INFORMATION SYSTEMS STRATEGIC PLANFor the period 2010 to 2013

Municipal Government of Llanera, Nueva Ecija

Prepared by:

ENGR. ALBERTO V. CAINGLETMPDC

STATUS: INITIAL

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EXECUTIVE SUMMARY

The enactment of the e-Commerce Act of 2000 is an excellent proof of initiative of the Philippine Government to aggressively promote the use of information and communication technology (ICT) as a tool for advancing socio-economic development. Programs related to the law were implemented by all government agencies despite of minimal resources available.

One among the champions that lead the implementation of the law is the Commission on Information and Communication Technology and the National Computer Center with the “Jumpstarting Electronics Governance” of the Local Government Units otherwise known as eLGU in 2004.

Recently, the League of the Municipalities of the Philippines ventured into enhancing the technical skill of the LGUs, thereby giving opportunities to participate in the CESO/LMP-MDC/CICT-NCC “E-Governance for Municipal Development” Project. Through the project, Llanera entered into contract with CESO, LMP, MDC, CICT-NCC on September 6, 2010 to cooperate and jointly commit in promoting the use of ICT for effective and efficient governance in the municipality.

The Information Systems Strategic Plan of the Municipality of Llanera covers a three year plan (2010-2013) for information and communication technology. It profoundly explain the present situation of ICT, the roadmap of its development, plans and programs, strategies and policies to be adopted and the utilization of limited resources to carry-on the computerization initiative of the LGU.

The implementation of the plan is expected to improve the management and operation of the following:

Business licenses and permits, fees and taxes; Real property taxes; Treasury operations; Municipal planning and compliance and Filing, retrieval and security of office records.

Moreover, it is expected to yield the following: efficient delivery of basic services to the public and increased tax

collection capability of the municipality through the use of ICT greater access to vital public information increased understanding and commitment on ICT development of ICT standards

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LGU PROFILE

Name of Local Chief Executive : HON. LORNA MAE BALUNES-VERO

Name of IS Planner/Plantilla Position : ENGR. ALBERTO V. CAINGLET/MPDC

Organizational Structure

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Personnel Deployment

Profile Information

Date of Creation and Legal Basis May 11, 1955 through R.A. 1221

Total Land Area 11,626.276579 Ha (from tax mapping)

Number of Barangays 22

Congressional District 2ND

Population 34,493

Current Annual Budget:

The municipality of Llanera is currently operating on an annual budget of more than P57,944,310.00, of which 55% is appropriated to personal services. The rest of the budget is earmarked to various development projects and other economic enterprises. There is no

OFFICE NO. OF EMPLOYEE

JOB ORDER PERMANENT

MAYOR’S OFFICE 84 75 9ENGINEERING 49 47 2MTO 21 14 7LCR 6 4 2MSWDO 9 7 2RHU 32 22 10MAO 23 9 14MCEDO 10 9 1ACCOUNTING 10 6 4ASSESSOR’S OFFICE 5 1 4VICE MAYOR’S OFFICE 8 6 2SANGGUNIANG BAYAN 5 4 1HRMO 4 3 1MPDO 4 2 2BUDGET OFFICE 7 5 2LMTC 7 6 1TOTAL 284 220 64

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current line item for ICT, however, it will be established the soonest. To emphasize the importance of ICT spending in accomplishing the municipality’s goals, it is proposed that P811,000.00, P689,000.00 and P694,000.00 be devoted to support ICT on the first, second and third year of implementation, annually.

VISION-MISSION STATEMENT

The local government’s vision and mission inspired the formulation of this plan as follows:

Vision

“A prosperous, just and peaceful community of people that loves God, capable of providing their basic needs, who believe in the proper stewardship of the municipality’s natural resources to achieve happy, healthy and full life through Information Technology advancement.”

Mission

“The Municipal ICT Committee shall perform with unity, honesty and commitment utilizing a well defined Information Systems Strategic Plan to improve the delivery of services”.

Mandate

The Municipality of Llanera is mandated by the Local Government Code to:

Promote the general welfare of the people Preserve and enrich culture

Promote health and safety

Enhance the right of the people to a balance ecology

Encourage and support the development of appropriate and self-

reliant, scientific and technological capabilities

Improve public morals

Enhance economic prosperity and social justice

Promote full employment among their residents

Maintain peace and order

Preserve the comfort and convenience of inhabitants

Strategic Thrusts and Programs

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“To reduce poverty and empower the citizenry through HAPLOS NG BUHAY integrated approach. HAPLOS NG BUHAY is an acronym for the program, projects and activities that shall be implemented by the LGU”.

This Administration’s battle cry is:From 2007 to 2010, Haplos ng Buhay. This is an acronym of the following:

Health & NutritionAgriculturePeace & OrderLivelihood & Enterprise DevelopmentOrganization & Cooperative StrengtheningSocial Justice / Social Welfare Services

Nature & Environmental ManagementGood Governance

Books, Information Technology & EducationUtilities, Shelter & InfrastructureHeritage, Arts & CultureAccess, Linkage & NetworkingYouth Development & Capacity Building

For 2010 – 2013, an additional meaning in the vernacular was given to HAPLOS NG BUHAY as follows:

Handang maglingkod sa Diyos at sa Bayan;Aning masagana gamit ang organikong pataba;Payapang pamayanan, maayos at makatarungan;Lingap pangkalusugan, alalay sa nangangailanganOrganisadong samahan, puno ng kaalaman para sa kumikitang kabuhayan;Sistemang patubig, maayos na daan, tulay sa mamamayan, ilaw sa tahanan

at iba pang imprastraktura;

Nangangalaga ng kapaligiran at yamang pangkalikasan;Gabay ang partisipasyon ng pamayanan sa mahusay, makabuluhan at

mabuting Pamahalaan;

Bahay, lupa at maayos na pamumuhay sa pamilyang kapus-palad ngunit nagsisikap;

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Ulat sa bayan, pakikipag-ugnayan sa mga ahensya sa loob at labas ng Pamahalaang Bayan;

Hanapbuhay at patuloy na pagsasanay sa Llanera Manpower Training Center (LMTC) at Llanera Agricultural Training Center (LATC);

Aklat, pagsasanay at edukasyon sa kabataan; atYaman at talento ng Llanerano ay patuloy na linangin.

Most Llaneranos know of these dream programs to chart the development of Llanera.

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THE LGU AND ITS ENVIRONMENT (GRAPHICAL INTERFACE)

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RESOURCE ANALYSISExisting Applications

The Local Government Unit is tied up in using the Microsoft Office Applications. The most commonly used applications are the Microsoft Office Word and Microsoft Office Excel. The Municipal Engineering Office has a desktop for CAD operations installed with AUTOCAD 2008 and also the Haplos ng Buhay Office under the mayor’s office has a laptop installed with Adobe Photoshop used in making programs for events and activities, tarpaulins for announcements and designs for the Haplos ng Buhay newsletter, which is released quarterly. Moreover, some offices have applications issued by their respective national counterparts listed as follows:

Office/ Agency Programs/Applications SourceMunicipal Treasury Office Electronic Statement of

Receipts and Expenditures (eSRE)

BLGF, DOF

Municipal Agriculture Office Farmers’ Information and Technology System (FITS) Database

PCCARD,CLARDEC

Municipal Accounting Office FS Format (Excel based program)

Commission on Audit

Attached Agencies:Office of the Municipal Agrarian Reform Officer

DOS based database DAR

COMELEC SQL based database and MS Access based database

COMELEC

These applications are installed directly to desktop computers that are not interlinked by a network system thus, they are stand-alone systems. All records (databases) are kept manually in their respective offices.

Existing Hardware

Listed in the table are the existing ICT facilities and equipment of the Local Government Unit.

ICT Facilities & Status Conditions and other

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Equipment Remarks

Computer Units:

35 units Micro computers17 units Laptop1 unit notebook

The said computer units are deployed at 14 municipal offices and the Sangguniang Bayan Members primary used for word processing, spreadsheets applications and other stand-alone systems

Annex B is provided for the details of its workable conditions including date of purchase, specifications and other information.

Printers:

5 Dot Matrix Printers13 Ink Jet Printers No Laser Printer yet

These 5 DOT matrix printers are the only DOT matrix printers that were maintained out of 30 DOT matrix originally purchased.

Most of the inkjet printers are upgraded to continuous ink system

Annex B is provided for the details of its workable conditions including date of purchase.

Other Equipments:

2 Digital Projectors 3 Digital Cameras 1 DVD Camera 1 Switch 1 Modem1 Satellite Dish1 External Hard disk (1,000 GB)

All other equipments are functional except for the 2 digital cameras.

Projectors are used for presentation (reporting and film-showing.

Digital Camera and DVD Camera is used for Documentation purposes.

External Hard Disk is used for data storage.

The rest is used for internet access.

Existing Infrastructure

The Municipality of Llanera is one of the first batch recipients of the Commission on Information and Communications Technology’s (CICT) Community e-Center (CeC) Project, tagged as the “Internet ng Bayan”. The program provided the LGU four (4) desktop computers with complete accessories; a network printer, a modem, a switch, a satellite dish, a digital camera, an air conditioning unit and a two-year free internet connection. The

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Internet connection is provided by AGN via satellite (VSAT) but is limited only to four (4) working stations. The LGU’s website which is maintained by a private entity can be accessed through www.llanera-nuevaecija.com.

Anti-virus software like avira, kaspersky, avg and avast free editions and trial packs are usually installed on desktops and laptops, and no licensed anti-virus are presently purchased by the municipality.

Existing ICT Structure

The LGU does not have a current ICT structure; however, it will be established upon development of this plan.

STRATEGIC REQUIREMENTS FOR ICT

ICT Needs by Municipal Department

Listed in the table below are the ICT needs by each department in the Local Government Unit.

DEPARTMENT NEEDS POSSIBLE ICT SOLUTIONS

Assessor’s Office Automatic updating of market value

Tax mapping software Automatic calculation of

business permits Interim solution until RPTS is

installed

eRPTS

GIS (Mapmaker, ArcView, etc)

eBPLS

Treasury Management

Access to Assessor’s information

Computerization of pay slips

Easy detection of delinquent business taxpayers

Automate issuance of Community Tax Certificates

TOMS

RPTS

In-house or open source application

eBPLS

In-house development

Civil Registry Database of registered clients

CIVIL REGISTRY (Windows, from NCC)

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DEPARTMENT NEEDS POSSIBLE ICT SOLUTIONS

Assistance in speeding up data entry

MS Access

Excel (short term)

Social Welfare & Development

Database of clients in the different programs

Excel (short term)

In-house development

Rural Health Unit Database of clients/patients for medical records

CHITS

Excel (short term)

MS Access

Planning & Development

Easy Access for information regarding projects

MIS

Network Systems

Human Resource Management

Database of Employees

Automatic update for no. of days present and/0r absences

MIS

Sangguniang Bayan Access to Information MIS

Network Systems

Office of the Mayor Access to Information MIS

Network Systems

Relationship of ICT Needs to Strategic Thrusts

The Municipality’s ICT needs play a big role in its strategic thrusts. As mentioned in this ISSP, the LGU’s Strategic Thrust is “To reduce poverty and empower the citizenry through HAPLOS NG BUHAY integrated approach. HAPLOS NG BUHAY is an acronym for the program, projects and activities that will be implemented by the LGU”.

One of the components of this HAPLOS NG BUHAY Integrated approach is BOOKS, INFORMATION TECHNOLOGY & EDUCATION. The local government believes that IT advancement eases information management hence, it aides in the development of programs suitable for the needs of the LGU’s constituents. Moreover, it speeds up agency

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transactions thus, reduces the unproductive time spent by the constituents in doing business with the LGU.

STRATEGIC ICT THRUSTS

Displayed in the table below are the different issues and possible ICT solutions in the areas of licensing of business establishments, real property tax assessment and payments, treasury management, civil registry, information management and departmental database.

PRIORITY Areas of Concern

Issues Possible ICT Solutions

1 Licensing of Business Establishments

No trend analysis insales volume Old files takes time to

be checked hence, we cannot determine immediately those who did not renew their licenses

Manual computation that takes some time

eBPLSCollection of Business Permits and Licensing Fees- Application- Assessment- Payment

2 Real Property Tax Assessment and Payments

Manual browsing that takes a long period of time for locating real property ownership

It takes some time on updating records

Manual computation that takes some time

eRPTS eTOMS

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3 Treasury Management

Account balances takes time because of manual browsing

a period of time/delayed generating of reports

eTOMS Accounting

Subsystem Budget

Subsystem Collection of

Disbursement Subsystem

Payroll Subsystem

4 Civil Registry Manual browsing that takes some time which can also cause some records to wear immediately

CRIS

5 Spatial Information Management

MPDO, Engineering and Assessor’s Departments have no system for spatial information management

This could be resolved with the development of tax mapping at the Assessor’s office and use as base mapping layer

GIS

6 Departmental Database

No internal development of Departmental MIS database which include HRMO, Social Services, Health, etc.

IN-HOUSE PHPMySQL Database development

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INFORMATION SYSTEMS STRATEGY

New Applications

For new applications, the municipality can choose to follow the Open Source route with PHP and MySQL or use available tools like Microsoft Access on Wintel PC workstations. Applications may be obtained ready-built or developed in-house as requirements and costs dictate. Open Source applications do not require a license fee. Upgrades can be completed on-line if the broadband connectivity is adequate. However there are still applications that require payment of a license fee like MapMaker.

List and Description

Priority Name of Information System

Description

1 Business Permit Licensing System

Facilitates payment of Mayor’s Permit business tax and fees for licenses. It can also be used to monitor compliance with Mayor’s Permit registration requirements so that new, renewals, revocations, and other BPLS transactions can be processed.

2 Real Property Tax System

Accounts for all real properties and related information on the property such as ownership, assessed value and other pertinent data. The system is expected to support and enhance the assessment, billing and collection of real property taxes.

3 Treasury Operations Management System

Maintains updated records, primary rates of taxes, permits, service fees and other charges found in the Municipal tax ordinance. It is an essential means for the municipal tax collector to provide fast, accurate and standard computation on taxes and other regulatory fees to tax payers.

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Diagram of Key Systems

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MENRO

PC Software

The LGU is planning to purchase licensed software for government use. Proper canvassing will take place in the transition period to prepare the systems for the computerization program; however, the LGU is considering the presence of open source software to lessen the cost allocated for software. IT personnel will be tasked to explore Open Office so that LGU staffs can move from MS Office Applications to Open Office Applications.

The LGU is considering purchasing licensed virus protection to protect the system from unwanted programs, but in the meantime, trial packs and free versions are being used in some of the desktops.

New Hardware

Department Computers Memoryupgrades

Monitor Printer/Scanner

Internet

MPDO 1 1Assessor’s Office 1 1 Treasury Office 1 1ICT Unit 1 1 1Total 4 4 1

ICT Strategy for public Access

The Municipality of Llanera currently has a website that can be accessed through www.llanera-nuevaecija.com maintained by a private entity but is planning to take-over the maintenance or launch a new site after the training program. The site will showcase accomplishments, events and all other projects and activities happening within the municipality.

The presence of the Community e-Center in the Municipality and internet cafes in nearby towns can serve constituents who do not have personal computers.

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Network Layout

A schematic of the network layout is shown below.

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Municipal Hall Layout

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New Infrastructure

The LGU Server will be composed of a laptop computer and 1 desktop, one as the main server and the other one for back-up. These servers will be selected in the list of our existing hardware, if no existing hardware will pass the specification requirements; the LGU will purchase hardware that will meet the specification requirements. For firewalls and anti-virus requirements, to fully protect our system, the LGU will purchase licensed software but are still considering the use of open source software. These will be purchased as soon as the program starts.

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Proposed ICT Structure

Illustrated below is the proposed ICT structure adopting “Model A” of the Guidebook on Model ICT Organization.

Local Chief Executive

ICT Section/Unit

Information Technology Officer I Provides over-all supervision on the day to day

operation of the ICT Section/Unit Provides fast and accurate information to

management

Hardware Maintenance andICT Support Services

ICT Project Management

Computer Programmer I(or designate) Responsible for the security of all

software applications Provides technical assistance on

the evaluation of ICT systemsComputer Maintenance Technologist I (or designate) Maintains ICT equipment and

operating systems Provides technical assistance on

the evaluation of ICT equipment

Information Systems Analyst I(or designate) Manages simple software outsourcing

projectsAdministrative Assistant(or designate) Establishes ICT standards on

documentation, control procedures, systems analysis, design and implementation

Manages simple ICT projects Manages simple software

Proposed Trainings

In order to capacitate ICT personnel, the following trainings are proposed to be conducted by the e-Governance for Municipal Development Project.

ICT COURSE CLASSIFICATION TITLE/ DESCRIPTION

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Administrative Assistant Provides logistical support

IT Management Network Design & AdministrationWeb Design Course Web Page Design & Development CourseProgramming IntroductionProgramming Advanced My SQLSystems Analysis & Design A&D for ProgrammersOffice Automation MS & Open Office Productivity Training

Timelines

This plan is designed to be implemented in three years. By the year 2013, it is expected that the following applications were established and the proposed additional hardware were purchased.

Application

Priority Name of Information System Target Date1 Business Permit Licensing System Jan. 20112 Real Property Tax System 20123 Treasury Operations Management System 2013

Hardware

ITEMNUMBER OF UNITS

EXISTINGPROPOSED ACQUISITION

YEAR 1 YEAR 2 YEAR 3 TOTALServer set 1 1 1Laptop computer 35 1 1 1 3Network Printers 1 1 1 2Printer - inkjet 13 1 1Printer - LaserJet - -Memory Upgrades - -UPS 25 2 2LCD Projector 2 -GPS - 1 1

Network upgrades

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ITEM

NUMBER OF UNITS

EXISTINGPROPOSED ACQUISITION

YEAR 1 YEAR 2 YEAR 3 TOTALSwitches 1 -RJ45 connectors 10 10 10 20Cat5 UTP wire 20 m 200m 200m 200m 600mFirewall (hardware) - 1 1Router - 1 1

Other Software

ITEMNUMBER OF UNITS

EXISTINGPROPOSED ACQUISITION

YEAR 1 YEAR 2 YEAR 3 TOTAL

Firewall 1 1Anti-Virus 1 1Adobe Photoshop CS4

1 1

Adobe InDesign CS4 1 1Autocad License 1 1

ICT Training

ICT personnel trained by the e-Governance for Municipal Development (eGOV4MD) Project will be the trainers of the municipal staff to decrease costs. Illustrated in the table is the number of target participants to be trained each year considering that ICT staff will be trained by the eGOV4MDProject during the first year.

ICT COURSE NO. OF TARGET PARTICIPANTSCLASSIFICATION TITLE/ DESCRIPTION YEAR 1 YEAR 2 YEAR 3 TOTAL

IT Management Network Design & Administration

2 2 2 6

Web Design Course Web Page Design & Development Course

2 2 2 6

Programming Introduction 2 2 2 6Programming Advanced My SQL 2 2 2 6Systems Analysis & Design

A&D for Programmers

2 2 2 6

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Office Automation MS & Open Office Productivity Training

5 5 5 15

STRATEGIC ROAD MAP

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DEVELOPMENT AND INVESTMENT PROGRAM COSTS

ITEM DESCRIPTION/ACTIVITY

FINANCIAL REQUIREMENTSYEAR 1 YEAR 2 YEAR 3

A. ICT CAPITAL OUTLAYA.1. Hardware Acquisition

A.2. Network and Communication Equipment

A.2. Software AcquisitionA.3. Other ICT EquipmentA.4. Installation FeesA.5. Peripherals

70,000.00120,000.00

75,000.0025,000.0025,000.0010,000.00

55,000.0050,000.0060,000.0025,000.0025,000.0010,000.00

60,000.0050,000.0060,000.0025,000.0025,000.0010,000.00

B. MAINTENANCE AND OTHER OPERATING EXPENSES (MOOE)B.1. Web Hosting Services/FeeB.2. Internet Connection/SubscriptionB.3. ISSP Update (Recurring Cost)B.4. Maintenance Services/Fee

24,000.00180,000.00

10,000.005,000.00

-

24,000.00180,000.00

10,000.005,000.00

24,000.00180,000.00

10,000.005,000.00

C. ICT SERVICESC.1 Application Systems DevelopmentC.2 Database Build-upC.1. Other Consulting Services

20,000.0015,000.0020,000.00

20,000.0015,000.0020,000.00

20,000.0015,000.0020,000.00

D. SPECIAL SOLUTIONS PACKAGES D.1. Application Systems DevelopmentD.2. E-CommerceD.3. Biometrics D.4. Database Build-upD.5. Other Special Solutions Packages

20,000.00-

15,000.0010,000.00

-

20,000.00-

15,000.0010,000.00

-

20,000.00-

15,000.0010,000.00

-

E. ICT PERSONAL SERVICES 20,000.00 20,000.00 20,000.00

F. ICT TRAINING 122,000.00 100,000.00 100,000.00

G. OTHER RESOURCESG.1. Non-ICT ResourcesG.2. Civil Works

10,000.0015,000.00

10,000.0015,000.00

10,000.0015,000.00

TOTAL 811,000.00 689,000.00 694,000.00

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PLAN IMPLEMENTATION

An ISSP that serves all the strategic thrusts of the municipality will address the development and implementation of:

revenue-generating applications such as eBPLS, RPTS and TOMS departmental databases or systems to streamline internal operations a strong and reliable network a robust website than can act as a portal to information about the municipality, its

departments, and its processes and forms a well-trained and responsive ICT staff

The prioritization of these initiatives and the logical design and implementation needs to be determined by the managers of the municipality and reviewed on a regular basis.

Important Infrastructure Issues

A number of common issues and problems have been identified in by other LGUs with respect to their hardware and operating systems:

A system needs to be put into place at the municipality to ensure that all PC workstations are virus free. Currently viruses are spread when files are transferred by USB memory sticks between workstations. When a LAN is installed the problem will propagate even faster and create more problems.

A backup plan needs to be put in place for all mission critical databases and files and executed religiously. This could easily be done with CD and DVD writers.

It is common to install the latest Windows operating system on PC workstations regardless of their CPU speed or RAM. This practice causes many workstations to perform very inefficiently and severely reduces productivity. All PCs should be upgraded to 512 MB and CAD and GIS workstations and servers at least 1 GB. For older workstations Windows 2000 professional should be installed instead of XP. Alternatively Linux and Open Office could be installed as well.

In many cases one inkjet printer is linked to one PC because they were not networked. With a LAN network LaserJet printers are much more efficient and cost effective and can be shared by a cluster of PCs. Inkjet printers are cheap to buy but toner cartridges are costly to maintain.

ISSP Care and Nurturing

The ISSP is a living document that directs the ICT effort in support of the strategic goals of the municipality. It is a high level document that needs to be reviewed and updated annually or whenever municipal priorities change. The ICT unit should use the ISSP as the basis for their annual plan. In addition, each project in the ISSP, once started, should have an individual project plan, which provides a more detailed description of the project, its costs, dependencies and projected timeline.

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ANNEX A – NCC DEVELOPED SYSTEMS

PC Software

Business Permit and Licensing System (eBPLS)

NAME OF INFORMATION SYSTEMS Business Permits and Licensing System

DESCRIPTION

The BPLS is designed to facilitate payment of Mayor’s Permit business tax and fees for licenses. It can also be used to monitor compliance with Mayor’s Permit registration requirements so that new, renewals, revocations, and other BPLS transactions can be processed.

STATUS For Deployment

I

M

P

A

C

T

STRATEGIC THRUSTS AND PROGRAMS ADDRESSED

Automates the assessment process and producing accurate Business Tax considering the business due, penalties and other charges, and discount if any

Easy management of businesses records

Computerized management of business line

Electronically shares data with cashiering system and real property taxation system.

Easy monitoring of delinquent tax payers

Impose security per users access level

Provides helpful information in forecasting the LGU’s revenue

Automated print outs of reports and other documents.

BENEFICIARIES Assessor’s Office, Treasurer’s Office, Accountant’s office, tax Payers

DEVELOPMENT STRATEGY Acquire through eGOV project of LMP-CESOLINKAGES

INTERNAL

OWNER Mayor’s Office

USER/S Mayor, Treasury

EXTERNAL USER/S Tax payers, COA

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Real Property Tax System (eRPTS)

NAME OF INFORMATION SYSTEMS Real Property Tax System (RPTS)

DESCRIPTION

The efforts in establishing a computer-based Real Property Tax System is in response to the recognized importance of the system in providing the funds for the operations of the municipal government. The basic concept of operation of the computerized system is the accounting of all real properties and related information on the property such as ownership, assessed value and other pertinent data. The system is expected to support and enhance the assessment, billing and collection of real property taxes.

STATUS For Development

I

M

P

A

C

T

STRATEGIC THRUSTS AND PROGRAMS ADDRESSED

Maximization of revenue collection (TO) Appraisal, assessment and record management (AO)

Automate the updating of market value

Easy management of Real Property Tax

Provides assistance in projecting the LGU’s revenue

Easy monitoring of delinquent Tax payers

Automated print out of reports and other documents

BENEFICIARIES Assessor’s Office, Treasurer’s Office, Accountant’s office, tax Payers

DEVELOPMENT STRATEGY Acquire through eGOV project of LMP-CESOLINKAGES

INTERNAL

OWNER MAO, MTO

USER/S Mayor, Accounting Office

EXTERNAL USER/S Tax payers, COA

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Treasury Operations and Management System (eTOMS)

NAME OF INFORMATION SYSTEMS TOMS

DESCRIPTION

The TOMS is designed to maintain updated records, primary rates of taxes, permits, service fees and other charges found in the Municipal tax ordinance. It is an essential means for the municipal tax collector to provide fast, accurate and standard computation on taxes and other regulatory fees to tax payers. Source documents are: Municipal tax ordinance, receipts and list of collecting officers and accounting forms, payment ledger.

STATUS For DevelopmentI

M

P

A

C

T

STRATEGIC THRUSTS AND PROGRAMS ADDRESSED

Provide automatic computation on taxes, permits and other regulatory fees

Monitoring and inventory of receipts issued and other accountable forms

Print abstract of daily collection per collector Print daily statement collections and accounting forms.

BENEFICIARIES Treasurer’s Office,

DEVELOPMENT STRATEGY

Acquire through eGOV project of LMP-CESO

LINKAGES

INTERNAL

OWNER MTO

USER/S Mayor, Accounting Office, Treasurer’s Office

EXTERNAL USER/S Tax payers, COA

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ANNEX B – EXISTING HARDWARE

Computers by Date of Acquisition and Deployment

DATE QUANTITY DESCRIPTION / REMARKS OFFICE

2009Feb,25 1 1 unit computer LMTCMay,07 1 computer unit with accessories LCR 1 1 unit computer May,07 1 computer unit with accessories TRESURES 1 computer unit with accessories BUDGETMay,07 1 computer unit with accessories May,07 1 1 unit computer 1 1 unit computer with accessories Oct,30 1 laptop/asus K401N-VX094 HAPLOS NG BUHAY

Dec,17 1 1 unit desktop package with accessories

MSWDO

Dec,29 12 12 laptops/partial payment for purchased office equipment

SB

2008Jan,31 computer accessories LCRFeb,13 1 1 unit computer with accessories COOPFeb,13 1 1 unit computer with accessories ACCTGFeb,13 1 1 unit computer with accessories HRMOFeb,13 1 1 unit computer with accessories MTOFeb,13 1 1 unit computer with accessories SBMarch,18 1 1 unit Acer laptop MAYOR'S OFFICEMarch,18 1 1 unit Acer notebook MAYOR'S OFFICEMarch,18 1 1 unit computer DSWDMarch,18 1 1 unit computer LCRApril,18 1 1 unit computer with accessories ACCTGApril,18 1 1 unit computer with accessories ASSESSORSept,15 1 1 computer set & printer MAYOR'S OFFICESept,15 1 1 computer set & printer MAYOR'S OFFICEDec,12 1 1 computer/intel MTO2007March,14 1 1 unit computer with accessories MTO2006July,11 1 computer BUDGET OFFICEAug,03 1 computer ASSESSORAug,10 1 computer MPDC

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Nov,11 1 1 unit computer with accessories OHS2003March,17 1 computer DSWDMarch,17 1 computer AGRI.SERVICESMarch,17 1 computer PNP

Sept,19 1 computer package with table &printer

MTO

Specifications and other Information

Operating systems Processors SpeedRange

RamRange

Hard Disk

RangeAnti Virus

Intel Pentium Dual Core 1.6 GHZ 128 MB 80 G AVGWindows XP Professional

Intel Pentium Core 2 Duo to to to Kaspersky

Windows Vista Intel® Pentium® Quad Core

3.2 GHZ 2 G 160 G Avira

Windows 7 AMD Sempron NortonAMD ATHLON™PROCESSOR LE 1640

Avast

Printers

DATE QUANTITY DESCRIPTION / REMARKS OFFICE

2009Feb,13 1 1 unit colored printer ACCTGFeb,12 1 1 unit printer SBMarch,18 1 1 unit printer DSWDMarch,18 1 1 unit printer LCRApril,18 1 1 unit printer ASSESSOR

April,18 1 1 epson printer & upgrade CRT monitor to LCD

MTO

May,23 1 1 unit epson colored printer SBMay,23 1 1 unit colored printer COOPDec,12 1 1 unit printer MTO2007Jan,16 1 printer MTO

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Jan,18 1 printer BUDGET OFFICE

2006

Aug,24 1 printer MPDCSept,15 1 printer-epson LX 300+11 LCR2003June,20 1 printer cannon colored BUDGET OFFICE 1 printer epson LX300 DSWD 1 printer epson LX300 with cable PNPSept,18 1 printer LX-300T MTO2002Dec,17 1 printer epson LX-300

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