Islamic Republic of AfghanistanMinistry of Education

Infrastructure Service Department

ISD PRESENTATION TO DONORS ON CIVIL WORKS COMPONENTS UNDER EQUIP I- II AND ADDITIONAL FINANCING

Date: 05-Jun-2014

Contents of the Presentation

1. Progress StatusA. EQUIP I-II(NCB,CC)B. Additional FinancingC. Maintenance and Rehabilitation

2. Construction Supervision strategy3. Development of infrastructure design and estimation system4. Safeguard and Environment5. Third Party Monitoring

A. IRDB. DAARTTC. A25

6. Policy, Strategy, and Business Process7. Key Challenges

EQUIP I-II (NCB Projects)As of 01 Jun 2014, out of 305 planned projects, 272 NCB projects are contracted, in which 233 are completed, 19 are ongoing and contract for 20 projects are terminated

NCB EQUIP I & II Total Planned Projects

Total Planned Projects

Not Contracted Contracted Completed Ongoing Terminated

305 33 272 233 19 20

Progress Status

Additional FinanceDetail of 121 CC

projectsDetail status of Projects (Cost Description, Status of Projects

No

Description and Cost  Projects Status remarks

Projects Type No of Projects

Budget per revised PP

(million US$)

Contracted Under

Procurement

Completed Stopped Not

startedongoing

1 EQUIP II ADD PP 86

8.49 84 2 9 24 4 47

2 EQUIP II Old PP 35

3.25 27 8 3 1 8 15

Totals 121 11.74 111 10 12 25 12 62 

Old CC Projects status DANIDA Phase 1

DANIDA Phase 2 WB O&M Own budget Total

Fully Completed 75 8 - 276 226 585

Ongoing 26 39 26 - - 91

Cancelled 4 - - - - 4

Stopped(Problematic or Insecure) - - - - 77 77

Under Procurement 6 141 89 - 236

Not Awarded (Lack of Budget) - - - 260 - 260

Contracted (Not Started) 4 9 - - 25 38

Demolished(9+1) - - - - 10 10

Partially Completed - - - 46 - 46

Total 115 197 115 582 338 1,347

INCOMPLETE COMPONINT OF OLD CC PROJECTS Covered By (DANIDA+WB+O&M budget)

No

Total Planned projects under AF

Description of New NCB 1616 projects Projects Status

Remarks Type

No ofPlaned

Projects

Budget per Revised PP

(million US$)

Designed and

submitted to PD

Contracted

(Awarded)

Completed ongoing

1

1616

NCB (ADD PP) 70 20.74 69 16 - 16

2 S-M-NCB 1328 27.37 1328 286 8 278 Missing

Components

3 NCB (OLD PP) 58 8.52 40 24 6 18

PILOT(NCB) 77 19.00 77 38 - 38 4

Annex of CC (NCB) 83 6.16 83

17 - 17 5

Totals 1616 81.8 1597 381 14 367

1616 ProjectsUnder Additional Financing

•First batch: 1001 schools planned, surveyed & designed• 886 Projects (13.5 million USD) have been sent to PDOut of 886• 582 are incomplete project (Rehabilitation), in which 276 are fully completed, 46 partially completed the remaining are not yet started due to shortage of budget• 304 are maintenance projects, 287 are completed and the remaining 17 are not yet started due to shortage of budget

Maintenance & Rehabilitation

• Project monitoring Executed by both PEDs Engineer and Central ISD  

• Assigning a monitoring engineer for each project

• Spot checking and supervision of projects by ISD Central Monitoring Engineer.

• Regular Field visit of ISD Central Evaluation Engineers in 50% and 100% of project completion

• Preparing Monitoring plan on provincial level by senior engineer to regularly check the quality

and progress of ongoing projects

• Preparing monthly monitoring and evaluation plan in central level for spot checking of the

project

• Conducting Construction Quality Control Training to 68 provincial engineers in central, North

and East zones by DAARTT.

• To Ensure Quality construction , ISD Has extended the Organizational structures by Hiring

additional 247 Engineers since 2012 till 2014.

Construction Supervision Strategy

1. Site Plan Preparation and Design of EQUIP support Projects

2. Development of new 56 typical Designs

3. Development of ISD Master Estimation sheet capable of:

• Covering 56 type of BoQ for 56 typical Designs

• Preparing Rate analysis for 150 Construction  items identified as common in these 56 typical BoQ

• Automated linkage of Material sheet to rate analysis

• Revised Rate analysis considering the CPWD Rate analysis system

• All the additional line items agreed in Delhi is taken into account

• Consideration of Sequential order of Construction Activities

• Preparing the Summary sheet

Development of infrastructure designs and Estimation system under additional finance

Prepared A Sample ESMP After Several Meeting With Bank ESS Staff It Was Approved By The Bank

ISD Is Committed To Prepare ESMP For Each Project And Will Submit It To PD Along With Technical Document

A Provisional Lump Sum For Considering The ESMP Requirement Has Been Included In The BoQ And Outlined In The Contract Document.

Prepared Environmental And Safety Guidelines/Monitoring Checklists With The ESS Framework Of The Bank.

Prepared Environmental And Safety Codes Of Practices For The Designers;

Prepared Environmental And Social Best Practices Guide For School Administration;

Prepared Project Screening Checklist To Collect ESS Related Data For Screening Of School Projects During Site Assessment And Survey;

Safeguard and Environment:

1. The draft Individualized Project TOR for the Third Party Monitoring for Phase III is already prepared and shared with the WB.

2. It was concluded that 500 visits to be made by the third party during the third phase. For these visits, the projects are divided into the following categories• Completed under Equip but not visited in earlier phase• Completed after IRD’s visits in previous phases• Equip I and II: under construction buildings• Additional Finance- New building• Additional Finance – Missing items

Third Party Monitoring (IRD)

1) Beginning of development era and ISD Capacity

2) Current ISD capacity3) Finding of ISD- 268

schools are located within vicinity of Natural Hazard such as flood, landslide, and, storms and avalanche

4) Request from the Donor Community:

The school is located under flood threat and requires special attention in terms of construction of protection wall. ISD has conducted the survey and estimated the cost of the project

Projects affected/under natural hazards

DAARRTStandardization & Capacity Building of ISD

1. DAARRT was contracted in order to standardize reporting formats, produce construction manual, do the quality monitoring of ISD and provide training to ISD staff, and prepared a comprehensive estimation format for ISD

2. During the contract period, DAARRT could not complete the deliverables as agreed upon3. In previous mission it was decided to extend their contract for two months in order to complete the

deliverables4. Even after the Extended period DAARTT could not complete the work as per the TOR5. Recently they have submitted draft construction manual which is currently under review stage by ISD6. Moreover, they still didn’t submitted deliverables such as conducting national lessons learned

workshop, three vehicles, M&E tools and a final report7. The Estimates prepared by DAARTT were found unsatisfactory during the meeting in Delhi8. During their assignment with ISD, they could perform:

• Monitoring of 70 projects and evaluation of 20 • Training for site engineers• Workshop for 68 engineers• Provision of site reports

Photo: Problem Analysis with ISD core team

Article 25 Capacity Development & Restructuring

of ISD

• Article-25 started working with ISD from 22nd Sep to 10th October 2013

• A-25 faced visa and permission problem and finally the contract period was expired

• The extension is now granted through SPC• The payment of second installment is in process and

meanwhile, A-25 has submitted their remobilization plan

Policy, Strategy & Business Process2012 to 2013 onwards:Where ISD Moving To:1. Tashkeel enhanced at Centre & Provi

nces2. Timely project preparation3. Centralized database system (still to

improve it)4. Standard Reporting system5. Standardization & harmonization of

M&E System & Procedures 6. Supervision strategy & plan7. Inter & Intra coordination &

Communication8. QC/QA for safe building construction

2010 to 2012:Where ISD was? Weak organizational structure Ad-hoc approach in business at workAbsence of proper database and reporting systems

- Incentives & rewards based on staff performance- Penalty & rewards to bad and good performing contractors: QC laboratory testing facilities still lacking

- Project package must include wash facilities , boundary walls & furniture

- Maintenance strategy introduced & procurement decentralized at provincial level

Policy & Strategy Adopted

Despite enhanced skills and expertise within ISD, current capacity is not adequate to deliver works efficiently and effectively

Security is still a big obstacle for visiting project sites

In order to improve access to project sites, budget for transportation purpose to monitor the projects is included in the PP

The Government has stopped paying super skill salary to most of the ISD technical Tashkeel staff. If we cannot find ways to compensate for the reduced amount, ISD will certainly face capacity crisis. The matter is already shared with the bank and seeking the ways to overcome the problem

Key Challenges

QUESTIONS & SUGGESTIONS

Monitoring and Evaluation Deportment/ISD

Where we were Where we want to be

THANK YOU VERY MUCH