Emergency Response Procedures Manual Copyright – J.SHEPHEARD (AUTHOR) Issued October - 2018 Page 1

JOSEPH BANKS SECONDARY COLLEGE

40 JOSEPH BANKS BOULEVARD, BANKSIA GROVE

INTRODUCTION................................................................................................................................................................1

ERP MANUAL UPDATE REGISTER.........................................................................................................................2

CLIENT REQUIREMENT...................................................................................................................................................2

SITE PROFILE...................................................................................................................................................................3

EMERGENCY CONTACT NUMBERS.......................................................................................................................4

DESIGNATED STAFF.....................................................................................................................................................5

MAINTENANCE OF EVACUATION PLAN...............................................................................................................6

WARDENS.........................................................................................................................................................................6DEPUTY PRINCIPAL (OPERATIONS).............................................................................................................................6SCHOOL OFFICER............................................................................................................................................................6

EMERGENCY COLOUR CODES................................................................................................................................7

EMERGENCY PLANNING COMMITTEE..................................................................................................................8

GENERAL..........................................................................................................................................................................8RESPONSIBILITIES...........................................................................................................................................................8MEMBERSHIP....................................................................................................................................................................9MEETINGS.......................................................................................................................................................................10INDEMNITY......................................................................................................................................................................10PLANNING PROCESS....................................................................................................................................................11

EMERGENCY CONTROL ORGANISATION.........................................................................................................12

GENERAL........................................................................................................................................................................12WARDEN STRUCTURE..................................................................................................................................................12SELECTION CRITERIA FOR ECO MEMBERS............................................................................................................12DEPUTY CHIEF WARDEN/COMMUNICATIONS OFFICER.........................................................................................13AREA WARDEN.............................................................................................................................................................13WARDENS.......................................................................................................................................................................13DEPUTY WARDENS.......................................................................................................................................................14AUTHORITY.....................................................................................................................................................................14INDEMNITY......................................................................................................................................................................14TYPICAL EMERGENCY CONTROL ORGANISATION STRUCTURE...........................................................................16CHIEF WARDEN ORDER OF PRIORITY......................................................................................................................16

COMMUNICATION........................................................................................................................................................17

REGISTER.......................................................................................................................................................................17RUNNERS........................................................................................................................................................................17MOBILE TELEPHONE....................................................................................................................................................17LAND LINES...................................................................................................................................................................17NEIGHBOURING FACILITIES.........................................................................................................................................18

ALARM RESPONSE/EVACUATION PROCEDURES.......................................................................................19

PROCEDURE...................................................................................................................................................................19EVACUATION ROUTES..................................................................................................................................................20SITE PLAN/EVACUATION ROUTES.............................................................................................................................24ALTERNATIVE ASSEMBLY AREA................................................................................................................................26STAFF RESPONSE.........................................................................................................................................................27CLASS TEACHERS........................................................................................................................................................27TEACHERS WITHOUT CLASSES..................................................................................................................................27

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WARDENS.......................................................................................................................................................................27SCHOOL OFFICERS.......................................................................................................................................................29FIRST AID OFFICER......................................................................................................................................................29MANAGER CORPORATE SERVICES...........................................................................................................................29PRINCIPAL......................................................................................................................................................................29ASSOCIATE PRINCIPAL SENIOR SCHOOL................................................................................................................29ASSOCIATE PRINCIPAL MIDDLE SCHOOL................................................................................................................30DEPUTY PRINCIPAL (OPERATIONS)...........................................................................................................................30DEPUTY PRINCIPAL (SPECIAL PROJECTS)..............................................................................................................30DEPUTY PRINCIPAL (PATHWAYS AND PARTNERSHIPS)........................................................................................30LEAD TEACHERS...........................................................................................................................................................30

EVACUATION PRINCIPLES......................................................................................................................................31

EVACUATION DIAGRAMS.............................................................................................................................................31PERSONAL EFFECTS....................................................................................................................................................31OCCUPANTS AND VISITORS WITH A DISABILITY.....................................................................................................32REFUSALS TO LEAVE...................................................................................................................................................32UNCONSCIOUS PERSONS............................................................................................................................................33CONTRACTORS/VISITORS............................................................................................................................................33

EMERGENCY RESPONSE EXERCISES...............................................................................................................34

GENERAL........................................................................................................................................................................34GENUINE EMERGENCY DURING AN EMERGENCY RESPONSE EXERCISE..........................................................35BRIEFINGS......................................................................................................................................................................35SMEAC BRIEFING METHOD......................................................................................................................................35OBSERVERS’ CHECKLIST............................................................................................................................................36EMERGENCY RESPONSE EXERCISE DEBRIEFING...................................................................................................37GENUINE EMERGENCY DEBRIEF................................................................................................................................37

EMERGENCY CONTROL ORGANISATION.........................................................................................................38

GENERAL........................................................................................................................................................................38

PRE-EMERGENCY........................................................................................................................................................38

CHIEF WARDEN.............................................................................................................................................................38DEPUTY CHIEF WARDEN/COMMUNICATIONS OFFICER.........................................................................................38AREA WARDENS...........................................................................................................................................................38WARDENS.......................................................................................................................................................................39

EMERGENCY..................................................................................................................................................................40

CHIEF WARDEN.............................................................................................................................................................40DEPUTY CHIEF WARDEN.............................................................................................................................................40COMMUNICATIONS OFFICER.......................................................................................................................................40AREA WARDENS...........................................................................................................................................................40WARDENS.......................................................................................................................................................................41EMERGENCY RESPONSE TEAM..................................................................................................................................41

POST-EMERGENCY.....................................................................................................................................................41

CHIEF WARDEN.............................................................................................................................................................41COMMUNICATIONS OFFICER.......................................................................................................................................41AREA WARDENS AND WARDENS..............................................................................................................................41

EMERGENCY PROCEDURES..................................................................................................................................42

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IMMEDIATE EMERGENCY RESPONSE (ICER)..........................................................................................................42

EMERGENCY MANAGEMENTCONTROL POINT..............................................................................................42

STATUS HAND-OVER PROCEDURE....................................................................................................................43

OCCUPANTS AND VISITORS...................................................................................................................................43

OCCUPANTS WORKING AT A FACILITY......................................................................................................................43OCCUPANTS NOT WORKING AT A FACILITY.............................................................................................................43VISITORS.........................................................................................................................................................................44

FIRST AID OFFICERS..................................................................................................................................................44

BUILDING OR TENANT COORDINATOR.............................................................................................................45

BUILDING SUPPORT...................................................................................................................................................45

RECEPTION.....................................................................................................................................................................46

FIRE AND SMOKE EMERGENCIES.......................................................................................................................47

GENERAL........................................................................................................................................................................47ESSENTIAL STEPS........................................................................................................................................................47GENERAL STAFF...........................................................................................................................................................48RECEPTIONIST...............................................................................................................................................................49IF PERSONS ARE INJURED..........................................................................................................................................49REMAIN AT THE SWITCHBOARD.................................................................................................................................49

AFTER HOURS PROCEDURES...............................................................................................................................50

ALARM............................................................................................................................................................................50EMERGENCY...................................................................................................................................................................50

MEDIA RESPONSE.......................................................................................................................................................50

RE-OCCUPATION AUTHORITY...............................................................................................................................51

RETURNING TO THE SITE.............................................................................................................................................51

BOMB THREAT..............................................................................................................................................................52

GENERAL........................................................................................................................................................................52THREAT TYPES..............................................................................................................................................................52SWITCHBOARD OPERATOR INSTRUCTIONS.............................................................................................................53EVALUATION..................................................................................................................................................................53ACTIONS.........................................................................................................................................................................53NOTIFICATION................................................................................................................................................................53SEARCH..........................................................................................................................................................................54SEARCH SEQUENCE.....................................................................................................................................................55COMMUNICATIONS DURING SEARCH.........................................................................................................................55IF A SUSPICIOUS OBJECT IS LOCATED.....................................................................................................................55

EVACUATION OPTIONS.............................................................................................................................................56

GENERAL........................................................................................................................................................................56LIMITATIONS OF TOTAL EVACUATION........................................................................................................................56PARTIAL EVACUATION.................................................................................................................................................57

SUSPECT ITEMS...........................................................................................................................................................57

IDENTIFYING AN ITEM AS SUSPECT...........................................................................................................................57ACTION TO BE TAKEN..................................................................................................................................................58

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A SUSPECT ITEM SHOULD NOT BE MOVED OR TOUCHED......................................................................................58

SUSPECT MAIL ARTICLES.......................................................................................................................................58

TYPES OF BOMB DELIVERY........................................................................................................................................59MAIL RECIPIENT RESPONSIBILITIES:........................................................................................................................59

CAUSES............................................................................................................................................................................59

SOCIO-POLITICAL CLIMATE........................................................................................................................................59LOCAL.............................................................................................................................................................................59NATIONAL.......................................................................................................................................................................59INTERNATIONAL.............................................................................................................................................................60

RELATED INCIDENTS.................................................................................................................................................60

CAR PARK & LOADING BAYS.................................................................................................................................60

MASTER EMERGENCY CONTROL POINT (MECP) RELOCATION...........................................................61

EXPLOSION.....................................................................................................................................................................61

SUSPECT MAIL CONTAINING HAZARDOUS POWDER................................................................................62

GENERAL........................................................................................................................................................................62UNOPENED PACKAGE PROCEDURE..........................................................................................................................62OPENED PACKAGE PROCEDURE...............................................................................................................................62

CHEMICAL AND RADIOLOGICAL SUBSTANCE EMERGENCY.................................................................63

GENERAL........................................................................................................................................................................63CHEMICAL HAZARD CONSIDERATION.......................................................................................................................63

RADIOLOGICAL CONSIDERATIONS....................................................................................................................64

DANGEROUS GOODS.................................................................................................................................................65

GENERAL........................................................................................................................................................................65CHEMICAL INCIDENT – CHIEF WARDEN RESPONSE..............................................................................................65CHEMICAL HAZARD CONSIDERATIONS.....................................................................................................................65DECONTAMINATION & REMEDIATION CONSIDERATIONS.......................................................................................66

GAS LEAK AND/OR AIR CONDITIONING CONTAMINATION.....................................................................67

GENERAL........................................................................................................................................................................67PROCEDURE...................................................................................................................................................................67

CIVIL DISORDER & ILLEGAL OCCUPANCY PROCEDURES......................................................................68

GENERAL........................................................................................................................................................................68PROCEDURE...................................................................................................................................................................68

ALARM RESPONSE/LOCKDOWN PROCEDURES..........................................................................................69

PROCEDURE...................................................................................................................................................................69STUDENT RESPONSE...................................................................................................................................................69STAFF RESPONSE.........................................................................................................................................................69CLASS TEACHERS (AND CLASSROOM BASED NON-TEACHING STAFF)..............................................................69TEACHERS WITHOUT CLASSES..................................................................................................................................70PRINCIPAL......................................................................................................................................................................70ASSOCIATE PRINCIPAL................................................................................................................................................70DEPUTY PRINCIPAL......................................................................................................................................................70MANAGER CORPORATE SERVICES...........................................................................................................................71

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CLERICAL STAFF..........................................................................................................................................................71LEADING TEACHERS.....................................................................................................................................................71

WORKPLACE INTRUSION.........................................................................................................................................72

GENERAL........................................................................................................................................................................72SIEGE OR HOSTAGE SITUATION.................................................................................................................................73

PERSONAL HARM........................................................................................................................................................74

GENERAL........................................................................................................................................................................74PROCEDURE...................................................................................................................................................................74

TERRORISM....................................................................................................................................................................75

GENERAL........................................................................................................................................................................75PROCEDURES................................................................................................................................................................75CONSIDERATIONS.........................................................................................................................................................75

MEDICAL EMERGENCY.............................................................................................................................................76

GENERAL........................................................................................................................................................................76PROCEDURE...................................................................................................................................................................76

BUILDING DAMAGE.....................................................................................................................................................77

GENERAL........................................................................................................................................................................77

SEVERE STORM............................................................................................................................................................78

GENERAL........................................................................................................................................................................78PROCEDURES................................................................................................................................................................78

EARTHQUAKE SAFETY PROCEDURES.............................................................................................................79

GENERAL........................................................................................................................................................................79DANGERS ASSOCIATED WITH EARTHQUAKES........................................................................................................79EARTHQUAKE SAFETY GUIDELINES..........................................................................................................................79AFTER AN EARTHQUAKE............................................................................................................................................80

APPENDIX........................................................................................................................................................................82

APPENDIX 1 - EPC MEETING AGENDA....................................................................................................................82APPENDIX 2 - EVACUATION CHECKLIST..................................................................................................................83APPENDIX 3 - EVACUATION EXERCISE OBSERVERS CHECKLIST.......................................................................84APPENDIX 4 - EMERGENCY SERVICE HANDOVER FORM......................................................................................85APPENDIX 5 - SITE VACATED SIGN..........................................................................................................................86APPENDIX 6 - EVACUATION INCIDENT REPORT......................................................................................................87APPENDIX 7 - PROPERTY DAMAGE REPORT..........................................................................................................88APPENDIX 8 -PERSONAL EMERGENCY EVACUATION PLAN (PEEP).................................................................89APPENDIX 9 - BOMB THREAT CHECKLIST...............................................................................................................90APPENDIX 10 - INCIDENT / OFFENDER CHECKLIST...............................................................................................91APPENDIX 10 - INCIDENT / OFFENDER CHECKLIST...............................................................................................92APPENDIX 11 - DEFINITIONS.......................................................................................................................................93APPENDIX 12 - LIST OF ABBREVIATIONS.................................................................................................................98

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