford residents concerning the potential flooding risk from Frazers Creek due to current vegetation and sedimentation levels. A copy of the petition has been included in Appendix 1, (D14 – D16) for the information of the Committee members. The Manager of Civil Engineering inspected the creek with Mr Bruce Currell (author of the petition) on Wednesday, 24 September; also in attendance during the inspection was Mr John Ackhurst (petition signatory). Multiple sites were visited during this inspection and the attached photographs in Appendix 2 (D17 – D20) depict the current state of Frazers Creek. The attached map in Appendix 3 (D21) shows the location of the photographs. There is a significant amount of vegetation that is lining the banks of Frazers Creek for the entire length that is adjacent to Ashford. This vegetation is predominantly Oak Trees with some instances of exotic vegetation. In some locations this vegetation has grown in the middle of the stream bed, causing deviation to the flow lines. The concern of the residents is that this vegetation is contributing to gravel and other sediment build up in the creek bed. Their concern is that this sedimentation will lead to increased impact during flooding events. Also, there is concern that a number of historically significant waterholes are now either completely filled with sediment or partially filled. At the time of the inspection it was explained to the residents that matters relating to creek/stream management are not the core function of Council and that the situation in Frazers Creek is not dissimilar to many other rivers and creeks in the area. It was noted that Council does not have specialised staff in this area and that it would be necessary to gain advice from Local Land Services or other similar organisations in order to determine what action, if any, is required.


Should any physical work be undertaken, a number of environmental approvals would be required from various Government Agencies, such as Department of Primary Industries – Fisheries, Water NSW etc. It is proposed that the matter be further investigated and relevant Government Agencies be consulted in order to determine the most appropriate course of action. RELATIONSHIP TO STRATEGIC PLAN, DELIVERY PLAN AND OPERATIONAL PLAN: Strategy: S.08 Civil infrastructure is secured, maintained and used to optimum benefit. Term Achievement: S.08.01 An asset management strategy is in operation for civil infrastructure that optimises its use and maintains it to agreed standards fit for its contemporary purpose. Operational Objective: S.08.01.01 An Asset Management Strategy for Civil assets is developed, maintained and implemented. POLICY IMPLICATIONS: Nil CHIEF FINANCIAL OFFICERS COMMENT: Nil LEGAL IMPLICATIONS: Nil RECOMMENDATION:

That the Committee recommend to Council that:

i) The information in the report be received and noted;

ii) Staff undertake further investigation and liaison with relevant Government Agencies to determine an appropriate course of action;

iii) A further report be presented to the Committee outlining the findings of the

investigation; and

iv) The lead author of the petition be formally advised of Council’s course of action.


APPENDIX 1


APPENDIX 2

Photo 1 – down stream view from bridge at Bukkulla Road


Photo 2 – upstream view from location adjacent to Police Station (Martyn Street)


Photo 3 – upstream view from location adjacent to Alabama Street


Photo 4 – down stream view from location adjacent to Alabama Street.


APPENDIX 3




SUBJECT: URBAN WORKS PROGRAM

PREPARED BY: Brett McInnes, Director Civil & Environmental Services

SUMMARY: The Committee is provided with an update in relation to the Urban Works Program. A wide range of urban based projects have been funded and proposed to commence during 2018/19. Council has little capacity to carry out additional urban works. COMMENTARY: This report has been prepared in response to a question without notice from Cr Berryman at the August Committee meeting seeking a report identifying future priorities for the urban works program. Each year Council identifies particular projects to be completed as part of its Urban Works Program. Background In March 2016 the Committee considered a detailed report that was intended to inform future Urban Works Programs. The report contained a table that listed a range of urban work projects nominated in apparent order of priority. The table was populated on the basis of Councillor identified priorities and renewal projects from Council’s asset management system. The nominated projects were considerably in excess of one year’s program. The original table and a status update (blue text) has been provided below for the information of Committee members.

No. Project Issue Desktop Estimate

1 Chisholm Street (Brae Street to Brown Street). Project completed.

Minimal gravel in road shoulder and under existing kerb and gutter, pavement and kerb and gutter extremely deformed due to garbage truck access. Causing significant drainage issues and affecting access to properties

$630K

2 Old Bundarra Road Pavement Rehab (Macintyre Street to Lions Park) Project completed. Minor seal defect interim rehab undertaken.

The sealed pavement has reached the end of its useful life and has significant defects, rutting, roughness, edge breaks and potholing. Currently significant maintenance burden to maintain safe and trafficable surface.

$245K


3 PAMP/Cycleway Program Ongoing. Including revotes, there is approximately $180K in the 18/19 budget to match any RMS funding.

Applications made to further extend network (Ross Street & Arthur Street) in 18/19. Council needs to have capacity to fund their contribution should a grant be received from the RMS to construct additional footpaths and/or cycleways.

Up to $180K (Council

Contribution)

4 Captain Cook Drive / Wood Street intersection pavement and asphalt. Project Completed.

Section of pavement on the corner behind Royal Hotel Motel deformed due to water ingress and high heavy vehicle use. Section to have pavement rehabilitated and Asphalt surface applied.

$85K

5 Gilchrist Street Shoulders, Kerb and Gutter replacement (Bannockburn Road to Jack Street). Project completed.

Kerb and Gutter has reached end of useful life. Pavement is thin and weak and deformed due to garbage truck. Project would complete rehab of Gilchrist St

$50K

6 Town Centre Renewal Plan Works Ongoing. Council adopted the enhancement concepts contained in the TCRP to guide the future development of the town centre in May 2014. Since that time implementation works have been undertaken as part of the 14/15, 15/16, 16/17 & 17/18 Urban Works Program. The Otho Street renewal was a significant TCRP project completed in 17/18.

Council has adopted the design concepts contained in the TCRP to guide the future development of the town centre.

Various sums have been allocated in each years urban works budget.

7 Mansfield Street - New Kerb and Gutter including pavement upgrade (Bennett Street to SH12) This project has not been funded. Commencement of project contingent upon upgrade of Gwydir HWY and Mansfield Street intersection.

Final block of Mansfield St upgrade. Pavement in this block at end of useful life, significant maintenance required to keep surface safe and trafficable. Contingent upon SH12 upgrades at intersection.

$300K. Note this figure is Mansfield St works only. It does not include intersection treatment and turning lanes on SH12. These works are estimated at approx. $850K.RMS have advised they do not consider project a network priority and


unwilling to fund.

8 Intersection black spots Mansfield and Wood Streets. Project Completed. Council received RMS Black Spot (Safer Roads) funding that enabled the upgrade of the intersections at Mansfield & Ross Streets, Mansfield & Oliver Streets and Wood & Oliver Streets. With project savings an upgrade was also undertaken at the intersection of Evans & Mansfield Streets.

Various intersecting streets with Mansfield and Wood Streets have significant crash history. Oliver and Ross Streets were meeting black spot funding criteria for crashes and funding was sought from the RMS. Design advice was sought from a specialist Traffic Engineer and intersection treatment approved by the RMS.

$124K (including 50% funding contribution from RMS).

9 Cloonan Terrace - New Kerb and Gutter including pavement upgrade This project has not commenced and not yet been funded. Survey work has been completed and project placed on design priority list.

Current pavement is failing and lack of completed Kerb and Gutter is causing drainage and access problems for residents.

$240K

10 Chester Street It is intended that this project be addressed at the same time as the Bundarra Road, SH12, and Chester Street intersection upgrade. RMS have approved intersection concept design and Council undertaking necessary negotiations and seeking additional funding.

Pavement and Kerb and Gutter severely deformed and in need of rehab. Drainage issues, ponding of water and extremely rough surface.

$500K per block (3 blocks priority further 2 lower priority) doesn’t include SH12 intersection upgrade

11 Granville St This project has not commenced and not yet been funded. Survey work has been completed and project placed on design priority list.

Pavement and Kerb and Gutter severely deformed and in need of rehab. Drainage issues, ponding of water and extremely rough surface.

$500K per block (2 blocks priority further 2 lower priority)

12 Lawrence Street - New Kerb and Gutter This project has not commenced and not yet been funded. Survey work has been completed and project placed on design priority list.

Missing links of kerb and gutter including pavement rehab from Henderson Street to end of street.

$750K


2018/2019 Urban Works Program Council’s adopted 2018/19 budget provides a $500K contribution to the proposed upgrade of the Gwydir Highway, Bundarra Road and Chester Street intersection. The budget also allocates $43K for footpath and cycleway construction, which when combined with recently approved revotes provides a maximum of $180K to lever RMS funds for such works. Excluding the village grants, there are no other additional discretionary funds unallocated under this year’s urban works program. Council does provide a recurrent vote of $18K for general CBD Upgrade Works. Should Council desire this allocation could be utilised to fund further design works associated with the TCRP implementation or other CBD based works. Additional Urban Works Projects Whilst Council developed a comprehensive Urban Works Program in 2016 (that will span a number of years), other strategic planning activities have also identified urban projects. Such informing strategies include the Delivery Plan, Regional Growth Funding Prospectus and Traffic Study. There are a significant number of other urban based projects identified for commencement in 2018/19. These projects are funded in addition to Council’s dedicated urban works budget and include:

1. Gilgai Drainage Upgrade (Urban Drainage Reserve) – This is a staged project over a number of years. The upgrade of Wood Street, between Stannifer and Park Streets is scheduled for this financial year.

2. Rifle Range Road Industrial Subdivision (Industry Development Fund) – The next stage of the Rifle Range Road industrial precinct is scheduled to commence construction early in 2019.

3. Gwydir Highway, Bundarra Road & Chester Street Intersection Upgrade (Federal/State/Council contributions) – Continued planning, negotiation, preparation and seeking state government contribution for this project.

4. Oliver Street Extension to Swanbrook Road (Strategic Capital Infrastructure Fund) – Awaiting Crown Lands Approval prior to commencement.

5. Lake Inverell Drive Off-road Recreation Circuit (Stronger Country Communities Fund) 6. Lake Inverell Board Walk and Kayak Launching Facility (Stronger Country

Communities Fund). 7. Athletics Precinct and Completion of Sports Complex Upgrade (Stronger Country

Communities Fund). 8. Upgrade of Inverell Skate Park (Stronger Country Communities Fund). 9. Inverell Pool Redevelopment Strategy (Internal Restricted Reserve) – Pool

Redevelopment Committee will consider strategy during October and make recommendation to Council. Next stage is to progress to Feasibility Study to be completed this financial year.

10. Tingha Boundary Adjustment – whilst no specific projects have been identified at this point in time, the transition process is likely to place significant strains on Council resources.

Conclusion Council has made significant achievements in completing a large portion of the Urban Works Program developed in 2016. A number of projects are ongoing and will be progressed where possible throughout the year. In addition, Council has an extraordinary amount of additional urban based projects identified for commencement during 2018/19. Council’s construction, design, engineering and management resources will be placed under considerable pressure and there is


very little capacity to take on any additional works. Consistent with Council’s standard practice externally funded projects with associated time constraints will be given the highest priority. RELATIONSHIP TO STRATEGIC PLAN, DELIVERY PLAN AND OPERATIONAL PLAN: Strategy: S.05 Attractive and vibrant town centres, local centres and community meeting places are provided. Term Achievement: S.05.01 Local centres, community facilities and prominent meeting places are increasingly valued and recognised by the community as a focus of their village and feature of the Shire. Operational Objective: S.05.01.01 Engage the Shire's communities in identifying and creating community places that are valued and used. POLICY IMPLICATIONS: Nil. CHIEF FINANCIAL OFFICERS COMMENT: Council’s adopted budget for 2018/19 provides for a range of urban based projects as discussed in the report. LEGAL IMPLICATIONS: Nil. RECOMMENDATION:

The Committee determine if it wishes to take any further action in response to the information provided regarding the urban works program.



SUBJECT: HIGHER MASS LIMIT ASSESSMENT - WARIALDA, YETMAN, BINGARA, BUNDARRA, GUYRA, AND INVERELL-BONSHAW ROADS

PREPARED BY: Michael Frost, Technical Support Officer

SUMMARY: As part of the State Government’s Fixing Country Roads Program, Council has received funding for HML assessment of Warialda Road, Yetman Road, Bingara Road, Bundarra Road, Guyra Road and the Inverell - Bonshaw Road, hereinafter referred to as regional roads. The project to assess


these routes is now complete and the Committee is requested to make a determination on the findings. COMMENTARY: As part of the State Government’s Fixing Country Roads Program, Council has received funding for assessment of the regional road network for vehicles to operate at Higher Mass Limit (HML). A similar project was undertaken for the Bruxner Way in 2016/2017. This current project involved engaging experienced Bridge Engineers to assess 16 bridges and 40 major culverts situated throughout the regional roads. The project to assess these routes is now complete and all structures have been assessed as suitable for load rating for Higher Mass Vehicles. A copy of the assessment summaries for both bridges and culverts is presented in Appendix 4 (D29 – D32). HML access provides significant increase in productivity of road freight vehicles. Approving these routes for HML access allows operators who qualify to carry a greater payload, with higher allowable mass per axel, provided that:

• They are accredited under the Mass Management Module of the National Heavy Vehicle Accreditation Scheme (NHVAS).

• Vehicles are fitted with certified road friendly suspension. Approving these routes for HML does not change the type of vehicle class that can access these regional roads. These regional roads within the shire are currently approved for B-Double access and this will not change if given HML access. In order for vehicles to legally access these routes at HML, Council needs to include these regional roads on the appropriate Roads and Maritime Services (RMS) Mapping System. It is recommended that Council resolve that these regional roads be approved for HML access and that the routes are included on the RMS mapping system. Once these roads are approved, the entire regional road network in Inverell Shire Council will be open to HML. RELATIONSHIP TO STRATEGIC PLAN, DELIVERY PLAN AND OPERATIONAL PLAN: Strategy: S.08 Civil infrastructure is secured, maintained and used to optimum benefit. Term Achievement: S.08.01 An asset management strategy is in operation for civil infrastructure that optimises its use and maintains it to agreed standards fit for its contemporary purpose. Operational Objective: S.08.01.01 An Asset Management Strategy for Civil assets is developed, maintained and implemented. POLICY IMPLICATIONS: The assessment and recommendation have been made in accordance with Council’s Policy – “Assessment For Access For Restricted Access Vehicles (RAV) And High Mass Limit (HML) Vehicles for Route Approval”. CHIEF FINANCIAL OFFICERS COMMENT: Nil


LEGAL IMPLICATIONS: Once Council approves the routes for HML access and the gazettal process is completed, all approved vehicle combinations for each route will have the ability to access the route at HML, provided the necessary conditions are met. RECOMMENDATION:

That the Committee recommend to Council that the entire length of the Warialda Road, Yetman Road, Bingara Road, Bundarra Road, Guyra Road and Inverell-Bonshaw Road within the Inverell Shire be approved for Higher Mass Limit vehicle access and that these routes be included in the Roads and Maritime Services HML maps.


APPENDIX 4

E 1 INFORMATION REPORTS E 1

TO CIVIL & ENVIRONMENTAL SERVICES COMMITTEE MEETING 10/10/2018



SUBJECT: SEWER RELINING PROGRAM 2018/2019

PREPARED BY: Michael Bryant, Manager Environmental Engineering

SUMMARY: The purpose of this report is to update Council on the 2018 / 2019 sewer main relining program, including the engagement of a specialist contractor to undertake the relining works. COMMENTARY: As part of Council’s ongoing Sewer Asset Management Strategy, cleaning and closed circuit television (CCTV) inspections have been undertaken on sewer mains at Inverell, Ashford, Delungra and Gilgai. The inspections assessed the condition of the sewer mains and identified works required to maintain the assets in a serviceable condition going forward. The condition assessment identified 3,155m of sewer mains within Inverell for cleaning, inspection and relining to extend the service life of the mains by approximately 50 to 60 years. The mains to be relined are predominately trunk mains constructed of concrete and vitrified clay in the early 1950’s (approaching 70 years of age). Some of the mains in the lower reaches of the catchment along the flood plain are over 6m deep and it is important that these mains are relined before they fall into a condition where more expensive reinstatement works such as open excavation or trenchless replacement technology are required. NSW Local Government Procurement was engaged to invite Requests for Quotation (RFQ) from the vendor panel of prequalified specialist contractors for Contract 2019 - Inverell Sewer Main Rehabilitation & Repair – RFQ Number 2019-1. Works under the schedule of rates contract are listed in the Table below.

NO DESCRIPTION Unit Quantity 1 Preliminaries (Plans, levies, insurance, etc.) LS 1 2 Site Establishment and Disestablishment to/from Inverell

NSW LS 1

3 Notifying residents of work including letter drops, door-knocking and entry notices.

LS 1

4 Lining of 150 mm diameter pipelines m 151 5 Lining of 225 mm diameter pipelines m 395 6 Lining of 300 mm diameter pipelines m 661 7 Lining of 375 mm diameter pipelines m 945 8 Lining of 450 mm diameter pipelines m 643 9 Lining of 525 mm diameter pipelines m 226 10 Reconnection and sealing of junctions to pipelines No. 49 11 By-pass pumping up to 35L/s up to 100m distance from hr. Provisional

E 2 INFORMATION REPORTS E 2 TO CIVIL & ENVIRONMENTAL SERVICES COMMITTEE MEETING 10/10/2018

NO DESCRIPTION Unit Quantity manholes up to 10m deep.

12 Heavy cleaning /Debris removal hr. Provisional 13 Descaling / Root Cutting hr. Provisional 14 Cleaning and condition assessment of pipelines m Provisional 15 Specialised Traffic Management Operations involving

major traffic diversions or road closures – Outside Normal Working Hours – Two Man Crew

day Provisional

Responses were received from Interflow Pty Ltd and Abergeldie Watertech Pty Ltd. The submissions were accessed by a Quotation Review Panel comprising Council staff in accordance with the adopted Request for Quotation Evaluation & Probity Plan. The lowest quotation price received from Interflow Pty Ltd for the sum of $885,520 (GST Exclusive) was accepted on 26 September 2018. The contract period is 26 weeks with field work anticipated to take approximately three months. RELATIONSHIP TO STRATEGIC PLAN, DELIVERY PLAN AND OPERATIONAL PLAN: Strategy: S.08 Civil infrastructure is secured, maintained and used to optimum benefit. Term Achievement: S.08.01 An asset management strategy is in operation for civil infrastructure that optimises its use and maintains it to agreed standards fit for its contemporary purpose. Operational Objective: S.08.01.01 An Asset Management Strategy for Civil assets is developed, maintained and implemented. POLICY IMPLICATIONS: The contract procurement was undertaken by inviting RFQ’s from prequalified contractors listed on the NSW Local Government RFQ Panel. CHIEF FINANCIAL OFFICERS COMMENT: Capital funding for Sewer Mains Relining of $1.16M has been included in the 2018/2019 Sewer Fund budget. LEGAL IMPLICATIONS: The engagement of Interflow Pty Ltd is subject to a contract with Council.


DESTINATION 5: The communities are served by sustainable services and infrastructure. S

SUBJECT: WORKS UPDATE

PREPARED BY: Justin Pay, Manager Civil Engineering

SUMMARY: This report is intended to keep Council updated on the capital works and maintenance programs.


COMMENTARY: MR 187 Yetman Road Pavement Widening and Rehabilitation This project involves the widening and rehabilitation of the section of Yetman Road north of Cucumber Creek, including upgrades to a number of significant drainage structures. Currently $2.1M is allocated to the project from multiple sources. The project will be completed in stages with the exact length to be rehabilitated dependant on the final design and cost. It is anticipated the total extent of works will be between 4 and 5kms. Stage one (1) of the project incorporates a section of Yetman Road from 62.6km to 64.0km north of Inverell, whilst stage two (2) incorporates a section from 64.0km to 66.7km north of Inverell. Council’s construction crew are currently working on the Kings Plains Road where one project has been completed and one project is underway and is to be completed prior to returning to complete the remaining 1.8km on Yetman Road. It is anticipated that the works crew will be on Yetman Road in 3 weeks. SR 234 Kings Plains Road Pavement Widening and Rehabilitation - East of Swanbrook Bridge This project involves the widening and rehabilitation of a 400 metre section of Kings Plains Road, 12km east of Inverell. Originally designed in 2008 but not constructed, this project will see the widening and rehabilitation of a narrow section of pavement between the Swanbrook Bridge and Heatherbrae Lane. Current allocation for this project is $255K from Council’s non-recurrent program and ACRD budgets. Works commenced late September 2018 with drainage and earthworks completed prior to the long weekend. Works are currently underway on the pavement layers with an expected seal date of Friday, 12 October 2018. Once this project is completed crews will return to Yetman Road. Heavy Patching – MR187 Yetman Road Council have completed a significant heavy patching program on Yetman Road. It was identified that significant bitumen resealing work is required on Yetman Road and it is proposed that this resealing work will be undertaken in November 2018. In order for the 28km of proposed bitumen resealing to proceed there were significant areas of road pavement defects that were addressed. The heavy patching program completed 53,257 square metres at a cost of $845,720. The majority of this work was located between Inverell and Graman. These funds are sourced from the Fit For the Future Heavy Patching, BLOCK Grant and ACRD Heavy Patching budgets. Heavy patching works commenced early July 2018 and were completed at the end of September 2018. Drainage Infrastructure Renewal – Puckawidgi Road This project involved the replacement of seven (7) sets of 450mm storm water pipes across Puckawidgi Road. These assets were recognised through Council’s Asset Management System as being at the end of their service life and in need of replacement. This project was funded from the Roads to Recovery Funding. This project is now at practical completion, with all seven (7) sets of pipes installed. Gravel was carted to each set to correct the road, so the water is directed through the pipes and will not scour the pavement. Drainage works were also conducted on the table drains to help direct the water through the newly installed pipes. Maintenance Grading Maintenance grading works were undertaken on the following roads during September 2018.


Road Number Road Name Length Graded (KM)

SR 271 Masons Lane 350m

SR 203 Minnamurra Lane 1.7km

SR 189 Houghs Lane 1.2km

SR 199 Morris Lane 1.1km

SR 214 Leviathan Road 6.0km

SR 215 Schwenkes Lane 1.9km

SR 286 Monterey Road 900m

SR 214 Old Bundarra Road 7.1km

SR 218 Old Stannifer Road 1.5km

SR 183 Trafalgar Lane 2.5km

SR 193 Wiltshire Road 9.0km

SR 255 Silvermines Road 7.3km

SR 198 Gowrie Road 1.1km

SR 196 Onus Road 5.5km

SR 191 Krausses Road 1.5km

SR 184 Thomas Lane 1.2km

SR 105 Glenesk Road 13.0km

SR 32 Coalmine Road 9.5km

SR 17 Holdfast Road 30.8km

SR 74 Goberts Road 5.0km

SR 50 Bukkulla Road 5.0km

SR 63 Beaumont Road 2.8 km

TOTAL 115.95km

Reactive /Spot Grading Reactive/spot grading works were undertaken on the following roads during September 2018.

Road Number

Road Name

Length Graded (KM)

SR 205

Foxes Lane

1.4km

TOTAL

1.4km

Gravel Re-sheeting


No Gravel re-sheeting works were undertaken during September 2018. Heavy Patching Heavy Patching Works were undertaken on the following roads during September 2018.

Road Number

Road Name

Square Metres Patched

MR 187

Yetman Road

10,162 m²

MR 134

Bingara Road

888 m²

SH 12

Gwydir Hwy

550 m²

TOTAL

11,600 m²

Other Maintenance Activities Council’s State, Regional and Local Roads, Urban and Village Street maintenance activities, such as bitumen patching, drainage and shoulder repairs as well as vegetation control, are continuing as required. Town maintenance will continue as programmed. RECOMMENDATION:

That the items contained in the Information Reports to the Civil & Environmental Services Committee Meeting held on Wednesday, 10 October, 2018, be received and noted.

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