Department of Curriculum, Instruction and Technology Contact Us: Data Warehousing, Meador Pratt, Ed.D., Supervisor II Phone: 516-608-6612 • Email: mpratt@mail.nasboces.org

Issue #16/17-17 June 9, 2017 Focus: IDW Reports

56 Participating Districts Baldwin

Bellmore

Bellmore-Merrick CHSD

Bethpage

Carle Place

East Meadow

East Rockaway

East Williston

Elmont

Farmingdale

Franklin Square

Floral Park-Bellerose

Freeport

Garden City

Glen Cove

Great Neck

Hempstead

Herricks

Hewlett-Woodmere

Hicksville

Island Park

Island Trees

Jericho

Lawrence

Levittown

Locust Valley

Long Beach

Lynbrook

Malverne

Manhasset

Massapequa

Merrick

Mineola

New Hyde Park-Garden City Park

North Bellmore

North Merrick

North Shore

Oceanside

Oyster Bay-East Norwich

Plainedge

Plainview-Old Bethpage

Port Washington

Rockville Centre

Roosevelt

Roosevelt Children’s Academy

Roslyn

Seaford

Sewanhaka CHSD

Syosset

Uniondale

Valley Stream CHSD

Valley Stream #13

Valley Stream #24

Valley Stream #30

Wantagh

West Hempstead

Westbury

Logging on to the Instructional Data Warehouse (IDW) A Guide for Teachers and Administrators

by Fred Cohen

Competing Needs—Access versus Security There are two competing needs in granting access to the IDW. The first need is for ease of access for teachers and administrators. Equally im-portant, however, is the security of student and teacher records.

The procedures outlined below (and on the following page) balance these two needs. Every individual granted access by district officials will have a unique password which will be cancelled when that individual leaves the employ of the district or is otherwise no longer entitled to that access. In addition, an IDW Account Manager, typically the head of Instruction-al Technology for the district, is in control of the logon process, includ-ing who has access to what level of data.

The IDW Account Manager determines who has access to all district data and who has access to just school level or teacher level data. Teacher Access Ideally, all teachers should have access to the previous test scores of their current students and to the test scores those students achieve when the school year is completed. Unfortunately, due to changes in the New York State registry system this year, our ability to link all teachers with their current students has been hindered dramatically.

Currently, therefore, all ELA and Math teachers will have direct access to their grade 3-8 scores via the Teacher Interface, but only Math teach-ers will have direct access to Regents scores via the Teacher Interface. Of course, all administrators and supervisors will retain access to teacher level data, and they can easily make copies of these data for teacher ref-erence. It is our hope to resolve the teacher/student linkage issue shortly and allow all teachers to see Regents results via the Teacher Interface.

Overall Access to the IDW The procedures outlined on the following page should be retained for future reference. They detail all logon procedures for the IDW. As always, IDW personnel are available to provide telephone assistance and in-district training for any district seeking to learn more about this newsletter or about other best practices for the IDW. Call Fred Cohen at 608-6640, Meador Pratt at 608-6612, or Richard Nathan at 516 971 7532 (cell) to schedule a training session or to discuss any Instructional Data Warehouse questions.

Department of Curriculum, Instruction and Technology Contact Us: Data Warehousing, Meador Pratt, Ed.D., Supervisor II Phone: 516-608-6612 • Email: mpratt@mail.nasboces.org

Instructional Data Warehouse (IDW) – Login Guide

All Teachers, Supervisors and Administrators will need a

personal IDW User ID and a Password to log on to the IDW.

If you know your IDW User ID and Password, log on using this address:

https://idw.nasboces.org

If you have never logged on to the IDW before, you will need your School

(or District) Credentials and Password. They can both be obtained from a

school administrator or from your district’s IDW Account Manager (usually

the head of Instructional Technology). After obtaining your School (or

District) Credentials and Password, go to http://nbas.nasboces.org/Logon

to create your new account by following these two steps.

1. Enter the School (or District) Credentials and Password. A new screen

will ask for personal information (including your Teach ID number).

Once submitted (including a valid district email address), you will

receive your IDW user name and a temporary password. (User names

typically consist of first initial and last name—all lower case).

2. Then go to https://idw.nasboces.org to log on. You will be prompted to

create your permanent password. Don’t forget to keep a secure record

of this password. (In some cases, your IDW Account Manager may have

already created an account for you. In such cases, you will get an error

message, and you will have to contact your Manager to log on.)

If you have logged on before but don’t remember your password, go to

http://nbas.nasboces.org/PasswordRecovery to get a temporary password.

You will need your User ID (first initial, last name in lower case letters) and

your district email address.

If you are not sure whether you have logged on before to the new log-on

system, contact your IDW Account Manager to verify your status. Then

proceed as indicated above.

If these procedures fail to log you on to the IDW, contact your IDW Account

Manager.