INVITATION OF BID FOR SELECTION OF PROJECT MANAGEMENT CONSULTANT FOR DPR PREPERATION &

TRANSACTION ADVISORY FOR GWALIOR EXHIBITION-CUM-CONVENTION CENTER (GECC)

S.no Section No. Queries Clarification 1 3.2.1

General we request the authority to relax the condition to a Maximum of Three Consortium members as is the general case for similar projects. As the RFP clearly lists out specialized scope for both a planner (conceptual drawings) and a lawyer, we wanted to request if the total number of firms which could form a consortium could be increased to three entities.

No Change

2 3.3.5: Bid Document fees

To provide details of the payee, location of payment etc

Payment to be made in the form of DD drawn in favor of “Madhya Pradesh Laghu Udyog Nigam Ltd” payable at any scheduled bank having branch at Bhopal.

3 3.3.7 Bid Security

To reduce the bid security to Rs. 50,000. No Change

4 4.1 Scope of Work

Market analysis and benchmarking is expected to be conducted through secondary research and no primary surveys/visits are required to be undertaken.

Clarify; if the consultants are required to prepare Detailed Project Report involving BOQ, design, drawing etc or Feasibility study with broad cost estimates as the deliverables mentions only Feasibility report submission.

The Project Background (clause 3.1) mentions ‘services for preparation of DPR’ for the project, however, the Scope of Work (clause 4.1) and Key Deliverables & Project Milestones (clause 4.2) does not provide clarity on the preparation of DPR. If DPR is envisaged we kindly request you to provide the following - a) what all is expected as part of the DPR b) what stages each of the sub-component or the total DPR is to be delivered c) what would be the payment milestones of the DPR? Alternatively, MPLUNL may allow the ‘successful PPP developer’ to prepare such detail architectural plans and DPR for Convention Facility with prior approval of design and drawings from MPLUNL. MPLUNL at this stage may seek a techno-commercial feasibility report based on

The product Mix suggested shall be based on best business practices being followed by the industry which may include combination of both Primary & Secondary surveys.

Detailed experience & working drawings will not be required. However to arrive at precise estimated, the best practice followed by the industry shall be adhered

The Detailed Engineering design & Design Drawing will not be required for preparation of DPR

macro level costing and revenue estimates which would provide adequate project structuring options for selection of PPP developer

The scope of work has been mentioned at Section 4.1 which is self explanatory

5 4.1 (10): Supervision & Monitoring of project till its completion

The consultant would be required to provide contract administration support to MPLUN limited to the commercial aspects of the project. To appoint an independent engineer to provide Construction Supervision / Monitoring / Inspection support for the project, Also, we envisage that the selected consultant would not be responsible for liasoning with any authority / agency / institution for any kind of approvals/clearances for the project understanding.

Please clarify if the consultant is required to undertake construction supervision under Project Management Services

Project Management Services has been removed from the Scope of services

6 4.2 A Key Deliverables and project milestones for Preparation of DPR preparation and Transaction Advisory Services

The project milestones include Detailed feasibility study which involves detailed analysis and primary survey etc, which takes lots of time besides this Bid process management including marketing and publicity etc requires minimum 12 weeks as per approved Government guidelines. Considering above, we request you to kindly extend the estimated timelines of 16 weeks to at least 24 weeks as follows:

Deliverable Existing Time Line

Proposed Time Line

Submission of Inception Report

Week 1 Week 2

Preparation of Pre Feasibility Report

Week 3 Week 8

Preparation of Feasibilty Report

Week 6 Week 12

Preparation of Bid document

Week 8 Week 16

Undertaking Pre Bid meeting and drafting of responses

Week 10 Week 20

Evaluation of Bid Document Week 16 Week 24

Assistance in Notice of Award to the Private Sector Partner(PSP)

…….. …….

We request you to align the deliverables and payment milestones in line with the various aspects provided in the scope of work.

Please refer Annexure I of Addendum

7 4.2 (B) Project Management Services

1)Kindly clarify the role of consultant during project monitoring period in detailed so as to enable the consultant to quote the appropriate fee. 2)we request you to kindly consider the professional fee for PMC work to be al least 2% of the project cost Kindly clarify the role of consultant during project monitoring period in detailed so as to enable the consultant to quote the appropriate fee. we request you to kindly consider the professional fee for PMC work to be al least 2% of the project cost,

PMC has been removed for Scope of Services

8 4.4 (A) Eligibility Criteria for Technical Capacity

Kindly consider the experience of commercial complexes or consider1 advisory assignment for development of convention centre in past 5 years

we request you to kindly revise this eligibility criterion as: - “Successfully undertaken Advisory services for 3 Convention Centre/Hotel projects in last 10 years of project cost more than 100 crs”.To request if you could kindly increase the timeline for such project having been performed by an agency from the current 5 years to 10 years or more. We believe, this will greatly enhance the number of reputed firms which shall be able to bid for the current RFP. could kindly remove the aspect of seating capacity (i.e. 2000 seating capacity) from the eligibility criteria. We also request you to consider the following modification – (A) Technical Capacity: The Applicant should have undertaken atleast 3 (three) Advisory Assignments for development of Convention centre in past 5 (five) years in India or abroad. The Eligible Convention centres would be defined as projects with a seating capacity of minimum 1500 seats

Please refer Annexure II of Addendum

4.4 (B) Eligibility Criteria for Financial Capacity

we request you to kindly reduce the Average Annual Turnover of INR 75 crores to at least INR 40 crores in Financial year ending 31st March 2013. In the CVC guidelines for selection of consultants, it has mentioned that the average annual turnover should be 30% of the estimated cost for consulting services. We learn that cost of project will be approximately Rs.50 Cr. And normally consultancy fees will be @ 2 to 4 % of the project cost. Hence, we request you to reconsider the minimum average annual turnover of last 3 financial years as Rs.1 to 3 Cr.

We request you to consider INR 50 (fifty) crores as the minimum average annual turnover. Or allow demonstrating the financial capacity of our parent company

No Chnage

We request you to change the clause as: The Applicant shall have a minimum Average Annual Turnover in the last three Financial Years ending 31st March 2013 of more than INR 100 ( one hundred) Crores.

In the CVC guidelines for selection of consultants, it has mentioned that the average annual turnover should be 30% of the estimated cost for consulting services. We learn that cost of project will be approximately Rs.50 Cr. And normally consultancy fees will be @ 2 to 3% of the project cost. Hence, we request you to reconsider the minimum average annual turnover of last 3 financial years as Rs.3 to 5 Cr

10 4.4 (D)

Eligibility of

Key

Personnel

We believe that the positions of Financial Expert and PPP Expert may be clubbed.

Please refer Annexure IV of Addendum

For the criteria “Advisory Assignments for development of Convention A team leader is much more important than any other member of the team hence it is requested to assign rational weightages to each of the team member so as to reflect their relative importance in the project.

11 5.1.1 Evaluation of Technical Proposal

To kindly consider modifying this parameter to the following: Advisory assignments for tourism / hospitality sector in past 5 (five) years in India or abroad. For bid evaluation (5.1.1) - Transaction advisory services for various govt/ govt agencies, We request you to consider relative marking. The bidder who has submitted the maximum number of projects should get the maximum marks and all other bidders should be marked relatively

Please refer Annexure II & Annexure III of Addendum

12 6.3 Power of Attorney Typically a Draft Contract Agreement is part of the RfP

To kindly consider providing an option to submit Board Resolution authorizing the signatory, to meet this requirement.

Tokindly consider adding the following clause: “Notwithstanding anything contained in the contract, MPLUN agrees that the Consultant shall not be liable to MPLUN, for any losses, claims, damages, liabilities, cost or expenses (“Losses”) of any nature whatsoever, for an aggregate amount in excess of the fee paid under the contract, except where such

Yes Board resolution authorizing the signatory can be submitted in place of POA .

The draft Contract has been uploaded to the website www.mptfa.com

Losses are finally judicially determined to have arisen primarily from fraud or bad faith of the Consultant. In no event shall the Consultant, be liable for any consequential (including loss of profit and loss of data), special, indirect, incidental, punitive, or exemplary loss, damage, or expense relating to the services provided pursuant to this Contract.”

Request you to provide the Draft Contract Agreement as that we would like to get it reviewed the same before submitting the proposal.

Addendum to the RFP Document for Invitation of Bid for Selection of Project Management Consultant for

DPR Preparation & Transaction Advisory for Gwalior Exhibition cum Convention Center

Annexure - I

4.2 Key Deliverables and Project Milestones

(A) For DPR Preparation and Transaction Advisory Services :

The engagement would be spread over 24 weeks. The key milestone deliverables, estimated timelines and fees payable are mentioned below –

Deliverable / Milestone

Time

Fee Payable (INR)

Submission of Inception Report Week 1 10%

Preparation of Pre Feasibility Report Week 6 10%

Preparation of Feasibility Report Week 12 10%

Preparation of Bid document Week 18 20%

Undertaking Pre Bid meeting and drafting of responses Week 20 10%

Evaluation of Bid document Week 24 20%

Assistance in Notice of Award to the Private Sector --

20%

Partner (PSP)

Annexure – II

4.4 Eligibility Criteria

(A) Technical Capacity: The Applicant should have completed minimum 8 (Eight) Transaction Advisory services projects for various Governments / Govt.

agencies in past 5 (five) years in India or abroad and

The Applicant should have successfully completed atleast 3 (three) Advisory Assignments for development of Convention/Conference/Exhibition centre or similar projects in related sector(2) of project cost of Rs. 200 crores each in past 7 (seven) years in India or abroad.

Note :

(1) Completed Project would mean project where the notice of award has been issued to the selected bidders.

(2) Related Sector would mean projects in Hospitality/Tourism sector with convention center/exhibition center/auditorium with 1000 PAX

which should not include open/pre fabricated /temporary structures.

(3) The previous condition regarding pillar less hall of 2000 seating capacity has been removed.

Annexure – III

5.1.1 Evaluation of Technical Proposals

The scoring criteria to be used for technical evaluation shall be as follows -

Evaluation Criteria Maximum Marks

Transaction Advisory services projects for various Governments / Govt.

agencies in past 5 (five) years in India 20

8 Projects = 16 marks

(Additional 1 marks for each project submitted upto a maximum of 4

projects)

Advisory Assignments for development of Convention/Conference/Exhibition centre or similar projects in related sector(1) of project cost of Rs. 200 crores each in past 7 (seven) years in India or abroad. 30

3 Projects = 15 Marks

(Additional 5 marks for each project submitted upto a maximum of 3

projects)

Key Personnel(s) 30

Team Leader - 5 Marks

Market Expert - 5 Marks

Legal Expert - 5 Marks

Financial Expert - 5 Marks

PPP Expert - 5 Marks Planner (Architect) - 5 Marks

Total Technical Marks 80

(1) Related Sector would mean projects in Hospitality/Tourism sector with convention centers/exhibition center/auditorium with 1000 PAX

which should not include open/pre fabricated /temporary structures.

Annexure – IV

4.4 (D) Conditions of Eligibility for Key Personnel:

S.no

Designation

Task

Experience Minimum

(Years)

Qualification

Coordinating the inputs of his project

team towards successful delivery of the Post Graduate from

1.

Team Leader Project, Participation in discussion with 15

a reputed institute

the Administrative Department on Regular

Basis

2. Market Expert Formulation of Product /Service Mix, Preparation of Feasibility Report/DPR

8 MBA from a reputed institute

3.

Legal Expert Experience of bid process management 8

LLB from reputed

institute

4. Financial Preparation of Business Plan and financial

5 Post Graduation in

Expert

models

Finance / MBA

5. PPP Expert Experience of bid process management 5 Any Post Graduate

6 Planner (Architect)

Experience of preparation of Site plans, Zoning Plans, Layout etc.

5 Graduation in Civil Engineering / Architecture

Annexure – V

6.1 Form 2 - Details of the Applicant 1.1 Name of the Applicant: 1.2 State whether applying as Sole Firm or Lead Member of Consortium:

Sole Firm : Consortium:

1.3 Legal status:

Incorporation documents (to be enclosed at the end): Country of incorporation & Registered address:

Year of Incorporation:

Year of commencement of business: Line of Business(es) :

Principal place of business: Geographical Presence:

Employee Strength: Name, designation, communication address, email and phone numbers of authorised signatory of the Applicant:

1.4 If the Applicant is the Lead Member of a consortium, state the following for each of them :

Name of Firm

Country of incorporation & Registered address:

Year of Incorporation:

Year of commencement of business: Line of Business(es) :

Principal place of business: Geographical Presence:

Employee Strength: