invitation to quote - swalearchive.swale.gov.uk/assets/procurement/rfq-ssrf.docx · web viewthose...

Invitation to Quote

For

Sheerness and West Sheppey Strategic Regeneration Framework

Ref A297

Issue Date: 04 April 2016

Return Date: 04 May 2016

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CONTENTS

1 INTRODUCTION

2 PROCUREMENT PROGRAMME

3 STAGE ONE QUESTIONS

ANNEX 1 STATEMENT RELATING TO GOOD STANDING

ANNEX 2 – EVALUATION CRITERIA

ANNEX 3 – SELCTION CRITERIA CHART

4 CONTRACT CONDITIONS

5 SPECIFICATION

6 HEALTH & SAFETY

7 PRICING SCHEDULE

8 FORM OF TENDER AND DECLARATIONS

APPENDICES

A CONTRACT CONDITIONS

B STAGE TWO VALUATION PROCESS AND AWARD CRITERIA

C BRIBERY ACT 2010

D STATUTORY DUTIES

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SECTION 1: INTRODUCTION

1 GENERAL REQUIREMENTS

Quotations are invited for the supply of a Strategic Regeneration Framework for Sheerness and Western Sheppey.

The Council’s detailed requirements are defined in the Specification.

2 BACKGROUND

This Invitation to Quote is in principle based on the open procedure as illustrated in the Public Contracts Regulations; therefore a two stage evaluation process will be undertaken. Stage one will assess potential providers capability of providing the required goods or services. Those selected for stage 2 will then be evaluated based on the tender evaluation criteria as described in section 7 and Appendix B.

3 SUBMISSION OF QUOTATION

Quotations, which should be received no later than 04/05/2016 12:00 and any queries, should be addressed to

Kieren MansfieldEconomy and Community Services ManagerSwale Borough CouncilSwale House, East StreetSittingbourne,Kent. ME10 3HTTel.01795 417262Email [email protected]

4 FREEDOM OF INFORMATION

Information in relation to this tender may be made available on demand in accordance with the requirements of the Freedom of Information Act 2000.

Tenderers should state if any of the information supplied by them is confidential or commercially sensitive or should not be disclosed in response to a request for information under the Act. Tenderers should state why they consider the information to be confidential or commercially sensitive.

This will not guarantee that the information will not be disclosed but will be examined in the light of the exemptions provided in the Act.

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SECTION 2: PROCUREMENT PROGRAMME

Event DateAdvertise EOI Issue RFQ 4th April 2016Closing date for RFQ returns 4th May 2016RFQ evaluation 5th – 11th May 2016Contract award w/c12th May 2016Contract commencement w/c 23rd May 2016Contract End date 9th September 2016

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SECTION 3: STAGE ONE QUESTIONS

1 Instructions on provision of information 1.1 You should complete and provide ALL the details for the organisation that

it is proposed would enter into the contract with Swale Borough Council.

2 Organisational information

Organisation name Click here to enter text.Type (Legal status) Click here to enter text.Year of registration (as applicable)

Click here to enter text.

Address / registered address Click here to enter text.Contact name Click here to enter text.Telephone Click here to enter text.Email Click here to enter text.Web- site Click here to enter text.

3 Economic and financial information 3.1Please supply a copy of the Tendering Organisation’s most recent accounts

that cover the last two years of trading, or for the period that is available if trading for less than two years.1. Please supply details of existing insurance cover and policies.

4 Technical and / or professional ability 4.1 Details of previous experience of relevant contracts undertaken most

recently (preferably within the last year) together with names and addresses of clients / referees (preferably from the Public Sector). Please ensure that Referees have no objections to the Council contacting them during the pre-qualification stage for reference purposes.

Client Organisation name and address

Reference contact name, telephone number and email address

Approx.value & date work undertaken

Brief description of works / services

1. Click here to enter text.









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4.2 Please provide details of relevant experience?


4.2 *Please list and if applicable provide a copy of your policies relevant to

the provision of the service.

5 Equal Opportunities 5.1 Do you comply with Equality, Disability Rights Commission or Equal

Opportunities Commission on grounds of alleged unlawful discrimination?Choose an item.

5.2 Is it your policy, as an employer, to comply with your statutory obligations

under the Equalities Act 2010 and accordingly, your practice not to discriminate against someone on grounds of their sex (including gender reassignment), sexual orientation, marital status, race, nationality, ethnic origin, religion, beliefs, disability, pregnancy or childbirth or because they are a member, or not, of a trade union, or a part-time workers.

Yes / No

5.3 In the last three years, has any finding of unlawful racial discrimination been made against your organisation by any court or industrial tribunal?

Yes / No5.4 In the last three years, has your organisation been the subject of a formal

investigation by the Commission for Equality and Human Rights, Commission for Racial on race, gender, disability, sexual orientation, faith or belief and age set out? Yes / No

5.5 Do you observe as far as possible the Commission for Equality and Human Rights, Commission for Racial Equality, Disability Rights Commission or Equal Opportunities Commission Codes of Practice, which gives practical guidance to employers and others on the elimination of racial discrimination and the promotion of equality of opportunity in

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employment, including the steps that can be taken to encourage members of the ethnic minorities to apply for jobs or take up training opportunities? Yes / No

6 Health & Safety Policy & Other Issues

6.1 The Service Provider shall provide all risk assessments and Safe Methods of operation for delivering the service. The Service Provider will be requested to provide his revised annual risk assessments electronically.

6.2 The Council requires all its suppliers and contractors to comply with all relevant Health and Safety legislation and standards and that you properly manage all Health and Safety risks specific to this contract.

6.3 Does your company comply with the Health & Safety at Work Act 1974 as amended? Yes / No

1. Please confirm that your company agrees to co-operate with Swale Borough Council, where required, to ensure you also adhere to the Council’s Health and Safety policy. Yes / No

Swale Borough Council’s Health and Safety Policy

2. Does your organisation comply with the following minimum health & safety standards;

● Implement effective health and safety policies and procedures. Yes / No

● Operate an adequate health and safety management system including a designated 'competent person' to provide advice and guidance. Yes / No

● Provide appropriate health and safety training for staff. Yes / No

● Ensure processes are in place to sufficiently assess the competence and capabilities of sub-contractors to work safely. Yes / No

● Ensure effective monitoring processes are in place. Yes / No

1. Other Issues

6.3 Has your company/organisation been involved in any actions in employment tribunal, the European Commission, Office of Fair Trading, HM Revenue & Customs, the Information Commissioner’s Office, the Financial Services Authority or for any breach of environment, health and safety law over the past three years? If so, please provide details.

Declaration

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http://www.swale.gov.uk/assets/Strategies-plans-and-policies/Health-and-Safety-Policy.pdf

I am authorised by the Tendering Organisation to supply the information given in this RFQ response. I declare that, at the date of signing this declaration, the information given is complete and accurate to the best of my knowledge having made reasonable enquiries.

Swale Borough Council has our permission to:

1. carry out all necessary actions to verify the information provided; and

2. to pass any information provided to a third party commissioned by the Council for the purposes of evaluating our responses.

I acknowledge that:

1. it is an offence to give or offer any gift or consideration to employee of a public body as a reward or inducement in relation to the awarding of a public contract and that such action will give the Council the right to exclude a Tendering Organisation from the procurement process; and

2. any price fixing or collusion with other bidders in relation to the project shall give the Council the right to exclude a Tendering Organisation from the procurement process and may constitute an offence.

Signed: e-signatureName: Click here to enter text.

Position: Click here to enter text.

Organisation: Click here to enter text.

Date: Click here to enter a date.

To be returned no later than noon on 04 May 2016 to;Name: Kieren Mansfield Sheerness and West Sheppey Strategic Regeneration Framework A297Swale Borough CouncilSwale HouseEast StreetSittingbourneKent ME10 3HT.

*Failure to complete this form, provide reference points or provide non-conforming answers may lead to your exclusion from the bidding process.

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ANNEX 1STATEMENT RELATING TO GOOD STANDING

Click here to view the Statement Relating to Good Standing

Tick to agree to the Statement Relating To Good Standing ☐

Organisation's name Click here to enter text.

Authorised Signatory E-signaturePosition

Date

* In the UK this condition is satisfied by registration with Companies House or a declaration on oath that the Candidate is carrying on business in the trade in question in the UK at a specific place of business and under a specific trading name.

Failing to agree, tick, sign and date the Statement Relating To Good Standing above may invalidate your R.F.Q. Submission.

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http://www.swale.gov.uk/assets/Procurement/Statement-relating-to-good-standing.pdf

ANNEX 2 – Evaluation Criteria

a) The selection process will be undertaken by a panel of assessors consisting of 1-3 representatives from Swale Borough Council with assistance from external consultants as necessary.

b) The following criteria is mandatory and failure to meet the minimum requirements may automatically exclude your company. Existing or written assurance to provide, Public Liability of a minimum £5 million, Employers Liability of at least £10 million and Professional Indemnity Insurance of at least £2 million.

c) Only the information supplied in the manner requested and within the space provided in this document will be assessed (unless otherwise instructed). Swale Borough Council regrets that it cannot evaluate any other form of submission. e.g. Sales Brochures, Company Literature or other forms of information unless specifically requested in this document.

d) Annex 1 (Statement Relating to Good standing): The checking process will also determine that none of the circumstances described in Regulation 57 of the Regulations, apply. Regulation 57 sets out the "mandatory" and "voluntary" criteria, under which a Contracting Authority must, or may, determine that a Potential Provider is ineligible to participate in a procurement process. Where there is any doubt concerning a Potential Provider’s eligibility to qualify legal opinion will be sought and the RFQ treated as incomplete until confirmation of eligibility has been secured.

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Annex 3 – Selection Criteria Chart- (For Swale Borough Council use only)

Information Supplied Evaluation method RatingContractor Details For Information Not scored

*Q3.1, 3.2. Financial Information

*Financial Status and Stability will be checked unsatisfactory submissions may lead to exclusion.

Pass / Fail

Choose an item.*Q3.1. Contractor Profile Insurance Information

Insurance details will be assessed to ensure that minimum cover is in place or an assurance to provide minimum insurance has been given. The requirement is £5million Public Liability Insurance & £10million Employees Liability Insurance. Professional Indemnity £2million (if applicable)

Pass / FailChoose an

item.

* A fail may lead to exclusion

Selection Criteria Evaluation method Pass / FailQuestion 6.1, 6.2, 6.3, 6.4, 6.5Health & Safety

The places in the short list will be allocated to those who receive a full set of ‘Pass’ marks, ‘Fail’ may lead to exclusion.The council anticipate short listing 6-8 depending on number of submissions.

Pass / FailChoose an item.Question 4.1, 4.2Technical and/or professional ability Pass / FailChoose an item.Question 5.1, 5.2, 5.3, 5.4, 5.5Equal Opportunities Pass / Fail

Choose an item.Question 7.1Other Issues Pass / Fail

Choose an item.The statement relating to good standing contained in Appendix A (below) must be signed and returned with this document

Signed statement relating to good standing Yes/No

Pass / Fail

Choose an item. Pass / Fail Pass / FailChoose an item.

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SECTION 4: CONTRACT CONDITIONS

4.1 The Tenderer will be required, upon the acceptance of quotation to enter into a Contract through the issue of a Council order. A web link to the Council’s current Conditions of Contract is available to view within Appendix A.

4.2 WorkmanshipThe whole of the works are to be carried out in accordance with specification and relevant Codes of Practice and other guidance.

Contract Insertions to Appendix A (clause numbers to selected contract)

4.3 Commencement Date means the 23 May 2016

4.4 Contract Period estimated at 16 weeks

At the Council’s sole and exclusive option the Contract Period may be extended for further periods up to a maximum of number of 4 weeks, in which case, for the purpose of the Contract, the Contract Period shall be deemed to apply to such extended period.

4.5 The relevant Contract Manager / Supervising Officer will be Kieren Mansfield, Economy and Community Services Manager.

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SECTION 5: SPECIFICATION

5.1 Overview

The Isle of Sheppey sits off the North Kent Coast and is home to a resident population of 42,000. It forms part of the Borough of Swale, which takes its name from the channel separating the Island from the mainland.

It is a diverse island with a nationally important military seafaring history and later heavy industry co-existing comfortably alongside its outstanding coastline of beaches and protected wetlands, the agricultural heart and the towns and villages, largely focused to the west.

The west of the Island is predominantly urban, and home to the majority of residents. Sheerness is the main service and retail centre, with a population of 12,290. The town grew around the former naval dockyard and, later, around the tourism boom during the first half of the 20th century. It is one of the three principal towns in Swale.

As one of the most deprived localities in the south-east, the Isle of Sheppey has been the focus for various regeneration initiatives over time. However, this has tended to be opportunistic and responsive to the multiple challenges that local residents face; poor access to services, high unemployment and poor health and skills. Past initiatives have included the establishment of the Isle of Sheppey Campus of Canterbury College, the establishment of a network of children and families centres and a range of employability programmes, including the establishment of local delivery organisations such as the Island Partnership.

For decades, attention also focused upon the need for a new crossing to the Island, to improve accessibility and help address perceptions of isolation. The £100m Sheppey crossing finally opened in 2006 and significantly improved access to and from the mainland. It has also been a key factor in encouraging and underpinning new development, including the HCA led Queenborough and Rushenden Regeneration programme to deliver new housing and employment, substantial housing growth at Minster and the continued success and development of the Port of Sheerness.

In addition to being a true island, Sheppey has a number of unique qualities. Its coastline is a mix of beaches and internationally recognised wetlands that are a key element in supporting the development of an embryonic eco-tourism offer. There are also significant heritage assets, particularly focused around the Port and the town of Sheerness, that are currently largely inaccessible to the public. Unlocking those assets to maximise their value for the benefit of the Island is both a key challenge and opportunity.

PurposeWith the announcement of a Thames Estuary Growth Commission in March 2016 and much improved access and proximity to London, the Island has the opportunity to capitalise upon its uniqueness and redefine itself; improving its image and shifting to a more mixed demographic to directly contribute to the delivery of government’s national growth priorities in North Kent.

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Coupled with emerging more active investment interest from the private sector, the time is right to produce a Strategic Regeneration Framework for Sheerness. This will be underpinned by a new, widely owned vision, a coherent, comprehensive development programme and indicative delivery timetable. The Framework will provide a clear reference point to incentivise and support the regeneration of Sheerness for all current and potential key stakeholders and investors.

The Strategic Regeneration Framework will suggest a regeneration programme phased over the period up to 2031, identifying priority actions for the Council, key stakeholders and partners, providing broadly indicative costs and potential funding sources where relevant.

5.2 Context

The historic settlements on Sheppey are Sheerness and Queenborough and between them the two towns provide the major focus for strategic regeneration opportunities. Sheerness is the main retail and service centre for the Island and the principal employment centre, with the Port being a prime economic asset. Queenborough is also home to major employers, such as Aesica and is also now the location for the Queenborough and Rushenden Regeneration programme, a focus for new jobs and homes. This area also contains a concentration of the Island’s heritage assets, with four conservation areas.

Minster-on-sea and Halfway are the other main centres of population, the former having been a focus for new housing development on Sheppey in recent years. Minister in particular is suburban in nature and is also home to the main site of the only secondary school, the Isle of Sheppey Academy.

The Eastern end of the Island has a number of smaller, relatively isolated settlements, which see seasonal fluctuations in employment and population, with a dependence upon seaside tourism during the summer months. It is also home to the Sheppey prison cluster, which in itself is one of the main sources of employment on the Island.

The local economy

In addition to tourism, the Island’s local economy has historically been founded upon its maritime industries and the Port of Sheerness, manufacturing and agriculture. The Port is the major economic presence on the Island and has evolved and succeeded in a changing market. Its owners, Peel Ports, have produced a draft Masterplan (www.peelports.com/sheerness-master-plan), which sets out its intentions to develop and grow the Port over the next 20 years. This focuses on five ‘options for change’ including longer-term aspirations for additional land reclamation, for mixed use purposes.

With some notable exceptions, the traditional industrial and tourism base has seen decline – the former most recently characterised by the closure of Thamesteel Steel Mill in 2012, with the loss of 400 jobs directly, in an already weak local labour market. Such circumstances, combined with a poor health

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http://www.peelports.com/sheerness-master-plan

and skills profile amongst residents has resulted in high unemployment levels, low wages and deprivation scores comparable to some of the worst performing local authorities in England. This is particularly centred on Sheerness and Western Sheppey, with Sheerness the 46th most deprived community in England, out of 33,000. The Eastern part of the Island, however, also suffers from high levels of deprivation, particularly associated with access to jobs and amenities. Whilst transport links north to south, between the Island and the mainland, have drastically improved, east-west links remain a significant issue, with congested roads and limited public transport services. Investment in road infrastructure in particular could support the tourism offer and release new development opportunities.

Opportunities

Nonetheless, there are substantial opportunities, aside from the Ports planned growth. Sheppey forms the eastern boundary of the Thames Gateway in Kent and this has helped drive recent government investment into the area, including the Queenborough and Rushenden Regeneration programme, led by the Homes and Communities Agency. New employment development has secured c850 new jobs, with scope for further development. There is now also progress against delivering the planned 1100 homes, with developer interest secured for the first phase www.swale.gov.uk/queenborough-rushenden-mp/ . This will help to diversify the housing mix, with new and innovative approaches to development being explored. As evidence of demand, such an approach has helped to introduce a new residential demographic to Minster.

The area also has significant, under-exploited assets. The heritage and maritime history, in particular, is largely untapped and yet has provided architecture and a narrative of potential interest to visitors that could be harnessed to re-shape people’s perceptions of, and propensity to engage with, the area. The internationally recognised wetlands, forming the southern half of the Island, have very recently begun to contribute similarly, with an emerging eco-tourism offer. www.elmleynaturereserve.co.uk/stay

The Council also holds assets within the area. Beachfields (see map 1) is currently a focus for public access leisure provision on Sheppey, including wet and dry facilities with the external leisure spaces currently in various states of disrepair. A review is currently underway as part of which an Indoor Sports Facilities Assessment has concluded that such facilities are still required. However, there is scope to consider how such could be provided as part of a mixed use development of the Beachfields area, maximising its position in close proximity to the seafront in a way that addresses its essential sea defences, which currently form an unattractive physical and visual barrier between the town and sea. Equally, an approach that looked at re-providing the leisure on an alternative site could be considered.

Adjacent to Sheerness High Street, the Council also has substantial ownerships including former offices, parking and open space, at Trinity Road. In 2012 a Development Brief was prepared for this area and expressions of interest invited from prospective investors/developers. However, prevailing market conditions had a

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http://www.elmleynaturereserve.co.uk/stay

http://www.swale.gov.uk/queenborough-rushenden-mp/

significant negative impact on viability such that it was not possible to bring development forward at that time.

Policy

The Swale Borough Local Plan 2008 sets the current planning policies and provides the bulk of specific local policy context for Sheerness and Sheppey West.

Overall, the Local Plan focuses housing and economic growth on that part of Borough within the Thames Gateway, which includes the Isle of Sheppey. Despite being the principal town, Sheerness’ geographical position at the northern tip of the Island, constrains its ability to grow. Consequently, the Local Plan directs housing growth and new commercial development to Queenborough and Rushenden (and also Minster-on-Sea).

The focus of the 2008 Local Plan for Sheerness is upon supporting the success and growth of the commercial port at Sheerness; redevelopment to create an improved gateway and transport hub around Sheerness Train Station and boosting the town Centre.

Area Action plan 4 is designated for Sheerness Town centre and seeks to encourage proposals that:-

help meet the needs of the resident population and visitors to the Island by consolidating its retail and service role

raise the quality of the town’s environment introduce new housing to the town centre, subject to mitigation against

flood risk support or enhance the town’s seaside location and tourism potential make use of vacant floorspace above ground floor for housing and office

use support the community’s learning, skills and health needs. Improve gateways to the town

In a limited way, the Local Plan also seeks to promote and mobilise some of the most valuable heritage assets in the town as a driver for regeneration. Area Action Plan 5 is designated for the land and buildings at Naval Terrace and Regency Close, Sheerness Docks. It seeks to promote the conservation of this important group of buildings by bringing them back into viable use. In the area covered by AAP 5, the Council has been working closely with the Dockyard Preservation Trust www.sheernessdockyardpt.org.uk. The Trust is currently developing proposals for re-use of the Dockyard Church, a landmark building at the entrance to both the Port and the Town.

However, Sheerness and Sheppey West has a wider range of heritage assets and sympathetic restoration and use of these is increasingly viewed as having an important role to play in the regeneration of the area.

Within Sheerness there are three conservation areas:-

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http://www.sheernessdockyardpt.org.uk/

Area Action Plan 5, forms part of a wider Sheerness Royal Naval Dockyard & Blue Town Conservation Area: http://www.swale.gov.uk/assets/Planning-General/Planning-Policy/Cons-Area-Review/Cons-Area-Review-Jan-12/Sheerness-Dockyard-Blue-Town-CACA-reduced-size.pdf . This 2011 conservation area review is the most recently produced of those for Sheerness and document produced using external consultants, includes quite a Management Strategy section at chapter 8. That part of the conservation area within the Port are also considered in the Port Masterplan, under ‘Options for Change’ 1 and 2.

Sheerness Mile Town Conservation Area covers much of the town centre http://www.swale.gov.uk/assets/Planning-Forms-and-Leaflets/Planning-General/ Planning- Conservation/Mile-Town-Sheerness-conservation-area-character-appraisal.pdf. This appraisal is a more basic, internally produced document and has no management plan/strategy within it. Swale Borough Council has previously pursued an unsuccessful Townscape Heritage bid with Heritage Lottery Fund, focused on parts of the Mile Town Conservation Area. It currently remains the Council’s intention to pursue another bid in 2017.

Sheerness Marine Town Conservation Area, which covers a seafront, largely residential area. This Conservation area was adopted in 1976 but there is no character appraisal document in place. However, this link will take you to the boundary map http://maps.swale.gov.uk/LocalPlans/LP_document/section_25318302573.html#task_329_ID_31

Queenborough Conservation area covers the centre of Queenborough, the other main and and older historic settlement on the Island. Designated in 1978, the boundary of this area has not changed since that datehttps://www.swale.gov.uk/assets/Planning-General/Planning-Policy/Cons-Area-Review/Cons-Area-Review-Jan-12/Queenborough-reduced-size.pdf

The emerging Local Plan ‘Bearing Fruits’, is at modifications stage and anticipated to become the adopted plan later this year. This reinforces the existing policy position in relation to Sheerness and Sheppey West, but will also set out a clearer policy position to support the growth of the Port.

5.3 ScopeThe area upon which the Strategic Regeneration Framework will focus is shown at map 1. Sheerness, defined by the annotated map is of particular concern, but the role and scale of developments at Queenborough and Rushenden in generating a new vision of Sheppey will need to be recognised. Within the current Local Plan (2008) the two areas sit within a contiguous built up area boundary shown on map 2.

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https://www.swale.gov.uk/assets/Planning-General/Planning-Policy/Cons-Area-Review/Cons-Area-Review-Jan-12/Queenborough-reduced-size.pdf

https://www.swale.gov.uk/assets/Planning-General/Planning-Policy/Cons-Area-Review/Cons-Area-Review-Jan-12/Queenborough-reduced-size.pdf

http://maps.swale.gov.uk/LocalPlans/LP_document/section_25318302573.html#task_329_ID_31

http://maps.swale.gov.uk/LocalPlans/LP_document/section_25318302573.html#task_329_ID_31

http://www.swale.gov.uk/assets/Planning-Forms-and-Leaflets/Planning-General/%20Planning-%20Conservation/Mile-Town-Sheerness-conservation-area-character-appraisal.pdf



http://www.swale.gov.uk/assets/Planning-General/Planning-Policy/Cons-Area-Review/Cons-Area-Review-Jan-12/Sheerness-Dockyard-Blue-Town-CACA-reduced-size.pdf



Map 1- Sheerness and its component parts

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Map 2 – Sheerness and Sheppey West as defined by the built up area boundary

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To inform and give weight to a new vision for Sheerness and West Sheppey, the Strategic Regeneration Framework will need to Identify and set out how existing workstreams and potential opportunities can be shaped and unlocked to support it. In particular, the Council is interested in

the potential of the areas heritage assets, and how individually and together these can be bought back into viable use and help improve the environment and redefine Sheerness and West Sheppey as an attractive and interesting place to residents, visitors and investors.

Creating strong linkages between specific areas within the identified Sheerness and Sheppey West area, to create a co-herent regeneration plan, that optimises the opportunities and creates an attractive offer to visitors and investors alike. Obvious examples include the relationship between Sheerness and new retail development at Queenborough and Sheerness town and the historic assets associated with the Port.

How Council owned assets might be bought into more beneficial use, generating value and supporting the new vision.

Where possible, the identification of credible funding opportunities to support delivery.

Whilst the Strategic Regeneration Framework will look to 2031, it should consider what opportunities can or should come forward over three phases, broadly in five year periods. A more detailed programme should be considered for the initial phase, from 2016-2021.

5.4 Consultation

In developing the Strategic Regeneration Framework, consultation will be focused on key strategic stakeholders will need to involved in the process of pulling the Framework together. A number have already been identified, below, but others may need to be involved.

Peel Ports – Owners and operators of the Port of Sheerness, seeking to progress the Sheerness Port Masterplan. Own significant heritage assets within the Port, with plans to release these to others uses. Land ownerships also at Queenborough and RushendenPeel Leisure – Part of the Peel Group and owners of the Thamesteel site. Working with Peel Ports to bring the site back into Port related use.Sheerness Dockyard Preservation Trust – Owners of the Dockyard Church, with a broader interest in the historic buildings within the Port. Home and Communities Agency – Land owners and promoters of the Queenborough and Rushenden Regeneration scheme.Historic England – strong supporters in protecting and enhancing the heritage assets in Sheerness and Sheppey west, in particular in and around the Port.Swale Borough Council – a number departments, including planning, property services and leisure and open spaces, with specific interests within the area

5.5 Timetable & MonitoringDevelopment of the Strategic Regeneration Framework will be led through Swale Borough Council’s Regeneration Directorate. The contract and its development will be managed by small internal client group led by the Director of

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Regeneration. Day-to-day contact and management of the contract will rest with Kieren Mansfield, Economy and Community Services Manager.

A series of stage meetings with the client group will be set at the project inception, to reflect the methodology that has been agreed with Swale Borough Council. It is anticipated that there will be at least three client group meetings post inception

Upon appointment it is anticipated that work would commence quickly, with a project inception meeting held in the w/c 16 th May 2016. Subject to the agreed methodology, completion of the work, to final draft report stage, is anticipated within a 12 week period. Subsequent engagement with Councillors and key stakeholders and production of a final report is anticipated to be completed within a further 4 weeks.

5.6 OutputThe ultimate outputs from the project will be

A final draft Strategic Regeneration Framework report Presentation of draft Strategic Regeneration Framework to Members and

Strategic Stakeholders Production of final Strategic Regeneration Framework report. This will be

provided in hard copy, and electronically, to be agreed with the client group.

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SECTION 6: PRICING SCHEDULE

Costs

The costs should be broken down into components with a full description of each component and its associated time and costs.

Component Component Description Delivery by Total Costs (£)Click here to enter text.

Click here to enter text. Click here to enter text.

















Total – Carried to Form of TenderClick here to enter text.

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SECTION 7: FORM OF TENDER AND DECLARATIONS

TENDER FOR THE PROVISION OF SHEERNESS AND WEST SHEPPEY STRATEGIC REGENERATION FRAMEWORK)

TO: THE SWALE BOROUGH COUNCIL

I / We …………………INSERT NAME OF BIDDNG ORGANISATION, Company registration number NUMBER whose registered address is ADDRESS, having examined the Request for Quotation (R.F.Q) and other documents made available to us hereby tender to provide all the Services described in the tendering documents including appendices and confirm our submission of a compliant Bid.

I / We hereby offer to supply the Service subject to the terms and conditions set out in such Conditions of quotation, Conditions of Contract Specification and other documents (if any) at the prices and rates contained in the Pricing Schedule.

I / We undertake in consideration of having been supplied with the particulars and permitted to tender, that this quotation shall not be withdrawn or modified for 30 days from the date of its delivery but shall remain binding upon me / us during that period.

I / We understand you are not bound to accept the lowest or any tender you may receive and you will not pay any expenses incurred by us in connection with the preparation and submission of this tender.

Unless and until a formal Contract is prepared and executed this Tender together with your written acceptance thereof shall not constitute a binding Contract between us.

Anti Collusive Tendering Certificate

I / We declare that:

1. This is a bona fide tender, intended to be competitive, and that I/we have not fixed or adjusted the amount of the tender by or in accordance with any agreement or arrangement with any other person.

2. I / We have not done and I/we undertake that I / we will not do at any time before the hour and date specified for the return of this tender any of the following acts:

a communicating to a person other than the person calling for those tenders the amount or approximate amount of the proposed tender except where disclosure, in confidence, of the approximate amount of the tender was necessary to obtain premium quotations required for the preparation of the tender.

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b entering into any agreement or arrangement with any other persons that they shall refrain from tendering or as to the amount of any tender to be submitted.

c offering or paying or giving or agreeing to pay or give any sum of money or valuable consideration directly or indirectly to any person for doing or having done or causing or having caused to be done in relation to any other tender or proposed tender for the said work any act or thing of the sort described above. We acknowledge that if we, or anyone who acts on our behalf behaves improperly or commits an offence under the Prevention of Corruption Acts 1889-1916, the Council may cancel the contract and recover all costs and losses.

In this certificate, the word ‘person’ includes any persons or anybody or associated, corporate or unincorporated, and ‘any agreement or arrangement’ includes any such transaction, formal or informal, and whether legally binding or not.

Dated this 00th day of Month Year

Signature e-signatureFor and on behalf of COMPANY

Status of signatory Click here to enter text.(e.g. Partner or Director)

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APPENDIX A

APPENDIX A- CONDITIONS OF CONTRACT

Please check the box to show you have read, understand and agree to the terms and conditions for this opportunity. ☐

Failure to agree to the terms and conditions and to check the box above may invalidate you tender submission.

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http://archive.swale.gov.uk/assets/Procurement/Terms-and-Conditions/Consultant-Terms-and-Conditions.pdf

APPENDIX B – EVALUATION CRITERIA

Award Criteria

Information Supplied Evaluation method RatingSelection Criteria Max ScorePrice

40

Non-Price / Technical60

The contract will be awarded to the organisation that scores the highest number of points out of 100, by the evaluation panel. The individual panel member’s scores will be averaged to arrive at a final score at a moderation meeting.Maximum Total 100

In terms of Price, each Tender will be awarded points based on its relationship with the lowest Tender. The Tender with the lowest annual equivalent sum (AES) will be awarded 40 Points; each of the remaining Tenders will be awarded points on a pro rata basis in accordance with the following calculation (rounded to two decimal places):-

Lowest AES / AES x 40

For example, based upon a notional figure of £1.00 One pound:-

Tender AES £ Points AwardedA 1.00 40.00B 1.05 38.10C 1.07 37.38D 1.10 36.36

Please note that the figures are merely examples and are in no way an indication of the contract value.

In terms of Specification, a maximum of 60 points will be awardedIn order to assist in evaluating the relative merit of various Tenders with regard to specification a weighting model will be used to compare the various criteria by

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means of a points system. The methodology by which the comparison is made in the model is as follows:-

The Council will allocate points within the Specification evaluation as follows:

Demonstrate how you are able to meet and deliver all component parts of the specification? Please include CV’s of the team that will be working on the project. – Up to 20 points


Please set out the methodology you would use to successfully deliver the Sheerness and West Sheppey Strategic Regeneration Framework - Up to 20 points


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What do you foresee as the main issues in developing a Strategic Regeneration Framework capable of securing broad support from a range of stakeholders and how would you address these - up to 8 points


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SOCIAL VALUE: Some Social Value Measures are outlined in Table 1 of the Local First Policy. Please list all Social Value Measures applicable to your tender, whether they are listed in the table or are an additional value that has relevance to your tender. Please note the number of Social Value measures included are expected to be proportionate to the size of the contract – Up to 12 points.


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http://archive.swale.gov.uk/assets/Strategies-plans-and-policies/Local-First-Policy.pdf

The weighted Price / Non-price / Presentation scores will be added to obtain the total weighted score. The Tender with the highest total weighted score is that which is perceived to be the economically most advantageous under the terms of this model.

TABLE B: - Non Price, Method Statement Scoring – COUNCIL USE ONLY

TITLE SCORE MAXIMUM SCORE

20 points

Demonstrate how you are able to meet and deliver all component parts of the specification? – Maximum Score - 0-20


Please set out the methodology you would use to successfully deliver the Sheerness and West Sheppey Strategic Regeneration Framework - Maximum Score - 10 points.

0 - 20 Click here to enter text.

What do you foresee as the main issues in developing a Strategic Regeneration Framework capable of securing broad support from a range of stakeholders and how would you address these - Maximum Score - 8 points.

0 - 8 Click here to enter text.

How will your organisation aim to improve social, economic and environmental well-being (Social Value) of local needs, Customer care/Customer satisfaction, including flexibility, by responding to local circumstances. You should make it very clear as to why Swale Borough Council should select your company as its supplier and the benefit your organisation will bring to the local community Maximum Score – 12 points.

0 – 12 Click here to enter text.

Total Score Max 60 Click here to enter text.

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Appendix C - Swale Borough Council Bribery Act Policy:

The reputation of Swale Borough Council and the trust and confidence of those with whom the council deal with are of fundamental importance.

Therefore Swale Borough Council condemns bribery and corruption in all its forms.

Swale Borough Council’s Bribery Act Policy explains the process through which the Council intends to maintain its high standards and to protect the organisation, employees, Members and business partners against any allegations of bribery and corruption. Compliance with the Policy is important.

By signing this form of tender and declarations you confirm that you have read, understood and agree to comply with Swale Borough Council’s Bribery Act Policy. Appendix C.

In this certificate, the word ‘person’ includes any persons or anybody or associated, corporate or unincorporated, and ‘any agreement or arrangement’ includes any such transaction, formal or informal, and whether legally binding or not.

Dated this DAY of MONTH YYYY

Signature E-signatureFor and on behalf of (Name of Organisation)

(Status of signatory (e.g. Partner or Director) STATUS OF SIGNATORY

Please refer to www.swale.gov.uk

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http://www.swale.gov.uk/

http://www.swale.gov.uk/assets/Procurement/Procurement-Policies/Bribery-Act-Policy.pdf

Appendix D – Statutory Duties

Health & Safety at Work Act 1974

Bribery Act 2010 The Public Service (Social Value Act 2012) Rights of Third Parties Act (1999) Equalities Act 2010● Children Act 2004

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