invictus edumanage
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EduManageERP Solution for your University, College & School
Invictus Consulting (P) Limited
Requirements
Hardware
Server : 1 GB RAM
Clients : 512 RAM
Operating System
Win XP2 – Clients
Staff
ERP Manager
Network Administrator
Data Entry Operators
Win XP2 – Clients
Win Server 2003 - Server
Database
MS SQL
Module List
� Admission Counseling & Follow up
� Provisional Admission
� Student Registration
� Fee Management
� Transport Management
� Academic Calendar Planner
� Attendance Management
� Exam & Results
� Library & Book Bank
� Time Table
� Hostel & Mess Management
� Stock/Store Management
� Staff Payroll Management� Back Office File Management *� Attendance Management
� Front Office Management*� Address Book
� Phone Register *
� TC Generator
� I-Card Generator
� Media Management
� Scheduler & Reminder
� Event & Activities
� HR Management
� Back Office File Management *
� Teacher Evaluation System *
� Security / Gate Pass Manager *
� Employee Daily Report Register
� Accounts Management
� User Specific Security Management
� Student Login *
� Faculty Login *
� Administrative Login *
Above given is the extensive list institutions can opt for the modules best suited for them
* These are the optional modules
Admission Counseling & Follow up
Advantages:This Process help in
making sure that no
inquiry at your counseling
area gets neglected.
Reports:Student Inquiry ListStudent Follow up ListStudent Follow up reminderCourse wise Inquiry
area gets neglected.
Provisional Admission
Advantages:This area gives you the facility to
take admissions of students for
next session in provisional mode.
Reports:Prospectus SalesList of Students in Provisional AdmissionsList of Confirmed Students
Student Registration
Advantages:Complete student details like
Academic, Personal, Relations, Hostel,
Conveyance, Photograph etc. are taken at the time of
Reports:Student I-Card (Class and Student Wise)Student General Information Report (Class and Student Wise)Student Strength Category Report (Class and Student Wise)Student Strength In Gen , ST, SC, OBC (Class and Student Wise) Student Seat Allocation Report (Class and Student Wise)
are taken at the time of Registration.
Fee Management
Advantages:All fees related processes like
receipt generation, cancellation of receipts,
duplicate receipts, extra fees, fee concessions and more are
Reports:PDC Cheque Detail
Fee Collection Report (class wise, student wise, user wise)Fee Concession Report Extra Fee Report
Student Fee Status (Receipt wise)Head Wise Fee Report
Refund & Cancel Receipt Report
fee concessions and more are managed in this module.
Transport Management
Advantages:Vehicle Information like PUC expiry, insurance expiry, registration details etc. are
managed here. Total expense on a vehicle and performance
Reports:Vehicle List ( vehicle no. wise)Vehicle Expense (vehicle and date wise)Vehicle Allocation Report (Class , Student and vehicle wise)
on a vehicle and performance of a vehicle can be analyzed
here.
Academic Calendar Planner
Advantages:All events, activities, holidays are submitted into the ERP
here.
Reports:List of Events ReportList of Holidays ReportMonthly Calendar Report
Attendance Management
Advantages:Class Wise, Day Wise, Half days Wise attendance of Students and Staff can be taken here. This Module can also be configured with Thumb
Reports:Daily Attendance ReportMonthly ReportLeave RegisterTour DetailsDaily IN/OUT Register
also be configured with Thumb Impression Machines & RFID
Systems.
Front Office Management
Advantages:This modules helps you to keep record of all visitors, phone calls, postal mails etc.
Registration Report
Reports:Address Book
Mail In / Mail Out
Visitor Record
Person Searching
Phone Register
Gate Pass Generation
Prospectus Sale
Registration Report
Reports:Daily Job Pending Report
Closed Enquiry
Qualification Report
Monthly Outside Report
Total Media Enquiry
Course Wise Enquiry
Future Job Pending
Address Book
Advantages:All phone numbers, mobile numbers, email IDs etc. of VIPs, Vendors, important contacts can be managed
here.
Reports:List of VendorsList of contacts group wise
here.
Phone Register
Advantages:Record of Incoming &
Outgoing Phone Calls can be kept here in this module. This module can also be integrated with your EPBAX system
Reports:List of Incoming Calls
List of Outgoing Calls
Person wise Calls
Call Register
with your EPBAX system software.
Transfer & Character Certificate Generator
Advantages:TC & CC Generation is
handled on a single click in this module saving a lot of time
of staff & student.
Reports:List of TC Generated (Student Wise, Class Wise)List of CC Generated (Student Wise, Class Wise)
of staff & student.
I-Card Generator
Advantages:With a single click you can generate Multi Colored designer I Cards, Library
Cards & Exam Admit Cards for your students & staff.
Reports:I Card Generation Student Wise, Class WiseI Card Generation Staff WiseLibrary Card Generation Student Wise, Class WiseLibrary Card Generation Staff WiseExam Admit Card Generation Student Wise, Class Wise
your students & staff.
Media Management
Advantages:All news paper, TV Channel, FM etc. advertisement details and frequency of occurrence is managed here. Analysis on media spend and response
Reports:Media Master Media Master Media Master Media Master (collect all details of media which are related to college with their name, address , phone no. etc.)Media Advertisement Report Media Advertisement Report Media Advertisement Report Media Advertisement Report (show all details of advertisement with media name , media add description , add size , add cost etc.)
media spend and response can be done on these basis.
Scheduler & Reminder
Advantages:Each user of the ERP can maintain his/her schedulers and reminders here. At every login the user will get the login the user will get the
reminders.
Shows the user Appointments, Important dates, reminders scheduled by himself.
Event & Activities
Advantages:Details of Sports Days, Cultural festivals and its
organizing teams along with details of winners and guests
is maintained here.
Reports:List of Events month wise, class wise.List of WinnersList of Organizing Teams
is maintained here.
HR Management
Advantages:From resume submission to salary slip generation all
processes of every employee is recorded and processed
here.
Reports:Employee Registration
Allowance and Deduction
Advance Master
Salary Scheme
Employee Information
Candidate Information
Salary Register
Pay Slip
here.
Exam & Results
Advantages:The most complicated and time consuming process of your organization is Exam management and Result
Declaration. This process can
Reports:Mark Slip Report
Exam Schedule
Report
Class Subject Report
Exam Class Relation
Exam Class Subject
Relation
Declaration. This process can be handled very easily in ERP.
Reports:Question Bank
Submission
Mark Slip With
Student Marks
Exam Sitting
Arrangement
Report
Internal Marks
Report
Exam Admit Card
Generation
Library & Book Bank
Advantages:EduManage’s Library covers each and every process of
Library.
Reports:Item List Item Subscription Detail
Reserved Item List Issued Item Detail
List of Subscription Receive Issued Item for Book Bank
Due\pending Item List List of Issued Item in Stock
Library I-Card Generation
Time Table
Advantages:This module help in getting the updated schedules of students
& faculty.
Reports:Time-Table Report ( shift and date wise)Teacher Specific Report ( Teacher, shift and date wise)Class Subject Relation (class and subject wise)Employee ReportTeacher Subject Relation Code Master
Hostel & Mess Management
Advantages:From hostel room
allocation to mess recipe management, every
process of a hostel can be managed here.
Reports:Hostel Room Specification Report (Hostel and Room wise)Hostel Visitor Record (Hostel , Room and Date wise)Hostel Allocation Report (Class , Hostel and Room Wise)Mess Attendance Report ( Student and Date wise)Mess Transaction Report ( Customer and Mess Wise)
managed here.
Stock/Store Management
Advantages:This Process help in
maintaining all the purchases and stocks. Also, you can check the availability of all resources and items.
Reports:Stock Item Detail Stock Purchase Order Letter
Stock Requisition Detail Stock Issue Item Transaction
Stock Quotation Details Stock status of Employee
Stock Purchase Order Detail Stock Write Off Report
Stock Purchase Order Inwards Details Write Off Transaction
Stock Purchase Order Return
Stock Purchase Order Current Status
resources and items.
Staff Payroll Management
Advantages:Calculation of salary,
keeping in consideration all the allowances, leaves etc. can be easily generated
here.here.
Reports:Employee Registration
Allowance and Deduction
Advance Master
Salary Scheme
Employee Information
Candidate Information
Salary Register
Pay Slip
Back Office File Management
Advantages:This Process helps in
maintaining the records of all postal conversations.
Reports:Incoming LettersOutgoing LettersGroup wise Letters
Accounts Management
Advantages:All monetary transactions taking place in various
departments like fee, library, store, stock, Payroll as well as all other vouchers can be
Reports:Balance Sheet
Trial Balance
all other vouchers can be generated.
Security / Gate Pass Manager
Advantages:On a single click you can fetch the information of all visitors in the information of all visitors in
the campus at a time.
User Specific Security Management
Advantages:Each Operator or process
manager will be able to see or use only those modules & use only those modules & reports which are allowed to him by the administrator.
Why EduManage ?
• Save Stationary Cost
• Save Time of all Levels of Staff & Students
• No Data Redundancy
• Complete Decision Support System
• Less Manpower Required• Less Manpower Required
• Comprehensive MIS Reports
• Regular New Versions Available
• Online & On Phone – 24 x 7 Support System
• Detailed Help in Documented, Graphical & Video
Formats
How EduManage is deployed at your campus?
� STEP 1: Site Inspection for availability of
Hardware & Networking Resources.
� STEP 2: Installation Process of EduManage with
ERP Manager.
� STEP 3: 3 Days complete training to all staff and
management.
� STEP4: Staff Test and Certification
� STEP5: Data Entry Begins……..
Frequently Asked Questions (FAQs) - 1
1. Why should we take Invictus EduManage for our organization ?1. Why should we take Invictus EduManage for our organization ?1. Why should we take Invictus EduManage for our organization ?1. Why should we take Invictus EduManage for our organization ?Invictus EduManage helps the organization to cut down working hours of the staff and increases theirefficiency, therefore the staff can use that time for other important academic works and welfare ofstudents and supporting management. Also with EduManage 80% of expense of the organization onstationary is reduced. Thus, we guarantee that Invictus EduManage's cost is recovered within the first6 months of implementation in the organization.
2. How Invictus EduManage is implemented in our organization ?2. How Invictus EduManage is implemented in our organization ?2. How Invictus EduManage is implemented in our organization ?2. How Invictus EduManage is implemented in our organization ?As soon at the company receives the purchase order for product, within 7 days the team of engineersinstall and deploy the solution in the campus. Immediately after this the training team starts conductinginstall and deploy the solution in the campus. Immediately after this the training team starts conductingtraining sessions for the staff members or each department respective to their modules. Hardware,Networking & Data entry work is the responsibility of the organization purchasing the ERP. However,Invictus's team can provide such services if required by the client at additional cost.
3. How will we get support from Invictus after installation?3. How will we get support from Invictus after installation?3. How will we get support from Invictus after installation?3. How will we get support from Invictus after installation?Invictus's Support Cell and engineers are available on all working days from 9:00 AM to 9:00 PMonline on IMs & emails. On phone the Support engineers are available 24 x 7 x 365. Any kind of bug orerror or problem in the ERP will be attended within 2 days and solved within 7 days at most.
4. Is this a ready to use product or the company will develop it for us ?4. Is this a ready to use product or the company will develop it for us ?4. Is this a ready to use product or the company will develop it for us ?4. Is this a ready to use product or the company will develop it for us ?Invictus EduManage is a complete, fully functional and time tested ERP solution which covers morethan any other solution available in the Indian Market in this sector. This ready to use product can bepurchased & installed with staff training within 6 hours.
Frequently Asked Questions (FAQs) - 2
5. What will happen when the technology on which this solution is made gets outdated?5. What will happen when the technology on which this solution is made gets outdated?5. What will happen when the technology on which this solution is made gets outdated?5. What will happen when the technology on which this solution is made gets outdated?Invictus EduManage is developed on the latest technology plate form, as the technology gets updatednew versions of EduManage will be available in the market from time to time. The client can upgradethe solution that he has and get the benefits of the new versions at discounted cost.
6. If we don’t need the complete ERP can we select the modules we need ? And can we add more 6. If we don’t need the complete ERP can we select the modules we need ? And can we add more 6. If we don’t need the complete ERP can we select the modules we need ? And can we add more 6. If we don’t need the complete ERP can we select the modules we need ? And can we add more modules later in the same ERP?modules later in the same ERP?modules later in the same ERP?modules later in the same ERP?
Yes, one of the major plus points of Invictus EduManage is that it is made on a modular approach.Your organization can decide and purchase the complete ERP or only the modules that they need.When the organization feels that they need more modules as per the expansion of the organization,When the organization feels that they need more modules as per the expansion of the organization,new modules can be purchased and added easily without disturbing the existing data or modules.
7. Can we export the reports into word, excel or 7. Can we export the reports into word, excel or 7. Can we export the reports into word, excel or 7. Can we export the reports into word, excel or pdfpdfpdfpdf formats ?formats ?formats ?formats ?Yes, the reporting format of Invictus EduManage is very flexible and the reports can be easily exported
into formats like .doc, .docx, .xls, .xlsx, .pdf etc.
8. How secure is the data of the organization in Invictus EduManage ?8. How secure is the data of the organization in Invictus EduManage ?8. How secure is the data of the organization in Invictus EduManage ?8. How secure is the data of the organization in Invictus EduManage ?Invictus EduManage comes with 100% security of your precious data and information. The database ofthe ERP is stored in the server which is either placed in a locked room or in front of the eyes of themanagement. Also the database is protected so as even a expert hacker cannot break the database.The ERP Administrator can give each user rights of accessing his respective modules, so that only theassigned modules can be accessed by each user.
Contact Us
Invictus Consulting Pvt. Ltd.
Office :Chaitanya Classicks, Sus Road, Near Kapil Asmat, Pashan, Pune 410021 (Ms.) INDIA
Phone : +91 20 27283422Mobiles : +91 9603356777
Websites : www.invictindia.com, E-mail : [email protected]
Gtalk : [email protected] : invictusconsulting