investigation, design & construction ... - … · these rectification works. ... procedures and...

CRiP - TOR - Quantity Surveying and Contract Administration

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TERMS OF REFERENCE

INVESTIGATION, DESIGN & CONSTRUCTION SUPERVISION OF

RECTIFICATION OF UNSTABLE SLOPES AND GROUND SUBSIDENCE FOR

SELECTED PROVINCIAL ROADS OF UVA PROVINCE

CLIMATE RESILIENCE IMPROVEMENT PROJECT (CRIP-AF)

TERMS OF REFERENCE FOR QUNATITY SURVEYING AND CONTRACT

ADMINISTRATION SERVICES

FOR

INVESTIGATION, DESIGN AND CONSTRUCTION SUPERVISION

1. BACKGROUND

1.1. The Government of Sri Lanka is currently implementing Climate Resilience Improvement

Project (CRIP) utilizing a Credit of US$ 152 million from the International Development

Association (IDA) of the International Bank for Reconstruction and Development (IBRD)

(the World Bank). The Ministry of Irrigation and Water Resources Management

(MIWRM) is responsible for the project implementation. A Project Management Unit

(PMU) headed by a full time Project Director and technical fiduciary and safeguard

specialists reporting to the Secretary (MIWRM), manage the project on behalf of the

MIWRM.

1.2. The CRIP, under its “Transport Continuity” sub-component, includes provisions for the

rectification of landslides, earth slips slope failures and ground subsidence/failures

occurred during excessive rainfall and consequent flood damages and landslides in

December 2014, at several locations of some provincial roads in the Uva Province. These

roads are under the jurisdiction of the Uva Provincial Council (UPC). The Provincial

Road Development Department (PRDD-UVA) of the UPC, which is the agency

responsible for maintenance of the provincial roads, is the implementation agency for

these rectification works.

1.3. In order to facilitate efficient implementation of the said works, a Project Implementation

Unit (PIU) has been established within the PRDD-UVA at Badulla. The PIU is headed

by a Deputy Project Director and composed of technical, fiduciary and safeguard and

support staff, most of whom have been assigned from the PRDD-UVA. The PIU of the

PRDD-UVA is overseen by the PMU of the MIWRM for all project related

implementation matters.

1.4. The PRDD-UVA intends to hire National Building Research Organization (NBRO) as a

Consultant for providing technical inputs for investigations, designs, and construction

supervision for the implementation of some complex landslide rectification and risk

mitigation and slope stabilization measures at specific locations of the selected provincial

roads. These works constitute a significant part of the total work program of the PRDD-


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UVA under the CRIP and require special technical skills beyond the capacity of the

PRDD-UVA. The specific roads and locations that will be covered under this Consultancy

(project area) are shown in paragraph 2.2 below.

1.5. This Terms of Reference (TOR) describes the project area; scope of services, including

the expected inputs and outputs from the Quantity Surveying and Contract Administration

Service Consultant; staffing; and division of responsibilities between the NBRO

(Employer) and the Quantity Surveying and Contract Administration Service Consultant

(Quantity Surveying and Contract Administration Service Consultant – QS&CA

Consultant) for this purpose. The TOR provides the basis for the Quantity Surveying and

Contract Administration Service Consultant to prepare and submit technical and financial

proposals to the NBRO for evaluation of technical proposal, negotiation of contract price

based on the financial proposal followed by preparation and award of the consultancy

contract.

2. OBJECTIVES

2.1. The overall objectives of the quantity surveying and contract administration consultancy

services are to provide the consultancy service under the quantity surveying and contract

administration aspects during the project stages of investigation, design and supervision of

construction of rectification and mitigation works of the landslides, and slope failures and

enhance the stability of slopes of the selected provincial roads of the UPC and thereby to

ensure the smooth running and budgetary management of the project and thereby transport

continuity of those roads.

2.2. According to the Project Proposal (PP), 10 packages (out of total 18 packages) to be

contracted out with the NBRO and thereby will responsible to carryout quantity surveying

and contract administration consultancy services and one (01) package to be dropped from

the project and alternative proposal will be decided by the PRDD due to its non-feasibility

and nature of extensive environmental impact. Remaining 07 packages will be

implemented by the PRDD-UVA. The names of the provincial roads and locations of the

proposed investigations, design and construction supervision tasks to be executed under

this Contract and the related contract packages are shown in the Table below.

Accordingly, there are 10 contract packages for which the Quantity Surveying and

Contract Administration Service (QS&CA) Consultant is expected to carry out the scope

of services described in this TOR. The package numbers are as follows;

Package No. Description Location/ Chainage

CRIP/AF/WORKS/UP/NCB/ 408 Medithale -Pathanawatta-Thennpanguwa-Kiriwehara Road

(Ch 6+400)


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CRIP/AF/WORKS/UP/NCB/409

Medithale Kiriwehara Road –

(Ch 15+800)

Medithale Kiriwehara Road - (Ch 15+900)

Medithale -Pathanawatta-Thennpanguwa-Kiriwehara Road (shift to 409)

(Ch 3+050)


Haggala Ambagasdowa Road

(Ch 3+500)

CRIP/AF/WORKS/UP/NCB/ 4111 Badulla-Kuttiyagolla-Kahataruppa-Ilupathuthenna-Kolongaspitiya Road

(Ch 7+700)

CRIP/AF/WORKS/UP/NCB/412 Attampitiya-Ketawela-Keenakele Road (Ch+10+500)

(Ch10+500)


Pooja Nagaraya-Pangaragammana-Loggaloya Road


Kottagoda-Podumilla- Adiyarawatta-Yalagamuwa Road

(Ch1+140)


(Ch4+200)


(Ch4+500)


(Ch5+400)


(Ch5+700)


(Ch9+150)

1The NBRO is responsible for Tasks A, B, C and D (tasks as per paragraph 3.12) only and the responsibility of

construction supervision is undertaken by the PRDD.


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Kottagoda Yalagamuwa Road

(Ch11+000)


(Ch14+700)


(Ch14+850)


(Ch 20+400)

Kottagoda Yalagamuwa Road (Ch 20+700)


Medithale -Pathanawatta-Thennpanguwa-Kiriwehara Road

16+700

Drainage Improvement and Removal of Earth cribs

CRIP/AF/WORKS/UP/NCB/417 GalaUda-Karametiya Road (Ch 9+240)

2The NBRO is responsible for Tasks A, B, C and D (tasks as per paragraph 3.12) only and the responsibility of

construction supervision is undertaken by the PRDD.

3. CONTRACT PROCESSING AND MANAGEMENT FRAMEWORK

Consultancy Contract between NBRO and QS&CA Consultant

3.1. The consultancy contract between NBRO and QS&CA Consultant will be processed and

awarded on Selection Based on the Consultants’ Technical and Financial capabilities,

evaluated by NBRO.

3.2. The processing of this consultancy contract will be administered by the NBRO. The

QS&CA Consultant is expected to submit a combined technical and financial proposal to


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the NBRO for executing the scope of services, complying with this TOR. After the

evaluation of such proposal by NBRO, if such proposal is responsive and acceptable,

QS&CA Consultant will be invited to negotiate the contract. Both technical and financial

aspects of the proposal may be negotiated and the final contract price will be determined.

Upon the agreement between NBRO and QS&CA Consultant, the QS&CA contract will

be signed between NBRO and QS&CA Consultant.

3.3. The payments to the QS&CA Consultant will be made in accordance with the schedule of

payment in the contract between NBRO and QS&CA Consultant. Payment claims by the

QS&CA Consultant to be submitted to NBRO and the NBRO will made the payments to

QS&CA Consultant on back to back basis upon NBRO receive the respective payments

from PRDD UVA. The schedule of payment will be as follows;

10% of Advance Payment will be released to QS&CA Consultant within 14 days

from the Letter of Acceptance. The advance payment will be set off by 15% from

each interim payments of QS&CA Consultant.

The payments allocated for Investigation, Design, Preparation of Bid Documents

Stage will be considered as Lump Sum and payments will be done as set out in the

item 3.3.

The payments allocated for Construction Supervision, Contract Management and

Quality Assurance and Defect Liability Period value will be settled on Time Based

Contract procedures progrssively until the Completion of Construction and defect

liability period and upon satisfactoraly deliver the scope of services specified in

section 4.00 of this TOR.

3.4. The selection of contractors for the execution of the contract packages will follow National

Competitive Bidding (NCB) procedures and CIDA/ICTAD Standard Bidding Document.

The procurement and administration of the contracts will follow "Guidelines:

Procurement of Goods, Works and Non-Consulting Services under International Bank for

Reconstruction and Development (IBRD) Loans and IDA Credits & Grants by World Bank

Borrowers" dated January 2011 (Procurement Guidelines). The contracts will be awarded

under post-qualification conditions.

3.5. The PRDD-UVA is responsible for the preparation and finalization of bidding documents

for all the contract packages based on the detailed designs, construction drawings, bills of

quantities, technical specifications and other information required by the PRDD-UVA

from the Consultant to complete the bidding documents. The PRDD-UVA will be

responsible for advertisement, receipt, and evaluation of bids and award of contracts to

eligible works contractors. The QS&CA Consultant is expected to provide inputs for the

bid evaluations as an advisor to TEC.

3.6. In case it is deemed necessary to monitor mass movements at any of the specified

locations, it will be the responsibility of the NBRO to prepare and submit a proposal for

instrumentation (see the contents of this report in section 5.1), as necessary, for monitoring


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the slope movements during, pre-construction stage, construction stage, and post

construction stage.

3.7. Based on the NBRO’s proposal and technical proposal, the PMU will take action to

procure the necessary instrumentation through an appropriate bidding process. As the need

and locations for monitoring as well as type and number of instrumentation are not known

at the time of submission of a technical and financial proposal to the PMU by the NBRO,

it is not possible to include provisions in this Consultancy contract for services that would

be required from the Consultant for supervision of the installation of instrumentation and

monitoring. Depending on the need, the NBRO will award a separate consultancy contract

or amend the prevailing consultancy contract later to the QS&CA Consultant.

Works Contracts

3.8. The PRDD-UVA will act as “Employer” and the DPD-PRDD-UVA- will be the

“Employer’s representative” for the administration and execution of the Contracts. The

Head-PIU (designated as Deputy Project Director of CRIP for this work program) will act

on behalf of the PRDD-UVA in all works contracts financed under the sub program.

3.9. The PRDD-UVA will award the contract, and the Chief Secretary of UPC will sign the

contract. Certifying payments and take all contract management decisions especially on

variations in works quantities and on additional work items as well as on Extension of

closing date of contracts to be done either by DPD -PRDD-UVA or NBRO depending on

the scope of contract. The QS&CA Consultant may require to give advice and/or

recommendations in this regard.

3.10. The DPD-PRDD-UVA will have authority to assign his/her technical staff to review the

accuracy and completeness of the detailed construction drawings, bills of quantities, rates

of construction items, and engineer’s cost estimates prepared by the NBRO & QS&CA

Consultant and suggest necessary changes. The NBRO will effect appropriate changes

to the drawings and other documents in close consultation with the PIU staff.

3.11. The DPD-PRDD-UVA will have authority to give instructions to the NBRO, and in

particular to sanction variation orders subject to rules, guidelines and clearances from

relevant authorities of the Government and the World Bank. The variation orders would

include variations in quantities and additional work items proposed by the NBRO with

consultation of QS&CA Consultant as long as the variations fall within acceptable limits.

However, the execution of variation orders and closing date extensions for contracts will

require prior clearance of the PMU, and if necessary, from the World Bank.

3.12. The NBRO will act as “Consultant” and “Consultant’s” Team Leader shall act as the

“Engineer” as defined in the construction contract documents. The Team Leader will play

this role in addition to his/her role as the Team Leader for all the tasks of the scope of

services of;


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Task A : Site investigations and Conceptual Designs

Task B : Detailed engineering designs of measures for the rectification of

landslides, ground subsidence and slope stabilization

Task C : Preparation of information and documentation for the bidding documents

Task D : Assistance and guidance to the PRDD-UVA in the evaluation of the works

contracts

Task E : Construction supervision, contract management, and quality assurance

The “Engineer” shall delegate some of his authorities, as it may deemed necessary for smooth

implementation of the contracts, to the Site Engineers/Resident Engineers of the

“Consultant” who will act as the Engineer’s representative.

3.13. The primary duties of the “Engineer” are to supervise the works executed by works

contracts listed in section 2.2, signed by the PRDD-UVA and to approve the materials and

workmanship of the works in co-operation and consultation with the “Employer”, as

spelled out in the contract documents for the works. The “Engineer” will administer the

works contracts and ensure that the contractual clauses, whether related to quality or

quantities of work, are respected. The duties of the “Engineer” include issuing of

decisions, certificates and orders as specified in details in the construction contract

documents. In case of any disparity, the stipulations made in the construction contract

documents will prevail in the order of precedence mentioned therein. The “Engineer” shall

also co-ordinate all the supervision teams, to ensure that the technical policies are correctly

and consistently implemented on all the landslide sections. However, he/she shall have

no authority to relieve the contractors of any of their duties or obligations under the

contracts or to impose additional obligations not included in the contracts.

3.14. Proposed landslide rectification and slope stabilization designs will be subject to social

assessments (SAs) and environmental assessments (EAs) in accordance with the broader

Environmental and Social Assessment Framework (ESMF) of the CRIP. It will be the

responsibility of the PIU of the PRDD-UVA to carry out SAs and EAs based on the

conceptual designs of the Consultant and prepare social management plans (SMPs) and

Environmental Management Plans (EMPs) for all the locations included in each contract

package. For locations that require land acquisition and/or relocation of people, the PIU

will also be responsible for preparing Resettlement Action Plans (RAPs). These tasks will

be conducted by the PIU under the guidance of the PMU. For large and complex works,

that require specialized skills, the PIU shall request the PMU to engage external

Consultants to carry out SAs, EAs and EMPs.

3.15. Where necessary, the QS&CA Consultant should also provide data and information to

the NBRO for the execution of these tasks. It will be the responsibility of the works

contractors to implement the EMPs. For that purpose, EMPs will be included as an integral

part of the Contract with necessary financial provisions to implement the EMPs. It will

be the responsibility of the NBRO together with QS&CA Consultant to include the EMPs

in the bill of quantities and engineer’s cost estimates and supervision of the

implementation of the EMPs by contractors.


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3.16. However, it will be the responsibility of the PRDD-UVA under the guidance and

supervision of the PMU to implement the SMPs and RAPs where necessary. Consultant

is expected to provide supplementary information required by the PRDD-UVA/PMU to

prepare and implement SMPs and RAPs.

3.17. NBRO is responsible for design, construction supervision for five contract packages

namely No CRIPAF / WORKS / UP / NCB / 409, 413, 414, 415 & 417 and packages No

CRIPAF / WORKS / UP / NCB / 408, 410 & 412 will be limited to investigation and

design. For packages No CRIPAF / WORKS / UP / NCB / 411 and 416 will be designed

including preparation of BOQ. QS&CA Consultant to be give his/her inputs in this regard.

3.18. The principal responsibilities of the Engineer will be, but not limited to, the following:

Clarify any inconsistency in the works contract document;

To obtain a method statement from the contractor for all items of work and approve the

same;

To carry out generally all the duties of the Engineer as specified in the Contract, within

the limitations specified therein;

To approve contractor's key superintendent personnel and concur with the construction/

mobilization programs and temporary land to be occupied by the contractor;

Concur with the contractor's work programs including activity scheduling and resource

programming;

To give the order to commence the works, coordinate the taking over the site at inception

by the Contractor and handing over the site at completion to the Employer;

To order special tests of materials and/or, completed works, and/or removal and

substitution of improper materials and/or works as required;

Ensure a system of Quality Assurance of works, approve materials and sources of

materials, review all concrete mix designs etc., proposed by the contractor and

approve/suggest modifications in the mix design, laying methods, sampling and testing

procedure and Quality Control measures to ensure required standard and consistency in

quality, at the commencement of each item;

To ensure the Quality Assurance, carried out by the contractor and develop a mechanism

in consultation with Employer to involve the Team Leader/RE to carry out adequate

number of independent tests other than the regular testing done by the contractor;

Check the laboratory and field test carried out by the contractor and develop a mechanism

in consultation with Employer to involve the Team Leader/RE to carryout adequate

number of independent tests other than the regular testing done by the Contractor;

Approve and/or issue working drawings including variations thereof, in this connection,

give instructions to the contractor;

Verify and get corrected the "as-built" drawings supplied by the contractor including

activity schedule and resource planning;

To control and appraise the progress of the works, to order suspension of works &

authorize extensions of the period of completion of works, with the Employer's approval;


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To inspect the works, during the construction period and the Defects Notification Period

and to issue Performance Certificates after the rectification by the contractor, of possible

defects;

To advise the Employer on all matters relating to execution of the works, claims from

the contractor and to make recommendations thereon, including the possible recourse to

arbitration;

Prepare a maintenance manual outlining the routines to be adopted in monitoring the

proper functioning of applied rectification work and the stability of the slope;

Issue monthly progress reports and quarterly progress reports;

To issue variation orders, fix rates for new items, all after obtaining prior approval of the

Employer, except in the situations described under Para 9.1(d), and/or to make

recommendations to the employer;

To monitor recording of measurements and levels at each stage in Measurement

Book/Level field books by Engineer’s representatives in proper sequence and time in the

presence of contractor or his representatives. Issue interim certificates for monthly

payments to the contractor and certify completion of parts or the totality of the works,

details of progress and payments;

To furnish all the required documents/clarifications/explanations sought by Employer for

monthly payments of IPC’s certified by the Engineer;

Assist the Employer in providing clarifications/explanations to observations made from

time to time by the statutory Auditing Authority and the World Bank;

Ensure timely and effective implementation and monitoring of EMP compliance at

different stages of implementation including pre-construction, construction, post-

construction cleanup activities, through deployment of full time environmental engineers

and if need to take necessary action as per the contract documents;

Notify the Employer, in advance, any additional liabilities of the Employer, that may

arise under the contract, with the contractor or otherwise.

3.19. Interim monthly payments to contractors shall be based on interim payment certificates

processed by the Engineer following applications submitted by the contractor. In

processing contractual payments, the Engineer's representatives will record all the

measurements of all the works in the measurement books, verify compliance with EMP

measures related to the works, including the incidentals, and will obtain acceptance from

the contractor. Whenever measurements are to be made, the Engineer's representatives

will inform the contractor and the field Engineers concerned, in advance. The field

Engineers will be empowered to do so and may check any measurement. Any

discrepancies found shall be settled in the following interim payment certificates.

3.20. The QS&CA Consultant shall promptly submit fully certified payment certificates to

the NBRO enabling DPD-PRDD-UVA processing of payments.

3.21. The “Engineer” (Team Leader of the NBRO will be required to obtain the specific

approval of the “Employer’s Representative “(DPD-PRDD-UVA) before taking any of

the following actions

approving subcontracting of any parts of the Works,

certifying additional cost


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determining an extension of time,

issuing a variation order under;

in an emergency situation, as reasonably determined by the Engineer; or

Where such variation orders increase the price of the relevant item by less than

25%., or add up to less than10% of the contract price in which case it shall be

notified to the Employer immediately following such approval.

Where there is financial implication.

To order suspension of works,

Issue variations in work quantities, fixing rates or prices,

Specifying the amount payable in each of the applicable currencies.

Handing over of sections will have to be done with employer’s consent after verifying that

it has no encumbrances.

Issuing the order to commence the works within a section already handed over.

Approving new rates either for existing items of work, which arises from variation

quantities beyond the limit, defined in the contract or fixing rates of non-priced works

involving any extra item and certifying any additional cost determined under the

provisions of contract;

Carrying out independent Quality Control tests and separate

Issuing the order for special tests not provided for in the contract and determining the cost

of such tests, which shall be added to the contract price

Issuing/approving the Technical Specifications, if not provided for an item of works in

the Construction Contract, similarly; for any change in Technical Specification of any

item of work.

3.22. The NBRO is responsible in setup an implementation unit/office in close proximity to

the Badulla town and proposed staff should be deployed on full time basis, during the

period of the contract. The key staff should have skills and knowledge with latest computer

techniques, such as Total Station Survey, CAD, Geographical Information Systems and

electronic data transfer. Similarly MS Project or Primavera should be used for monitoring

the progress.

4. SCOPE OF SERVICES

4.1. The scope of services of the QS&QA Consultant is to provide Cost Consultancy and

Contract Administration service required by NBRO, in successfully completing the above

mentioned 10 packages in paragraph 2.2 under the following tasks to be carried out by

NBRO.

Task A: Site investigations and Conceptual Designs

Task B: Detailed engineering designs of measures for the rectification of landslides,

ground subsidence and slope stabilization

Task C: Preparation of information and documentation for the bidding documents

Task D: Assistance and guidance to the PRDD-UVA in the evaluation of the works

contracts

Task E: Construction supervision, contract management, and quality assurance


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4.2. The QS&CA Consultant assist NBRO in completing above tasks under the following

aspects but not limited to;

Provide bills of quantities covering all the activities for the proposed measures and the

activities for the Environmental Management Plan (EMP).

Engineer’s cost estimates adopting the standard construction rates used by the PRDD-

UVA for the project areas as pre-agreed between NBRO and PRDD-UVA.

Provide contract administration support in civil works contracts, as NBRO as the

“Engineer” and undertake the duties of the “Engineer” as defined in the contract

documents, and as delegated by the “Engineer” (All communication between the

contractor and the Engineer should be in written form).

Provide miscellaneous information to NBRO as required by the PRDD-UVA to

prepare bidding documents with special attention to Invitation for Bid (IFB), bidding

data, contract data, particular conditions and Conditions of Contracts including post-

qualification and bid evaluation criteria and the schedules.

Provide guidance and assistance to NBRO as required by the PRDD-UVA in the

invitation and evaluation of bids of the Contract packages as identified under Para 2.2

above.

Attend to site visits and pre bid meetings, provide necessary inputs for preparation of

minutes of pre bid meetings and addendums and provision of revised drawings and

BOQs as appropriately.

Provide guidance to NBRO as required by the PRDD-UVA on new clauses and

provisions to be included in the woks contract documents to ensure that contractors and

contractually obligatory for the execution of EMPs and related activities together with

specifications for such activities

Prepare a Contract Management Framework (CMF) following and building on primary

guidance provided in Section 3 above.

It to be noted that the CMF should be submitted as a part of the Technical Proposal of

the Consultant.

On request of the NBRO, provide assistance to the PRDD-UVA for the evaluation of

bids, paying attention to the skills and experience of the bidders; adequacy of the

machinery and equipment of the bidders to execute the works; construction rates of the

bid; and construction work program submitted by the bidders.

On request of the NBRO, provide inputs for the preparation of bid evaluation report.


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Coordinate with the “Employer” on procedures necessary to complete the works within

the time and cost stated in the civil works contracts;

Identify construction issues and recommend technical solutions in collaboration with

the “Employer” and with the Consultants of the World Bank supervision team;

Review the contractor’s work program and ensure that it satisfies the “Employer’s

requirement and request revision if necessary.

Prepare reports and provide assistance, as necessary and as required, to the Disputes

Adjudication Board.

Assist to NBRO in providing guidance to contractors on satisfactory implementation

of EMPs and monitor the compliance with the EMPs as a contractual obligation of

contractors

Provide inputs to NBRO to prepare Monthly Progress Reports of the construction

program in a format prior agreed with the PRDD-UVA and the PMU to be submitted

within seven days of the end of the preceding month. These reports are to be submitted

with 4 copies to the Employer.

Assist in conducting monthly contract site meetings, which are to be attended by

Consultant, Contractor’s Representative and the “Employer’s representatives;

Attend project coordinating committee meetings and other similar progress reviews

and make presentations on up to date progress of the civil works program;

Take joint measurements of works completed by Contract and certify Interim

Payments of Contractor.

Process interim and final payments to the contractors.

The QS&QA Consultant shall promptly submit the payment certificates duly certified

in accordance with relevant condition of contracts to the NBRO.

Prepare a Final Payment Certificate, Taking Over Certificate, and Performance

Certificate, to the timing of and as required by the General Conditions of Contract.

Advise the “Employer” on the release of retention money and bonds;

Issue final certification of completion.

Provide inputs to NBRO in preparing a Project Completion Report at the end of each

project and submit to the “Employer (“PRDD-UVA).

4.3. Tentative schedule of deliverables of the project as attached in Annexure II of this TOR.


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5. KEY STAFF AND THEIR QUALIFICATIONS

Continuity of NBRO staff through pre-contract (design and bid document preparation)

and post-contract (construction supervision and defect liability period) is highly

important.

List of Key staff requirement for this consultancy services for the contract packages and

their qualifications and Experience are as follows;

Pre & Post Contract Stage – Investigation, Design, Preparation of Bid Documents,

Construction Supervision, Contract Management and Quality Assurance and Defect

Liability Period

Key Staff Nos Minimum Qualification and Experience

Senior

Procurement

Engineer/ Contract

Specialist

and

Senior Quantity

Surveyor

(PT)

01 B.Sc. Engineering degree with Chartered/Corporate membership of

a recognized professional institution/ Postgraduate Degree in

Engineering AND Minimum of 08 years of post-qualification

experiences of which minimum 03 years should be in construction

administration.

OR

B.Sc. Degree in Quantity Surveying with Chartered/Corporate

membership of a recognized professional institution/ Postgraduate

Degree in Quantity Surveying AND Minimum of 08 years of post-

qualification experiences of which minimum 03 years should be in

quantity surveying.

Quantity Surveyor

(FT)

02 B.Sc. Degree in Quantity Surveying or N.C.T. (Q.S.) with

Minimum of 03 years’ experience in quantity surveying.

OR

Certificate/ Diploma in civil engineering/ quantity surveying

offered by a recognized institution with minimum 05 years’

experience in civil construction.

(PT-Part Time, FT-Full Time)


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6. ARRANGEMENTS FOR REVIEW OF DELIVERABLES

6.1. Construction Drawings, Bills of Quantities and Technical Specifications: The DPD

PRDD-UVA will assign the engineering staff of the PIU or any other engineering staff of

the PRDD-UVA to review the accuracy and completeness of these deliverables and

request the Consultant to make appropriate changes within 14 days of the submission of

these documents for each contract package by Consultant. The Consultant shall attend to

the suggested changes, if any, and submit final documents within another 14 days.

6.2. Interim, Final Payment Certificates and Completion Certificates; The DPD PRDD-

UVA will assign the engineering staff of the PIU or any other engineering staff of the

PRDD-UVA to review the accuracy and completeness of these deliverables for each

contract package by Consultant.

6.3. Project Completion Reports: The DPD PRDD-UVA will assign the engineering staff

of the PIU or any other engineering staff of the PRDD-UVA to review the accuracy and

completeness of these deliverables and request the Consultant to make appropriate

changes within 14 days of the submission of these documents for each contract package

by Consultant. The Consultant shall attend to the suggested changes, if any, and submit

final documents within another 14 days.

7. QS & CA CONSULTANT’S WORK PROGRAM

7.1. To be followed the “Tentative Work Schedule” annexed with this TOR.

8. FACILITIES PROVIDED BY THE EMPLOYER (NBRO)

8.1. Accommodation for full time (FT) site personal shall be provided by the Employer.


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9. SCHEDULE OF PAYMENTS (KEY STAFF)

9.1. Remuneration : During Investigation, Design and Preparation of Bid Documents

S/No Designation

No. of

Position

s

Involve

ment by

package

(person

month)

Duration

of

involve

ment

(person

month)

Input per

month

Experts

input/

Total

(LKR)

9.1.1 Senior

Procurement

Engineer/

Contract

Specialist

01 Part

Time

6.0

0.33 2.0

…………… 9.1.2 Senior

Quantity

Surveyor

01 Part

Time

6.0 0.33 2.0

9.1.3 Quantity

Surveyor

01 Full

Time

6.0 1.0 6.0

9.2. Remuneration: During Construction Supervision, Contract Management and Quality

Assurance

S/No Designation No. of

Positions

Monthly

Rate

(LKR)

Involvement

by package

(person

month)

Duration of

involvement

(person

month)

Input

per

month

Experts

input/

Total

(LKR)

9.2.1 Senior

Quantity

Surveyor

01 ………… Part Time 12.0 0.15 1.80 …………….

9.2.2 Quantity

Surveyor

01 ………… Full Time 12.0 1.0 12.0 …………….


of 16

9.3. Remuneration: During Defects Liability Period

S/No Designation No. of

Positions

Monthl

y Rate

(LKR)

Involvement

by package

(person

month)

Duration of

involvement

(person

month)

Input

per

month

Experts

input/

Total

(LKR)

9.3.1 Quantity

Surveyor

01 ……… Part Time 12.0 1.0 12.0 ………….

.

9.3.2 Quantity

Surveyor

01 ……… Full Time 12.0 1.0 12.0 …………

Items 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19

2.4 Landslides rectification in Uva province-

PRDD-UVA

2.4.1 Landslide rectification works

Pakage no CRIP/AF/WORKS/UP/NCB/413

2.4.1.1 Surveying and Investigation

2.4.1.2 . Design and preparation of Drawings

2.4.1.3, Preparation of BOQ and Estimates.

2.4.1.4 Technical specifications

2.4.1.5 Preparation of biding documents,

2.4.1.6 Publication of invitation for bids

2.4.1.7 Bid evaluation

2.4.1.8 Awarding the contracrt

2.4.1.9 Signing of contract

2.4.1.10 Construction supervision

2.4.1.11 Defect liability period















2.4.1.1.1Instrumentation and Monitoring






































Months

TENTATIVE WORK SCHEDULE

Annexure

Annexure - Page 1 of 2

Items 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19

Months










Package no CRIP/AF/WORKS/UP/NCB/408



























Annexure - Page 2 of 2

Annexure II

Deliverable

413 417 409 414 415 411 408 410 412 416

Task A:

Surveying & Investigation

A.2:

Instrumentation and Monitoring

Tasks B:

Detailed Designing and Preparation of drawings

Task C: Preparation of BOQ, Estimate and

Technical Specification for the Bidding

Documents:

12 12 10 16 16 20 56 72 72 16

413 417 409 414 415 411 408 410 412 416

Task E: Construction supervision, contract

management, and quality assurance (for each

contract package)48 24 40 40 40 36 24

Deliverable Time Taken from Award of Works Contract Package

16 50 68 68 12

Post –Contruction Phase

76 76 76

8 8 9 14 14

12 12 20 24 10

76

Tentative Schedule of Delivarables

Pre Construction Phase

Time taken from Award of Consultancy Contract (number of weeks)

Contract Package Number

6 4 12 12 12

Annexure II- Page 1 of 1