invoice processing automation at constellation europe from documation
DESCRIPTION
Constellation Europe implemented an Invoice Management Solution from Documation and: - Reduced AP headcount by 2.5 - Removed manual data entry - Reduced costs - Increased control - Increased efficiency - Reduced duplicate payments Find out how they achieved this from this presentation by ex Constellation Europe AP Manager.TRANSCRIPT
Constellation Europe Share their Experience
& Success of Automating Invoice Processing
Andy Tiller – Former AP Manager Constellation EuropeAlan Farrell – Documation Sales Manager
•Independent software vendor• Established 1992• ‘Document-centric workflow solutions’
•Solutions developed in ‘Enable’• Our development ‘toolkit’• Rapid implementation of bespoke solutions
•Invoice Management is core offering• C70 installations throughout Europe
• Active member of Oracle Community
Documation Overview
Andy Tiller – Ex Constellation Europe
Ex Constellation Europe Finance Manager Procure to Pay
About
European arm of the world’s largest wine company
Formed in 1999 from the combination of many
businesses including
Matthew Clarke Wholesale
Gaymers Cider
Hardys Wine
Andy Tiller - Background
Sainsbury’s 17 years of which Supplier Accounts 6
years
Constellation Europe 3.25 years
Why we wanted to automate AP
Paper intensive
Lack of efficiency
Lack of control
Cost of duplicates
Why we chose Documation
Strong JD Edwards integration
Understood our business issues
Acted consultatively
Offered advice / solutions
Workflow
Implementation
System Specification
Expansion to JD Edwards functionality
e.g. tolerances
Time for testing
Phased implementation
Train the trainers
Integration with JD Edwards
Shared Reference Data
Scanning and Data Capture
Error queue
Auto-match and query handling
Automatic invoice distribution
Coding Assistant
On line authorisation
Posting of invoices
Integrated retrieval
Post Implementation
Documation Support
Archive scanning
Workflow changes
Improved validation
Ongoing matching in JDE
Why we wanted to automate AP
Paper intensive
Lack of efficiency
Lack of control
Cost of duplicates
Reduction / redeployment of headcount by 2.5
Removal manual data entry
Reduction in duplicate payments
Increased control
Increased efficiency
Benefits
Reduced consumable costs
Next Steps – Modular Development of System
E-mail / EDI invoices
Scanning and storage of POD’s
Scanning and storage of vehicle documents
Questions?...